WI3647660

1

Vocational Degree

Associate Degree

$22.01 + hourly

First Shift (Day)

16

JOB REQUIREMENTS: The City of Onalaska is seeking to hire a part-time
(16 hours weekly) Law Enforcement Records Specialist. Under general
supervision of the Assistant Police Chief/Police Chief, an employee in
this position is responsible for records management. Primarily to assist
with open records requests, within timeframe specified by law to
include, contacts requestors for clarification, researches requests,
performs record searches, reviews documents and media, performing
necessary redactions, prepares and sends out responses/records and
maintains files. Essential Job Functions: Assists with open records
requests, within timeframe specified by law, to include, contacts
requestors for clarification, researches requests, performs record
searches, reviews documents and media, performs necessary redactions,
prepares and sends out responses/records and maintains files. Performs
clerical duties which may include preparation of citations/warnings,
letters, background checks, subpoenas, typing, filing, photocopying of
documents, sorting and distribution of mail, transcription, and answer
telephones. Enters and maintains parking, traffic, and municipal
citations and files; prepares reports for tracking. Creates, processes,
and distributes various reports, calls for services, photo lineups, and
other reports as requested. Enters data into computer programs, files
reports and ensures that necessary copies are distributed to department
personnel and outside agencies in a timely manner. Maintains Field Based
Reporting (FBR) and Records Management System (RMS) software programs;
maintains TraCs software to include: printing, error checking, and
transmitting data to the state and RMS. Enters and maintains accident
ledger; processes requests for accident reports from the public,
insurance companies and outside agencies; generates and distributes
billing for accident/incident reports; provides original bill and
necessary paperwork to finance for processing and reconciliation.
Maintains subpoena calendar for the district attorney\'s office and
Onalaska Municipal Court; forwards reports/subpoenas and notice of
cancellations to officers as needed; generates biweekly report(s) of all
upcoming defendants for municipal court Distributes parent, court date,
and bond change letters and/or defendants\' copies of citations.
Maintains files and reports with court dispositions on department
criminal cases; probation/parole information, city license applications
information, etc. Screens license applications to ensure that applicant
has no criminal record or warrant that would render applicant ineligible
for license. Provides customer service to both internal and external
customers. Provides information on routine inquiries and directs
disputable issues to the appropriate staff member and, if necessary,
arranges for conferences and/or appointments with the appropriate staff.
Operates various office machines such as fax machines, imaging
equipment, telephone, typewriter, calculator, dictating equipment,
computer equipment as required of the position. Records and maintains
complex or involved files; maintains confidentiality of records and
personal information. Contributes to a cooperative working effort by
demonstrating a willingness to perform other job-related work, as needed
or requested. Other duties as required or assigned. \*\*\*\*\*
APPLICATION INSTRUCTIONS: Apply Online: www.cityofonalaska.com

Attn: Human Resources - CITY OF ONALASKA
415 Main St
ONALASKA, WI 54650