We are looking for a detail-oriented and highly capable Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional organizational skills, the ability to manage complex schedules, and a proactive approach to handling a wide range of administrative responsibilities. Based in Palm Beach Gardens, Florida, the position offers an opportunity to work in a dynamic environment while maintaining the highest standards of confidentiality and professionalism.<br><br>Responsibilities:<br>• Oversee and coordinate the executive’s calendar, including scheduling meetings and organizing logistics across multiple time zones.<br>• Prepare detailed briefing materials, presentations, and agendas for various meetings and business trips.<br>• Arrange and manage complex travel itineraries, ensuring all details are accounted for.<br>• Support business development efforts by tracking key projects, deadlines, and follow-up tasks.<br>• Serve as a liaison with clients, vendors, investors, and internal teams to ensure smooth communication.<br>• Monitor and manage expenses, prepare financial reports, and handle other administrative tasks.<br>• Occasionally assist with personal errands and family-related arrangements as needed.<br>• Maintain strict confidentiality while handling sensitive information and documentation.
We are looking for a detail-oriented and meticulous Executive Assistant to support the Head of School in Fort Lauderdale, Florida. This Contract to permanent position requires someone who can expertly manage administrative tasks, maintain confidentiality, and interact effectively with board members, parents, and other stakeholders. The ideal candidate will have exceptional organizational skills, a refined demeanor, and the ability to adapt to a dynamic work schedule.<br><br>Responsibilities:<br>• Manage calendars, schedule appointments, and coordinate meetings, including evening board sessions when necessary.<br>• Draft and handle correspondence with precision, ensuring a high level of attention to detail.<br>• Prepare reports, presentations, and documents using tools such as Google Workspace and Excel.<br>• Organize and maintain confidential files and records with utmost discretion.<br>• Serve as the primary point of contact for board members, parents, and external stakeholders, ensuring clear and effective communication.<br>• Coordinate and manage travel arrangements and expense reporting using systems like Concur.<br>• Assist with the planning and execution of projects and special events as needed.<br>• Monitor and prioritize incoming communication, ensuring urgent matters are addressed promptly.<br>• Utilize tools such as CRM systems and timekeeping software to efficiently track tasks and deadlines.<br>• Support conference calls and virtual meetings using platforms like Cisco Webex.
We are looking for a skilled Legal Executive Assistant to join a dynamic law firm in West Palm Beach, Florida. In this contract position, you will provide essential administrative and legal support to the Managing Partner and the organization. This role demands attention to detail, excellent organizational skills, and the ability to handle various administrative tasks efficiently.<br><br>Responsibilities:<br>• Manage client intake calls, ensuring accurate documentation and follow-up.<br>• Distribute incoming mail and maintain organized records of correspondence.<br>• Schedule and coordinate meetings, ensuring all participants are informed and prepared.<br>• Post client payments and checks, ensuring accurate updates to financial records.<br>• Enter expenses and costs into the firm's case management system with precision.<br>• Reconcile credit card statements to maintain accurate financial tracking.<br>• Upload vendor invoices into the firm's database for timely processing.<br>• Provide precise email correspondence and communication support.<br>• Assist with general administrative duties, including data entry and document preparation.<br>• Maintain calendars and appointment schedules for the Managing Partner and team.
<p>We are looking for people with strong administrative and operational support experience in the Fort Lauderdale area. This role involves close collaboration with judges, legal professionals, and other staff to ensure proceedings run smoothly and efficiently. The ideal candidate is highly organized, adaptable, and comfortable interacting with diverse individuals in a high-pressure environment.</p><p><br></p><p>Responsibilities:</p><p>• Assist with courtroom operations while supporting various professionals daily</p><p>• Take detailed notes and maintain accurate records of courtroom proceedings.</p><p>• Deliver information and updates to the courtroom audience as required.</p><p>• Utilize and train on courtroom systems to ensure seamless workflow.</p><p>• Coordinate with judges and staff to address extended courtroom sessions when necessary.</p><p>• Ensure accurate documentation and reporting of legal outcomes.</p><p>• Support the use of CRM tools and financial systems to track and manage administrative tasks.</p><p><br></p><p>Ideal candidates will come from an administrative background and have strong organizational skills. </p>
<p>We are looking for a detail-oriented licensed Administrative Assistant with experience on the commercial side of insurance, to join our team in Fort Lauderdale, Florida, on a contract basis. This role involves providing essential administrative support, managing communications, and ensuring smooth coordination of tasks within the office environment. If you have experience in commercial insurance and thrive in a dynamic setting, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing communications via phone and email, ensuring clear and timely responses.</p><p>• Manage and organize paperwork related to commercial insurance policies and other documentation.</p><p>• Coordinate with associations and other external stakeholders to facilitate smooth communication.</p><p>• Schedule and manage appointments, maintaining accurate records of meetings and commitments.</p><p>• Perform data entry tasks with high accuracy to maintain organized and up-to-date records.</p><p>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create reports and manage correspondence.</p><p>• Provide customer service support by addressing inquiries and resolving issues promptly.</p><p>• Assist in handling insurance-related tasks, including terminology understanding and policy coordination.</p><p>• Collaborate with team members to ensure efficient workflow and task completion.</p>
<p>We are looking for a detail-oriented Administrative/Data Entry Assistant to join our team on a contract basis in Fort Lauderdale, Florida. In this role, you will play a pivotal part in supporting day-to-day pre-construction operations by managing communication, scheduling, and documentation. This is an excellent opportunity for an organized individual with strong technical and administrative skills to contribute to a dynamic, fast-paced environment in the electrical and construction industry.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain email correspondence, keeping communication efficient and effective.</p><p>• Perform accurate data entry tasks to support various administrative functions.</p><p>• Schedule and coordinate appointments and meetings as needed.</p><p>• Utilize Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, to create and manage documents and reports.</p><p>• Provide support in preparing reports and other materials for internal and external use.</p><p>• Assist in maintaining records and ensuring documentation is up to date and accessible.</p><p>• Collaborate with team members to ensure smooth operations and effective communication.</p><p>• Handle additional administrative tasks as assigned to meet organizational needs.</p><p>• Perform data entry and documentation within Smartsheet. </p>
<p>We are looking for a dedicated Executive Assistant to provide direct support to one of our Co-Chairman/Owners in Aventura, Florida. This role will involve managing a variety of tasks to ensure seamless communication, organization, and execution of business initiatives. The ideal candidate will be highly organized, proactive, and capable of juggling multiple responsibilities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate with team members to ensure efficient communication and the flow of information, analysis, and documentation.</p><p>• Oversee communication with internal teams, external partners, and stakeholders, ensuring all interactions are precise and timely.</p><p>• Conduct thorough research on industry trends, analyze findings, and provide actionable insights for decision-making and implementation.</p><p>• Assist in the development of financial models for real estate and business ventures.</p><p>• Manage travel arrangements, including booking logistics and scheduling meetings.</p><p>• Organize and execute corporate events, including preparation for meetings, conferences, and collaborations with philanthropic organizations.</p><p>• Maintain and manage the executive’s calendar, scheduling appointments and prioritizing tasks.</p><p>• Prepare, organize, and store important documents to ensure easy accessibility and security</p>
We are looking for a dedicated Administrative Assistant to join our team in Hillsboro Beach, Florida. This is a contract position offering flexible part-time hours, ideal for candidates seeking a consistent schedule. The role involves providing administrative support to Town Hall operations, including assisting with human resources and benefits-related tasks.<br><br>Responsibilities:<br>• Provide administrative support to ensure smooth daily operations at Town Hall.<br>• Assist with human resources tasks, including document preparation and benefits coordination.<br>• Manage schedules and maintain organized records for office activities.<br>• Prepare reports and correspondence using Microsoft Word and Excel.<br>• Handle written and verbal communications with professionalism.<br>• Ensure timely completion of assigned administrative projects.<br>• Support office functions by maintaining supplies and equipment.<br>• Facilitate internal communication between departments and external stakeholders.<br>• Uphold confidentiality and accuracy in all administrative processes.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Lake Worth, Florida. In this role, you will provide essential support to ensure smooth daily operations, including managing front desk responsibilities and assisting project managers. This position requires strong organizational skills, excellent communication abilities, and proficiency with administrative tools and processes.</p><p><br></p><p>Responsibilities:</p><p>• Manage front desk operations, including greeting visitors and handling inbound calls on a multi-line phone system.</p><p>• Sort and distribute incoming mail and checks, ensuring accuracy and timeliness.</p><p>• Create and organize labels for packages, documents, and other materials.</p><p>• Assist in the preparation and distribution of invoices, ensuring proper allocation.</p><p>• Support project managers by coordinating schedules, meetings, and events.</p><p>• Maintain and update administrative records, policies, and procedures.</p><p>• Utilize Microsoft Word and other tools to draft documents and correspondence.</p><p>• Facilitate communication between departments to ensure project alignment.</p><p>• Coordinate logistics for meetings and appointments, including conference calls.</p><p>• Provide general administrative assistance to ensure operational efficiency.</p><p>HR ADMIN FUNCTIONS REQUIRED AS WELL- including EVERIFY, I9s, new employee set up</p>
We are looking for an experienced Office Manager to oversee administrative operations and ensure compliance with organizational policies in Boca Raton, Florida. In this role, you will manage a variety of office functions, coordinate events, and handle payroll administration while maintaining high standards of efficiency and professionalism. This position requires strong multitasking abilities and attention to detail to support the company’s wholesale distribution activities.<br><br>Responsibilities:<br>• Administer payroll processes accurately and on time, ensuring compliance with relevant regulations.<br>• Coordinate and oversee company events, including logistics and vendor management.<br>• Manage day-to-day office operations, ensuring a smooth workflow and addressing any administrative needs.<br>• Serve as an executive assistant by managing schedules, communications, and other support tasks for leadership.<br>• Implement and monitor compliance procedures using specialized software and tools.<br>• Maintain and update records in CRM systems to ensure accurate and organized data management.<br>• Collaborate with teams to assist in complaint handling and ensure resolutions align with company policies.<br>• Conduct audits and reviews to ensure adherence to compliance standards and regulations.<br>• Utilize ADP and other financial systems to streamline payroll and administrative functions.<br>• Provide training and support to staff on compliance and office procedures as needed.
We are looking for a highly organized Human Resources (HR) Assistant to join our team in Pompano Beach, Florida. This is a contract-to-employment position, offering an excellent opportunity for someone who enjoys administrative work and has a foundational understanding of HR practices. The role involves supporting daily HR operations and contributing to a dynamic, warehouse-based environment.<br><br>Responsibilities:<br>• Maintain organized and accurate employee records, both digital and physical, ensuring compliance with company policies.<br>• Update and manage HR databases, including tracking employee onboarding, terminations, leave balances, and other status changes.<br>• Assist with payroll preparation by collecting and verifying timesheets, leave requests, and other relevant data.<br>• Support recruitment efforts by posting job openings, reviewing applications, and coordinating interview schedules.<br>• Facilitate onboarding processes, including distributing orientation materials and explaining company policies to new team members.<br>• Coordinate with team members to ensure smooth administrative operations within the HR department.<br>• Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and organized manner.<br>• Collaborate with managers to address operational needs and provide administrative assistance as required.<br>• Ensure compliance with HR regulations and contribute to maintaining a safe and efficient warehouse environment.
