<p>A small and family-owned commercial real estate company located in Beverly Hills is looking for an Office Administrator on a contract to hire basis. As the Office Administrator, you will be responsible for answering the phones (calls are light), taking messages, heavy filing, drafting letters and emails, creating labels, and making sure the office is tidy and running smoothly. You will also be responsible for making outbound calls to tenants, conducting research, managing inventory, data entry into Excel, and supporting the owner with special projects such as scheduling in Outlook. You will also walk daily to the post office to pick up the mail, schedule meetings, book travel, and assist with light accounting work. </p><p><br></p><p>Robert Half is looking for a proactive candidate with strong Microsoft Office Suite skills. Excellent written and verbal communication skills are required! This is an on-site position and hours are 8:30am-5pm and parking is covered. Salary range is 60k-70k. Experience working for a commercial real estate company is a huge plus!</p>
<p>A finance firm in West LA is hiring an Administrative Assistant on a contract-to-hire basis. This is a fully onsite role, Monday - Friday from 7:30 - 4:30PM. This role is ideal for someone who thrives in a fast-paced environment and has a proven track record of multitasking and problem-solving.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage complex electronic calendars across multiple platforms, ensuring accuracy and prioritization of key meetings.</p><p>• Coordinate and schedule appointments, meetings, and events for senior managers and corporate teams.</p><p>• Handle inbound and outbound calls, providing exceptional customer service and resolving inquiries promptly.</p><p>• Prepare, edit, and format documents using Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook.</p><p>• Organize and execute domestic and international travel arrangements, addressing any complications that may arise.</p><p>• Assist with data entry tasks and maintain accurate records for corporate administration purposes.</p><p>• Draft and respond to email correspondence professionally and in a timely manner.</p><p>• Support special projects led by the Vice President of Corporate Administration, ensuring all deliverables are met.</p><p>• Collaborate with team members to ensure smooth workflow and communicate priorities effectively.</p><p>• Provide backup support to other administrative staff as needed to ensure seamless operations.</p><p><br></p><p>Bachelor's degree is required as well as 2+ years of experience. Salary is based on experience, up to $65-70k.</p>
We are looking for an Administrative Assistant to join a dynamic nutrition and wellness company in Los Angeles, California. This is a Contract to permanent position that combines administrative support, customer service, and operational tasks, offering an excellent opportunity to transition into a long-term role. The ideal candidate will thrive in a fast-paced, team-oriented environment, supporting daily operations while contributing to the company's growth.<br><br>Responsibilities:<br>• Coordinate office schedules and manage calendars using tools such as Microsoft Outlook.<br>• Process and fulfill online product orders, including managing shipping details for items requiring special handling.<br>• Assist with the rollout of a startup supplement company, including data collection and product tracking.<br>• Monitor inventory levels, order supplies, and restock personalized supplement packs.<br>• Provide administrative and operational support to the organization as needed.<br>• Manage basic IT and software tasks, including using platforms like RingCentral, Microsoft Teams, and Zoom.<br>• Respond to inbound and outbound calls, ensuring attentive and timely communication with clients.<br>• Schedule appointments and maintain detailed records of correspondence and interactions.<br>• Assist with light social media engagement and digital communication tasks as required.
<p>Our West Hollywood client is looking for a detail-oriented Administrative Assistant to support their accounting team. You will be part of a six-person team, and we are looking for someone who has some exposure to the clerical side of accounting. This role involves supporting the accounting department with a variety of tasks, both administrative and financial, while ensuring smooth day-to-day operations. This is a contract to hire position, and this role is ideal for someone who thrives in a collaborative yet independent work environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Organize and maintain both electronic and physical filing systems to ensure efficient record-keeping.</p><p>• Perform routine administrative tasks such as copying, scanning, and filing documents.</p><p>• Update and maintain project tracking spreadsheets and data records.</p><p>• Assist with light accounts payable processing and maintain accurate records.</p><p>• Reconcile bank statements to ensure financial accuracy.</p><p>• Enter data for expense reports and verify for completeness.</p><p>• Collate, distribute, and manage incoming and outgoing mail efficiently.</p><p>• Support year-end tax data entry and processing tasks as needed.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Orange, California. This is a long-term contract position where you will provide vital support for daily operations, assist with bid proposals, and handle various administrative tasks. The ideal candidate thrives in a fast-paced environment and has a strong background in office administration and scheduling.<br><br>Responsibilities:<br>• Provide administrative support by managing daily office tasks, including data entry and email correspondence.<br>• Assist in drafting, tracking, and processing bid proposals for projects.<br>• Coordinate scheduling for project crews to ensure timely completion of assignments.<br>• Handle inbound calls and deliver exceptional customer service to clients and team members.<br>• Utilize Microsoft Office Suite and Bluebeam Revu to prepare and manage documents.<br>• Support the bid proposal process by organizing relevant materials and maintaining accurate records.<br>• Ensure smooth communication with internal teams and external stakeholders.<br>• Contribute to various administrative projects as needed to support team operations.<br>• Maintain a high level of accuracy and organization in all assigned tasks.
<p><strong>Entry-Level Legal Assistant: Immigration Law Firm $24/hour (onsite)</strong></p><p><br></p><p>Thriving full-service immigration firm seeks Legal Assistant to join their team. This is an exciting entry-level legal assistant role for candidates interested in gaining experience prior to law school.</p><p><br></p><p>The Legal Assistant will interface with clients, write letters, and perform legal research under the direction of the attorney. FULL training will be provided. You will be taught how to write legal memos (not doing administrative work), which is great experience to gain prior to law school.</p><p><br></p><p>The Legal Assistant position is full-time, permanent, with full benefits. The hours are 9am-6pm with a 1 hour lunch. This entry-level legal assistant position is onsite.</p><p><br></p><p>Pay is $24/hour-$30/hour (dependent on legal work experience) with 100% paid medical/dental/vision benefits and retirement plan.</p><p><br></p><p><u>For entry-level, new grads, the pay is $24/hour + 100% covered health benefits.</u></p><p><br></p><p><strong>TO APPLY, send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
We are looking for a detail-oriented Executive Assistant to join our team on a contract basis in Lawndale, California. In this role, you will provide high-level administrative support, ensuring seamless communication and organization for executives. This position requires a proactive individual with excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Manage and maintain executives’ calendars, including scheduling meetings, appointments, and conference calls.<br>• Coordinate travel arrangements, ensuring all logistics are planned and executed efficiently.<br>• Prepare and review correspondence, reports, and presentations with a high level of accuracy and professionalism.<br>• Organize and facilitate virtual meetings using platforms such as Cisco Webex Meetings.<br>• Oversee timekeeping and payroll processes utilizing systems like Kronos.<br>• Support expense management tasks, including processing reimbursements and invoices through Concur.<br>• Maintain and update CRM systems to ensure accurate and up-to-date information.<br>• Act as a liaison between executives and internal or external stakeholders, ensuring effective communication.<br>• Handle sensitive information with discretion and confidentiality.<br>• Assist with ad hoc administrative tasks and projects as needed.
We are looking for a highly organized and detail-oriented Administrative Assistant to support daily operations in an efficient and effective manner. This is a long-term contract position based in Irvine, California, offering the opportunity to contribute to a dynamic and collaborative environment. The ideal candidate will play a critical role in ensuring smooth administrative processes and exceptional customer service.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, ensuring clear communication and timely resolution of inquiries.<br>• Perform accurate data entry tasks and maintain records to support organizational efficiency.<br>• Coordinate and schedule appointments, meetings, and events to optimize team calendars.<br>• Draft and respond to email correspondence, maintaining a high level of professionalism.<br>• Provide exceptional customer service by addressing client and team member needs promptly.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to prepare reports and presentations.<br>• Assist in maintaining organized filing systems for easy access to important documents.<br>• Support team members with various administrative tasks as needed to enhance productivity.<br>• Monitor office supplies and coordinate with vendors to ensure availability of essential materials.
<p>We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Los Angeles, California. This position offers an excellent opportunity to grow both professionally and personally in a boutique real estate office environment. The role is part-time, with flexible scheduling, 3-5 days a week, that may include occasional Saturdays.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support and assistant services to staff, including calendar management and appointment scheduling.</p><p>• Coordinate business meetings, restaurant reservations, and property-related engagements.</p><p>• Maintain and organize physical and digital filing systems to ensure efficient record-keeping.</p><p>• Handle special administrative projects with precision and adherence to deadlines.</p><p>• Communicate effectively with investors, vendors, and clients as needed.</p><p>• Assist outside the office when required, including property visits and attending meetings.</p><p>• Perform general office tasks, adapting to the needs of a small, dynamic team.</p>
<p>Want to break into the legal industry?</p><p> </p><p>If you're an early career professional with big dreams to get your foot in the door at a prestigious, high-end firm in the heart of Century City, then this is the perfect opportunity for YOU!</p><p> </p><p>Why should you apply? That's easy...</p><p> </p><ul><li>You don't need previous experience to thrive in this role. You'll get training!</li><li>Once you're in, you're in! You'll be part of a growing team.</li><li>Level up! This is a great opportunity to boost your skillset and beef up your resume.</li></ul><p> </p><p>So, what will you be doing in this role anyways? Great question! Well, your official title will be ARG Legal Assistant. That means you'll be part of the Attorney Resource Group. Some of your daily responsibilities might include:</p><p> </p><ul><li>Liaise between Attorneys and Intake Specialists to archive records accurately and efficiently</li><li>Proofread documents for quality assurance</li><li>Serve as a centralized administrative function for the entire firm</li><li>Service files and documents with the courts</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Beverly Hills. This role supports two IT executives, and we are looking for someone who has excellent time management skills. This long-term contract role requires an individual who can effectively manage diverse administrative tasks, support departmental operations, and maintain excellent communication with internal and external stakeholders. The ideal candidate will bring strong organizational skills and the ability to handle sensitive information with discretion. For the right candidate, you are encouraged to apply for the full-time role. This job requires you to be on site Monday through Friday 8-5.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Provide comprehensive administrative support to department heads and boards, including preparing agendas, minutes, and reports.</p><p>• Plan, prioritize, and oversee the work of administrative staff to ensure smooth office operations.</p><p>• Serve as a point of contact for the department, addressing inquiries and escalating issues requiring immediate attention.</p><p>• Organize and maintain documentation, including electronic and physical records, while ensuring accuracy and accessibility.</p><p>• Coordinate departmental events, meetings, and training sessions, including scheduling, travel arrangements, and follow-ups.</p><p>• Assist in the development and monitoring of budgets, process invoices, and manage purchases and petty cash.</p><p>• Prepare and review various communications, such as correspondence, social media posts, and official notices.</p><p>• Train and support staff in office procedures, software systems, and departmental protocols.</p><p>• Develop and implement effective office systems and recommend improvements to enhance efficiency.</p><p>• Build and maintain positive relationships with colleagues, stakeholders, and the public, ensuring a high level of customer service.</p>
<p>Our financial services client are looking for an Executive Assistant to join their team on a contract to hire basis. </p><p>You'll be responsible for assisting with calendar management, scheduling meetings, making travel arrangements, expense reports and creating presentation decks. </p><p>This is an on-site role Mon-Fri 8am-5pm </p>
<p>Are you a master multitasker who thrives on keeping teams organized and productive? A leader in the <strong>professional services sector</strong> is in search of a detail-oriented <strong>Administrative Assistant</strong> for their office in San Luis Rey. This position offers the chance to make an immediate impact by supporting daily office operations and assisting key executives. With a variety of responsibilities, no two days will look the same, making this the perfect opportunity for a sharp, motivated professional.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>As the <strong>Administrative Assistant</strong>, your day-to-day will include:</p><ul><li>Managing schedules, arranging travel, and coordinating meetings for executives and team members.</li><li>Preparing and editing reports, presentations, and correspondence with professionalism.</li><li>Maintaining electronic and physical filing systems to ensure efficiency and easy accessibility.</li><li>Monitoring and restocking office supplies, liaising with vendors, and handling office invoices.</li><li>Acting as the first point of contact for visitors and phone inquiries, ensuring exceptional customer service.</li><li>Supporting event planning activities, including organizing team meetings, training sessions, or office celebrations.</li><li>Assisting with special projects as assigned, ensuring deadlines are met and tasks are accurately completed.</li></ul>
<p>We are looking for a highly skilled Executive Assistant to join our team in Laguna Beach, California, on a contract basis. The ideal candidate will provide comprehensive support to a senior executive while overseeing office operations. This role offers an excellent opportunity to showcase organizational expertise and adaptability in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to a senior executive, including managing schedules, correspondence, and travel arrangements.</p><p>• Coordinate and oversee daily office operations to ensure seamless functionality.</p><p>• Manage calendars efficiently, scheduling meetings, conference calls, and events.</p><p>• Handle communication tasks such as drafting emails, preparing reports, and maintaining detailed correspondence.</p><p>• Organize and book travel arrangements, including flights, accommodations, and itineraries.</p><p>• Utilize systems such as the Google Suite</p><p>• Maintain and update CRM systems to track important data and workflows.</p><p>• Work independently in the office when required, ensuring all tasks are completed promptly.</p><p>• Collaborate with team members to support ongoing projects and initiatives.</p>
<p>We are looking for a detail-oriented Administrative Assistant to support the engineering team in Playa Vista, California. In this long-term contract position, you will play a key role in managing administrative tasks, maintaining records, and ensuring smooth operations within the team. The ideal candidate will have a strong commitment to delivering exceptional service.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls and provide attentive assistance to callers.</p><p>• Manage email communications, ensuring timely and accurate responses.</p><p>• Perform data entry tasks, maintaining accuracy and attention to detail.</p><p>• Schedule and coordinate appointments or meetings for the engineering team.</p><p>• Prepare and edit documents using Microsoft Word, Excel, and PowerPoint.</p><p>• Maintain organized records and files for easy access and reference.</p><p>• Support the team with customer service tasks, addressing inquiries or concerns.</p><p>• Assist with inbound and outbound communication to ensure efficient operations.</p><p>• Monitor and ensure the functionality of building engineering systems.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This role is a Contract to permanent position, offering a unique opportunity to contribute to organizational success while advancing your career. The ideal candidate will have a strong background in administrative support and healthcare, with excellent technical skills and a proactive approach to managing tasks.<br><br>Responsibilities:<br>• Provide exceptional customer service by addressing inquiries through inbound and outbound calls.<br>• Perform accurate data entry to maintain and update records efficiently.<br>• Coordinate and schedule appointments, ensuring smooth communication between teams.<br>• Manage email correspondence professionally and respond promptly to client and internal communication.<br>• Utilize advanced Microsoft Excel skills to analyze and organize data effectively.<br>• Support daily operations by using proprietary software and adapting to organizational tools.<br>• Collaborate with healthcare professionals to navigate insurance-related processes.<br>• Prepare documents and presentations using Microsoft Word, Outlook, and PowerPoint.<br>• Assist in resolving customer issues at various stages of the process, ensuring satisfaction.<br>• Attend onsite meetings once a month to maintain alignment with organizational goals.
We are looking for a highly skilled Executive Assistant to support the President of the International team within a dynamic hospitality organization. This Contract-to-Permanent position is based in Irvine, California, and requires a proactive individual with exceptional organizational and leadership abilities. The ideal candidate will thrive in a fast-paced environment, demonstrate executive presence, and possess the ability to effectively manage competing priorities.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the President, including managing complex calendars and scheduling across international teams.<br>• Coordinate and oversee travel arrangements, ensuring seamless logistics for both domestic and international trips.<br>• Serve as a point of guidance for other administrative staff, offering direction and support to four international team members.<br>• Anticipate needs and proactively handle tasks to ensure smooth operations, avoiding reactive approaches.<br>• Facilitate effective communication across cross-functional C-suite environments, addressing conflicts and ensuring alignment.<br>• Demonstrate resilience and professionalism when managing high-pressure situations or conflicting priorities.<br>• Assist with budget tracking and expense management, ensuring alignment with organizational goals.<br>• Utilize advanced knowledge of Office tools to prepare documents, presentations, and reports as needed.<br>• Support the organization’s operational goals by maintaining confidentiality and discretion in all matters.<br>• Collaborate with internal stakeholders to streamline processes and enhance productivity.
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
We are looking for a detail-oriented Administrative Assistant to support multiple departments within our organization in Azusa, California. In this long-term contract role, you will handle a variety of administrative tasks, ensuring smooth day-to-day operations and maintaining confidentiality. This is a great opportunity for someone with strong organizational skills and a proactive mindset to make a meaningful impact in the non-profit sector.<br><br>Responsibilities:<br>• Manage departmental calendars and coordinate scheduling to ensure efficient time management.<br>• Arrange travel itineraries, including booking flights, accommodations, and transportation.<br>• Provide general clerical support across three departments, including drafting correspondence and maintaining organized files.<br>• Record and distribute meeting notes accurately and promptly.<br>• Monitor and replenish office supplies, including coffee and other essentials.<br>• Prepare and process expense reports, ensuring timely submission and accuracy.<br>• Maintain confidential records and ensure proper handling of sensitive information.<br>• Organize and update electronic and physical filing systems for easy retrieval.<br>• Assist with scanning and digitizing documents as needed to support departmental needs.<br>• Serve as a point of contact for administrative inquiries and provide prompt assistance to staff members.
<p>Our client is a fast-growing beverage company based in Culver City, known for its innovative products and vibrant team culture. We are looking for a proactive and detail-oriented Administrative Assistant to join our team. This role will provide a blend of administrative and accounting support and is ideal for someone who thrives in a fast-paced environment and is looking for a long-term opportunity.</p><p><br></p><p><u>Key Responsibilities:</u></p><p><br></p><p>Administrative Support</p><ul><li>Handle high-volume incoming calls and direct inquiries appropriately.</li><li>Provide general administrative support to the CEO, including calendar management and covering responsibilities during their absence.</li><li>Maintain an organized and efficient office environment.</li></ul><p>Accounting & Finance Support</p><p><br></p><ul><li>Assist with Accounts Payable (AP) and Accounts Receivable (AR) processes.</li><li>Manage and update the ERP system (Katana) with accurate financial and purchasing data.</li><li>Track and process purchase orders and vendor invoices.</li><li>Reconcile transactions and assist in preparing reports for month-end close.</li><li>Support internal teams with financial documentation and data entry as needed.</li></ul><p>Requirements:</p><ul><li>1–3 years of experience in an administrative assistant, accounting, or bookkeeping role.</li><li>Proficiency with Microsoft Excel (VLOOKUP, pivot tables, etc.) required.</li><li>Experience with an ERP system (Katana preferred) a plus.</li><li>Excellent communication and multitasking skills, especially under high call volume.</li><li>Detail-oriented, dependable, and highly organized.</li><li>Ability to work independently and take initiative when covering for the CEO.</li></ul>
<p>Are you an entry-level litigation assistant seeking to <strong>develop your litigation skills </strong>with <strong>hands-on mentorship</strong> and direct partnership with attorneys?</p><p><br></p><p>A growing, high-end, litigation firm in Newport Beach is seeking a Litigation Assistant to join their team. <strong>The ideal candidate will have 2-4 years of civil litigation experience here in California</strong>. This firm practices in complex areas such as real estate, employment, business, and commercial litigation. They will teach their practice areas!</p><p><br></p><p>This litigation assistant will help with critical factor in running the practice, including:</p><ul><li>filing and serving legal documents (with CA state and federal courts)</li><li>docketing litigation deadlines</li><li>preparing for trial</li><li>formatting pleadings and discovery shells</li><li>corresponding with clients regarding case updates</li><li><em> ^ pay is contingent upon fluency/experience with the duties above</em></li></ul><p>Litigation Assistants with experience in small firms will do best because they know the importance of wearing many hats! </p><p><em></em></p><p><strong>Because of their small size, this firm affords more opportunity for growth and training.</strong> <strong>The last paralegal they hired went to law school and is now an attorney with the firm!</strong></p>
<p><strong>🌟 First Job? We’ve Got You Covered! | Office Assistant (Temp-to-Hire) – West LA 🌟</strong></p><p>Are you a recent high school grad ready to take the first step in your career? We have the <strong>perfect opportunity</strong> for you!</p><p>An innovative IT company on the <strong>West Side of Los Angeles</strong> is looking for a dependable and motivated <strong>Office Clerk/Office Assistant</strong> to join their team on a <strong>part-time, temp-to-hire</strong> basis. No experience? No problem! Just bring a great attitude and a willingness to learn.</p><p><br></p><p>🛠️ <strong>What You'll Do:</strong></p><ul><li>Keep the office neat, organized, and running smoothly</li><li>Restock office and kitchen supplies</li><li>Help with basic admin tasks and assist where needed</li></ul><p>📅 <strong>Schedule:</strong></p><ul><li>20–30 hours/week with the potential to grow into full-time</li></ul><p>💰 <strong>Pay:</strong></p><ul><li>Starting at <strong>minimum wage</strong> with room for growth over time</li></ul><p>🌱 <strong>Why You’ll Love It:</strong></p><ul><li>Foot in the door at a growing tech company</li><li>Learn real-world office skills</li><li>Friendly, supportive team environment</li><li>Career growth potential</li></ul><p>📍 Location: 90045</p><p><br></p>
<p><strong>Position</strong>: Office Coordinator</p><p><br></p><p><strong>Location</strong>: Beverly Hills, CA</p><p><br></p><p><strong>Overview</strong>: An established organization committed to philanthropic endeavors is currently hiring for the role of Office Coordinator. This contract to hire, in-office position plays a central role in ensuring operational efficiency and providing administrative support to executive leadership and staff. The Office Coordinator frequently serves as a point of contact for inquiries from the community and works in a collaborative team environment. The hours are 8:30-5 with a one-hour lunch. The ideal candidate for this role is someone with prior experience in philanthropic, nonprofit, or similar organizations. The employer prioritizes applicants who are familiar with organizational dynamics in these environments and capable of adapting quickly to the needs of a mission-driven enterprise.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><p><em>Administrative Support:</em></p><ul><li>Assist executive leadership with managing schedules, correspondence, event RSVPs, expense reports, and projects.</li><li>Oversee daily office operations, including reception duties, mail handling, calendar coordination, meeting setups, and maintaining office organization.</li><li>Coordinate telephone and IT system services and address staff equipment requests.</li><li>Maintain office supplies, liaise with vendors, and manage equipment and service needs efficiently.</li></ul><p><em>Grants Management Support:</em></p><ul><li>Provide administrative assistance to the grants process, including supporting applications and monitoring grant activity.</li><li>Support customer service interactions with grantees and applicants while maintaining accurate record-keeping in grant databases.</li></ul><p><strong>Qualifications</strong>:</p><ul><li>Bachelor’s Degree required.</li><li>5+ years of professional work experience, preferably in nonprofit, philanthropic, or related organizations.</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with grants software like GivingData is a plus.</li><li>Possesses exceptional organizational, multitasking, and communication skills.</li><li>Highly detail-oriented with the ability to meet deadlines and resolve issues independently or as part of a team.</li><li>Demonstrated flexibility and professionalism in an office environment.</li><li>Candidates should have access to reliable transportation for work-related errands.</li></ul><p><strong>About Us</strong>: The hiring organization has a longstanding history of supporting nonprofit organizations through grant-making that positively impacts communities in areas such as arts and culture, education, health and medicine, and human services. Applicants passionate about nonprofit work and making a difference in their local community are encouraged to apply.</p><p><br></p><p><strong>Important Notes</strong>: A pre-employment skills assessment, background investigation, and verification of legal work authorization in the U.S. will be required for hire.</p>
<p>An advertising company in Westwood is hiring an Executive Assistant/ Office Manager to support the LA team. As the Executive Assistant, you will provide direct support to the CEO and assist the LA office with operation's needs. This is an onsite, contract-to-hire position.</p><p><br></p><p>ESSENTIAL FUNCTIONS:</p><p>• Gatekeeper to the CEO. Serve as the primary point of contact for internal and external communications on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate courses of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.</p><p>• Provide sophisticated calendar and time management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.</p><p>• Extensive travel management for the CEO and other executives traveling with the CEO. Always anticipating changes and/or updates to travel, events and the calendar.</p><p>• Exceptional Communication skills. Manage interaction between upper management and employees.</p><p>• Harmonize internal and external resources to expedite workflow. Coordinating with internal and external executives on various projects and tasks.</p><p>• Office Management responsibilities. Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization. Manage all aspects of the organization’s office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization within the office.</p><p>• Provide high-level administrative support to executives by meticulously managing their departmental budgets, tracking expenses, ensuring compliance with financial policies, and preparing detailed financial reports, all while collaborating closely with the finance team to maintain accurate financial records and optimize spending.</p><p>• Act as a liaison and provide support to the Board of Directors. Working closely with the General Council on all details. When needed, arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials.</p><p>• Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.</p><p>• Maintain and improve internal processes that support the CEO and the company overall.</p><p>• Some travel throughout the year might be required for this position.</p><p><br></p><p>The ideal candidate will have 5+ years of Executive Assistant support. This is a fully onsite role in Westwood with some overtime required. Pay once full-time is $100k-$120k.</p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview. </p><p> </p><p>Responsibilities may include:</p><p>• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>• Maintaining comprehensive and accurate records </p><p>• Performing minor accounting duties </p><p>• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>• Answering phone calls in a polite and professional manner</p><p>• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p>
