27 results for Registrar Administrative in Cortlandt, NY

Sr. Administrative Assistant We are looking for a skilled Senior Administrative Assistant to join our team in Chatham, New Jersey. This long-term contract position involves managing various clerical tasks and ensuring the smooth operation of office functions. The ideal candidate will have a strong attention to detail and the ability to adapt to diverse responsibilities. Responsibilities: • Ensure tenant insurance documentation is current, collect insurance information for new tenants, and handle tenant billing processes. • Maintain accurate and up-to-date lease records and organize related documentation. • Perform banking tasks such as cashing checks and managing transactions as needed. • Provide front desk coverage and assist in other areas of the office during high-demand periods. • Coordinate office celebrations by organizing birthday bagels, fruit, meals, and snacks. • Manage schedules and calendars, ensuring timely communication and coordination. • Facilitate conference calls and virtual meetings using tools such as Cisco Webex. • Support budget processes and ensure accurate tracking of financial details. • Utilize CRM systems to manage and track administrative workflows efficiently. • Handle paper-based administrative tasks in a detail-oriented and organized manner.

Executive Secretaries and Administrative Assistants We are looking for an experienced Executive Secretary or Administrative Assistant to join our team in Brooklyn, New York. This is a long-term contract position where you will play a key role in supporting executives and ensuring the smooth operation of office procedures. The position offers an exciting opportunity to work closely with leadership, coordinate projects, and maintain effective communication across teams. Responsibilities: • Perform a variety of secretarial tasks, ensuring that executives are well-supported in their daily activities. • Develop and maintain efficient office procedures that align with organizational goals. • Monitor the progress of projects, providing timely follow-ups to ensure deadlines are met. • Serve as the primary liaison between executives, staff, and external stakeholders, fostering clear and effective communication. • Coordinate schedules, meetings, and correspondence for C-suite executives. • Handle sensitive and confidential information with discretion and attention to detail. • Ensure that all office communications remain organized and accessible for team members. • Provide guidance and support to staff regarding office protocols and best practices. • Assist in managing transportation services and other logistical needs for the office. • Maintain a detail-focused and welcoming office environment that supports productivity.

Administrative Assistant We are looking for a highly organized and proactive Administrative Assistant to join our team in Paramus, New Jersey. This Contract-to-permanent position offers the opportunity to support daily office operations, contribute to event planning, and assist with various administrative tasks. The ideal candidate will be detail-oriented, resourceful, and skilled in managing multiple priorities efficiently. Responsibilities: • Provide comprehensive office support, including managing supplies, marketing materials, and daily lunch orders. • Maintain and organize a cloud-based filing system and track expense receipt records. • Coordinate travel arrangements, meals, and entertainment for client events. • Assist in planning and organizing client marketing events. • Prepare expense reports for Executive Directors and ensure timely submission. • Oversee the distribution of holiday cards and gifts during the year-end season. • Handle office correspondence, manage incoming and outgoing mail, and create presentations. • Prepare bi-weekly consultant time projections and ensure accurate reporting. • Support various technological initiatives as needed.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Elmwood Park, New Jersey. This role involves providing essential support to program operations while handling a variety of clerical and administrative responsibilities. The ideal candidate will possess strong organizational skills and a commitment to delivering excellent customer service. Responsibilities:• Manage incoming and outgoing calls with professionalism and efficiency.• Respond to email inquiries promptly and ensure clear communication.• Perform accurate data entry tasks to maintain program records.• Provide excellent customer service by addressing client needs and concerns.• Assist with general program support and administrative duties as assigned.• Coordinate office activities to ensure smooth day-to-day operations.• Maintain organized filing systems for easy access to program documents.• Collaborate with team members to meet program goals and deadlines.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our client's team in New York, New York. This role requires exceptional organizational skills, a strong command of Microsoft Office tools, and the ability to support executives with various administrative and research tasks. The ideal candidate will excel in multitasking and thrive in a fast-paced environment. Responsibilities: • Prepare and process expense reports while ensuring compliance with company policies.• Maintain and update project files, ensuring all matters are current and organized.• Conduct research and provide administrative support as needed.• Create high-quality correspondence, documents, and presentations using Microsoft Office tools such as Word, Excel, and PowerPoint.• Design charts, graphs, tables, and text slides with precision, ensuring formatting consistency and accuracy for time-sensitive documents.• Establish and manage filing systems, sorting and organizing correspondence effectively.• Answer and manage inbound telephone calls, ensuring prompt and clear communication.• Handle other administrative tasks to facilitate smooth office operations.

Executive Assistant We're looking to hire a detail oriented Executive Assistant for our growing client. The Executive Administrative Assistant serves as a strategic business partner to the Chief Executive Officer, their leadership team, and all internal and external stakeholders. The Executive Assistant will assist with client presentations, identifying and implementing process improvements and researching, analyzing and presenting best practice improvements. Duties and Responsibilities:· Support executives by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating communications.· Manages the executive’s high volume of email traffic, maintain calendar of appointments and book travel as needed· Prepares agendas and minutes in relation to crucial meetings.· Completes expense reports and approves timecards for the executive’s direct reports.· Assists with corporate meetings and events.· Communicates effectively with all levels of the organization and external stakeholders.· Provides direct administrative support as needed, including scheduling appointments, meetings, and events; booking detailed travel itineraries; maintaining file systems; incoming and outgoing mailing and shipping packages.· Manage office supplies, equipment, and inventory, ensuring adequate stock levels and overseeing procurement processes.· Coordinate office logistics such as facility maintenance, vendor relationships, and workspace organization to support a productive and comfortable work environment.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to provide support within the Higher Education industry in Brooklyn, New York. This position involves assisting with classroom-related tasks, managing faculty materials, and coordinating administrative needs. The ideal candidate will be adept at multitasking and fostering communication among faculty, students, and staff. Responsibilities: • Prepare and organize classroom materials, including seating charts, tent cards, index cards, and other necessary items. • Post course assignments, materials, and announcements on web-based platforms to support classroom teaching. • Arrange AV equipment reservations and secure conference rooms or classrooms as needed. • Maintain and update faculty profiles, including bios and publication records, while assisting with the distribution of scholarly work. • Coordinate orders for classroom and office supplies, and manage faculty reimbursement requests. • Facilitate effective communication between students, faculty, administrators, and external academic peers. • Assist with faculty and administrative committees, centers, and special programs as required. • Record and maintain accurate attendance data for students each semester in accordance with institutional policies. • Provide coverage or assist colleagues during periods of high workload or absence.

Executive Assistant We are looking for a dedicated and detail-oriented Executive Assistant to support the General Counsel and Legal Department of our organization in New York, New York. This long-term contract position offers an exciting opportunity to contribute across multiple areas, including project coordination, legal assistance, and administrative support. The ideal candidate will thrive in a fast-paced environment, managing diverse tasks with precision and professionalism. Responsibilities: • Coordinate and oversee various projects within the Legal Department, ensuring tasks are tracked, action items are identified, and deadlines are met. • Facilitate communication between the Legal Department and other teams by organizing meetings, preparing agendas, capturing notes, and following up on action items. • Manage the process of obtaining electronic and physical signatures for contracts, including notarization when necessary. • Maintain and update legal templates, ensuring compliance with internal and external standards. • Conduct research on local and international regulations, corporate governance, and document authentication requirements. • Assist with corporate governance activities, such as drafting resolutions and preparing meeting minutes. • Organize and manage the Legal Department’s shared drives and information repositories. • Provide day-to-day administrative support to the General Counsel, including calendar management and travel arrangements. • Coordinate vendor procurement processes and liaise with the Finance team to handle invoices, track expenditures, and manage petty cash. • Organize and maintain paper and electronic filing systems for legal documents and departmental records.

Executive Assistant We are looking for a detail-oriented Executive Assistant to join a non-profit organization in New York, NY on a contract basis. This role requires exceptional organizational skills, the ability to manage multiple priorities, and a proactive approach to supporting executive-level operations. The ideal candidate will excel in administrative functions and demonstrate proficiency in key software tools. Responsibilities: • Provide comprehensive administrative support to executives, including managing schedules, coordinating meetings, and organizing travel arrangements. • Handle correspondence, draft communications, and maintain accurate records to ensure seamless operations. • Utilize Microsoft Office tools, especially Excel, for reporting and data management tasks. • Manage electronic document signing processes using DocuSign and ensure timely completion of required approvals. • Assist with the use of CRM systems to track and organize stakeholder interactions. • Coordinate conference calls and virtual meetings, ensuring all logistical needs are met using platforms like Cisco Webex. • Maintain and update timekeeping records using Kronos or similar systems. • Oversee calendar management to prioritize and align executive commitments. • Support financial processes by utilizing tools such as ADP and Concur for payroll and expense tracking. • Collaborate with team members to ensure efficient workflow and communication across departments.

Executive Assistant Job Description: Executive Assistant Position Overview We are seeking a highly organized and proactive Executive Assistant (EA) to support senior leadership and drive operational efficiency. The ideal candidate thrives in fast-paced environments, demonstrates strong interpersonal skills, and can manage confidential and time-sensitive information with the utmost discretion. This position is pivotal to ensuring organizational success through seamless executive support. Key Responsibilities Administrative Support: Provide direct support to executives, including calendar management, meeting coordination, travel arrangements, and expense report processing Act as a liaison between executives, staff, clients, and external vendors to facilitate communication and information sharing Meeting Coordination: Schedule and organize executive leadership meetings, team gatherings, and client engagements, ensuring all logistics and materials are prepared in advance (Source: RH Acronym Guide). Record meeting minutes and track action items to ensure follow-through on priorities. Project Management: Initiate and manage ad hoc projects and tasks to assist the executive team in achieving departmental goals. Maintain focus on organizational values, including Integrity, Inclusion, Innovation, and Commitment to Success, when addressing multi-functional collaborations.

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in the industry, located in White Plains, New York, 10604, United States. The detail-oriented individual will be an integral part of our team, responsible for supporting a partner to the firm. The Executive Assistant will provide high-level administrative support to senior management within the law firm. This role is vital for ensuring seamless coordination of daily operations, confidential communication, and efficient management of executive schedules. The ideal candidate will possess exceptional organizational skills, discretion, and the ability to handle sensitive information with the utmost confidentiality. Responsibilities: Executive Support: Manage and maintain executive calendars, including scheduling meetings, court appearances, depositions, and travel arrangements (Source: RH Acronym Guide.docx). Draft, review, and prepare executive-level correspondence and legal documents with a focus on confidentiality. Serve as the executive liaison for internal teams and external clients, facilitating smooth communication processes (Source: RH Acronym Guide.docx). Confidential Information Management: Handle sensitive legal and case-related information with discretion and in compliance with firm policies (Source: ESG framework, RH Acronym Guide.docx). Ensure proper documentation and secure storage of confidential files, contracts, and agreements. Administrative Support Tasks: Coordinate logistics for internal and client-facing meetings, including preparing agendas, presentations, and meeting minutes (Source: RH Acronym Guide.docx). Monitor and manage incoming emails, phone calls, and other communications on behalf of the executives. Project Coordination: Assist in the development and tracking of case-related milestones and deadlines using enterprise tools. Support cross-functional collaboration by facilitating task prioritization through Enterprise Project Intake (EPI) workflows (Source: RH Acronym Guide.docx). Legal Research and Reporting: Conduct preliminary research on legal topics and compile reports for executive review. Track case progress and prepare updates and briefings for senior management discussions.

Executive Assistant We are looking for a Temporary highly organized and proactive Executive Assistant to provide exceptional support to C-level executives in a fast-paced, dynamic environment. This Contract position is based in New York, New York, and requires someone who excels at managing complex schedules, coordinating communications, and ensuring seamless day-to-day operations. If you thrive under pressure, enjoy collaborating with diverse teams, and have a passion for innovation, we encourage you to apply. Responsibilities:• Coordinate and manage complex calendars, ensuring all scheduling changes are seamlessly handled.• Organize and prioritize daily tasks to streamline workflows and support executive decision-making.• Plan and arrange domestic and international travel, including detailed itineraries.• Handle correspondence and manage inboxes while maintaining confidentiality.• Collaborate with internal teams and other executive assistants to ensure cross-functional alignment.• Plan and execute internal events, off-sites, and quarterly business reviews.• Facilitate external meetings and events with precision and professionalism.• Monitor and respond to communications promptly to maintain efficient operations.• Provide support for conference calls, presentations, and other executive-level activities.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Hackensack, New Jersey. In this role, you will play a key part in ensuring the smooth operation of daily office activities while supporting various administrative and clerical tasks. This is an excellent opportunity to contribute to an organized and efficient work environment. Responsibilities: • Provide comprehensive administrative and clerical support to ensure efficient office operations. • Assist in managing and organizing daily office workflows and schedules. • Handle document preparation, filing, and management with a high level of accuracy. • Coordinate communications, including email correspondence and phone calls, to facilitate seamless project progress. • Perform data entry tasks and maintain accurate records in digital and physical formats. • Utilize Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook for various administrative tasks. • Respond to inbound and outbound calls professionally and direct inquiries appropriately. • Support the preparation of reports, presentations, and other business documents as needed. • Collaborate with team members to ensure deadlines are met and priorities are addressed.

Administrative Assistant Administrative Assistant – Engineering DepartmentLocation: Bergen County, NJIndustry: Chemical ManufacturingType: Full-Time | Onsite Join a collaborative, employee-friendly work environment at a leading chemical manufacturer in Bergen County, NJ. We’re currently seeking a highly organized, proactive Administrative Assistant to support our dynamic team of engineers. This is a great opportunity for someone who thrives in a fast-paced industrial environment and enjoys taking initiative while providing essential administrative and project-based support. Key Responsibilities:· Provide day-to-day administrative support to a team of approximately 5 engineers.· Assist in the preparation and formatting of technical memos, reports, and project deliverables.· Ensure timely tracking, organization, and transit of project documents and deliverables.· Help update and maintain standard engineering documentation and procedures.· Serve as a liaison with vendors, coordinating communications and managing updates as needed.· Utilize strong organizational skills to support multiple ongoing projects with minimal supervision.· Manage schedules, email communications, and other clerical tasks to support project timelines.

Administrative Assistant Overview:Our client is searching for an Administrative Assistant supporting attorneys and legal staff by ensuring smooth day-to-day operations, organizing legal documents, and managing administrative tasks. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced, professional environment.Key Responsibilities:<ol><li>Administrative Support</li></ol><ul><li>Manage daily office tasks, including scheduling meetings, maintaining attorney calendars, and organizing files.</li><li>Prepare and format legal documents, correspondence, and reports.</li><li>Proofread documents for accuracy, grammar, and compliance with legal standards.</li></ul><ol><li>Client and Stakeholder Communication</li></ol><ul><li>Serve as the first point of contact for client inquiries, either in person, via phone, or email, ensuring exceptional customer service.</li><li>Coordinate with court personnel, external vendors, and other parties as needed.</li></ul><ol><li>Document Management</li></ol><ul><li>Organize, file, and retrieve legal documents, pleadings, and exhibits in accordance with firm and industry standards.</li><li>Maintain client records and case files consistently, ensuring confidentiality and compliance.</li></ul><ol><li>Calendar and Deadline Management</li></ol><ul><li>Track court deadlines, hearing schedules, and filing requirements to ensure timely submission and compliance.</li><li>Manage attorney schedules, keeping them updated on important client meetings and court appearances.</li></ul><ol><li>Technology Support and Office Systems</li></ol><ul><li>Use legal-oriented software (e.g., Clio, PracticePanther, or document management systems) for record keeping and workflow management.</li><li>Assist in troubleshooting minor technology issues and liaise with IT support when necessary.</li></ul><ol><li>Team Collaboration</li></ol><ul><li>Coordinate and communicate effectively with attorneys, paralegals, and other members of the legal team to support casework or client matters.</li><li>Contribute to a positive work environment by demonstrating flexibility and willingness to assist in other areas as needed.</li></ul>

Administrative Assistant We are looking for a skilled Administrative Assistant to join our team in Plainview, New York. This Contract to permanent position offers a dynamic opportunity to support property management operations while contributing to the smooth functioning of daily activities. The ideal candidate will excel in multitasking, communication, and organization within a fast-paced environment. Responsibilities: • Handle incoming calls on a multi-line phone system, ensuring messages are accurately taken, distributed, and forwarded as needed. • Provide administrative support for property management tasks, including assisting with leasing and tenant inquiries. • Maintain and organize schedules by managing calendars and coordinating appointments. • Respond to customer inquiries and resolve issues with attention to detail and in a timely manner. • Utilize property management software to update records, process information, and track property-related activities. • Prepare and edit documents using Microsoft Word, Excel, and Outlook. • Monitor and address equipment repair requests, ensuring timely follow-up and resolution. • Assist in managing account-related inquiries and maintaining accurate records. • Collaborate with the team to support commercial property management operations. • Ensure all administrative tasks are completed efficiently and with attention to detail.

Administrative Assistant We are looking for a dedicated Administrative Assistant to join our team in Morris Plains, New Jersey. This is a long-term contract opportunity within the Real Estate & Property industry, ideal for someone with strong organizational and communication skills. The role requires a proactive individual who can manage various administrative tasks while ensuring compliance with state regulations and contributing to operational success. Responsibilities: • Handle routine communication related to daily operations, ensuring clarity and professionalism in all correspondence. • Collaborate with the Director to review weekly assessments and support decision-making processes. • Prepare attendance summaries and rosters for scheduled meetings. • Execute operational plans to maintain customer satisfaction and adhere to state compliance standards. • Organize and distribute necessary materials, ensuring timely updates to information packets and communications. • Assist management with paperwork related to location, curriculum, and licensing renewals. • Develop and analyze monthly reports for management, including mandatory state reporting tasks. • Coordinate scheduling activities such as cancellations, additions, and rescheduling of meetings and trainers. • Support the training and onboarding process by facilitating sessions on systems like Zoom and EasyTestMaker. • Perform additional administrative duties as assigned to ensure smooth operational workflows.

Administrative Assistant We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Little Ferry, New Jersey. In this Contract to permanent position, you will play a vital role in supporting engineering projects and ensuring the smooth operation of administrative tasks. The ideal candidate will have excellent communication skills, proficiency in Microsoft Office tools, and the ability to manage multiple priorities effectively. Responsibilities: • Provide comprehensive administrative support to engineering teams, ensuring project tasks are completed efficiently. • Draft and distribute clear and concise memos and correspondence as needed. • Prepare, organize, and manage project deliverables to meet deadlines. • Coordinate the transit and delivery of project materials and documents. • Maintain and update standard engineering records and documentation. • Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks. • Assist with data entry, email correspondence, and scheduling appointments. • Handle inbound and outbound calls, ensuring prompt and effective communication. • Leverage SharePoint for document management and collaboration, if applicable.

Administrative Assistant We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Northvale, New Jersey. This is a Contract-to-continuing position, offering the opportunity to grow within our organization. The ideal candidate will provide essential administrative support while ensuring smooth daily operations. Responsibilities: • Set up and configure workstations, including network adjustments, to support IT needs. • Coordinate travel arrangements and manage scheduling, including maintaining calendars. • Ensure timely responses to inbound calls and emails, providing excellent customer service. • Perform accurate data entry and maintain organized records. • Schedule appointments and manage meeting logistics effectively. • Handle general correspondence through email and phone communication. • Contribute to the preparation of presentations and reports using Microsoft Office tools. • Maintain punctuality and reliability to support the overall workflow.

Executive Secretaries and Administrative Assistants We are looking for a skilled and detail-oriented Executive Assistant to join our team in Hauppauge, New York. This long-term contract position offers an opportunity to support high-level administrative functions while working in a collaborative office environment. The ideal candidate will excel in multitasking, communication, and handling confidential information with a high level of care. Responsibilities: • Coordinate and manage daily administrative tasks, including scheduling, correspondence, and data entry. • Prepare well-organized documents, reports, and forms using information from organizational databases and files. • Utilize Microsoft Office applications such as Word, Excel, and Outlook, as well as Crystal Report Designer, to perform essential job functions. • Maintain and organize files, records, and other documentation for easy accessibility. • Resolve discrepancies in coding and data within internal systems and databases. • Collaborate effectively with team members and stakeholders, including individuals with developmental disabilities. • Prioritize multiple tasks and deadlines to ensure smooth workflow and timely completion of projects. • Uphold confidentiality standards and follow organizational guidelines in handling sensitive information. • Adapt to new proprietary databases and computer systems as required. • Distribute faxes, scan documents, and perform copying tasks with accuracy and efficiency.

Executive Secretaries and Administrative Assistants We are looking for a highly skilled Administrative Assistant to support the Division of Vaccine Excellence at the Metropolitan Area Region Office in Islip, New York. This is a long-term contract position offering a schedule of 37.5-40 hours per week. The ideal candidate will bring a strong background in office administration, exceptional communication skills, and the ability to manage multiple tasks in a fast-paced environment. Responsibilities: • Provide comprehensive administrative support to the Division of Vaccine Excellence, ensuring day-to-day operations run smoothly. • Manage and organize schedules, including planning and coordinating meetings, webinars, and conference calls. • Prepare, edit, and format documents and presentations using Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. • Handle inbound communications, including phone calls and emails, and respond promptly to inquiries. • Maintain compliance with office protocols by accurately tracking and documenting information, including scanning and filing records. • Assist with travel arrangements, ensuring all logistics are managed efficiently for team members. • Coordinate office supplies, photocopying, and general maintenance of office equipment. • Collaborate with team members to support special projects and initiatives related to healthcare and vaccine programs. • Participate in training sessions to stay updated on office procedures and industry standards.

Administrative / Personal Assistant A successful Business Owner in Lower Fairfield County is seeking an administrative & personal assistant to join their team. The ideal candidate will be reliable, dedicated to helping the business, and willing to assist with any tasks thrown his/her way- no matter how big or small! Some job duties will include: Executive Administrative Support:<ul><li>Manage calendar, schedule meetings, and coordinate travel arrangements</li><li>Prepare meeting agendas and follow up on action items</li><li>Assist with drafting correspondence, reports, and presentations</li><li>Assist with presentation materials for meetings</li><li>Manage expense reports and budget tracking</li><li>Act as liaison between executive and outside vendors/clients </li></ul>Personal Assistance:<ul><li>Coordinate personal appointments, events, and travel arrangements</li><li>Manage household-related tasks (e.g., vendor coordination, errands, reservations)</li><li>Manage real estate portfolio such as AirBnB bookings and other tasks related to outside businesses</li><li>Assist with personal errands and ad hoc projects</li><li>Handle confidential information with utmost discretion</li></ul> If interested, please email your resume directly to anthony.riccio@roberthalf(.com)

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Dover, New Jersey. This Contract-to-permanent position offers a unique opportunity to work closely with warehouse staff and customers, supporting various administrative and operational tasks. With a growing team and potential for advancement, this role is perfect for someone who thrives in a dynamic environment. Responsibilities: • Coordinate communication between the warehouse team and customers to ensure smooth operations. • Respond to customer inquiries and provide updates on orders and deliveries. • Maintain accurate records of orders, schedules, and other documentation using Microsoft Office tools. • Manage email correspondence and handle inbound and outbound phone calls professionally. • Oversee warehouse staff activities and provide support to ensure efficiency. • Assist in scheduling appointments and managing calendars. • Perform data entry tasks to maintain organized and up-to-date information. • Collaborate with vendors and partners to address any order-related concerns. • Support cross-training efforts to ensure seamless team operations. • Contribute to creating a positive and productive work environment.

Office Services Associate We are looking for a detail-oriented Office Services Associate to join our team in New York, New York. This is a long-term contract position that requires strong organizational skills and the ability to deliver exceptional customer service. The ideal candidate will play a key role in managing reception, hospitality, and facility-related tasks while ensuring a seamless office experience for both employees and visitors. Responsibilities: • Manage reception duties, including greeting visitors, answering inbound calls, and providing a welcoming front-of-house presence. • Set up and break down conference rooms to accommodate meetings and events, ensuring all equipment and materials are properly arranged. • Coordinate hospitality services, including food setup and cleanup for events and meetings. • Schedule conference rooms and hoteling offices to optimize space usage and meet client needs. • Provide coverage for other reception staff during absences or scheduling conflicts. • Support after-hours hospitality events, including overtime when required. • Maintain the cleanliness and organization of meeting spaces and common areas. • Assist with general office services such as reprographics, mail handling, and digital document management. • Ensure a high level of customer service in interactions with clients and team members. • Collaborate with management to elevate the office experience and meet evolving standards.

Sr. Executive Assistant We are looking for an experienced and highly organized Senior Executive Assistant to join our team in New York, New York. This is a long-term contract position offering an excellent opportunity to support high-level executives in a dynamic healthcare environment. The ideal candidate will bring a wealth of expertise in financial services, calendar management, and communication, ensuring seamless daily operations. Responsibilities: • Provide high-level administrative support to senior executives, including managing schedules and appointments. • Organize and coordinate meetings, conference calls, and events, utilizing tools such as Cisco Webex. • Oversee timekeeping and payroll processes using systems like Kronos and ADP. • Manage correspondence, including drafting emails, letters, and other communications. • Handle travel arrangements and expense reporting through platforms like Concur. • Maintain and update CRM systems to ensure accurate record-keeping and reporting. • Act as a liaison between executives and various internal and external stakeholders. • Monitor project timelines and deliverables to ensure deadlines are met. • Maintain confidentiality and professionalism in handling sensitive information. • Assist in the preparation of presentations and reports as needed.

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