5 results for Administrative Assistant in West Valley, NY

Administrative Assistant (1) We are offering a contract employment opportunity for an Administrative Assistant in Buffalo, New York. This role is centered around handling administrative tasks within a medical conduct office. As an Administrative Assistant, you will be pivotal in managing office correspondence, maintaining documentation, and coordinating meetings and travel. Responsibilities: • Handle incoming calls and visitor inquiries in a detail oriented manner. • Oversee the accurate and efficient data entry into Microsoft Access, Excel, and Word documents. • Act as a liaison among staff, other employees, and the public to ensure smooth information flow. • Organize and schedule meetings and travel arrangements as necessary. • Sort and distribute incoming mail, ensuring all correspondence is dealt with in a timely and efficient manner. • Operate office equipment, including Xerox, fax machines, and printers/scanners. • Maintain both physical and electronic filing systems for easy access and retrieval. • Review incoming and outgoing correspondence, drafting responses when appropriate. • Use your skills in Microsoft Office Suite to create reports, correspondence, and other agency documents. • Scan and save documents in electronic format as required. • Perform other duties as required to support the day-to-day operations of the office.

Legal Administrative Assistant We are offering a contract employment opportunity for an Administrative Assistant in the legal industry, Buffalo, New York. The role involves a diverse range of administrative tasks and requires a high level of attention to detail and strong communication skills. The position is based in the office and involves working in a business casual environment. Responsibilities: • Provide excellent customer service and handle inbound and outbound calls• Draft legal documents using dictation with high attention to detail• Effectively manage client intake process• Answer phones professionally and courteously• Process incoming and outgoing mail in a timely manner• Maintain and manage client files accurately• Utilize Microsoft Office suite, including Excel, Outlook, Word, and PowerPoint, to perform daily tasks• Schedule appointments and meetings as necessary• Perform data entry tasks and maintain accurate records• Handle email correspondence professionally and promptly.

Financial Services Administrative Assistant Jenny Bour with Robert Half is working with a well-established financial firm that is looking for a Financial Services Administrative Assistant to join their team! This exciting opportunity for a Financial Services Administrative Assistant is ideal for someone looking for long-term employment with growth potential and an interest in working in a client-facing, detail-oriented environment. As a Financial Services Administrative Assistant, you will play a vital role in supporting the team by managing various administrative tasks, from answering client calls and managing calendars, to processing client transactions and maintaining client accounts. This position offers excellent benefits and a great opportunity for growth within the financial services industry! Responsibilities will include... <ul><li>Act as the first point of contact for clients, handling calls and in-person greetings, and providing basic information and instructions as required.</li><li>Oversee the setup and management of staff calendars, ensuring daily updates and task allocation.</li><li>Handle incoming and outgoing mail, including UPS preparation and notifications to the team.</li><li>Prepare and review new account paperwork for clients, ensuring accuracy and completeness before delivery and onboarding.</li><li>Carry out account maintenance, including paperwork preparation, delivery, and processing, as well as monitoring for completion.</li><li>Handle client check deposits and prepare meeting folders as required.</li><li>Download daily transactions from our mutual fund custodian and update client mailing spreadsheets and Outlook contacts.</li><li>Create charity donation letters for client gifting and track delivery to entities.</li><li>Update various established spreadsheets and team pending task logs.</li><li>Make use of key skills such as Data Entry, Invoice Processing, Microsoft Excel, QuickBooks, SAP, and Mail Merge.</li></ul>

Property Office Assistant Summary: We are seeking a to fill a contract position with a dedicated and detail-oriented Recertification/Admin Specialist to manage HUD compliance and recertifications for Section 8 properties. This role entails tracking HUD updates, overseeing recertifications, ensuring compliance, and maintaining accurate records using property management software. Additionally, you'll provide support for customer service and administrative duties, including work order responses, resident interactions, and office operations. Key Responsibilities: <ul><li>Manage HUD updates, notifications, and compliance processes, following established company systems. </li><li>Handle full resident recertification, including communication, file audits, and EIV website use. </li><li>Assist with applicant certifications and address non-compliance issues with the Community Manager (CM). </li><li>Perform cross-trained duties to cover office staff absences, including responding to maintenance requests, giving property tours, and entering traffic data. </li><li>Support general office tasks such as filing, scheduling, purchasing office supplies, and planning resident events.</li></ul>

Assistant Controller Dana Rodak from the Rochester, NY Robert Half office has been engaged by a local, growing company to find their next Assistant Controller . The successful candidate will be entrusted with overseeing the organization's accounting operations, including financial statement creation, internal auditing, M& A due diligence, and payroll management. This role also involves managing Accounts Receivable, Accounts Payable, and participating in process improvements. For confidential consideration, please apply or email your resume to Dana Rodak directly. Responsibilities:• Overseeing the month-end close process• Leading and developing the Accounts Payable, Accounts Receivable, and Payroll staff• Ensuring monthly reconciliation of related liability accounts• Conducting internal audits and root cause analysis of processes and transactions, and working closely with other departments to understand process issues• Assisting in M& A due diligence and integration• Reviewing and approving weekly payroll while acting as the Payroll Administrator responsible for maintaining the payroll system and related integrations• Monitoring cash flow on a regular basis and initiating inter-company cash transfers and wire transfers (international and domestic)• Ensuring compliance with governmental reporting requirements as needed• Facilitating year-end audit requests• Leading or participating in interdisciplinary teams for business process improvements• Proficient in using Accounting Software Systems, Adjusting Journal Entries, Auditing, and QuickBooks among other accounting functions.