We are looking for an experienced and detail-oriented Administrative Assistant to join our team in Houston, Texas. This contract-to-permanent position is ideal for someone eager to learn and grow in a dynamic office environment. The role requires excellent communication skills, attention to detail, and proficiency in administrative tools and processes.<br><br>Responsibilities:<br>• Manage inbound and outbound calls efficiently and courteously.<br>• Provide exceptional customer service to internal and external stakeholders.<br>• Perform accurate data entry and maintain organized records.<br>• Handle email correspondence promptly and effectively.<br>• Schedule appointments and manage calendars for team members.<br>• Utilize Microsoft Excel for data analysis and reporting tasks.<br>• Create and edit documents using Microsoft Word and PowerPoint.<br>• Coordinate office activities and ensure smooth daily operations.<br>• Maintain a detail-oriented appearance and demeanor at all times.
We are looking for an Administrative Assistant to join our team in Houston, Texas. This Contract-to-Permanent position offers an exciting opportunity to support critical operational functions and contribute to the continuous improvement of organizational processes. The ideal candidate will bring strong administrative skills and a proactive mindset to assist in various projects and ensure smooth coordination across teams.<br><br>Responsibilities:<br>• Manage and maintain information across multiple platforms, including databases, SharePoint, websites, and project tracking systems.<br>• Handle administrative tasks related to Certificates of Insurance, account assignments, and documentation requests.<br>• Prepare performance reports and interpret key performance indicators to support decision-making.<br>• Track and oversee the renewal of permits and certifications to ensure compliance.<br>• Provide administrative support to the North America team, ensuring efficient workflow and communication.<br>• Collaborate on projects, assist with policy rollouts, and support communication initiatives as directed by senior management.<br>• Coordinate schedules, appointments, and meetings to facilitate seamless operations.<br>• Monitor email correspondence and respond promptly to inquiries, ensuring clear and effective communication.<br>• Perform data entry and maintain accurate records to support organizational goals.
<p>Our Client a Global Consulting Firm located in Downtown Houston, TX is seeking an Executive Assistant. The Executive Assistant must have 4+ years experience supporting 3-4 C-Level Executives with complex calendar management, travel arrangements, correspondences, expense reports, and ad-hoc projects. The Executive Assistant must be proactive and have the ability to work independently. This is a direct hire role paying up to 80K plus bonus and benefits working a hybrid office/home schedule.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to C-Level executives</p><p>• Efficiently manage and coordinate executives' calendars</p><p>• Handle travel arrangements meticulously for executives</p><p>• Process expense reports timely and accurately</p><p>• Manage correspondences and communications effectively</p><p>• Undertake ad-hoc projects as required</p><p>• Utilize Microsoft Office Suites and Concur for administrative tasks</p><p>• Operate independently and proactively in managing tasks</p><p>• Maintain a balance between office and home schedule</p>
We are looking for a highly organized and proactive Executive Assistant to provide advanced administrative support to members of the executive team and divisional leadership. In this long-term contract position, you will play a critical role in managing calendars, coordinating meetings, preparing documents, and overseeing expense reports, all while ensuring seamless communication and efficient operations. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and demonstrates exceptional judgment and interpersonal skills.<br><br>Responsibilities:<br>• Manage and coordinate executives’ calendars, ensuring efficient scheduling and prioritization of meetings and appointments.<br>• Organize and prepare presentations, reports, and other documents to support leadership initiatives and decision-making.<br>• Serve as the Recording Secretary for committees and institutional review boards, documenting minutes and key action items.<br>• Schedule and arrange meetings, including creating itineraries, managing catering, and preparing relevant materials.<br>• Act as a liaison between executives and external stakeholders, vendors, and internal teams to facilitate communication and collaboration.<br>• Handle travel arrangements, including booking accommodations and preparing itineraries for visiting residents and fellows.<br>• Maintain detailed electronic records of appointments, correspondence, and compliance-related documentation.<br>• Process expense reports, track expenditures, and ensure timely submission in compliance with company policies.<br>• Support regulatory and compliance processes by updating submissions, renewals, and amendments with appropriate agencies.<br>• Perform office inventory management, ordering supplies as needed to maintain efficient operations.
<p>We are looking for a detail-oriented Office Assistant to join our team on a part-time, contract basis in Houston, Texas. This role is ideal for someone with strong organizational skills and a proactive approach to supporting day-to-day office operations. </p><p><br></p><p>Responsibilities:</p><p>• Manage inbound calls and provide excellent customer service to address inquiries effectively.</p><p>• Perform clerical tasks such as filing, scheduling, and organizing office documents.</p><p>• Assist with billing functions, including processing invoices and maintaining accurate records.</p><p>• Utilize accounting software systems to support financial operations and ensure data accuracy.</p><p>• Update and maintain customer information within CRM systems.</p><p>• Coordinate office activities to ensure workflow efficiency and timely completion of tasks.</p><p>• Support various administrative duties, including preparing reports and correspondence.</p><p>• Collaborate with team members to handle ad hoc projects and assignments.</p><p>• Maintain office supplies inventory and order replacements as needed.</p><p>• Ensure adherence to company policies and procedures in all administrative processes.</p>
<p>We are seeking a polished and professional Accounting Clerk to join our client's dynamic and buttoned-up team on a full-time, temporary basis. This assignment is an excellent opportunity for a detail-oriented individual to provide critical support to the Accounts Payable and administrative teams.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Accounts Payable & Expense Reports:</p><p><br></p><p>Enter Accounts Payable (AP) transactions and employee expense reports into the Deltek system with precision.</p><p>Assign expenses to the appropriate General Ledger (GL) accounts for accurate financial reporting.</p><p>Export spreadsheets into Excel for data manipulation and reporting purposes.</p><p>Convert invoices to Adobe PDF format and attach them to reports for approval by the reviewing manager (Michelle).</p><p>Handle AMEX expense uploads and ensure compliance with company procedures.</p><p>Administrative Support & Reception Backup:</p><p><br></p><p>Cover reception duties during lunch hours.</p><p>Provide backup support to the administrative assistant for overflow or priority tasks.</p><p>Perform general administrative duties, including filing, data entries, and document handling.</p><p>Assist with HR-related tasks, as needed, when workload volume is lower.</p><p>Daily Coordination:</p><p><br></p><p>Regularly check company emails to monitor and manage daily tasks.</p><p>Utilize daily task spreadsheets to organize and prioritize responsibilities effectively.</p><p>Summary of Work Environment & Expectations:</p><p><br></p><p>Full-time, on-site role (Monday to Friday, 9:00 AM to 5:00 PM).</p><p>Parking is provided.</p><p>Professional appearance required to align with the company's polished and buttoned-up culture.</p><p>Join a collaborative team environment where adaptability and professionalism are key.</p><p>Requirements:</p><p><br></p><p>Strong attention to detail and ability to manage multiple priorities simultaneously.</p><p>Proficiency with Excel, Adobe Acrobat, and data entry systems like Deltek (or similar software).</p><p>Comfortable performing accounting tasks and stepping into administrative duties as needed.</p><p>Exceptional organizational skills, reliability, and a polished demeanor.</p>
Start up Technology Company is seeking an Executive Assistant with Office Management experience. Will be responsible for supporting high level Executives, heavy calendaring, travel arrangements, meetings, presentations, events and expense reports. Advanced Microsoft Excel and PowerPoint are required and Degree is highly desired. Must have excellent written and verbal communication abilities and 5+ years previous experience supporting high level Management.
<p><strong>Position Overview:</strong></p><p><strong>We’re seeking a strategic finance leader to oversee our accounting and payroll operations, ensure financial integrity, and deliver actionable insights that drive the firm forward. This role also supports key HR functions, helping to foster a strong, people-first culture.</strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage all core accounting functions, including general ledger, A/P, A/R, payroll, fixed assets, and inventory.</li><li>Lead month-end, quarter-end, and year-end closes; prepare accurate GAAP-compliant financial statements.</li><li>Maintain strong internal controls and ensure regulatory compliance.</li><li>Deliver timely financial reports and variance analyses to guide leadership decisions.</li><li>Oversee banking relationships and online banking activities.</li><li>Lead budgeting and forecasting in collaboration with firm leadership.</li><li>Coordinate external audits and ensure readiness.</li><li>Hire, mentor, and develop accounting team members; promote a culture of continuous improvement.</li><li>Maintain up-to-date accounting policies and procedures.</li><li>Ensure compliance with tax regulations and manage filings in coordination with external partners.</li><li>Improve accounting processes for greater efficiency and accuracy.</li><li>Support HR operations including hiring, onboarding, benefits, PTO, and insurance administration.</li></ul><p><br></p><p><br></p><p><br></p>
<p>We are in the search for an Assistant Controller to join an established, growing sales and service company located in Houston, Texas. As an Assistant Controller, you will be crucial in managing all aspects of our accounting functions. Your role will require you to oversee the preparation of financial statements, handle month-end and year-end closings, and support annual audits and tax filings. You will also be in charge of developing accounting policies and procedures, as well as implementing technological solutions to enhance our reporting capabilities.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the accurate and timely preparation of financial statements</p><p>• Manage the month-end and year-end closing processes, ensuring all journal entries and reconciliations are accurate</p><p>• Support annual audits and tax filings by supplying necessary documentation and analysis</p><p>• Develop and implement accounting policies, procedures, and controls to ensure compliance and internal control</p><p>• Implement technological solutions and ERP enhancements to automate tasks and improve reporting capabilities</p><p>• Continually evaluate and enhance revenue recognition, billing, AR and AP processes to streamline operations and improve accuracy and efficiency</p><p>• Develop and maintain procedural documentation to standardize processes and facilitate training for team members</p><p>• Supervise and manage the accounting staff, fostering a dynamic and evolving environment</p><p>• Utilize high competence with office software, particularly spreadsheet tools, to manage accounting tasks</p><p>• Use your experience with software such as Dynamics F& O and Power BI to enhance your work efficiency.</p>
We are offering an exciting opportunity for a Sr. Litigation Paralegal in Houston, Texas. This role will be pivotal in servicing all phases of the legal system, under the supervision of an attorney. The successful candidate will be responsible for tasks including litigation support, drafting documents, monitoring deadlines, conducting legal research, and managing communication with stakeholders.<br><br>Responsibilities:<br>• Efficiently process and manage new client files for mediations, hearings, depositions, arbitrations, and mediations.<br>• Oversee and train legal assistants, Jr. paralegals, and summer law clerks.<br>• Conduct legal research, extensive trial preparation, attend trials, and manage documents.<br>• Draft correspondence, pleadings, and e-filings as needed.<br>• Provide litigation support for trial preparation, mediation, and depositions, including preparing witnesses for trial.<br>• Adhere to office policies and procedures at all times.<br>• Monitor and comply with discovery deadlines and deadlines per scheduling order as well as various state and federal courts’ policies.<br>• Manage, organize, and maintain documents in both paper and electronic systems in line with the firm’s retention policy.<br>• Perform document review, document production, and manage communication with stakeholders.<br>• Collaborate and coordinate with experts and witnesses as needed.
<p>Our client located in Downtown, Houston, TX is seeking a dedicated and experienced Assistant Risk Manager to join our team. The ideal candidate will possess a strong background in risk management within a national or international company, along with expertise in insurance programs, OSHA compliance, workers' compensation, and fleet insurance management. This role requires excellent reporting skills, leadership ability, and a passion for ensuring comprehensive risk mitigation and compliance across operations.</p><p><br></p><p>Responsibilities</p><p>Assist in developing, implementing, and maintaining risk management strategies and policies.</p><p>Oversee insurance programs, including policy renewals, claims management, and coverage analysis.</p><p>Collaborate with fleet managers to ensure proper insurance coverage and risk controls for all vehicular assets.</p><p>Ensure OSHA compliance and workplace safety protocols, drive participation in OSHA certification efforts.</p><p>Manage workers’ compensation claims and program administration.</p><p>Compile, analyze, and deliver comprehensive risk management reports to senior leadership.</p><p>Lead, mentor, and oversee a risk management team to achieve organizational objectives.</p><p><br></p><p>Requirements</p><p>The ideal candidate will have:</p><p><br></p><p>A minimum of 5 years of experience in risk management roles (National or International companies preferred).</p><p>Proven experience managing insurance programs, specifically fleet insurance.</p><p>At least 5 years of experience in a management or leadership capacity.</p><p>Strong knowledge of OSHA regulations and the ability to obtain OSHA 30 Certification (if not already certified).</p><p>Familiarity with workers' compensation programs and procedures.</p><p>Exceptional reporting and communication skills.</p><p>A detail-oriented and proactive mindset with a strong ability to manage multiple projects.</p><p>Preferred Qualifications</p><p>Risk management or insurance-related certifications (e.g., ARM, CRM, CIC).</p><p>Experience working with fleet operations in the transportation or logistics industries.</p><p>Proficiency in risk management software or tools.</p>
<p>We are looking for an experienced Controller to join a growing company in The Woodlands. This role offers an exciting opportunity to lead financial operations during a period of significant growth. The ideal candidate will be detail-oriented, process-driven, and eager to manage complex inventory needs while providing financial insights to support organizational decision-making.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the month-end and year-end close processes, ensuring accurate and timely financial reports.</p><p>• Manage daily accounting operations, including general ledger, accounts payable, accounts receivable, payroll, and bank reconciliations.</p><p>• Implement and maintain robust inventory accounting practices, including costing, reconciliation, adjustments, and valuation.</p><p>• Develop, document, and enforce accounting policies and internal control procedures to ensure compliance.</p><p>• Optimize QuickBooks usage for accurate data management and efficient reporting.</p><p>• Lead and mentor a small accounting team, fostering a culture of collaboration and accountability.</p><p>• Support budgeting, forecasting, and strategic planning efforts by providing detailed financial insights.</p><p>• Prepare and file monthly sales and use tax reports in compliance with state and local regulations.</p><p>• Manage banking relationships, monitor cash flow, and oversee company credit card reconciliations.</p><p>• Coordinate with third-party providers for payroll, employee benefits, and other administrative functions.</p>
