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Senior Administrative Associate, Office of the Vice President for Research, Scholarship and Creative Endeavors

UNIVERSITY OF TEXAS AT AUSTIN Occupation: Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Location: Austin, TX - 78701 Positions available: 1
Job #: 16465705 Work At Home option: Not Specified
Posted: 2/27/2024 Updated: 3/1/2024 Expires: 2/28/2025
Source: WorkInTexas Site: WorkInTexas Agency Job ID: R_00031838

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Job Requirements and Properties
Full Time (30 Hours or More)

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Job Description
Manages the daily operational needs of the office by logging and distributing mail on a daily basis, ensuring the common areas and meeting rooms are clean throughout the day, managing the OVPR general email inbox, assisting with events and supervising the receptionist and student workers. Oversees day-to-day operational building/space management for OVPR. Serves as the lead contact for OVPR FAC space coordination, Lock & Key Services contact and BACS administrator. Coordinates work and service requests with Facilities. Collaborates with other building space managers to administer building emergency procedures and response plans. Completes space and key audits. Supports OVPR Finance Team by accurately reconciling ProCards and processing purchase orders, payment vouchers, and accompanying OOEFs. Collaborates with the Purchasing Office and Business Contracts Office to complete BCRCs & EAJs. Provides professional administrative support for designated OVPR leadership. Supports calendaring with fluid re-prioritization requiring independent decision-making. Schedules appointments and meetings. Coordinates logistics of meeting organization including room scheduling and set-up, assembly of meeting materials and hosting on-site. Supports the development and coordination of schedules for high-level visitors hosted by OVPR. Performs administrative tasks as assigned. Responsible for managing the OVPR inventory year-round and completing the annual inventory process before the deadline. Manages the OVPR records retention process and assists with OVPR open records request process. Other related functions as assigned. ?


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UNIVERSITY OF TEXAS AT AUSTIN
Is a State Universities employer with 40 locations

https://utexas.edu

Company Profile:
The University of Texas at Austin is a nationally ranked, tier-one research institution and one of the largest employers in central Texas, offering thousands of career opportunities in a wide variety of fields. UT is located in the heart of Austin, a vibrant city that frequently appears on lists of best cities to live and work. Committed to recruiting and retaining a diverse and talented workforce, the university offers competitive salaries and benefits, an extensive support network, and above all, an enriching and highly collaborative community that is deeply passionate about our vision for higher education and public service.
10,000+ employees
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Compensation and Benefits
Salary Range: Not Available Not Applicable Benefits Provided: Not Available Other Benefits: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
View what local employers are paying Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
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Job Type and Required Hours
Full or Part Time: Full Time (30 Hours or More) Job Duration: Over 150 Days Type of Job: Regular Special Category: Not a Special Category
Day Shift
Evening/Swing Shift
Night/Graveyard Shift
Night/Graveyard Shift
 
Rotating Shift
 
Split Shift
Split Shift
 
Flexible Shift
 
12AM
6
12PM
6
Hours per Week:
Hours Not Specified

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Work Experience
Minimum Experience Required: Not Specified
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Education and Training
Minimum Education Level Required: No Minimum Education Requirement Required License/Certification: No
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Skills Required
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Jobs Available

This section shows the number of job openings advertised online in Travis County, TX for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive and for the related occupational group of Office and Administrative Support Occupations on January 14, 2025 (Jobs De-duplication Level 2).
BRIGHT OUTLOOK NATIONALLY
There were 355 job openings advertised online in Travis County, TX for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive on January 14, 2025. There are also 1,336 job openings advertised online for the related occupation group of Office and Administrative Support Occupations in Travis County, TX on January 14, 2025.
Source: Online advertised jobs data

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