Job Description
Local Government Services Coordinator General Statement of Duties Performs a variety of planning and technical assistance activities in service for local government jurisdictions, agencies, and groups. Distinguishing Features of the Class An employee in this class works under the supervision of professional planners. This position supports the functions of the planning staff while gaining knowledge of basic planning functions. An employee in this class performs secretarial, public contact and administrative office duties. Work includes taking and transcribing confidential correspondence, memoranda, minutes of selected conferences and meetings, screening and independently handling a variety of routine inquiries by telephone and in person. Work is characterized by its variety, complexity, and confidential nature. Employee must exercise independent judgment, discretion, and initiative in completing assignments and in handling difficult public contact situations. Work is performed under the general supervision of the Finance Director and Executive Director.
Illustrative Examples of Work Serves as a primary contact between the LRCOG and its members for technical assistance questions and responses. Provides assistance to member governments in conveying meetings, and outreach events. Provides assistance to member governments in disaster planning and resiliency. Develops template documents to assist member governments. Provides technical support to planning staff by conducting research and preparing documents. Provides technical assistance to small local governments, especially clerks on various areas of local government planning, structure, and responsibilities. Assists with developing updates to municipal codes, grant applications, water and wastewater studies. Attends meetings of local boards and commissions. Coordinates arrangements for meetings, conferences, or workshops of the LRCOG Board of Directors, its subcommittees and those of the various LRCOG Divisions. Attends selected meetings and conferences and takes minutes. Collects information and complies data and reports of COG activities. Prepares final agenda of board meetings for Executive Director’s review. Assist in the preparation of Council publications. Schedule interviews and notifies applicants of filled positions. Performs other duties as required. Recruitment and Selective Guidelines Knowledge, Skills and Abilities Knowledge of technical planning methodology and the principles and practices of public administration, especially as it relates to local government. Knowledge of federal, state, and local government programs, services, and regulations. Knowledge of the process of preparation of planning data for oral and written presentation. Knowledge of disaster recovery planning, resources, and strategies. Ability to communicate effectively in oral and written form. Ability to establish and maintain effective working relationships with state and local officials and the general public. Demonstrates resourcefulness, attention to detail, and ability to work independently. Thorough knowledge of overall organizational and operational aspects of the Council of Governments. Considerable knowledge of spelling, grammar, and vocabulary. Ability to compose letters and memos from general instructions. Ability to make minor administrative decisions in accordance with laws, regulations, and Council policies and procedures. Skill in the use of office machines. Ability to deal tactfully and courteously with the public. Ability to utilize a variety of computer programs and accounting software including Microsoft products (Excel, Word, PowerPoint). Ability to learn new computer software such as Canva and ConstantContact. Physical Requirements Position should possess the ability to perform climbing, stooping, kneeling, reaching, standing, walking, lifting, fingering, feeling, talking, hearing and repetitive motion. Position should possess the ability to perform sedentary work exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently. Position should possess the ability to perform close visual acuity to prepare and analyze data and figures; transcribing; view a computer terminal and excessive reading. Desirable Experience and Training Bachelor’s degree in English or equivalent field; or Associate degree in English, Government, Business Administration or a related field and three years of experience in a professional office setting; or an equivalent combination of education and experience. Valid driver’s license and reliable transportation required.
