<p>The Front Desk Coordinator will manage and coordinate all front office activities. This position is crucial for creating a positive first impression for our clients and guests and requires a professional demeanor and excellent communication skills.</p><p>Responsibilities:</p><ol><li>Greet and assist visitors, clients, and staff members, providing a welcoming and friendly environment.</li><li>Manage incoming calls, direct calls to appropriate internal resources, and provide necessary information to callers.</li><li>Schedule and manage appointments efficiently using the company's scheduling system.</li><li>Coordinate mailing services, including incoming, outgoing, and delivery of mails and packages.</li><li>Support in event planning and coordination whenever required.</li><li>Perform basic administrative tasks, including data entry, filing, and maintaining office supplies.</li><li>Always uphold a high level of confidentiality and professionalism.</li></ol><p><br></p>
<p>We are looking for a detail-oriented Front Desk Coordinator to join our clients team on a contract basis in Portland, Oregon. This is a part time role, with a Tuesday/Friday schedule from 8-5pm. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and organized environment. This position requires exceptional organizational skills and the ability to handle multiple administrative tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors with a courteous and friendly demeanor.</p><p>• Answer and direct calls using a multi-line phone system.</p><p>• Manage and organize office files and records to maintain a streamlined workspace.</p><p>• Provide concierge-level support by addressing inquiries and resolving customer concerns.</p><p>• Perform accurate data entry and maintain up-to-date records.</p><p>• Schedule and coordinate appointments or meetings using Microsoft Outlook.</p><p>• Assist with basic administrative tasks, including drafting documents in Microsoft Word and creating spreadsheets in Microsoft Excel.</p><p>• Ensure the reception area remains clean and organized.</p><p>• Collaborate with team members to support various office functions as needed.</p>
<p>Robert Half is looking for innovative Front Desk Coordinators for our local clients ongoing needs in the area! The Front Desk Coordinator will sit at the front desk and answer busy multi-line phones, check-in visitors and direct other walk-in traffic. Candidates who are successful in the Front Desk Coordinator contractual roles typically are proficient in Microsoft Office Suite skills and are comfortable updating and maintaining reports, tracking, and documenting detailed information, and entering information into company databases. The successful Front Office Coordinator will have experience with multi-line phones, and strong alphanumeric data entry and Microsoft Office Suite skills, including working with reports and mail merge. If you have outstanding customer service skills, excellent attention to detail, and are organized and motivated, then apply with Robert Half!</p>
<p>Carly Sahagian with Robert Half is looking for a detail-oriented Accounting Clerk to join our team in Portland, Oregon. This role is ideal for someone with a foundational understanding of accounting principles who is eager to grow their expertise in the field. The successful candidate will also serve as the first point of contact at the front desk, ensuring a well-organized and welcoming environment.</p><p><br></p><p>Responsibilities:</p><p>• Process and reconcile accounts payable and accounts receivable transactions with accuracy.</p><p>• Manage billing and invoicing tasks, ensuring timely and error-free submissions.</p><p>• Perform data entry to maintain up-to-date and accurate financial records.</p><p>• Handle invoice processing, verifying details, and resolving discrepancies as needed.</p><p>• Utilize accounting software such as QuickBooks, SAP, or Oracle to manage financial data.</p><p>• Greet visitors and manage front desk responsibilities with a courteous and efficient demeanor.</p><p>• Provide support for account reconciliation tasks and assist in preparing financial reports.</p><p>• Collaborate with team members to ensure smooth daily operations and adherence to accounting standards.</p><p><br></p><p>Please reach out to Carly Sahagian with Robert Half to review this position. Job Order: 03600-0013217369</p><p><br></p>
<p>We are looking for an Office Assistant to support administrative functions in a fast-paced environment. This is a contract position based in Portland, Oregon, with a focus on ensuring smooth day-to-day office operations. The ideal candidate will bring strong organizational skills and a commitment to providing excellent customer service.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Greet and assist clients and visitors as the front desk point of contact, ensuring a welcoming and inclusive environment.</p><p> • Check in patients, verify insurance and demographic info, and update records in Epic.</p><p> • Schedule appointments, request interpreters, and document visit reasons accurately.</p><p> • Collect co-pays and process payments following clinic cash-handling procedures.</p><p> • Monitor the lobby for concerns, escalate issues, and relay messages between patients and staff.</p><p> • Address and resolve insurance issues, notifying supervisors when needed.</p><p> • Process and route medical documents, referrals, and consent forms; ensure data accuracy.</p><p> • Maintain and scan records, troubleshoot equipment, and report repairs as needed.</p><p> • Support appointment reminders, track patient data, and assist with administrative reports and tasks.</p>
<p>We are looking for a professional and friendly Receptionist to join. You’ll play a key role in creating a welcoming and organized front office. The ideal candidate will have excellent customer service skills, strong attention to detail, and the ability to manage multiple tasks efficiently.</p><p>Responsibilities:</p><ul><li>Warmly greet, assist and direct visitors.</li><li>Manage all incoming calls and direct them to the correct departments.</li><li>Maintain a neat, organized, and welcoming reception area.</li><li>Handle all incoming and outgoing mails promptly.</li><li>Coordinate appointments and meetings.</li><li>Perform administrative and clerical tasks such as filing, copying, printing etc.</li><li>Manage office supplies inventory.</li></ul><p><br></p>
<p>Are you a skilled multitasker with a passion for providing excellent customer service? Do you thrive in a fast-paced environment and communicate effectively in multiple languages? We’re seeking a <strong>bilingual receptionist</strong> to assist our local client's frequent needs and serve as the first point of contact for their clients, visitors, and staff.</p>
<p>We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.</p><p>Role and Responsibilities:</p><ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol><p><br></p>
<p>We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.</p><p>Role and Responsibilities:</p><ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol><p><br></p>
<p>Are you a highly organized, experienced administrative professional seeking a dynamic role where your skills will shine? Robert Half is partnering with a leading organization to fill a Senior Administrative position—an opportunity to work with local clients on a contract basis.</p><p><strong>Responsibilities</strong></p><p>As a Senior Administrative Professional, your primary responsibilities may include:</p><ul><li><strong>Administrative Support:</strong> Provide high-level assistance to executives or departments, including complex scheduling, calendar management, and communication coordination.</li><li><strong>Data Management:</strong> Compile, edit, and maintain reports, databases, and presentations ensuring flawless accuracy and timeliness.</li><li><strong>Event Management:</strong> Oversee planning and logistics for meetings, conferences, and corporate events.</li><li><strong>Vendor Coordination:</strong> Manage relationships with vendors and suppliers, including contracts, payment processing, and issue resolution.</li><li><strong>Policy Compliance:</strong> Ensure all administrative functions align with company policies and best practices.</li><li><strong>Confidentiality:</strong> Handle sensitive materials with professionalism and discretion.</li></ul><p><br></p>
<p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.</p>
