<p>The <strong>Administrative Assistant</strong> will provide vital support to the team by managing administrative tasks and ensuring consistent organizational efficiency. This role requires excellent multitasking skills, attention to detail, and a proactive approach to problem-solving. The successful candidate must also demonstrate a commitment to Robert Half's core values: Integrity, Inclusion, Innovation, and Commitment to Success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li><strong>Administrative Support</strong>: Provide comprehensive support across various departments, including scheduling, data entry, document preparation, and filing.</li><li><strong>Calendar Management</strong>: Coordinate meetings, appointments, and events, ensuring efficient time management for teams and executives.</li><li><strong>Communication</strong>: Handle incoming and outgoing correspondence, respond to inquiries, and act as a liaison between departments and external stakeholders.</li><li><strong>Recordkeeping</strong>: Maintain accurate and organized digital and physical filing systems for easy access to essential data.</li><li><strong>Event and Travel Coordination</strong>: Arrange team events and travel plans, including accommodations, logistics, and itineraries.</li><li><strong>Reporting and Presentations</strong>: Compile data and assist in preparing reports, presentations, and other key deliverables.</li><li><strong>Office Management</strong>: Monitor and reorder office supplies, ensuring the team has the resources necessary to perform effectively.</li><li><strong>Process Improvement</strong>: Identify opportunities for administrative process optimizations and implement more efficient workflows.</li></ul>
We are offering an exciting opportunity for an Executive/Admin Assistant to join our team in Denver, Colorado. In this role, you will be involved in a variety of tasks, including executive communication, meeting planning, and maintaining sales and statistical records. You will also be responsible for tracking franchise leads, assisting in office management, and performing clerical and administrative duties. <br><br>Responsibilities:<br><br>• Maintain and organize executive communications, both written and oral.<br>• Plan and organize meetings, ensuring all necessary arrangements are made.<br>• Produce and modify executive correspondence, memorandums, and meeting minutes.<br>• Manage franchise lead tracking, sales letters, brochure mailings, and travel arrangements for prospects.<br>• Prepare sales and statistical records as directed, and review corporate budgets and store-level profit-and-loss statements.<br>• Assist in office management tasks as directed, including vendor communications.<br>• Perform clerical and administrative duties such as answering phones, general filing, screening phone calls, distributing messages, arranging travel, and handling mail and overnight freight duties.<br>• Assist in human resources tasks as directed, utilizing skills in oral communication in a Human Resources setting.<br>• Handle any other duties and responsibilities as assigned.
<p>The <strong>Executive Assistant (EA)</strong> is a critical partner for senior leaders, serving as a trusted resource to streamline schedules, manage communications, and oversee administrative tasks. This role requires exceptional organizational abilities, discretion in handling confidential information, and a proactive mindset to anticipate the needs of executives and support strategic priorities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li><strong>Calendar Management:</strong> Maintain and manage complex executive schedules, coordinating internal and external meetings while ensuring effective time management and prioritization.</li><li><strong>Communication Support:</strong> Act as a primary liaison between the executive(s) and internal/external parties, handling and directing correspondence and inquiries with professionalism.</li><li><strong>Travel Coordination:</strong> Arrange travel plans, including flight bookings, hotel accommodations, and transportation, ensuring all logistics align seamlessly with executive schedules.</li><li><strong>Meeting Preparation:</strong> Facilitate the preparation of agendas, presentations, meeting materials, and minutes for leadership meetings and other executive engagements.</li><li><strong>Expense Management:</strong> Track, reconcile, and process expense reports and invoices in accordance with company policies.</li><li><strong>Project Support:</strong> Assist with planning and executing executive or cross-functional initiatives, including tracking progress and supporting deliverables.</li><li><strong>Administrative Tasks:</strong> Organize and maintain accurate records, files, and databases; manage office supplies and equipment as needed.</li><li><strong>Problem-Solving:</strong> Address and resolve administrative barriers; identify opportunities to improve processes and contribute to operational efficiency.</li></ul>
CLE Coordinator<br><br>Our client, a top regional law firm in Denver is seeking a highly organized 3 plus years experienced CLE Coordinator to support attorney training, CLE accreditation, and compliance tracking. This role involves coordinating program logistics, maintaining records, assisting with onboarding, and ensuring attorneys meet licensing requirements.<br>This position requires, Professionalism and discretion when working across firm levels. A customer service approach and strong attention to detail is required for this position. CLE experience and familiarity with tracking systems strongly preferred. The firm offers a very competitive salary, excellent benefits, hybrid work environment, time off, paid overtime over 40 hours, and 401K. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership in Denver, Colorado. This role involves managing complex administrative tasks, coordinating projects, and ensuring seamless daily operations. The ideal candidate will excel in data management, scheduling, and communication, contributing to the success of the team.<br><br>Responsibilities:<br>• Coordinate and maintain intricate executive calendars, including scheduling meetings, managing appointments, and arranging travel plans.<br>• Prepare agendas, meeting materials, and track follow-up tasks to ensure efficient communication and execution.<br>• Create and maintain detailed spreadsheets and data models using advanced Excel functions such as pivot tables and conditional formatting.<br>• Generate insightful reports and assist with budget tracking, forecasting, and resource allocation.<br>• Support executives in managing special projects by monitoring timelines, deliverables, and stakeholder communications.<br>• Facilitate cross-departmental initiatives and compile executive-level summaries for decision-making purposes.<br>• Draft, edit, and review correspondence, presentations, and reports with precision and professionalism.<br>• Conduct research on various topics and summarize findings for executive use.<br>• Develop and implement systems to optimize administrative operations and workflow.<br>• Address operational challenges proactively to ensure smooth day-to-day activities.
<p>Partnering with a well-established hospitality company in Denver, CO seeking an Executive Assistant to support to C-Suite executives on staff.</p><p>This role will be responsible for...</p><ul><li>supporting all executive administration activities</li><li>maintaining office supplies</li><li>carrying out special projects</li><li>preparing for Board meetings</li><li>screening all incoming calls</li><li>maintaining confidentiality and professionalism</li><li>managing Executive calendars/travel</li><li>processing and approving invoices</li><li>and more</li></ul><p>Benefits for the Executive Assistant includes...</p><ul><li>annual bonus potential</li><li>paid time off</li><li>health/vision/dental coverage</li><li>stock purchase options</li><li> 401k with company match</li><li>company discounts</li></ul>
<p>We are seeking an organized and proactive Executive Assistant to support senior leadership team in Pleasanton, CA. This hybrid long-term contract position requires someone who can manage complex schedules, handle confidential information, and communicate effectively across all levels of the organization. The ideal candidate will excel in multitasking, project management, and problem-solving while maintaining a high standard of discretion and integrity.</p><p><br></p><p>Executive Assistant Responsibilities:</p><p>• Manage and prioritize the executive's daily schedule, including confirming meetings, handling expenses, and addressing other administrative needs.</p><p>• Facilitate interactions and communications with employees, executives, and external vendors, ensuring efficiency and effectiveness.</p><p>• Prepare a variety of materials such as correspondence, presentations, and internal and external communications.</p><p>• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, meeting agendas, and detailed itineraries.</p><p>• Anticipate needs and act proactively to address challenges with minimal direction, helping executives stay ahead of their responsibilities.</p><p>• Participate in team activities and leadership discussions, fostering a strong understanding of team dynamics and overall collaboration.</p><p>• Organize and oversee department events, including scheduling, preparing agendas and presentations, managing logistics, and coordinating attendee participation.</p><p>• Develop and implement processes to improve department efficiency and drive business process enhancements.</p><p>• Monitor the progress of key tasks, ensuring timely completion and following up on outstanding items as needed.</p><p><br></p><p>If you are interested in this Executive Assistant role, please submit your resume for immediate consideration!</p>
<p>Litigation Legal Assistant</p><p><br></p><p>We are looking for a detail-oriented and experienced Legal Assistant to join a dynamic law firm in Denver, Colorado. This role involves supporting a busy commercial litigation practice, including assisting with pre-trial preparation, trial activities, and managing various administrative tasks. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational skills, and has a strong understanding of federal and state court procedures.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and file legal documents in both federal and state courts, ensuring compliance with all e-filing requirements.</p><p>• Provide pre-trial and trial support, including coordinating materials, managing deadlines, and assisting attorneys in court.</p><p>• Manage schedules and calendars for multiple attorneys, including court dates, client meetings, and depositions.</p><p>• Organize and maintain legal records, documents, and correspondence in a systematic and accessible manner.</p><p>• Assist with the production and review of legal documents, ensuring accuracy and completeness.</p><p>• Collaborate with attorneys and staff to coordinate case management and ensure deadlines are met.</p><p>• Follow ethical guidelines and maintain confidentiality as outlined by the Rules of Professional Conduct.</p><p>• Utilize legal and administrative software, including Microsoft Office Suite, iManage, and DocuSign, to streamline workflows.</p><p>• Handle client communications professionally, maintaining strong relationships and addressing inquiries promptly.</p>
<p>My client is a small construction company based in Arvada, CO, is seeking a skilled and organized Accounting Clerk / Administrative Assistant. The ideal candidate will have 2-3 years of experience in a similar role within the construction industry. This position requires a proactive individual who can manage administrative tasks and support the controller in daily accounting activities.</p><p><br></p><p>Key Responsibilities:</p><p>• Handle accounts payable (AP), accounts receivable (AR), and payroll functions.</p><p>• Manage inventory and maintain accurate records.</p><p>• Assist with day-to-day accounting tasks and support the controller as needed.</p><p>• Coordinate with construction staff to ensure seamless project support and communication.</p><p>• Perform general administrative duties, including scheduling, document management, and office organization.</p><p>• Assist with compliance-related documentation and reporting.</p><p><br></p><p>Qualifications:</p><p>• 2-3 years of experience in a small construction company.</p><p>• Proficiency in accounting software and Microsoft Office Suite.</p><p>• Strong organizational skills and attention to detail.</p><p>• Effective communication and interpersonal skills.</p><p>• Ability to multi-task and manage priorities in a fast-paced environment.</p><p><br></p><p>Compensation:</p><p>• Competitive salary based on experience.</p><p>• Benefits package available.</p><p><br></p><p><strong>Please contact Chuck Bustos with Robert Half at 303-931-4005 for more information and / or apply here for immediate consideration! You can also email chuck.bustos at roberthalf com or find me on LinkedIn ("Chuck Bustos with Robert Half")</strong></p>
<p>We are looking for a motivated and detail-oriented Office Administrator to join our team in south Denver. In this role, you will manage essential administrative functions while supporting accounting operations such as billing, data entry, and reconciliation. Your ability to multitask and ensure accuracy will be critical to maintaining smooth office operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily office operations, ensuring a well-organized and efficient work environment.</p><p>• Handle accounts payable and receivable tasks, including invoice processing and payment reconciliation.</p><p>• Perform accurate data entry for financial and administrative records.</p><p>• Generate and review billing statements to ensure accuracy and timely distribution.</p><p>• Reconcile account discrepancies and resolve any issues promptly.</p><p>• Maintain and update spreadsheets using Microsoft Excel for reporting and analysis.</p><p>• Coordinate and manage calendars, scheduling meetings, and appointments as needed.</p><p>• Collaborate with team members to streamline office procedures and improve efficiency.</p><p>• Provide general administrative support, including filing, correspondence, and record management.</p>
<p>Robert Half is partnering with a local government entity in Denver on an Assistant Controller opening. The Assistant Controller will report to the Controller for this organization. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in the oversight and daily operations of the accounting department, including accounts payable, receivable, payroll, and general ledger functions.</li><li>Prepare and review monthly, quarterly, and annual financial statements in accordance with GASB (Governmental Accounting Standards Board) standards.</li><li>Ensure timely and accurate month-end and year-end closings.</li><li>Assist in the preparation and coordination of the district’s annual external audit and act as a primary liaison with auditors.</li><li>Support the development and management of the district’s annual budget in collaboration with the CFO and other departments.</li><li>Monitor compliance with local, state, and federal financial regulations, grant requirements, and internal policies.</li><li>Analyze complex financial data and provide reports and recommendations to senior leadership for informed decision-making.</li><li>Maintain and improve internal controls and accounting procedures to ensure the integrity of financial systems and data.</li><li>Supervise and mentor accounting staff, promoting professional development and high performance.</li><li>Participate in strategic planning initiatives and long-range financial forecasting.</li><li>Prepare and submit required financial reports to state and federal agencies.</li></ul><p><br></p><p><br></p>
<p>E Discovery Litigation & Document Processing Specialist</p><p><br></p><p>Our client, a leading litigation law firm in Denver is seeking a detail-oriented and technically skilled professional to join their Litigation Department, with additional support responsibilities for our Document Processing team. This hybrid role is based in Denver, CO and offers a unique opportunity to contribute to high-stakes litigation and cutting-edge eDiscovery projects.</p><p>The ideal candidate is passionate about complex litigation, dedicated to delivering exceptional client service, and experienced in managing document/database tasks with precision and care. Advanced proficiency with Relativity—including experience migrating to RelOne—is essential, along with strong communication skills and the ability to thrive in a dynamic, fast-paced environment.</p><p>Key Responsibilities:</p><p>Provide expert-level support in Relativity and lead the migration to RelOne</p><p>Collaborate with attorneys to run keyword searches, apply filters, and refine data sets for review</p><p>Prepare documents for review and production using Relativity's core tools</p><p>Process, load, and export data into/out of eDiscovery platforms, ensuring accurate field mapping, resolving load file issues, and meeting ESI protocol requirements</p><p>Coordinate with external service providers for project management support and data hosting needs</p><p>Manage project timelines and communicate status updates, including potential delays</p><p>Perform rigorous quality control and validation checks to ensure data accuracy and format compliance</p><p>Administer and maintain tracking systems for client data and documentation</p><p>Serve as the first line of support for users of eDiscovery review platforms</p><p><br></p><p>Qualifications:</p><p>Strong experience using Relativity, with a preference for those familiar with the RelOne transition</p><p>Solid understanding of eDiscovery processes and litigation support</p><p>Exceptional attention to detail and organizational skills</p><p>Proven ability to manage multiple priorities under tight deadlines</p><p>Strong written and verbal communication skills</p><p>Experience working with external vendors and managing data workflows</p><p>Must be based in Denver, CO, with the ability to work in-office as part of a hybrid schedule. The firm offers a very competitive salary and excellent benefits. If you are qualified for this position, please send your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!</p>
<p>Litigation Legal Assistant </p><p><br></p><p>Our client, a leading Rocky Mountain Law Firm in Denver is looking for a 5 plus years litigation Leffall assistant who thrives in a fast-paced and team-oriented environment. This role involves performing complex and specialized clerical tasks while working collaboratively with others in the litigation department. </p><p>The responsibilities of this position include:</p><p>• Prepare, revise, and process correspondences and complex legal documents using word processing and document management software.</p><p>• File pleadings, notices, other documents and papers electronically or in hard copy as required with courts and administrative agencies.</p><p>• Review and route incoming and outgoing e-filings, mail, and other communications. </p><p>• Maintain paper and electronic files, including saving all case-related documents and emails.</p><p>• Maintain and update the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities. May docket specific client dates as needed. </p><p>• Communications with clients, opposing counsel and court personnel on matters and assist with scheduling meetings, mediations, depositions, arbitrations, trials, etc. </p><p>• Assist with virtual meetings and court appearances and trial preparation as necessary.</p><p>• Prepare and process new client matter forms and conflict checks. </p><p>• Coordinate travel arrangements and prepare expense reimbursement requests for assigned attorneys.</p><p>• Assist in the monthly billing process, including coordinating client billing, drafting monthly billing letters, and working with the Accounting Department on client billing matters. </p><p>5 plus years of litigation experience as a Legal Assistant in a mid-size or larger law firm or similar organization.</p><p>Demonstrated knowledge of court rules (state and federal, bankruptcy is a plus), legal terminology, legal documents, and legal processes in the practice area(s) in which the Legal Assistant is employed.</p><p>Strong computer proficiency in the use of the Microsoft Office, AdobePro, NetDocs, SurePoint, ShareFile, WebEx, Zoom, Microsoft Teams, e-filing via CCEF and CM/ECF, PACER, and database software. Experience with TOC/TOA is a plus. The client offers an excellent pay and benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!</p>
<p>Partnering with a growing construction/real estate company in Denver, CO looking for a Staff Accountant. </p><p>Responsibilities:</p><p>• Record financial transactions related to home closings, including preparing journal entries and documenting cash receipts.</p><p>• Maintain and monitor budgets for land and land development projects.</p><p>• Support the Accounts Payables process by assisting team members with administrative tasks.</p><p>• Organize and file accounting documents to ensure proper recordkeeping.</p><p>• Process monthly closings and conduct reviews of cost of sales.</p><p>• Evaluate Accounts Payable entries for accuracy and compliance.</p><p>• Assess balances of completed projects to determine reserves and write-offs based on company policies.</p><p>• Collaborate with the Controller or Assistant Controller to prepare monthly financial reports.</p><p>• Reconcile bank accounts and manage postings for general and subsidiary ledgers.</p><p>• Handle payment processing and compile data for monthly closings and periodic financial reports.</p><p><br></p><p>Benefits for the Staff Accountant includes health/vision/dental coverage, 401k, PTO, and a fun and collaborative work environment. </p>
