Position will remain open until filled or canceled

Ministerial Character

The Bishop is the visible principle and foundation of unity in the particular Church (the diocese) entrusted to him. In a unique and visible way, he makes Christ's mission present and enduring as Shepherd of the Christian Community. In order to fulfill his mission, the Bishop employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them the apostolic mission and entrusts various responsibilities to them.

Each position employed in the Diocese of Austin helps to extend the ministry of the Bishop in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Bishop in the performance of his ministry and thereby engages in ministry for the church.

Job Summary:

The Administrative Assistant is responsible for assisting the activities and services of the Tribunal office. The position reports to the Executive Assistant and operates with little latitude for the use of independent judgment and initiative.

Essential Job Duties:

• As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of the Diocese of Austin in both your professional and personal life.
• Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
• Perform administrative tasks for Tribunal Judges, Assessors, Auditors, and Director including, but not limited to answering telephones and taking messages, document preparation and filing, generate mailings and other communications, filing cases, etc.
• Maintain case records in TMS, Case Progression, and log books.
• Process cases at acceptance and closing including scanning and archiving cases.
• Perform Ecclesiastical functions of recording and certifying the ACTS of the cases and other Ecclesiastical documents.
• Maintain a work schedule that maximizes availability to parishes, diocesan staff, and other customers.

Knowledge, Skills and Abilities:

• Knowledge of the structure and basic teachings of the Roman Catholic Church.
• Ability to operate various word-processing software, spreadsheets, and database programs.
• Ability to provide excellent customer service and work effectively with staff, clergy, religious and laity.
• Ability to organize, prioritize and utilize effective time management techniques.
• Ability to maintain confidentiality at all times.
• Ability to carry out multiple tasks and meet deadlines.
• Ability to follow instructions furnished in verbal or written format.
• Ability to proficiently communicate in English (conversing, writing, and reading).

Minimum Qualifications:

Education and Trainings:

• High School Diploma or GED acceptable to Texas Education Agency.

Experience:

• Two (2) years of full time wage earning experience in administrative support.

Language Requirement:

• English (proficient in conversing, reading, and writing).

Catholic Requirement:

• Must be a practicing Roman Catholic in good standing.

Licenses/Certifications:

• Valid Texas driver's license.
• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.