<p>We are offering a contract to hire employment opportunity for an Administrative Assistant in the Real Estate & Property sector based in West Des Moines. This role is integral to our team, as you will be the first point of contact for our clients and visitors, as well as providing administrative support to the team as needed. This role is fully on-site, and they are looking for someone who can grow with their company!</p><p><br></p><p>Responsibilities:</p><p>• Act as the first point of contact for all incoming calls and walk-in visitors, providing excellent customer service at all times.</p><p>• Take responsibility for scheduling meetings and managing conference room bookings to ensure smooth daily operations.</p><p>• Handle daily mail tasks efficiently, ensuring all correspondence is appropriately distributed.</p><p>• Demonstrate proficiency in Microsoft Word and Excel to create and manage documents and spreadsheets as required.</p><p>• Maintain a high level of organization and attention to detail in all administrative tasks.</p><p>• Use Microsoft Outlook for detail oriented email correspondence, adhering to high standards of email etiquette.</p><p><br></p><p>If you are looking to grow in your administrative career, this could be the job for you! Please APPLY TODAY! Through our Robert Half website or call 515.706.4974 for more details! </p>
<p>Robert Half seeks an Executive Assistant who will be supporting top-level executives. This candidate will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of handling their workload and prioritizing tasks in a fast-paced corporate environment.</p><p>Responsibilities:</p><ol><li>Manage and coordinate schedules for executives.</li><li>Handle confidential documents ensuring they remain secure.</li><li>Conduct research, prepare reports, and offer solutions to problems.</li><li>Communicate with board members, schedule board meetings, and arrange meeting agendas.</li><li>Prepare and distribute correspondence such as e-mails and letters.</li><li>Maintain the office system, including data management and filing.</li></ol><p>If you are looking to grow in your executive assistant career, PLEASE APPLY TODAY! Apply through our Robert Half website or call 515.244.2500</p>
We are looking for a detail-oriented Mailroom Assistant to join our team in West Des Moines, Iowa. This is a long-term contract position, ideal for someone with strong organizational skills and a proactive approach to problem-solving. In this role, you will play a crucial part in ensuring the efficient processing and distribution of mail, as well as supporting other administrative tasks within the department.<br><br>Responsibilities:<br>• Assemble and bind contracts using specialized equipment to ensure accuracy and quality.<br>• Prepare contracts and other documents for delivery by organizing and packaging them appropriately.<br>• Update and maintain databases to track the status of contracts and other key information.<br>• Process incoming and outgoing mail, including handling return mail and selecting appropriate shipping vendors such as FedEx.<br>• Restock office supplies and ensure necessary materials are readily available.<br>• Audit contract pages to identify and correct errors, such as misspellings or formatting issues.<br>• Navigate multiple computer systems and tools to complete tasks efficiently and accurately.<br>• Collaborate with team members to find solutions to challenges and improve departmental processes.<br>• Deliver mail and run errands between company locations as needed.<br>• Follow established procedures and take initiative to learn and improve workflows within the department.
The Enterprise Service Specialist II is the second level of Enterprise Service Specialist and is responsible for numerous duties including auditing, assembling, binding and preparing contracts for delivery, processing duplicate and reissue requests and preparing and processing mail.<br>ESSENTIAL DUTIES AND RESPONSIBILITIES: <br>• Assembles and binds contracts using binding machine.<br>• Prepares contracts for shipping. <br>• Documents status of contracts in necessary databases. <br>• Stocks supplies as needed.<br>• Process return mail as needed. <br>• Audits contract pages for misspellings or errors.<br>• Manages the contract assembly email inbox.<br>• Processes outgoing mail by appropriate vendor (USPS, FedEx & UPS).<br>• Runs company errands, including supplies and mail delivery to other locations.<br>• Utilizes and navigates multiple computer systems, applications, and procedure tools.<br>• Collaborates with teammates creating solutions for different issues and situations.<br>• Discusses with manager and team ideas/ways to improve efficiencies in department; collaborates and works with team promoting a positive and professional work environment.<br>• Takes initiative in learning and accurately following departmental procedures for each task. <br>• Performs other duties as assigned.<br>KNOWLEDGE, SKILLS AND ABILITIES: <br>• Strong customer service orientation.<br>• Mathematical skills and attention to detail.<br>• Ability to work cooperatively and successfully with employees, customers, and outside third parties.<br>• Strong organizational and planning skills.<br>• Proficient in the use of Microsoft Office Suite.<br>• Ability to read and comprehend simple instructions, short correspondence and memos.<br>• Ability to successfully handle pressure and meet deadlines in a fast-paced work environment.<br>• Ability to work overtime as required and maintain company attendance standards.<br>• Ability to actively listen to internal/external customers.<br>• Willingness to learn.<br>• Ability to regularly exhibit positive and professional behavior individually and amongst the team.<br>WORK ENVIRONMENT<br>• Working near moving mechanical parts 50% of the time using binding, mail and other equipment.<br>• Ability to walk and stand most of the workday, generally 50—75% of the day.<br>• Ability to lift and carry up to 20 pounds.
