Office Coordinator - Brooks College Dean's Office
Allendale, MI
Full Time
R102713
This position coordinates a variety of duties for the Brooks College of Interdisciplinary Studies with a focus around college communications, in which discretion and/or judgment concerning the procedures to use or policies to follow is required.
Job Classification & Benefits:
C3 Level. Minimum starting wage of $19.52 per hour.
Comprehensive benefits package including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire.
Essential Functions:
• Maintain websites for the Brooks College of Interdisciplinary Studies (Brooks College), and create attractive and effective content for these websites that adheres to university standards. This includes working with a variety of faculty and staff to ensure web information is current.
• Provide onsite support at various Brooks College events.
• Support the Assistant Dean in implementing marketing and communications strategies related to digital, social media, and multimedia content within the College.
• Serve as lead organizer for Brooks College Dean's Office events and meetings, including room reservations, food orders, e-invitations, etc.
• Interact with and monitor social media platforms for Brooks College and its programs/units/offices.
• Create and maintain database systems. Responsible for data entry, maintenance, management and report retrieval.
• Generate reports, presentation materials, spreadsheets and graphics, and other similar materials using computer systems.
• Create, maintain, and update files and record keeping systems (paper and/or computerized).
• Compile and logically format statistical data and reports and distribute information for annual reports, Brooks College newsletters, faculty/staff awards, strategic planning, enrollment/faculty load, and other reports.
• Provide support within Brooks College in areas of communication, research, statistical compilation, and preparing meeting minutes.
• Receive information in various forms and determine the appropriate method of processing.
• Provide secondary budget support for the office and other projects as necessary. For SWS, this includes processing travel and expense forms, requisitions, honorariums.
• Coordinate with other office staff to ensure the completion of high quality clerical work for the office, which includes answering telephones, providing information, or routing calls to appropriate person; opening and routing incoming mail and preparing outgoing mail, including bulk mailings; typing memos and other correspondence; maintaining office filing system in shared drives.
• Conduct special projects and assist with events as directed.
• Complete other related duties as assigned.
Required Qualifications:
• High school graduate or equivalent.
• Minimum of three years of relevant work experience.
• Experience with various computer software applications such as Microsoft Office and/or equivalent.
• Demonstrated experience to successfully operate office equipment.
• Data entry experience.
• Typing and spelling competency with grammar and proofreading skills.
• Possess strong verbal and written communication skills.
• Demonstrated experience to successfully provide quality customer service
• Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
• Ability to work under pressure and meet deadlines.
• Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
• Ability to successfully maintain positive intercultural and interpersonal relationships.
Preferred Qualifications:
• Some college course work.
• Higher education experience.
• Supervisory experience.
• Previous experience with website and database management.
• Previous experience managing social media platforms.
• Previous experience producing office communications for external audiences.
• Supervision Received:
• Receives general instruction from a designated supervisor but is generally expected to work independently.
Supervision Exercised:
• Serve as secondary supervisor to student employees in the office
How to Apply: Attach your cover letter and resume. The system will allow you to attach these documents electronically. If you have questions about the position or the posting, please contact Kate VanDerKolk (mailto:vandkat@gvsu.edu; 616-331-7364). If you need technical assistance, please contact Human Resources at mailto:hro@gvsu.edu.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.
Application Deadline: Application closes May 12, 2025.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).
Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer, which includes providing equal opportunity for racial and ethnic minorities, women, protected veterans and individuals with disabilities. University policy extends protections to additional identities.
To apply, visit https://apptrkr.com/6185047
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