Job Description

Administrative Finance Assistant

Reports to Accounts Payable and Receivable Specialist (or Office Manager in their absence)

Position Summary:
We are seeking a detail-oriented and dependable Administrative Accounts Assistant to support our Accounts Payable and Receivable Specialist. This part-time role is ideal for someone with a background in accounts receivable and collections, who thrives in a fast-paced environment, can adapt to changing priorities, and brings a proactive, can-do attitude to their work.

Primary Responsibilities:
* Manage and follow up on outstanding invoices and customer credits via email, phone, or
written correspondence.
* Maintain the Accounts Receivable inbox, including responding to customer inquiries and
processing credit card payments.
* Provide copies of invoices, account statements, and resolve account-related questions
from customers.
* Mail out invoices and statements as needed.
* Serve as the primary point of contact for customers calling to make payments or inquire
about their accounts.
* Process check payments and enter them into Sage 100.
* Support the Shipping Project by helping assess and review shipping costs.
* Assist with data entry of FDA Cards, depending on workload.

Qualifications:
* Prior experience in accounts receivable and collections is required.
* Familiarity with Sage 100 (or similar ERP systems) is a plus
* Strong written and verbal communication skills
* Ability to manage multiple tasks and adapt to last-minute changes
* High attention to detail and organizational skills
* Positive attitude and team player

Schedule: Monday-Friday
Hours: 25 hours per week (12:00 PM - 5:00 PM)
Hourly Pay: $21/hr.
Duration: As soon as possible through the end of September 2025

How To Apply

Email resume to Justina Pina, Sr. Account Manager at jpina@hwstaffing.com