Administrative Assistant

Reporting to the Vice President, Programs, the Administrative Assistant is the main point of contact for the 12th floor administrative offices for Programs and Property Management. The Administrative Assistant is responsible for basic bookkeeping including petty cash, check requisitions, billing, and processing check request vouchers for company credit card accounts. The Administrative Assistant schedules the 12th floor conference room, schedules meetings, maintains filing systems, and manages office mail and general inquiries. The Administrative Assistant helps to coordinate and set up staff events and meetings. 

This is a position on-site, Monday-Friday. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Answer telephone, take messages, and direct calls  
• Manage walk-ins, direct people to the appropriate Breaking Ground buildings, programs, or services 
• Maintain and manage staff calendars for senior leadership in Programs, Property Management, and Asset Management 
• Compose, type, and edit correspondence, reports, memoranda and other materials 
• Manage invoices, check requests, credit card reconciliations 
• Track and order supplies 
• Coordinate events 
• Provide coverage for the 5th floor reception desk as needed 
• Perform other duties as assigned 

MINIMUM QUALIFICATIONS:

• High School diploma or equivalent required 
• Minimum 2 years of experience in administrative support or related position required 
• Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams required 
• Must be able to handle multiple tasks simultaneously 
• Must have strong written and verbal skills