48 results for Receptionist in Orange, CA

Receptionist We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed

Receptionist Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818. <ul><li>Answer and direct phone calls in a polite and friendly manner</li><li>Welcome visitors in a warm and friendly manner, and answer any questions visitors have</li><li>Maintain reception area and all common areas in a clean and tidy manner at all times</li><li>Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</li><li>Keep detailed and accurate records of visitor requests and of calls received</li><li>Receive deliveries; sort and distribute incoming mail</li><li>Take inventory of supplies and restock as needed</li><li>Maintain the general office filing system</li></ul>

Receptionist We are looking for a detail-oriented Receptionist to join our team on a contract basis in Irvine, California. The ideal candidate will play a key role in managing front desk operations, ensuring seamless communication, and providing excellent customer service. This position requires a proactive individual with strong organizational and interpersonal skills. Responsibilities: • Greet and assist visitors in a courteous and attentive manner. • Answer and manage multi-line phone systems, directing calls to appropriate staff members. • Schedule appointments and maintain accurate calendars. • Handle email correspondence promptly and effectively. • Perform data entry tasks with precision and attention to detail. • Organize and maintain files to ensure easy accessibility. • Utilize Microsoft Word, Excel, and Outlook to complete daily tasks efficiently. • Provide exceptional customer service by addressing inquiries and resolving issues. • Collaborate with team members to support administrative needs.

Receptionist Join a busy office in Vista as our new Front Desk Receptionist! This is a fantastic opportunity for a professional who thrives in a fast-paced environment and enjoys providing exceptional administrative support. You’ll be the face of the company, ensuring smooth operations while interacting with clients, vendors, and team members daily. Key Responsibilities:<ul><li>Greet visitors and vendors in a professional and welcoming manner, maintaining a polished front-desk presence.</li><li>Answer and manage multi-line phone systems, directing calls to appropriate personnel and ensuring prompt responses.</li><li>Oversee scheduling of appointments and meeting rooms, coordinating calendars for multiple departments.</li><li>Process incoming and outgoing mail while maintaining a secure package-handling system.</li><li>Manage and update administrative files and records as well as maintain office supply inventory.</li><li>Support HR and other departments with onboarding documents, data entry, and occasional event planning.</li><li>Anticipate office needs and proactively identify opportunities to streamline day-to-day operations.</li></ul>

Receptionist Are you a personable, outgoing, and resourceful professional ready to be the face of an automotive company committed to quality service? Our client in Vista is looking for a Receptionist to join their dynamic team. You’ll be the first person customers interact with, creating lasting, positive impressions while ensuring the office runs smoothly.This position is ideal for someone who values customer service, enjoys administrative tasks, and can juggle responsibilities in a fast-moving environment. What You’ll Be Doing:<ul><li>Greet Customers: Welcome clients and visitors with professionalism and a friendly attitude, ensuring they feel valued and supported during their experience.</li><li>Answer Calls: Manage phone lines, transferring calls to appropriate parties and answering inquiries about services or appointments.</li><li>Appointment Scheduling: Assist customers with scheduling automotive service appointments, managing appointment logs in scheduling software.</li><li>Administrative Support: Perform data entry, filing, and maintenance of customer records with superb attention to detail.</li><li>Coordination Tasks: Work closely with service advisors and technicians to ensure customers receive timely updates about their vehicles.</li><li>Office Maintenance: Keep reception and waiting areas clean and organized, while ordering and stocking necessary supplies.</li></ul>

Receptionist Shift your career into high gear with this exciting opportunity as a Receptionist for a prestigious automotive company in Carlsbad. This role is perfect for a professional who provides outstanding customer service and thrives in a fast-paced environment. You’ll be the friendly face and voice representing the dealership while ensuring operations run smoothly. Key Responsibilities:<ul><li>Serve as the first point of contact for customers, answering phones and greeting visitors with enthusiasm and professionalism.</li><li>Direct calls and inquiries to the appropriate departments, including sales, service, and finance teams.</li><li>Maintain a welcoming front-desk area, ensuring it is clean, organized, and stocked with necessary materials.</li><li>Assist with basic administrative duties, such as data entry, filing, and managing scheduling requests.</li><li>Provide clerical support for dealership departments, including creating documents, maintaining records, or distributing company communications.</li><li>Handle incoming mail and packages while coordinating outgoing deliveries.</li></ul>

Bilingual Receptionist We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information.

Front Desk Agent Robert Half is hiring a Front Desk Agent for a dynamic hospitality company in Vista, CA. This role requires exceptional customer service and organizational skills to manage front desk operations in a professional setting. If you’re a people person with experience as a receptionist or front desk specialist, this role is a great fit! Key Responsibilities:<ul><li>Greet and assist guests, clients, and vendors, ensuring a welcoming and professional first impression.</li><li>Answer and route incoming phone calls, manage inquiries, and schedule appointments as needed.</li><li>Handle administrative duties such as mail distribution, maintaining front desk supplies, and managing calendars.</li><li>Monitor and maintain a clean, organized reception area in alignment with company standards.</li><li>Communicate effectively with internal departments to facilitate efficient operations.</li><li>Address guest issues or escalate as appropriate to ensure resolution.</li></ul>

Front Desk Coordinator We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in Los Angeles, California. This contract-to-permanent position will play a vital role in ensuring smooth office operations and providing a welcoming experience for visitors. The ideal candidate will also assist the Human Resources Department with administrative tasks, contributing to the overall efficiency of the workplace. Responsibilities: • Greet and assist guests promptly upon their arrival, ensuring a positive first impression. • Direct visitors to the appropriate contact or department within the office. • Maintain a clean and organized reception area, ensuring necessary supplies such as pens and brochures are readily available. • Sort, distribute, and manage incoming mail and deliveries efficiently. • Oversee office security by adhering to safety protocols and monitoring visitor access through logbooks and badges. • Manage inventory and order supplies for the front office as needed. • Schedule and coordinate the use of conference rooms to accommodate meetings and events. • Handle clerical tasks such as photocopying, filing, and maintaining office records. • Assist with kitchen duties, including restocking coffee supplies and managing the dishwasher. • Take on additional responsibilities as assigned to support the team.

Front Desk Coordinator A finance company in DTLA are looking for a Front Desk Coordinator to support their team. You’ll be the first point of contact for customers and guests, answer calls, handle documentation and data entry as well as assist with special projects.

Front Office Coordinator Looking to take your front office career to the next level? This Front Office Coordinator role in Oceanside is truly an outstanding opportunity for someone who thrives on organization, thrives under pressure, and is excited to serve as a linchpin for the company. You’ll be more than just a receptionist—you’ll act as the company’s “ambassador,” ensuring smooth operations, dazzling customer service, and fostering a welcoming yet professional environment. Key Responsibilities:<ul><li>Lead all front office activities, maintaining an immaculate workspace and managing a high-impact client-facing role.</li><li>Manage a multi-line phone system like a pro, responding to inquiries professionally and efficiently.</li><li>Oversee and coordinate meeting room schedules, business correspondence, and calendar management for executives.</li><li>Take ownership of vendor and office supply relationships, ensuring smooth operations for day-to-day needs.</li><li>Serve as the point person for client inquiries and relationship management, demonstrating poise and tact in every interaction.</li><li>Proactively identify ways to enhance office workflows to increase efficiency and improve internal communications.</li><li>Assist HR and Operations teams with events coordination, orientation processes, and ad hoc administrative needs.</li></ul>

Office Assistant A corporate office located in West Hollywood is looking for an Administrative Assistant on a temp to hire basis. You will be responsible for document imaging, processing the mail, answering the phones and providing backup support to the receptionist, and completing special administrative projects. The ideal candidate will need to feel comfortable standing on their feet most of the day and will have a can-do attitude. Hours are 8am-5pm with a 1-hour lunch and two 15-minute breaks. Parking is covered and pay range is $23-$26/hr. Our client offers a relaxed work environment, year end bonuses, free lunch 1 day per week, and room for growth!

Office Manager Robert Half is hiring an Office Manager for our client in real estate —a fast-growing company that is shaping the future of its industry. This role is ideal for someone who thrives in leadership and excels at improving office processes while managing day-to-day operations. As the hub of the workplace, you’ll oversee administrative tasks, facilities management, and team coordination to ensure the office runs efficiently. If you’re ready to step up and take charge, apply today! Key Responsibilities:<ul><li>Manage daily office operations, including overseeing administrative systems, resource allocation, and workplace scheduling.</li><li>Serve as the main contact for vendors and contractors, handling negotiations and ensuring timely delivery of services and supplies.</li><li>Create and implement policies that improve organizational workflow and streamline office communications.</li><li>Coordinate office activities, including team meetings, events, training sessions, and onboarding for new employees.</li><li>Supervise office staff (e.g., receptionists and administrative assistants), delegating tasks and providing opportunities for professional growth.</li><li>Handle facility-related issues such as maintenance, repairs, and safety compliance, ensuring a productive and hazard-free environment.</li><li>Oversee budgeting for office expenses and assist with procurement, ensuring cost-effectiveness aligned with the company’s goals.</li><li>Ensure company documentation and records meet compliance standards, establishing centralized systems for document management.</li></ul>

Office Assistant We are looking for a dedicated and bilingual Spanish Office Assistant to join a compassionate, service-oriented team supporting a funeral home client in Commerce, California. This contract-to-permanent position offers an opportunity to work in a meaningful, client-focused environment where professionalism, empathy, and attention to detail are highly valued. If you thrive in administrative roles and are committed to providing thoughtful, respectful support during sensitive times, we encourage you to apply. Responsibilities:• Communicate effectively in both English and Spanish, ensuring all interactions are handled with cultural and emotional sensitivity.• Respond to client inquiries regarding services, pricing, and scheduling with clarity and respect.• Coordinate service appointments and manage related documentation with precision and care.• Maintain accurate and organized client records through efficient data entry.• Collaborate with team members to ensure seamless and timely service delivery.• Uphold strict confidentiality and discretion in handling sensitive client information.• Provide support in handling inbound calls and addressing client needs promptly.• Assist with general clerical duties, including billing functions and document preparation.• Utilize Microsoft Office applications and other software systems to complete administrative tasks efficiently.

Customer Service Representative Robert Half is partnering with a compassionate and reputable funeral home in Commerce, CA, to find a dedicated Bilingual Spanish Customer Service Representative. This is a temp-to-hire onsite opportunity ideal for someone who thrives in a sensitive, service-oriented environment and brings strong communication, empathy, and professionalism to every interaction.Key Responsibilities:<ul><li>Serve as the first point of contact for families, clients, and visitors both in person and over the phone.</li><li>Provide empathetic, culturally sensitive support in both English and Spanish.</li><li>Handle inquiries regarding services, pricing, and scheduling with accuracy and compassion.</li><li>Coordinate service appointments and assist in preparing necessary documentation.</li><li>Maintain client records and ensure data entry is accurate and timely.</li><li>Collaborate with the internal team to ensure smooth service delivery.</li><li>Support administrative tasks including filing, emailing, and following up with clients.</li><li>Uphold confidentiality and display discretion at all times.</li></ul>

Office Svcs Coordinator We are looking for a detail-oriented and personable Office Services Coordinator to join our team in Ontario, California. This is a Contract position where you will play a key role in supporting office operations, ensuring smooth day-to-day activities, and providing exceptional administrative assistance. The ideal candidate thrives in a fast-paced environment and enjoys working collaboratively with a close-knit team. Responsibilities: • Provide administrative support to a team, managing multiple tasks and priorities effectively. • Proofread, format, and edit documents, ensuring accuracy and attention to detail. • Create and update proposals, presentations, and other communication materials using Microsoft Office and templates. • Assist in setting up and taking down events, as well as providing backup support for the reception desk. • Maintain a high level of customer service by responding to inquiries and addressing concerns in a thoughtful manner. • Multitask efficiently, managing calendars, scheduling appointments, and coordinating meetings. • Perform basic financial analysis, including calculating percentages and commissions, as needed. • Utilize tools such as DocuSign and InDesign, with a focus on improving workflow and document management. • Conduct research and gather supporting documentation for various projects. • Act as a liaison, ensuring smooth communication between internal teams and external stakeholders.

Office Manager We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff

Office Assistant We are looking for a highly organized and personable Bilingual Office Assistant to join our client's team in Canoga Park, California. This Contract position is an excellent opportunity to contribute to a non-profit organization by providing critical administrative support and ensuring smooth office operations. The ideal candidate will thrive in a dynamic environment and excel at multitasking while maintaining a detail-oriented demeanor. Responsibilities:• Greet visitors and provide them with a warm, welcoming experience.• Assist clients and staff in completing required paperwork accurately and efficiently.• Maintain and organize personnel files to ensure confidentiality and compliance.• Answer and route phone calls, emails, and other inquiries to the appropriate departments.• Perform general office duties, including data entry, filing, and inventory management.• Coordinate schedules and appointments to support the team’s daily operations.• Ensure the reception area is tidy, organized, and stocked with necessary supplies.• Support other administrative tasks as needed to enhance office functionality.

Office Coordinator Position: Office Coordinator Location: Beverly Hills, CA Overview: An established organization committed to philanthropic endeavors is currently hiring for the role of Office Coordinator. This contract to hire, in-office position plays a central role in ensuring operational efficiency and providing administrative support to executive leadership and staff. The Office Coordinator frequently serves as a point of contact for inquiries from the community and works in a collaborative team environment. The hours are 8:30-5 with a one-hour lunch. The ideal candidate for this role is someone with prior experience in philanthropic, nonprofit, or similar organizations. The employer prioritizes applicants who are familiar with organizational dynamics in these environments and capable of adapting quickly to the needs of a mission-driven enterprise. Key Responsibilities:Administrative Support:<ul><li>Assist executive leadership with managing schedules, correspondence, event RSVPs, expense reports, and projects.</li><li>Oversee daily office operations, including reception duties, mail handling, calendar coordination, meeting setups, and maintaining office organization.</li><li>Coordinate telephone and IT system services and address staff equipment requests.</li><li>Maintain office supplies, liaise with vendors, and manage equipment and service needs efficiently.</li></ul>Grants Management Support:<ul><li>Provide administrative assistance to the grants process, including supporting applications and monitoring grant activity.</li><li>Support customer service interactions with grantees and applicants while maintaining accurate record-keeping in grant databases.</li></ul>Qualifications:<ul><li>Bachelor’s Degree required.</li><li>5+ years of professional work experience, preferably in nonprofit, philanthropic, or related organizations.</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with grants software like GivingData is a plus.</li><li>Possesses exceptional organizational, multitasking, and communication skills.</li><li>Highly detail-oriented with the ability to meet deadlines and resolve issues independently or as part of a team.</li><li>Demonstrated flexibility and professionalism in an office environment.</li><li>Candidates should have access to reliable transportation for work-related errands.</li></ul>About Us: The hiring organization has a longstanding history of supporting nonprofit organizations through grant-making that positively impacts communities in areas such as arts and culture, education, health and medicine, and human services. Applicants passionate about nonprofit work and making a difference in their local community are encouraged to apply. Important Notes: A pre-employment skills assessment, background investigation, and verification of legal work authorization in the U.S. will be required for hire.

Accounting Assistant We are looking for a detail-oriented Accounting Assistant to join our team in El Segundo, California. This position offers an excellent opportunity to contribute to property management operations through your skills in accounts payable, accounts receivable, and vendor invoicing. If you have a passion for organization and accuracy in accounting tasks, we encourage you to apply. • Process weekly check requests and compile Spectra reports to ensure timely handling of vendor payments and invoices.• Monitor and follow up on overdue invoices and vendor statements to maintain accurate financial records.• Distribute vendor and supplier invoices related to tenant reimbursement charges, ensuring proper documentation.• Track monthly utility consumption for buildings, including electricity, gas, and water, and provide year-end summaries to property managers.• Offer reception desk coverage when needed to support office operations.• Assist property management staff with administrative tasks such as preparing correspondence, tenant mailings, and other office duties.• Perform additional responsibilities as assigned to support the team's success. Key Responsibilities:<ul><li>Assist with CAM reconciliation and maintenance cost tracking.</li><li>Document and categorize AP processes that may currently lack standardization.</li><li>Collaborate with existing staff to analyze current workflows and uncover process gaps.</li><li>Contribute to refining Building Operation Costs (BOC) accounting processes.</li><li>Report directly to the Senior Accounts Payable professional, with oversight from the Controller.</li></ul>

Project Accountant We are offering an exciting opportunity for a Project Accountant in Vista, California. This role revolves around overseeing financial entries and reconciliations, managing vendor relationships, supporting office operations, and assisting the sales and operations teams. The Project Accountant will also be involved in payroll processing and the development of office policies and procedures. Responsibilities: • Oversee project accounting and AIA Billing• Establish and maintain relationships with vendors and service providers, ensuring timely invoicing and payments• Assist with reception duties and visitor management• Support sales and operations teams as needed• Manage office services, ensuring organized operations, controlled correspondences, and well-designed filing systems• Process payroll on a weekly basis and off-cycle when required, taking into account all employee timecards and deductions• Enhance office efficiency by planning and implementing equipment procurement, office layouts, and systems• Set up and implement office policies and procedures, ensuring they guide office operations effectively• Measure results against standards and make necessary adjustments• Review and analyze special projects, keeping leadership well informed• Promote activities that improve operational procedures.

Administrative Assistant We are looking for a highly organized and detail-oriented Administrative Assistant to support daily operations in an efficient and effective manner. This is a long-term contract position based in Irvine, California, offering the opportunity to contribute to a dynamic and collaborative environment. The ideal candidate will play a critical role in ensuring smooth administrative processes and exceptional customer service. Responsibilities: • Manage inbound and outbound calls, ensuring clear communication and timely resolution of inquiries. • Perform accurate data entry tasks and maintain records to support organizational efficiency. • Coordinate and schedule appointments, meetings, and events to optimize team calendars. • Draft and respond to email correspondence, maintaining a high level of professionalism. • Provide exceptional customer service by addressing client and team member needs promptly. • Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to prepare reports and presentations. • Assist in maintaining organized filing systems for easy access to important documents. • Support team members with various administrative tasks as needed to enhance productivity. • Monitor office supplies and coordinate with vendors to ensure availability of essential materials.

Administrative Assistant - Student Services We are looking for a highly organized Administrative Assistant to join our Student Services team in Buena Park, California. This Contract position requires an individual who excels at multitasking, maintains professionalism, and possesses strong scheduling and organizational skills. Prior experience in administrative roles and familiarity with education services will be advantageous. Responsibilities: • Coordinate calendars and schedules to ensure smooth operations within the Student Services department. • Perform data entry tasks and maintain accurate records using spreadsheet and database tools. • Provide excellent customer service by addressing inquiries and resolving issues promptly. • Support transportation-related logistics, including routing and dispatching tasks. • Assist with time and attendance tracking to ensure compliance and accuracy. • Utilize Microsoft Office Suite to create documents, manage spreadsheets, and prepare reports. • Collaborate with team members to organize and prioritize tasks effectively. • Handle administrative duties with professionalism and attention to detail. • Adapt to changing priorities and support departmental needs as required.

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