<p>We are looking for a skilled Medical Receptionist to join our team in San Francisco, California. This is a long-term contract position that offers the opportunity to work in a highly organized healthcare environment and contribute to excellent patient care. If you have strong organizational and customer service skills, along with proficiency in healthcare systems, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Greet patients warmly and ensure a welcoming atmosphere at the front desk.</p><p>• Answer inbound calls promptly and assist with scheduling appointments or addressing inquiries.</p><p>• Maintain patient charts and records using EHR systems, ensuring accuracy and confidentiality.</p><p>• Perform billing functions, including processing payments and verifying insurance details.</p><p>• Coordinate with healthcare providers to streamline communication and scheduling.</p><p>• Utilize software such as Allscripts, Cerner, Dentrix, and Eaglesoft to manage patient information.</p><p>• Check patients in and out, ensuring all required documentation is completed.</p><p>• Generate charts and graphs to support data analysis and reporting.</p><p>• Assist with general administrative tasks, including managing emails and correspondence.</p><p>• Ensure compliance with office policies and procedures to maintain operational efficiency.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013251916**</p><p><br></p>
<p>We are seeking a dedicated and motivated <strong>Medical Assistant</strong> to join our dynamic healthcare team. This position is ideal for a recent graduate holding a Clinical Medical Assistant certificate and has the ability to fluently communicate in both <strong>English</strong> and <strong>Spanish</strong>. As a key member of our team, you will provide vital support to physicians, patients, and staff through administrative and clinical tasks while ensuring excellent patient care and a seamless patient experience.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Clinical Support:</strong></p><ul><li>Prepare patients for medical examinations, including vital signs measurement and medical history documentation (Source: MC24 Job Search Guide US eBook.pdf).</li><li>Assist physicians during procedures and exams, ensuring patient comfort and medical compliance.</li><li>Administer medications or injections as directed by the physician (if permitted under certification and local regulations).</li><li>Perform basic laboratory procedures, such as collecting and processing specimens.</li></ul><p><strong>Patient Communication & Education:</strong></p><ul><li>Serve as a liaison between patients and medical professionals, ensuring clear and accurate communication.</li><li>Provide patients with pre- and post-care instructions, answering any questions related to their visit.</li><li>Deliver culturally competent care by effectively communicating in both <strong>English</strong> and <strong>Spanish</strong> to diverse patient populations.</li></ul><p><strong>Administrative Duties:</strong></p><ul><li>Schedule appointments, verify insurance information, and manage patient records.</li><li>Maintain a clean and organized clinical environment, ensuring compliance with health and safety protocols.</li><li>Assist in tracking inventory and ordering medical supplies as needed.</li><li>Utilize electronic health records (EHR) systems proficiently to document patient encounters and updates.</li></ul><p><br></p>
<p>We are seeking an empathetic and efficient bilingual medical assistant fluent in English and Spanish to join our professional healthcare team. The successful candidate will be instrumental in enhancing patient communication, satisfaction, and care by serving as a bridge between Spanish-speaking patients and other healthcare providers. This role includes clinical and administrative duties, from documenting medical histories and interpreting during exams, to scheduling appointments and managing patient records.</p><p><br></p><p>Responsibilities:</p><p>· Serve as the communication link between Spanish-speaking patients and healthcare providers to facilitate effective care.</p><p>· Collect, organize, and record medical histories of patients.</p><p>· Assist healthcare professionals during physical examinations and medical procedures.</p><p>· Schedule patient appointments and manage patient flow within the office.</p><p>· Update and maintain patient records while ensuring the strictest confidentiality.</p><p>· Coordinate laboratory service, including phlebotomy, paperwork, and specimen storage.</p><p>· Assist in patient education by providing appropriate bilingual materials and answering questions.</p><p>· Monitor and manage inventory of medical supplies and equipment.</p><p>· Answer incoming calls, attend to patient inquiries and relay messages as needed.</p><p>· Comply with all safety and infection control regulations.</p><p><br></p>
<p>We are seeking a dedicated and compassionate <strong>Medical Assistant</strong> to join our growing healthcare team. In this role, you will provide high-quality patient care by assisting providers with medical procedures, administrative duties, and front-office tasks to ensure the smooth operation of the practice. This is a fantastic opportunity for a motivated individual to make a meaningful impact in patient care while advancing your career in the medical field.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare patients for examinations, including taking vitals, medical histories, and other necessary information.</li><li>Assist healthcare providers during medical procedures, ensuring patient comfort and safety.</li><li>Perform basic laboratory tests, collect specimens, and administer medications under the supervision of a licensed provider.</li><li>Schedule appointments, answer phone calls, and handle patient inquiries.</li><li>Update and maintain accurate patient records in the electronic health records (EHR) system.</li><li>Process insurance authorizations and verify patient information.</li><li>Educate patients on healthcare procedures, follow-up care, and prescribed treatments.</li><li>Provide warm and professional communication to ensure patient satisfaction.</li></ul><p><br></p>
<p> Join our fast-paced front desk team and play a critical role in supporting our growing office! This position involves scheduling appointments, managing patient interactions, and assisting with day-to-day office operations while maintaining professionalism and a patient-centered focus.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Appointment Scheduling</strong>: Schedule and coordinate appointments for 15 healthcare providers using Nextech software across in-person, phone, and online platforms.</li><li><strong>Phone System Management</strong>: Operate a multi-line phone system, responding promptly to inquiries and directing calls as needed.</li><li><strong>Cash Transactions & Pre-Screening</strong>: Handle cash payments, conduct patient pre-screening, and ensure transactions are processed accurately.</li><li><strong>Collaborative Scheduling and Billing</strong>: Work closely with providers to ensure scheduling accuracy and proper billing procedures.</li><li><strong>Medical Records Compliance</strong>: Maintain and update medical records while adhering to HIPAA standards for confidentiality and security.</li><li><strong>Patient Experience</strong>: Multitask effectively to provide exceptional service and contribute to a positive experience for all patients.</li><li><strong>Office Supplies</strong>: Monitor and stock supplies to ensure the office operates efficiently.</li></ul><p><br></p>
We are looking for a dedicated Medical Front Desk Specialist to join our team in San Francisco, California. In this role, you will be the first point of contact for patients, ensuring their experience is smooth and well-organized from start to finish. This is a long-term contract opportunity, ideal for someone who thrives in a fast-paced medical office environment and is passionate about providing exceptional service.<br><br>Responsibilities:<br>• Greet and check in patients while managing cash transactions and pre-screening processes.<br>• Coordinate with healthcare providers to ensure accurate appointment scheduling and billing.<br>• Maintain and update medical records in compliance with organizational standards.<br>• Handle multiple tasks simultaneously while fostering a welcoming and efficient patient environment.<br>• Monitor and replenish office supplies to ensure smooth daily operations.<br>• Address inbound calls, respond to inquiries, and assist with scheduling needs.<br>• Support administrative functions such as data entry, filing, and document preparation.<br>• Utilize EHR systems and other medical software like Nextech to manage patient information.
We are looking for a highly organized and customer-oriented Medical Front Desk Specialist to join our dynamic team in San Francisco, California. In this role, you will be the first point of contact for patients, ensuring a welcoming and attentive experience. This position involves a variety of administrative and patient-facing tasks in a fast-paced medical environment. This is a long-term contract opportunity for individuals passionate about delivering exceptional service.<br><br>Responsibilities:<br>• Greet patients warmly and assist with check-in processes, including pre-screening and managing medical records.<br>• Handle cash transactions and ensure accurate billing in collaboration with healthcare providers.<br>• Schedule appointments efficiently while adhering to clinic policies and patient needs.<br>• Respond to inbound calls, address inquiries, and provide information about services.<br>• Maintain compliance with medical office standards, including accurate documentation and confidentiality.<br>• Monitor and replenish office supplies to ensure smooth daily operations.<br>• Utilize medical software systems, such as EHR and Nextech, to manage patient data and scheduling.<br>• Assist with additional administrative tasks, such as filing, record-keeping, and correspondence.<br>• Ensure an exceptional patient experience by maintaining an attentive and empathetic demeanor.<br>• Coordinate with team members to support clinic workflow and resolve any issues promptly.
<p>We are seeking a seasoned and detail-oriented <strong>Medical Assistant</strong> to join our dynamic healthcare team. This position requires a highly skilled professional with extensive experience in both clinical and administrative duties. As a key member of our practice, you will play an essential role in providing exceptional care to patients, supporting healthcare providers, and ensuring operational efficiency. If you are looking for a meaningful and engaging employment opportunity, this may be the perfect fit for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Duties:</strong></p><ul><li>Provide advanced support to physicians, nurse practitioners, and other healthcare providers during patient examinations and procedures.</li><li>Accurately collect and document patients' medical histories, vital signs, and lab specimens while ensuring strict adherence to safety standards.</li><li>Administer medications and vaccinations as directed, following all protocols.</li><li>Perform and assist with complex medical procedures and diagnostic testing, including EKGs, phlebotomy, and wound care.</li><li>Maintain a sterile and organized environment to ensure patient safety and infection control.</li></ul>
<p>We are currently seeking a dedicated <strong>Full-Time Patient Coordinator. </strong>This role is an essential part of the front office team, supporting patients, providers, and staff in a fast-paced, patient-centered environment. No prior experience is required—just a strong interest in healthcare, a collaborative spirit, and excellent attention to detail.</p><p>Full Time Monday- Friday, 8:00AM- 5:00PM</p>
<p>We are looking for a dedicated Medical Assistant to join our team in Santa Cruz, California. In this Contract-to-Permanent role, you will be responsible for ensuring the smooth operation of administrative tasks in a healthcare environment while providing excellent service to patients and staff. This position requires strong organizational skills, the ability to multitask effectively, and bilingual proficiency.</p><p><br></p><p>Responsibilities:</p><p>• Manage patient scheduling, appointments, and follow-ups to ensure seamless operations.</p><p>• Handle inbound calls, providing accurate information and assistance to patients and healthcare providers.</p><p>• Maintain and update electronic medical records (EHR) with precision and attention to detail.</p><p>• Process billing functions and claims administration while adhering to compliance standards.</p><p>• Assist in the preparation of charts, graphs, and other clinical documentation.</p><p>• Coordinate with clinical staff to support trial operations and administrative needs.</p><p>• Utilize Office applications including Word, Excel, Outlook, and Adobe for day-to-day tasks.</p><p>• Ensure the front desk area is organized and welcoming to patients.</p><p>• Monitor inventory levels of office supplies and coordinate replenishments as needed.</p><p>• Uphold business casual or scrubs dress code while maintaining a meticulous demeanor.</p>
<p>We are looking for a dedicated Case Management Assistant to join our administrative team in San Leandro, California. This long-term contract position focuses on supporting care management activities, including administrative tasks, data tracking, and coordination with healthcare payors. The role requires strong organizational skills and the ability to work collaboratively with healthcare professionals.</p><p><br></p><p>Responsibilities:</p><p>• Assist the Care Management team in coordinating discharge planning and care transitions.</p><p>• Maintain accurate patient census records and reconcile data for care coordination purposes.</p><p>• Communicate with healthcare payors to ensure proper documentation and timely approvals for inpatient and post-discharge services.</p><p>• Track and manage communications such as denial letters, patient choice forms, and other relevant documentation.</p><p>• Coordinate with referral sources to monitor bed availability and maintain an updated database of resources.</p><p>• Document interactions with payors in the financial system and collaborate with the Revenue Cycle team to ensure accuracy.</p><p>• Generate reports and provide administrative support to social workers and nurses for care management activities.</p><p>• Utilize case management applications to input and retrieve critical information effectively.</p><p>• Schedule and manage appointments, ensuring seamless communication between patients and healthcare providers.</p><p>• Adhere to organizational standards and policies while maintaining professionalism in all interactions.</p><p><br></p><p>If you are interested in this role apply today and call us at (510)470-7450</p>
<p>We are looking for an experienced Assistant Controller to join our dynamic team in Walnut Creek, California. This role requires a strong background in financial management and accounting systems to ensure the organization’s operations run smoothly and efficiently. The ideal candidate will bring expertise in managing key accounting functions and will play a pivotal role in maintaining compliance and optimizing processes.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage daily accounting tasks, including general ledger, reconciliations, and reporting</li><li>Help prepare monthly, quarterly, and annual financial statements with the Controller</li><li>Oversee accounts payable and receivable to ensure timely processing</li><li>Contribute to budgeting, forecasting, and financial analysis for decision-making</li><li>Ensure compliance with GAAP, internal policies, and healthcare regulations</li><li>Partner with department leaders to enhance financial processes and internal controls</li><li>Support tax preparation, audits, and external reporting requirements</li><li>Use accounting software to improve efficiency in financial operations</li></ul>
<p>We are seeking a highly organized and customer-focused <strong>Patient Access Representative</strong> to join our client’s healthcare team. The ideal candidate will serve as the first point of contact for patients, ensuring a positive experience through excellent customer service and efficient administrative support. This professional will play a vital role in managing patient admissions, scheduling, insurance verification, and other critical front-line tasks.</p><p>The successful candidate will thrive in a fast-paced environment, have strong communication skills, and exhibit attention to detail when managing sensitive patient information and navigating healthcare systems.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist patients, visitors, and staff in a professional and courteous manner.</li><li>Perform patient registration, including collecting personal and insurance information, verifying insurance coverage, and obtaining necessary authorizations.</li><li>Schedule appointments, confirm upcoming visits, and manage patient appointment reminders.</li><li>Ensure accurate data entry into the electronic medical records (EMR) or scheduling systems.</li><li>Respond to patient inquiries regarding billing, insurance, and other related processes.</li><li>Collaborate with clinical staff and other departments to ensure a seamless patient experience.</li><li>Handle financial transactions such as copay collection and balance inquiries.</li><li>Maintain confidentiality and comply with all HIPAA regulations regarding patient information.</li></ul><p><br></p>
<p>Robert Half is seeking a detail-oriented and compassionate <strong>Medical Intake Specialist</strong> to join a dynamic and fast-paced medical practice. This critical role involves being the first point of contact for patients, ensuring a seamless onboarding process while delivering exceptional customer service. If you have strong organizational skills, a passion for helping others, and experience in a healthcare setting, we’d love to hear from you!</p><p><br></p><ul><li>Greet new patients in a friendly and professional manner, ensuring they feel welcome and cared for.</li><li>Collect and validate patient information, including medical history, insurance details, and personal data, with accuracy and confidentiality.</li><li>Manage intake documentation using electronic health records (EHR) systems and ensure all forms are completed and filed properly.</li><li>Verify insurance eligibility and assist with pre-authorizations, referrals, and other administrative tasks as required.</li><li>Answer phones, respond to inquiries, and schedule patient appointments as necessary.</li><li>Provide patients with clear instructions regarding medical forms, practice policies, and next steps in their care journey.</li><li>Communicate effectively with clinical staff to ensure smooth handoff of patient information.</li><li>Monitor and maintain accurate patient records while adhering to HIPAA and confidentiality guidelines.</li><li>Assist with other administrative duties, such as data entry, filing, faxing, and maintaining organized records for compliance purposes.</li></ul><p><br></p>
We are looking for a detail-oriented and bilingual Medical Administrator to join our team in Santa Cruz, California. In this long-term contract position, you will play a vital role in ensuring smooth administrative operations within a healthcare setting. This is an onsite opportunity that requires excellent organizational skills and the ability to multitask effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Manage patient scheduling and appointments with accuracy and efficiency.<br>• Handle incoming calls and correspondence, providing excellent customer service to patients and healthcare providers.<br>• Maintain and update patient records using relevant software tools, ensuring data integrity and confidentiality.<br>• Coordinate administrative workflows to support clinical staff and ensure seamless operations.<br>• Prepare and process documentation, including billing and insurance forms, adhering to healthcare regulations.<br>• Utilize Office tools such as Outlook, Excel, and Word to create reports and manage daily tasks.<br>• Ensure the reception area is organized and welcoming for patients and visitors.<br>• Collaborate with team members to address operational challenges and improve processes.<br>• Monitor inventory levels for office supplies and place orders when necessary.<br>• Assist in onboarding and training new administrative staff as needed.
<p>We are searching for a proficient <strong>Bilingual Administrative Coordinator</strong> with a strong background in the medical field to join our dynamic team. This role requires a detail-oriented individual who can seamlessly manage administrative tasks while communicating effectively in both English and [insert second language, e.g., Spanish, French, etc.]. The ideal candidate will have a deep understanding of medical terminology, healthcare workflows, and patient coordination to support our team and ensure operational efficiency.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for bilingual communication with staff, patients, and external stakeholders, ensuring clarity and accuracy in both languages.</li><li>Coordinate and manage administrative tasks, including scheduling appointments, maintaining patient records, and liaising with medical staff.</li><li>Assist in the preparation and translation of medical documents, such as patient correspondence, informational brochures, and procedural instructions.</li><li>Oversee data entry and management of patient information, adhering to healthcare privacy regulations (e.g., HIPAA compliance).</li><li>Act as a liaison between patients and healthcare providers, facilitating smooth communication and addressing inquiries.</li><li>Support the onboarding process for new staff, including the preparation of bilingual training documents and resources.</li><li>Coordinate with internal teams to ensure medical inventory and supplies are maintained and ordered as necessary.</li><li>Assist in maintaining compliance with regulatory requirements and medical staff credentialing processes.</li><li>Handle sensitive information with a high degree of confidentiality and professionalism.</li></ul><p><strong>Skills and Qualifications:</strong></p><ul><li><strong>Bilingual proficiency</strong> (e.g., English and [Insert second language]), with excellent verbal and written communication skills in both languages.</li><li><strong>Medical background</strong> including relevant education (e.g., certification in medical assisting, degree in healthcare administration, or similar) or equivalent work experience in healthcare settings.</li><li>Proficient in medical terminology and understanding of healthcare operations.</li><li>Strong organizational skills with the ability to juggle multiple tasks and meet deadlines.</li><li>Experience with electronic medical record (EMR) systems and data input.</li><li>Familiarity with healthcare privacy laws such as HIPAA and patient confidentiality requirements.</li><li>Detail-oriented with strong problem-solving and decision-making capabilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul><p><br></p>
<p><strong>About the Role</strong></p><p>The client is modernizing its print-based provider directories by moving to an automated, data-driven platform. We need an experienced Marketing Assistant / Analyst III to translate complex business requirements into technical specifications, partner with IT and external vendors, and oversee quality assurance from concept through production.</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Define requirements.</strong> Partner with subject-matter experts to capture and refine business needs for automated provider directories.</li><li><strong>Design data solutions.</strong> Collaborate with IT teams to build and validate data structures that feed print operations.</li><li><strong>Vendor coordination.</strong> Translate requirements into executable programming specifications and manage day-to-day vendor deliverables.</li><li><strong>Project management.</strong> Drive timelines, track milestones, and communicate status to stakeholders across Marketing, IT, and Operations.</li><li><strong>Quality assurance.</strong> Develop and execute test plans to ensure accuracy, regulatory compliance, and on-time delivery.</li></ul>
<p>We are looking for a highly organized and meticulous Administrative Assistant to join our team in Walnut Creek, CA. This is a contract-to-permanent position, offering the opportunity to contribute to a dynamic engineering firm while gaining valuable experience. The role involves providing comprehensive administrative support across various departments, ensuring efficient workflows and maintaining confidentiality at all times.</p><p><br></p><p>Administrative Assistant Responsibilities Include:</p><p>• Deliver administrative support to staff, including project-related tasks and general office duties.</p><p>• Download and input data, generate reports, draft proposals, and complete other administrative tasks as assigned.</p><p>• Maintain and organize company documents, reports, and client data in a systematic manner.</p><p>• Assist with billing processes by utilizing Deltek to pull proposal numbers, convert proposals to projects, and set up project budgets.</p><p>• Coordinate shipping, delivery, and daily mail collection, ensuring timely distribution or scanning to appropriate recipients.</p><p>• Manage office supply inventory, placing orders and ensuring common areas are clean, organized, and well-stocked.</p><p>• Prepare for office meetings by organizing materials and facilitating lunch arrangements as needed.</p><p>• Communicate with property management regarding office concerns and relay updates to staff.</p><p>• Perform data entry tasks with accuracy and efficiency, supporting various operational needs.</p><p>• Provide excellent customer service while adhering to company procedures and maintaining discretion.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
We are looking for a highly organized and detail-oriented Senior Administrative Assistant to join our team on a long-term contract basis in Alameda, California. In this role, you will provide essential technical and administrative support to ensure smooth operations and effective communication between our organization, providers, and community partners. This position requires excellent problem-solving skills, adaptability, and a commitment to delivering quality assistance to both internal and external stakeholders.<br><br>Responsibilities:<br>• Deliver technical assistance to providers and partners, ensuring accurate data entry and adherence to procedural guidelines.<br>• Manage helpdesk mailboxes by responding to inquiries, resolving issues, and escalating complex concerns to managers when needed.<br>• Serve as a liaison with community partners, agencies, and program participants, providing program information and administrative coordination.<br>• Facilitate resolution by triaging and escalating questions to relevant managers or teams as necessary.<br>• Assist in organizing and conducting information sessions and technical assistance office hours, including occasional evening and weekend commitments.<br>• Collaborate with internal teams to provide initial guidance on using the Hubbe data system and addressing common queries.<br>• Maintain detailed records of communications and support provided to programs and providers.<br>• Work closely with internal teams to address program and provider concerns effectively.<br>• Contribute to the development and revision of training materials, FAQs, and informational resources to improve the data reporting process.<br>• Perform additional administrative and program support tasks to ensure successful implementation of funding opportunities.
We are looking for an experienced Senior Administrative Assistant to join our team in Alameda, California. This is a hybrid contract position, offering flexibility with mostly remote work, and requiring occasional evening and weekend hours. The ideal candidate will excel in administrative coordination and demonstrate a strong ability to navigate governmental or bureaucratic environments.<br><br>Responsibilities:<br>• Assist education and childcare providers as well as non-profit organizations in understanding and applying for grant opportunities.<br>• Review grant applications thoroughly to ensure accuracy and compliance with eligibility criteria.<br>• Maintain meticulous records and documentation to support ongoing tracking and reporting.<br>• Coordinate and support training sessions, including scheduling and facilitating events during evenings or weekends as needed.<br>• Collaborate with internal teams to address and resolve concerns raised by providers.<br>• Utilize Microsoft Office tools, Teams, and Zoom to effectively manage administrative tasks and communications.<br>• Travel within Alameda County occasionally to support organizational needs.<br>• Ensure seamless communication and coordination across various stakeholders and departments.
<p>We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office.</p><p><br></p><p>Responsibilities:</p><p>• Managing specific tasks and responsibilities to support the Office Manager</p><p>• Handling office supplies and inventory, and placing orders when necessary</p><p>• Ensuring efficient filing systems and records management</p><p>• Distributing incoming mail and packages appropriately</p><p>• Coordinating maintenance and repairs for office equipment and suite with building management</p><p>• Scheduling meetings and managing calendars for the team</p><p>• Assisting with accounts receivable, billing, and invoicing tasks</p><p>• Assisting with accounts payable when required</p><p>• Supporting the onboarding and training of new employees</p><p>• Assisting with staff performance reviews and implementation of office policies and procedures</p><p>• Participating in office-wide events and projects</p><p>• Assisting with firm operational expenses alongside the bookkeeper</p><p>• Addressing employee concerns and conflicts effectively.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Manteca, California. This role involves providing essential clerical and administrative support to ensure the smooth operation of departmental functions. As part of a long-term contract position, you will play a key role in assisting with day-to-day office tasks while engaging with staff, visitors, and the public.<br><br>Responsibilities:<br>• Perform a variety of clerical duties, such as managing documents, processing forms, and maintaining files.<br>• Respond to inquiries from staff and the public, providing accurate information regarding departmental policies and procedures.<br>• Greet and direct visitors, ensuring a welcoming and organized environment.<br>• Draft and edit correspondence including letters, reports, and memos, ensuring accuracy and completeness.<br>• Organize and distribute incoming mail, supplies, and informational materials as needed.<br>• Input and update data within computer systems, generating reports and maintaining electronic records.<br>• Schedule appointments and coordinate meetings to ensure efficient time management.<br>• Assist with compiling information, verifying accuracy, and preparing logs or records.<br>• Handle inbound and outbound calls, providing excellent customer service and resolving issues as appropriate.<br>• Utilize Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook to support daily operations.
<p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with scheduling, calendar management, and meeting coordination.</li><li>Prepare and edit correspondence, documents, reports, and presentations.</li><li>Manage office supplies, maintain records, and organize filing systems.</li><li>Support internal and external communications, serving as a key point of contact.</li><li>Coordinate travel arrangements and manage expense reporting for team members.</li></ul><p><br></p>
<p>We are looking for a well-organized and experienced medical scheduler to coordinate and manage appointments for our patients at our fast-paced healthcare facility. In this role, you'll be tasked with booking and rearranging appointments, managing patient records, collaborating with medical professionals to ensure efficient coordination of services, and providing excellent customer service. You will be responsible for ensuring that patients receive the care they require when they require it, maintaining high levels of patient satisfaction, and facilitating effective communication between patients and healthcare practitioners.</p><p><br></p><p>Responsibilities include:</p><p>· Scheduling patient appointments for consultations, examinations, and procedures.</p><p>· Managing healthcare professionals' timetables to ensure the efficient organization of services.</p><p>· Confirming patient appointments and sending reminders.</p><p>· Ensuring patient information is up-to-date and accurately recorded in our systems.</p><p>· Maximizing practitioners' appointment availability while minimizing patient wait time.</p><p>· Collaborating with medical professionals to ensure efficiency and continuity of patient care.</p><p>· Answering patient queries and handling emergency appointment requests as needed.</p>
We are looking for a detail-oriented Administrative Assistant/Office Services specialist to join our team in San Francisco, California. This role involves providing essential front desk support, managing office operations, and assisting with employee and client needs. The ideal candidate will bring strong organizational skills and a customer-focused attitude to ensure the smooth functioning of our office environment.<br><br>Responsibilities:<br>• Manage visitor office requests and coordinate security access, including issuing building security cards.<br>• Handle mail collection, package deliveries, and liaise with vendors such as FedEx.<br>• Perform administrative tasks such as photocopying, scanning, faxing, and filing.<br>• Welcome clients, arrange meetings, and oversee setup for food, beverages, and audiovisual requirements.<br>• Maintain kitchen and snack areas by ordering and stocking food, beverages, and cleaning supplies.<br>• Oversee office supply inventory and place orders as needed to ensure proper stock levels.<br>• Coordinate courier services and arrange shredding services for sensitive documents.<br>• Assist employees with office maintenance requests, access card issues, and workspace moves or departures.<br>• Set up and clean up catering events for on-site meetings and internal office gatherings.<br>• Support building repair requests and collaborate on internal/external office events.
