18 results for Bookkeeper Admin Assistant in Miami, FL

Office Assistant / Clerk Office Assistant / ClerkContract opportunity through Robert HalfRobert Half is seeking a dependable and detail-oriented Office Assistant / Clerk to support a busy team in a hands-on administrative role. This position primarily involves organizing and digitizing receipts from various restaurant outlets to help maintain accurate financial records. Key Responsibilities:<ul><li>Sort and organize physical receipts from multiple restaurant locations</li><li>Accurately scan and upload receipts into the company’s online system</li><li>Ensure all receipts are properly categorized and stored</li><li>Maintain both physical and digital filing systems</li><li>Support general office and clerical tasks as needed</li></ul>

Accounting Assistant We are looking for a detail-oriented Accounting Assistant to join our team and provide vital support to the finance and accounting department. In this role, you will assist with daily financial operations, ensure accurate recordkeeping, and contribute to the overall efficiency of the team. This position is ideal for individuals with strong organizational skills, a willingness to learn, and a passion for working with numbers in a fast-paced environment. Key Responsibilities:<ul><li>Perform data entry and maintain accurate and organized financial records.</li><li>Assist with accounts payable and accounts receivable processes, including invoice processing and payment tracking.</li><li>Reconcile bank statements and vendor accounts to ensure accuracy and resolve discrepancies.</li><li>Prepare and process expense reports and reimbursements.</li><li>Maintain and update accounting ledgers, spreadsheets, and financial databases.</li><li>Support the preparation of monthly, quarterly, and annual financial reports.</li><li>Assist in tracking budgets and providing variance analysis.</li><li>Collaborate with the accounting team to ensure compliance with company policies and accounting standards.</li><li>Provide administrative support such as filing documents, responding to inquiries, and assisting in audits.</li></ul> Qualifications:<ul><li>Associate degree in Accounting, Finance, or related field (Bachelor's degree preferred but not required).</li><li>1-2 years of relevant accounting experience (entry-level candidates with internship experience will be considered).</li><li>Proficiency in Microsoft Office suite (Excel, Word, Outlook), with a focus on Excel.</li><li>Familiarity with accounting software like QuickBooks, NetSuite, or SAP (preferred but not required).</li><li>Strong attention to detail and high levels of accuracy in data entry and recordkeeping.</li><li>Excellent organizational and time-management skills to prioritize tasks efficiently.</li><li>Effective communication and interpersonal skills for team collaboration.</li></ul>If you are interested please call 786.801.5830 or email victoria.marc@roberthalf.co

Bookkeeper We are looking for an experienced Bookkeeper to join our team in Miami, Florida in the heart od Doral. The ideal candidate will excel in managing financial records, reconciling accounts, and ensuring accuracy in all bookkeeping processes. This role requires strong organizational skills and a detail-oriented mindset to handle critical financial operations effectively. Responsibilities:• Maintain accurate financial records, including ledgers, invoices, and expense reports.• Reconcile accounts and bank statements on a regular basis to ensure data accuracy.• Manage accounts payable and accounts receivable processes, ensuring timely payments and collections.• Prepare monthly financial reports and assist with month-end close procedures.• Handle payroll processing and ensure compliance with relevant regulations.• Utilize QuickBooks and other accounting software to manage financial transactions efficiently.• Perform data entry tasks to update and maintain financial databases.• Support audits and collaborate with external accountants as needed.• Monitor financial discrepancies and resolve issues promptly to maintain accuracy.• Ensure compliance with company policies and applicable financial regulations.

Payroll Administrator We are looking for a detail-oriented Payroll Administrator to join our team in Deerfield Beach, Florida. In this role, you will be responsible for ensuring the accurate and timely processing of payroll, while adhering to compliance standards and organizational policies. This position requires strong expertise in payroll systems and a commitment to maintaining confidentiality and accuracy. Responsibilities: • Process payroll for employees, ensuring accuracy and timely submission. • Manage and maintain payroll records, including updates to employee information and compliance with legal requirements. • Utilize payroll software such as ADP Workforce Now and Ceridian to execute payroll processes effectively. • Administer benefits programs, including 401(k) and RRSP contributions, ensuring proper deductions and reporting. • Generate reports using tools like Crystal Reports to assist with audits and financial reviews. • Collaborate with accounting teams to ensure payroll data aligns with financial records. • Conduct regular audits of payroll processes to identify and resolve discrepancies. • Provide support and guidance to employees regarding payroll-related inquiries. • Stay updated on federal and state payroll regulations to maintain compliance. • Assist in the implementation of new payroll systems or upgrades as needed.

Full Charge Bookkeeper We are looking for an experienced Full Charge Bookkeeper to join our team in Boca Raton, Florida. In this role, you will oversee all financial transactions and ensure the accuracy of our accounting records. This is an excellent opportunity for someone with a strong background in bookkeeping and a passion for maintaining financial integrity. Responsibilities: • Manage all aspects of accounts payable and accounts receivable, ensuring timely and accurate processing. • Reconcile bank and credit card statements to maintain accurate financial records. • Prepare and analyze financial reports, including cash flow statements and annual budgets. • Utilize accounting software systems, such as QuickBooks and Great Plains, to record and manage financial data. • Handle payroll processes, including ADP systems, to ensure accurate and timely employee payments. • Conduct monthly and year-end closings to finalize financial records. • Maintain compliance with financial regulations and company policies. • Assist with cash flow analysis to support effective financial planning. • Collaborate with management to provide insights and recommendations based on financial data.

Bookkeeper We are looking for an experienced and detail-oriented PART TIME Bookkeeper to join our team in Pompano Beach, Florida. This position is ideal for someone who excels in managing financial records, reconciling accounts, and ensuring smooth day-to-day accounting operations. The role requires a strong ability to multitask and maintain accuracy in a fast-paced environment. Responsibilities:• Maintain accurate and up-to-date financial records, ensuring compliance with company policies and accounting standards.• Reconcile accounts, including bank statements, credit card transactions, and general ledger entries.• Manage accounts payable and accounts receivable processes, ensuring timely payments and collections.• Perform payroll processing and ensure accuracy in employee compensation and deductions.• Conduct month-end closing procedures, including preparing journal entries and financial reports.• Utilize QuickBooks and Microsoft Excel to organize, analyze, and report financial data.• Process and verify data entry for invoices, expense reports, and other financial documents.• Assist with preparing tax-related documentation and compliance reports.• Monitor and resolve discrepancies in financial records or transactions.• Collaborate with team members to improve and streamline accounting processes.

Full Charge Bookkeeper We are looking for a detail-oriented Full Charge Bookkeeper to join our team in Fort Lauderdale, Florida. This is a Contract position with the potential for long-term employment based on performance. The ideal candidate will have experience in handling all aspects of bookkeeping, including accounts payable, accounts receivable, and general ledger management, while also contributing to process improvements and automation initiatives. Responsibilities: • Manage all aspects of accounts payable and accounts receivable, ensuring accuracy and timeliness. • Maintain and reconcile general ledger accounts, preparing financial reports as needed. • Utilize QuickBooks Desktop and QuickBooks Online for the efficient management of accounting processes. • Collaborate with team members to streamline accounting workflows and implement automation solutions. • Prepare and analyze cash flow statements and annual budgets to support financial decision-making. • Assist with payroll processing and HR-related tasks, such as reception duties, when required. • Provide support for audit preparation and compliance activities. • Ensure the accuracy of financial data and maintain organized records for reference. • Work closely with department heads to address accounting needs and provide insights. • Contribute to improving the overall efficiency of the accounting function through innovative approaches.

Payroll Administrator We are looking for a detail-oriented Payroll Administrator to join our team in Deerfield Beach, Florida. This role involves managing payroll processing, onboarding tasks, and administrative responsibilities to ensure seamless operations. The ideal candidate will have experience in payroll systems and a strong understanding of multi-state payroll procedures. Responsibilities:• Process payroll for multi-state operations, ensuring accuracy across a workforce of approximately 800 employees.• Oversee onboarding processes, including conducting background checks and drug screenings.• Manage administrative tasks to support a smooth integration into the company.• Assist with light recruiting efforts, including screening candidates and coordinating interviews.• Distribute team acknowledgments and maintain employee engagement initiatives.• Handle additional administrative duties to support the HR department as needed.• Utilize payroll software systems effectively, with training provided where necessary.

Accounting Assistant Robert Half is seeking a detail-oriented Accounting Assistant for a contract-to-hire opportunity with a client specializing in commercial sales of heavy machinery across the Latin American market. The ideal candidate will have a strong background in accounts payable (AP), proficiency in QuickBooks Online and SAP, and experience in international commercial sales operations. Key Responsibilities:<ul><li>Process and manage accounts payable transactions, ensuring accuracy and timeliness.</li><li>Maintain and update financial records in QuickBooks Online and SAP systems.</li><li>Assist in the preparation of financial reports and statements.</li><li>Reconcile vendor statements and resolve discrepancies promptly.</li><li>Collaborate with sales and logistics teams to ensure accurate billing and inventory records.</li><li>Support month-end and year-end closing processes.</li><li>Ensure compliance with company policies and accounting principles.</li></ul>

Accounts Payable Specialist We are looking for an experienced Accounts Payable Specialist to join our team in Delray Beach, Florida. This Contract-to-permanent position offers the opportunity to work in a dynamic retail environment, contributing to essential financial operations. The role involves a hybrid work arrangement, with an initial training period in-office followed by a mix of remote and on-site work. Responsibilities: • Process high volumes of invoices weekly, ensuring accuracy and timely approval within the ERP system. • Coordinate routing and approval of invoices, set up payment wires, and prepare checks for executive signatures. • Maintain and update vendor information in ERP systems and banking platforms. • Collaborate with the accounting team to ensure payments are marked as completed and reconciled in the system. • Support the transition to new vendors, ensuring smooth setup and process alignment. • Train on and utilize Masterpac ERP software for efficient invoice processing. • Communicate effectively with internal teams and vendors to resolve discrepancies or issues. • Assist in setting up and managing banking and wire transfer details for payment processing. • Adapt to a hybrid work schedule, balancing in-office and remote duties as required.

Full Charge Bookkeeper We are looking for a skilled Full Charge Bookkeeper to join our team in Delray Beach, Florida. This role is ideal for someone with a strong background in construction accounting who thrives in a fast-paced environment. The successful candidate will play a key role in managing financial operations, ensuring accuracy, and supporting the company's overall financial health. Responsibilities: • Oversee accounts payable (AP) and accounts receivable (AR) processes, ensuring accuracy and timeliness. • Handle AIA billing and lien releases to support construction project requirements. • Perform month-end close procedures, reconciling accounts and preparing financial statements. • Utilize the Vista ViewPoint software to manage financial data and reporting. • Maintain accurate records for all construction-related accounting activities, including job costing and project budgets. • Collaborate with project managers to ensure alignment between financial records and project goals. • Monitor and manage compliance with industry-specific accounting standards and practices. • Assist with transitioning financial data from previous systems to Vista ViewPoint as needed. • Generate detailed reports for senior management to support decision-making and financial planning.

General Office Clerk Ready to jumpstart your administrative career? Join a team where your organization skills and attention to detail will shine!Robert Half is currently seeking a General Office Clerk who thrives in a fast-paced setting and enjoys supporting a team. If you're a self-starter who can handle a variety of administrative and clerical duties with professionalism and accuracy, this could be the perfect fit for you. What You’ll Do:As a General Office Clerk, your daily responsibilities will include:<ul><li>Handling a range of administrative tasks such as:</li><li>Entering data accurately and efficiently</li><li>Organizing and filing documents (physical and digital)</li><li>Operating office equipment (copiers, scanners, fax machines)</li><li>Assisting with word processing and document preparation</li><li>Supporting team members on internal projects and day-to-day office needs</li><li>Managing tasks independently while adapting to shifting priorities</li><li>Keeping the office running smoothly with attention to detail and proactive problem-solving</li></ul>

Accounts Receivables Specialist Job Description: We are seeking a detail-oriented and proactive Accounts Receivable Analyst to join our team in Miami, FL, 33147. This opportunity offers a competitive hourly rate of $25. In this role, you will play a crucial part in managing the company's incoming payments and ensuring accurate, timely financial transactions. The ideal candidate will have strong analytical skills, excellent communication abilities, and a proven track record of working in accounts receivable or a related field. Key Responsibilities:<ul><li>Process and monitor accounts receivable transactions, including invoices, payments, and collections (Source: Robert Half).</li><li>Track and reconcile customer accounts to ensure accuracy and identify discrepancies for prompt resolution.</li><li>Maintain accurate records of payment statuses, aging reports, and account details in compliance with company guidelines.</li><li>Collaborate with internal departments, including sales and customer service, to resolve billing or payment-related inquiries.</li><li>Analyze aging reports and recommend collection strategies to reduce outstanding balances.</li><li>Assist in month-end close processes, including AR reporting and journal entries as needed.</li><li>Ensure compliance with applicable accounting standards and company policies.</li><li>Perform ad hoc financial analysis and reporting as required to assist management with decision-making.</li></ul> Requirements:<ul><li>Proven experience as an Accounts Receivable Analyst, Specialist, or similar role (Source: Finance and Accounting Professionals in Highest Demand).</li><li>Strong understanding of accounts receivable processes and basic accounting principles.</li><li>Excellent analytical and problem-solving skills.</li><li>Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel (pivot tables, VLOOKUPs, etc.).</li><li>Exceptional attention to detail and ability to meet tight deadlines.</li><li>Outstanding verbal and written communication skills for managing client relationships.</li><li>Associate's or bachelor’s degree in Accounting, Finance, or a related field is preferred but not required.</li></ul>If interested please share your resume with victoria.marc@roberthalf.co or call 786.801.5830

Accounts Receivable Specialist Job Title: Accounts Receivable (AR) SpecialistWe are seeking a detail-oriented and organized Accounts Receivable Specialist to manage invoicing, collections, and cash applications. The ideal candidate will have strong communication skills, a solid understanding of accounting principles, and experience working in a fast-paced environment. Key Responsibilities:<ul><li>Generate and send accurate customer invoices in a timely manner</li><li>Monitor customer accounts for non-payment and delayed payments</li><li>Conduct collection calls and follow-up on outstanding receivables</li><li>Apply payments to customer accounts accurately (via check, ACH, wire, credit card, etc.)</li><li>Reconcile AR ledger to ensure all payments are accounted for and posted correctly</li><li>Respond to customer inquiries and resolve billing discrepancies professionally</li><li>Maintain up-to-date records and documentation of all AR transactions</li><li>Assist with month-end closing processes and aging reports</li><li>Collaborate with sales and operations teams to resolve payment issues</li><li>Support audits and provide necessary documentation as needed</li></ul>

Accounts Receivable Clerk We are supporting one of our top clients with their search for a detail-oriented Accounts Receivable Clerk to join their team. In this role, you will manage payment collections, maintain customer accounts, and ensure accurate financial records. This position offers an opportunity to contribute to a dynamic team while delivering exceptional customer service. Responsibilities:• Open and manage business accounts to ensure accurate financial tracking.• Generate aging reports to identify overdue accounts and determine appropriate follow-up actions.• Send invoices to customers and monitor payment statuses to maintain timely collections.• Investigate and resolve discrepancies on invoices, including returns, rebills, or credit memo creation.• Deliver outstanding customer service by addressing inquiries and resolving payment-related issues.• Reconcile accounts to ensure all transactions are accurately recorded.• Handle large volumes of customer accounts efficiently and maintain organized records.• Collaborate with internal teams to improve processes and resolve issues.• Utilize Microsoft Great Plains Dynamics for financial management and reporting tasks.

Accounts Payable Clerk We are looking for a detail-oriented Accounts Payable Clerk to join our team in Ft. Lauderdale, Florida. This is a long-term contract position within the retail industry, offering an excellent opportunity to contribute to the financial operations of the organization. The ideal candidate will handle various accounts payable functions, ensuring accuracy and efficiency in processing payments and reconciling accounts. Responsibilities:• Process and post payments for expenses, including services and utilities, ensuring timely and accurate completion.• Manage employee reimbursement requests and coordinate related month-end activities.• Set up and oversee ACH payments, including conversions as needed.• Perform three-way matching for trade vendor invoices and reconcile accounts to resolve discrepancies.• Collaborate with vendors and maintain positive relationships to address payment issues and inquiries.• Accurately code and enter invoices into the accounting system using tools like Oracle, QuickBooks, or SAP.• Assist in month-end close processes to ensure all financial data is recorded properly.• Handle data entry tasks to maintain accurate and up-to-date financial records.• Support the team with managing vendor assignments and monitoring payment schedules.

Accounts Payable Specialist We are looking for a detail-oriented Accounts Payable Specialist to join our team in Boca Raton, Florida. In this role, you will manage critical financial operations, ensuring accurate and timely processing of invoices and payments. The ideal candidate is highly organized, proficient in accounting software, and possesses strong analytical skills. Responsibilities: • Process and verify invoices to ensure accuracy and proper documentation. • Reconcile accounts payable transactions and maintain up-to-date records. • Conduct regular check runs and ensure timely payments to vendors. • Code invoices accurately according to company policies and procedures. • Enter data into accounting systems with precision and attention to detail. • Collaborate with internal teams to resolve discrepancies and address payment issues. • Generate reports related to accounts payable and assist in audits as needed. • Utilize accounting software such as Oracle, QuickBooks, or SAP to manage financial data. • Monitor and improve accounts payable processes for increased efficiency.

Accounts Receivable Clerk We are looking for a detail-oriented Accounts Receivable Clerk to join a dynamic team within the construction industry in Oakland Park, Florida. This is a long-term contract position offering stability and the opportunity to collaborate with experienced professionals in a fast-paced environment. The role involves handling various aspects of accounts receivable and construction accounting to ensure smooth financial operations. Responsibilities: • Manage billing processes, including generating invoices and ensuring they align with contract terms and production orders. • Conduct business-to-business collections, print aging reports, and oversee lien releases for projects. • Review contracts thoroughly to confirm accuracy with production schedules and request necessary certificates or bonds. • Prepare monthly reports to track project statuses and identify areas requiring attention. • Collaborate with sales, project managers, and customers to resolve discrepancies and maintain timely communication. • Assist in payroll reporting by creating detailed reports related to employee numbers on job sites. • Handle enrollment forms and upload reports using online systems, with training provided as needed. • Utilize accounting software such as Solomon and billing platforms like Textdora, with training available for both. • Develop and maintain spreadsheets using Microsoft Excel, including pivot tables and VLOOKUP functions. • Participate in cross-training to ensure seamless transition and knowledge sharing within the team.