We are looking for a detail-oriented and proactive Executive Assistant to provide high-level administrative and strategic support to senior leadership. This Contract position, based in Seattle, Washington, requires someone who excels at managing schedules, coordinating travel, and ensuring seamless organizational operations. The ideal candidate will play a pivotal role in fostering communication across departments and maintaining efficient office management.<br><br>Responsibilities:<br>• Manage executive calendars by scheduling meetings, prioritizing commitments, and ensuring alignment with organizational goals.<br>• Coordinate complex travel arrangements, including transportation, accommodations, itineraries, and event registrations.<br>• Organize and support leadership meetings by handling logistics, preparing materials, taking notes, and facilitating communication with participants.<br>• Track and approve monthly individual expenses while ensuring timely and accurate reporting.<br>• Run errands as needed, which may involve driving to complete tasks efficiently.<br>• Collaborate with various departments to align organizational priorities and act as a liaison between executives and external stakeholders.<br>• Maintain office supplies inventory and liaise with vendors to address facility needs, including procurement, equipment maintenance, and repairs.<br>• Assist in planning and executing company-wide events, such as All-Hands meetings, in partnership with the Culture team.<br>• Contribute to the development and implementation of administrative policies, standards, and office practices.
<p>Robert Half Company is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. </p>
<p>Robert Half Company is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. </p>
We are looking for a skilled Administrative Assistant to join our team in Shoreline, Washington. In this long-term contract role, you will play a key part in ensuring smooth daily operations by managing schedules, records, and communications. The ideal candidate is organized, detail-oriented, and has a strong ability to handle administrative tasks with efficiency and professionalism.<br><br>Responsibilities:<br>• Register participants for various programs, schedule facilities, and process associated fees.<br>• Draft, edit, and proofread a range of documents, including letters, forms, reports, and presentations.<br>• Maintain accurate records and files related to permits and general operations, while establishing effective record-keeping systems.<br>• Coordinate schedules and calendars for assigned staff, arranging meetings and appointments as needed.<br>• Compile and summarize numerical, statistical, and narrative data for reporting purposes.<br>• Produce weekly reports on program activities, permits, and revenue.<br>• Manage incoming and outgoing mail, ensuring timely distribution.<br>• Order and maintain office supplies to support day-to-day operations.<br>• Assist with special projects and perform additional duties as assigned.
<p>Robert Half Company is looking for a reliable and organized Office Assistant for our local clients ongoing needs in the area. This position is ideal for someone who enjoys providing administrative support and ensuring smooth day-to-day office operations. The Office Assistant will handle various administrative tasks, including answering phones, managing files, and assisting with daily office activities. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a fast-paced environment. If you are looking for a great opportunity to gain practical Office Assistant experience and make a positive impact, please apply now!</p><p><br></p><p>Key Responsibilities:</p><p>• Perform general administrative duties, such as filing, scanning, and data entry</p><p>• Answer and direct phone calls, take messages, and respond to inquiries</p><p>• Maintain and organize office supplies, ensuring inventory is stocked</p><p>• Assist with scheduling meetings, appointments, and maintaining calendars</p><p>• Sort, distribute, and handle incoming and outgoing mail and packages</p><p>• Provide support to team members with various projects and tasks as needed</p><p>• Maintain cleanliness and organization of the office space</p><p>• Uphold confidentiality and professionalism in handling sensitive information</p>
<p>We are looking for a dedicated Legal Assistant to join our team in Seattle, supporting a dynamic Real Estate transactional practice. This role requires someone with strong attention to detail, excellent organizational skills, a collaborative approach, and the ability to deliver high-quality work independently. If you thrive in a fast-paced environment and are passionate about providing exceptional service, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Format, edit, compare, and proofread loan and financial documents to ensure accuracy and professionalism.</p><p>• Conduct conflict checks, prepare engagement letters, track trust authorizations, and manage the opening of new matters.</p><p>• Organize external diligence materials and save documents into the document management system for seamless accessibility.</p><p>• Coordinate team calendars by scheduling appointments, tracking deadlines, and following up on tasks to maintain workflow efficiency.</p><p>• Assist attorneys with billing processes, bar licensing requirements, and monitoring receivables, including client follow-ups.</p><p>• Provide project management support by prioritizing tasks, managing multiple deadlines, and ensuring timely completion of assignments.</p><p>• Address miscellaneous administrative duties as needed to support the legal team.</p><p>• Collaborate with team members to maintain a high standard of service and accuracy in all work products.</p><p>• Utilize document management and timekeeping systems effectively to streamline operations.</p><p><br></p><p>Firm offers full benefits including multiple healthcare plan options, 401K, profit sharing, paid parking or transit pass, hybrid work, yearly bonuses, 2 weeks PTO, 2 weeks sick leave, 11 paid holidays, and more!</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
<p>Robert Half Company is looking for a reliable and organized Office Assistant for our local clients ongoing needs in the area. This position is ideal for someone who enjoys providing administrative support and ensuring smooth day-to-day office operations. The Office Assistant will handle various administrative tasks, including answering phones, managing files, and assisting with daily office activities. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a fast-paced environment. If you are looking for a great opportunity to gain practical Office Assistant experience and make a positive impact, please apply now!</p><p><br></p><p>Key Responsibilities:</p><p>• Perform general administrative duties, such as filing, scanning, and data entry</p><p>• Answer and direct phone calls, take messages, and respond to inquiries</p><p>• Maintain and organize office supplies, ensuring inventory is stocked</p><p>• Assist with scheduling meetings, appointments, and maintaining calendars</p><p>• Sort, distribute, and handle incoming and outgoing mail and packages</p><p>• Provide support to team members with various projects and tasks as needed</p><p>• Maintain cleanliness and organization of the office space</p><p>• Uphold confidentiality and professionalism in handling sensitive information</p>
<p>We are seeking a detail-oriented and organized Administrative Support Specialist to join our team within the construction industry. This role is crucial for ensuring the smooth operation of billing, contract administration, commercial collections, and customer follow-up processes. The ideal candidate will act as the central hub for department communication and workflow, utilizing Timberline software to track projects, prepare reports, and provide essential support to the Manager and the accounting team.</p><p><br></p><ul><li><strong>Billing and Contract Administration</strong>: Manage billing processes and ensure contract compliance, supporting accurate and timely invoicing for alarm and fire systems projects.</li><li><strong>Commercial Collections</strong>: Oversee collections for commercial accounts, working closely with customers to resolve any payment issues promptly.</li><li><strong>Customer Follow-up</strong>: Provide professional and timely follow-up with customers related to billing, collections, and project-related inquiries.</li><li><strong>Workflow Coordination</strong>: Serve as the central hub for communication within the department, facilitating project workflows to ensure deadlines and objectives are met.</li><li><strong>Project Tracking and Reporting</strong>: Utilize Timberline software to monitor project progress, generate detailed reports on departmental activities, and communicate findings with the Manager and accounting department.</li><li><strong>Cross-functional Collaboration</strong>: Collaborate with team members across departments to maintain seamless operations and enhance customer satisfaction.</li></ul><p><br></p>
<p><strong>Key Responsibilities:</strong></p><p> </p><p><strong>Privacy Oversight</strong></p><ul><li>Collaborate with senior management and leadership to develop, implement, and maintain an organization-wide Privacy Oversight function.</li><li>Conduct risk assessments, monitor compliance with privacy policies, and implement sanctions for non-compliance as appropriate.</li><li>Work with legal counsel and cross-functional teams to ensure consistent adherence to privacy and confidentiality standards, including HIPAA and 42 CFR Part 2.</li><li>Establish mechanisms for tracking access to protected health information (PHI) and ensuring patient rights to access, amend, and restrict information.</li><li>Serve as a resource on privacy-related compliance, providing training and maintaining awareness across departments and third-party associates.</li><li>Manage privacy-related audits, investigations, and complaints in collaboration with internal teams and legal counsel.</li><li>Align privacy policies with organizational security practices, working closely with IT governance and information systems departments.</li><li>Serve as a consultant for privacy matters across the organization, ensuring legal compliance and keeping leadership updated on advancements in privacy technologies and regulations.</li></ul><p><strong>Health Information Management</strong></p><ul><li>Oversee day-to-day operations of medical records across multiple clinic locations, ensuring compliance with AHIMA standards and state/federal regulations for Substance Use Disorder (SUD) treatment facilities.</li><li>Coordinate and execute medical record audits to ensure the confidentiality, integrity, and availability of patient data.</li><li>Identify and implement process improvements to enhance efficiency and compliance in medical record management.</li><li>Develop and deliver training materials for staff on HIM processes, workflows, and best practices.</li><li>Collaborate with clinical informatics and IT teams to optimize medical record systems, providing recommendations for improved workflows.</li><li>Maintain expertise in current laws regarding medical records, fees, and privacy regulations such as HIPAA and 42 CFR Part 2.</li><li>Coordinate regular meetings and site visits to oversee compliance with medical records procedures at various locations.</li><li>Provide excellent customer service by addressing internal and external inquiries professionally and promptly, ensuring stakeholder satisfaction.</li><li><br></li></ul><p><br></p>
<p>A reputable, full-service national firm is seeking a Litigation Legal Assistant to join its Seattle office. In this role, you will be a vital part of the firm supporting multiple commercial litigators with complex matters. The firm is known for fostering an inclusive work environment, providing exceptional legal services, and offering robust opportunities for professional development.</p><p><em>Key Responsibilities include:</em></p><ul><li>Scheduling court filings (state and federal e-filing); researching and remaining compliant with court rules;</li><li>Project and database management alongside managing physical and electronic files;</li><li>Coordinating schedules, travel, billing entries, and other administrative tasks associated with litigation processes;</li><li>Supporting attorneys with necessary overflow work or during peak filing schedules.</li></ul><p><em>Salary and Benefits:</em></p><p>The salary range for this position is $70,000–$106,000 annually. Benefits include medical, dental, and vision (including HSA); disability and life insurance; pre-tax commuting benefits; a wellness program; employer-sponsored 401(k) plan contributions; 20 paid days off per calendar year, paid holidays.</p><p><em>To apply confidentially, please send your resume to Cindy(period)Dovinh(at)RobertHalf(period)com.</em></p>
We are looking for an experienced Administrative Coordinator to join our team in Lake Forest Park, Washington. This is a contract position where you will play a critical role in supporting the Community Development Department by managing permit applications, maintaining records, and ensuring efficient administrative operations. The ideal candidate is detail-oriented, organized, and capable of providing excellent customer service while adhering to regulatory standards.<br><br>Responsibilities:<br>• Process building and land use permit applications, assign permit numbers, and collect applicable fees.<br>• Enter application details into a permit tracking database and maintain accurate records.<br>• Route files to appropriate departments for plan reviews and ensure proper file setup.<br>• Audit files for expiration, renewals, and final inspections, and prepare notification letters as needed.<br>• Provide guidance to applicants regarding the permit process, applicable codes, and expected timelines.<br>• Conduct research on property documentation and prior land use actions to resolve customer inquiries.<br>• Maintain databases for permits and tax parcel information, ensuring accuracy and completeness.<br>• Support the Community Development Department by managing personnel activity reports and statistical data on permitting activities.<br>• Handle administrative tasks such as calendar management, budget processes, and communication with stakeholders.
