We are looking for a Full Charge Bookkeeper to join our team in Selkirk, New York. This role is integral to managing financial operations, overseeing administrative functions, and ensuring compliance with industry regulations. The ideal candidate will bring a strong background in accounting and financial management, with experience in the construction, trucking, or environmental sectors.<br><br>Responsibilities:<br>• Manage all accounting operations, including accounts payable, accounts receivable, payroll, and general ledger processes.<br>• Prepare accurate financial statements on a monthly, quarterly, and annual basis, ensuring compliance with industry standards.<br>• Develop and oversee budgeting and forecasting activities, collaborating with leadership to align financial goals.<br>• Monitor and report on cash flow and working capital, providing actionable recommendations for financial improvements.<br>• Coordinate year-end audits and facilitate timely tax filings.<br>• Supervise daily office operations and maintain efficient administrative workflows.<br>• Manage employee records, benefits administration, and ensure compliance with labor regulations.<br>• Oversee vendor relationships, including negotiating contracts and ensuring timely payments.<br>• Maintain organized records for business operations, contracts, and insurance documentation.<br>• Ensure adherence to environmental, safety, and trucking regulations, including certifications and licenses.
<p>We are looking for a dedicated and detail-oriented Bookkeeper to join our team on a <strong>part-time</strong> basis in Latham, New York. This role involves working 20-25 hours per week and offers flexibility with scheduling, including one day on-site. The ideal candidate will bring strong organizational skills and a solid understanding of accounting practices to ensure accurate financial recordkeeping.</p><p><br></p><p>Responsibilities:</p><p>• Enter and match receiving records to accounts payable invoices to ensure accuracy.</p><p>• Process accounts payable invoices and prepare payments in a timely manner.</p><p>• Reconcile bank statements to maintain accurate financial data.</p><p>• Prepare and file New York State sales tax reports to ensure compliance.</p><p>• Record daily sales transactions into QuickBooks with precision.</p><p>• Create and distribute accounts receivable invoices via mail and email.</p><p>• Process credit card payments for accounts receivable and maintain accurate records.</p><p>• Review accounts receivable statements to ensure proper tracking and follow-up.</p><p>• Update product pricing as needed to reflect current rates and accuracy.</p>
<p>Rachel Miller with Robert Half is partnering with a company in the Capital Region on an Accounts Receivable Clerk role. This role involves maintaining accurate financial records, processing payments, and ensuring client accounts are up to date. If you are eager to learn and thrive in a fast-paced environment, this position offers an excellent opportunity to grow your career.</p><p><br></p><p>Responsibilities:</p><p>• Process client charges, payments, and deposits accurately and efficiently.</p><p>• Maintain and reconcile client accounts, ensuring all information is up to date.</p><p>• Research and resolve discrepancies in account records to maintain accuracy.</p><p>• Prepare monthly accounts receivable reconciliations and distribute them to program managers.</p><p>• Handle cash receipts and manage associated tasks within the Financial Edge system.</p><p>• Support the finance team by assisting with accounts payable checks impacting client accounts.</p><p>• Communicate effectively with team members and ask for assistance when needed.</p><p>• Collaborate with the contract manager to ensure smooth financial operations.</p><p>• Learn and adapt quickly to new systems and processes as required.</p>
<p>Robert Half is offering an exciting opportunity for an Accounts Receivable Clerk in Albany, New York. As part of our clients dynamic team, your role will involve managing client invoices, maintaining up-to-date financial records, and resolving billing issues. You will be working closely with various internal teams to ensure accurate and timely invoicing and collections.</p><p><br></p><p>Responsibilities:</p><p>• Accurately generate, review, and process client invoices, ensuring they comply with contract terms.</p><p>• Prepare and submit AIA payment applications, managing AIA billing and ensuring all documentation is correct.</p><p>• Monitor accounts receivable balances, tracking any overdue accounts and following up on outstanding payments.</p><p>• Reconcile customer accounts, resolving any discrepancies in billing or payments.</p><p>• Collaborate with sales and project management teams to address any billing inquiries and disputes.</p><p>• Maintain accurate financial records and generate reports related to receivables and collections.</p><p>• Assist with month-end closing processes and provide support for audit requests when needed.</p><p>• Process incoming payments, including checks, ACH, and credit card transactions.</p><p>• Ensure all practices are in compliance with company policies and industry regulations related to invoicing and collections.</p>
<p>Rachel Miller with Robert Half is partnering with a Construction Company on an Accounts Payable Role! The ideal candidate will bring expertise in managing accounts payable functions, particularly within the construction industry, to ensure seamless processing of invoices and vendor payments. This role offers an opportunity to work closely with project managers and accounting teams to maintain accurate financial records and ensure compliance with company policies.</p><p><br></p><p>Responsibilities:</p><p>• Review and accurately code vendor invoices to align with project budgets and contractual agreements.</p><p>• Process payments promptly to vendors, subcontractors, and suppliers to maintain strong business relationships.</p><p>• Prepare and execute weekly check runs, credit card reconciliations, and related payment activities.</p><p>• Maintain thorough and organized records of accounts payable transactions, including job cost allocations and supporting documentation.</p><p>• Reconcile vendor statements, resolving any discrepancies in collaboration with vendors and project teams.</p><p>• Assist in preparing billing processes by reviewing payment applications, lien waivers, and compliance documentation.</p><p>• Establish and manage vendor files, ensuring all necessary forms and insurance certificates are up to date.</p><p>• Contribute to month-end closing tasks such as accruals and financial reporting.</p><p>• Partner with project management and accounting teams to ensure financial accuracy and alignment with project goals.</p>
<p>Rachel Miller is partnering with a company in the Rotterdam Area on a Bookkeeper/Administrative Assistant role. The role primarily involves bookkeeping, administrative tasks, and project coordination. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assist in preparing end of month financial reports</p><p>• Handle accounts receivable and payable tasks</p><p>• Conduct credit card reconciliations</p><p>• Manage and maintain accurate customer credit records</p><p>• Handle administrative tasks as necessary</p><p>• Utilize software such as QuickBooks and Microsoft Excel for data entry and bookkeeping tasks</p><p>• Ensure accuracy and efficiency in processing customer credit applications</p><p>• Monitor customer accounts and take appropriate actions as needed</p><p>• Use skills such as account reconciliation, bank reconciliations, and month-end close procedures in day-to-day tasks</p>
<p>We are looking for an Accounts Receivable Clerk to join our clients finance team in Altamont, New York. This temporary to hire position is ideal for a detail-oriented individual who thrives in a fast-paced environment and is eager to contribute to the management of client accounts. </p><p><br></p><p>Responsibilities:</p><p>• Process and manage charges, payments, deposits, and checks for client accounts.</p><p>• Investigate and resolve discrepancies in accounts to ensure accurate financial records.</p><p>• Prepare and distribute monthly accounts receivable reconciliations to program managers.</p><p>• Maintain accurate records of billing and cash applications in computerized accounting systems.</p><p>• Collaborate with team members to ensure timely and efficient collection of outstanding payments.</p><p>• Perform account reconciliations to verify transactions and balances.</p><p>• Generate reports and provide insights into accounts receivable activities.</p><p>• Utilize tools such as Microsoft Excel, Oracle, QuickBooks, and SAP to manage financial data effectively.</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our clients team in Altamont, New York. This position offers a great opportunity to contribute to the financial operations of our organization while gaining experience in a collaborative and fast-paced environment. The role is fully on-site, requiring consistent attention to accuracy and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices to ensure timely and accurate payments.</p><p>• Handle data entry tasks related to accounts payable and maintain organized financial records.</p><p>• Reconcile account balances and resolve any discrepancies with vendors or internal departments.</p><p>• Perform coding of invoices and ensure proper allocation to appropriate accounts.</p><p>• Conduct check runs and ensure payments are processed in accordance with company policies.</p><p>• Utilize software tools such as QuickBooks, SAP, and Oracle to manage accounts payable operations.</p><p>• Collaborate with other departments to cross-train on various roles and improve overall workflow.</p><p>• Generate reports and assist in tracking financial metrics as needed.</p><p>• Respond to inquiries regarding invoices, payments, and account reconciliations.</p><p>• Adhere to standard accounting practices and internal controls to ensure compliance.</p>
<p>Rachel Miller with Robert Half is partnering with a non profit in the Capital Region on an Accounts Payable Clerk. This position plays a vital role in managing the financial health of our non-profit organization by ensuring all vendor payments and reimbursements are processed promptly and accurately. If you are organized, detail-oriented, and passionate about supporting a mission-driven organization, this could be the perfect role for you.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify vendor invoices and employee expense reimbursements with accuracy.</p><p>• Match purchase orders to invoices, identifying and resolving any discrepancies in a timely manner.</p><p>• Accurately assign expense codes to ensure proper allocation across funds, grants, and departments.</p><p>• Prepare and execute weekly payment runs, including checks and electronic transfers.</p><p>• Maintain up-to-date and organized vendor files, ensuring compliance with necessary documentation requirements such as W-9 forms.</p><p>• Reconcile vendor statements and follow up on outstanding issues or credits to maintain smooth operations.</p><p>• Assist with month-end close activities, including preparing accounts payable accruals and generating relevant reports.</p><p>• Support audit preparation by providing required accounts payable documentation and schedules.</p><p>• Act as a point of contact for staff and vendors, addressing payment-related questions and resolving any issues effectively.</p>
<p>We are in the process of expanding our team with the addition of a Payroll Administrator. The selected candidate will be a part of our team, based in Albany New York, and will play a pivotal role in the department. This role requires a great deal of attention to detail and proficiency in the payroll area.</p><p><br></p><p>Responsibilities:</p><p>• Ensuring the accuracy of time card entries in collaboration with project managers</p><p>• Timely processing of weekly payroll using Sage 300</p><p>• Management and execution of weekly State and Federal tax payments</p><p>• Preparation and submission of State and Federal tax filings</p><p>• Creation and submission of certified payrolls</p><p>• Coordination and filing of subcontract certified payrolls</p><p>• Administration of union and benefit payments</p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Accounting/Payroll Administrator to join our team in East Greenbush, New York. In this role, you will be responsible for managing various financial and payroll tasks, ensuring compliance with tax regulations, and assisting with audits. This position offers an opportunity to play a key role in maintaining accurate financial records and supporting the organization's administrative needs.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily bookkeeping activities, including cash flow management, accounts receivable and payable, billing, and payroll preparation.</p><p>• You will cross train with the other accounting assistant so you have back-up.</p><p>• Reconcile bank accounts and credit card accounts to ensure accurate financial reporting.</p><p>• Assist in preparing financial data for audits, including annual, Worker’s Compensation, and other organizational audits.</p><p>• Communicate with customers regarding account inquiries and provide updates on past-due balances.</p><p>• Ensure compliance with federal, state, and local tax regulations.</p><p>• Process accounts payable transactions, including verifying invoices, resolving discrepancies, and maintaining vendor records.</p><p>• Record enrollment contracts and oversee tuition payment collections, ensuring accurate cash receipt documentation.</p><p>• Support payroll administration by setting up and maintaining employee records, processing payroll data, and preparing necessary reports.</p><p>• Prepare and distribute departmental budgets and handle incoming and outgoing business office mail.</p><p>• Manage office organization tasks, such as filing, record-keeping, and processing requests for certificates of insurance.</p>
