Reference #: 14642
Division:
Philadelphia Main

Project Location(s):
Philadelphia, PA 19019 USA

Minimum Years Experience:

Travel Involved:

Job Type:
Regular

Job Classification:
Experienced

Education:

Job Family:
Administrative Support

Compensation:
Salaried Non-Exempt

1.Daily Administrative Tasks
*Answer Phones for Main Phone Line
*Grant Access to Visitors - Front/Back Door
*Pick Up, sort and deliver mail and deliveries (Main Lobby/Loading Dock)
*Manage Procurement/Preconstruction Email (Turner Purchasing Philly and PHI.Estimator)
oReview, answer, and forward emails and faxes to appropriate person

2.Create Project Manuals (as needed/by request)

3.Prequalification's
*Manage Vendor PQs, checking SAP and Vertikal for vendor status upon request from Procurement Manager/Agents
*Maintain log

4.Vendor Management/Maintenance
*New Vendor
oSend email to vendor requesting registration to Vertikal and submission of PQ
oReview PQ Submission completeness
oDownload & Review Attachments
oFollow up with vendor for any missing information
oConvert Financial Calculator to New Form & send to Procurement Agent for updating
oOnce returned by PA, enter into Veritkal
oMark Task Complete for CFC Approval
oNotify Procurement Manager ready for approval

*Existing Vendor
oCheck existing records if up-to-date
oSend email to vendor requesting updated PQ and/or Required Attachments
oReview PQ Submission completeness
oDownload & Review Attachments
oFollow up with vendor for any missing information
oConvert Financial Calculator to New Form & send to Procurement Agent for updating
oOnce received from PA enter into Veritkal
oMark Task Complete for CFC Approval
oNotify Procurement Manager ready for approval

*Vendor Maintenance
oAny change/edit to company name and/or address
1.Request updated W9 from Vendor
2.Verify for compliance
3.Send Vendor Update Request to CFC, include W9 and any other required info
5.Contracts/Purchasing Orders
*Contracts
oLook up sub vendor number in SAP
oEnter contracts in SAP
oPDF contracts and send out via DocuSign
oOrder drawings
oReview Check on Hold Report from Accounting (as needed)

oTurner Code of Conduct
1.Attach the Turner Code of Conduct for signature as needed
2.Update Code of Conduct Log
3.Download Completed Version to Vendor's PQ Folder in SharePoint

oSDS Project Information
1.Verify the information printing on SDS sheet is correct, if not, contact Sales & Ops Team for correct information to have Cost Engineer edit in SAP
oProject Name, Number, Address
oArchitect Name
1.Send Cost Architect's VN number for Project Set-Up
2.If not in system - submit a Vendor Request to CFC w/screenshot of address from website/drawing
oOwner's Name
oGeneral Contract Date

*Purchasing Orders
oReceive request for PO from Procurement Manager/Agent (also BRA request from Ops Team)
oReceive request for BRA from OPS Team (process similar, some less steps)
oVerify Vendor PQ up-to-date
oLocate Current Z001 VN
oCreate PO in SAP, input data provided by Procurement Manager/Agent
oReview SOW has correct attachment info & dates (Bond/Insurance/Labor Rates, etc.)
oPrint to .pdf and compile w/PO attachments (SOW, Labor Rates, T&C, Project Specific Attachments, etc.)
oSend to vendor via DocuSign (verify project specific workflow)
oReceive Completed Notification from DocuSign
1.Receive Completed Notification from DocuSign
2.Download Completed Version to Project Folder in SharePoint

6.UBE Reporting
*Monthly Report
oRun Report in SAP
oReview/verify UBE accuracy
oEnter data onto excel sheet
oSend to Procurement Manager, GM, OM for DRAFT review
oMake any edits & finalize PHL report
oCollect reports from NJ BU and PIT BU admins
oSend finalized excel sheet with combine PA/NJ information to Financial Manager for EVP Meeting
*Corporate Bi-Annual Report
oRun multiple Reports in SAP
oReview/verify UBE accuracy
oContact vendor as required for updated UBE certifications
oCombine Reports in Excel
oUpdate Corporate Form
oSend to Procurement Manager for review
oSend to CFC Director for publication to corporate

7.Miscellaneous Ad-Hoc Reports

Qualifications:
High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required
College degree and/or relevant administrative skills certification, a plus
Construction or other service industry experience, a plus
High degree of detail, accuracy, and organizational skills
Maintain confidential information
Work independently with some oversight and as part of team
Approachable, proactive, positive, and professional attitude
Professional verbal communication and written business communication skills
Able to conduct research and effectively proofread
Exhibit active listening skills and follow through on commitments
Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
Commissioned Notary Public, a plus
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee occasionally travels both short and long distances via a variety of conveyances. The employee occasionally performs work on-site at construction work sites, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office or remote setting. The noise in the work environment is usually quiet to moderate in an office setting. While performing the duties of this job, the employee may occasionally work at construction work sites where the employee is exposed to moving mechanical parts, high precarious places, fumes, or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.
Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.

Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.

Turner is an Affirmative Action and Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.
VEVRAA Federal Contractor