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    23 results for Administrative Coordinator in Nashua, NH

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    We are looking for a dedicated Administrative Assistant to join our team in Milton, Massachusetts. This long-term contract position supports the School of Nursing & Health Sciences and offers an opportunity to work closely with faculty and staff in a dynamic academic environment. The role requires exceptional organizational skills and a commitment to maintaining efficient departmental operations.

    Responsibilities:
    • Manage front desk reception duties, including greeting visitors and handling inquiries.
    • Provide administrative support to faculty and staff, ensuring smooth day-to-day operations.
    • Coordinate departmental communications, including drafting and disseminating updates.
    • Perform accurate data entry and generate reports as needed.
    • Collaborate with various administrative offices to facilitate interdepartmental tasks.
    • Review and approve departmental purchase orders while maintaining receipts for goods and services.
    • Assist with organizing departmental activities and events.
    • Handle other clerical tasks to support the needs of the department.
    • Proven experience in administrative assistance or related roles.
    • Strong proficiency in data entry and report generation.
    • Excellent communication and organizational skills.
    • Ability to work independently and manage multiple tasks efficiently.
    • Familiarity with office software and tools, including Microsoft Office Suite.
    • Experience in coordinating with multiple departments or teams.
    • Detail-oriented with a focus on accuracy and timeliness.
    • Comfortable handling front desk responsibilities and interacting with visitors.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    23 results for Administrative Coordinator in Nashua, NH

    Administrative Assistant
    • Milton, MA
    • onsite
    • Temporary
    • 19.00 - 21.00 USD / Hourly
    • We are looking for a dedicated Administrative Assistant to join our team in Milton, Massachusetts. This long-term contract position supports the School of Nursing & Health Sciences and offers an opportunity to work closely with faculty and staff in a dynamic academic environment. The role requires exceptional organizational skills and a commitment to maintaining efficient departmental operations.<br><br>Responsibilities:<br>• Manage front desk reception duties, including greeting visitors and handling inquiries.<br>• Provide administrative support to faculty and staff, ensuring smooth day-to-day operations.<br>• Coordinate departmental communications, including drafting and disseminating updates.<br>• Perform accurate data entry and generate reports as needed.<br>• Collaborate with various administrative offices to facilitate interdepartmental tasks.<br>• Review and approve departmental purchase orders while maintaining receipts for goods and services.<br>• Assist with organizing departmental activities and events.<br>• Handle other clerical tasks to support the needs of the department.
    • 2025-08-06T20:48:44Z
    Administrative Assistant
    • Medway, MA
    • onsite
    • Temporary
    • 19.00 - 23.00 USD / Hourly
    • <p>Robert Half's client in Medway MA is looking for an Administrative Assistant to help support their office!</p><p><br></p><p>Responsibilities:</p><p>- Answering phones</p><p>- Assisting resident inquiries/questions</p><p>- Processing paperwork</p><p>- Order requests</p><p>- Scheduling appointments</p><p>- Receiving/sending out mailings</p><p>- Ability to work independently</p><p><br></p><p>**Property management is a plus!</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~3-4 weeks</p><p>Hours: M-F | 8am-4pm or 9am-5pm</p><p><br></p><p>If interested, APPLY now!</p>
    • 2025-08-12T19:14:08Z
    Administrative and Operations Coordinator
    • Brighton, MA
    • onsite
    • Permanent
    • 50000.00 - 60000.00 USD / Yearly
    • <p>This role is onsite in Brighton, MA 5x per week, non-negotiable, do not apply if you aren't open to working onsite 5x per week</p><p><br></p><p><strong>Job Title</strong>: Administrative and Operations Coordinator - Technology Team Support</p><p><br></p><p><strong>Job Summary</strong>: We are seeking an extremely organized and proactive Administrative and Operations Coordinator to assist our technology team with scheduling, data input, certification tracking, and consistent follow-ups. This role is critical in ensuring all team members complete required certifications and trainings within specified timelines. The ideal candidate will need exceptional organizational, communication, and follow-through skills to manage multiple responsibilities, while diligently documenting and monitoring progress to maintain compliance standards.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Scheduling</strong>: Coordinate and manage meeting calendars, training sessions, and certification deadlines to ensure team members have access to all required resources.</li><li><strong>Data Input & Tracking</strong>: Maintain accurate records of certifications, trainings, and other compliance requirements in designated systems.</li><li><strong>Certification and Training Follow-Up</strong>: Actively track the status of individual team members’ certification and training completions. Proactively remind those who are not compliant and ensure consistent follow-ups via email, messaging, or other methods of communication.</li><li><strong>Documentation</strong>: Maintain detailed reports and logs for certification progress, escalations, and completed follow-ups, ensuring data is centralized and up-to-date.</li><li><strong>Reporting</strong>: Provide recurring updates to leadership regarding team compliance performance, outstanding certifications, and any roadblocks.</li><li><strong>Consistent Outreach</strong>: Communicate persistently and professionally with team members who have outstanding tasks, reinforcing deadlines and expectations without compromising relationships.</li><li><strong>Process Improvement</strong>: Identify and suggest opportunities to streamline certification tracking and follow-up processes for greater efficiency.</li></ul><p><br></p>
    • 2025-07-10T15:05:37Z
    Receptionist
    • Boston, MA
    • onsite
    • Temporary
    • 24.00 - 26.00 USD / Hourly
    • We are seeking a =+ years of experience and detail oriented Receptionist to support the front desk operations at a high-profile client site in downtown Boston. The ideal candidate will have strong communication skills, a welcoming demeanor, and the ability to multitask in a fast-paced corporate environment. <br> Key Responsibilities Greet and assist guests and visitors; escort as needed Answer and route incoming calls on a multi-line phone system Handle incoming/outgoing mail, deliveries, and maintain updated phone lists Book conference rooms and manage office hoteling using EMS software Assist with light administrative duties, such as ordering food or office supplies Lift packages or supplies (up to 50 lbs occasionally) Support additional departments and projects as needed Maintain confidentiality and professionalism at all times Communicate effectively with the client and onsite manager regarding tasks and deadlines
    • 2025-07-28T21:34:50Z
    Project Admin
    • Bedford, MA
    • onsite
    • Permanent
    • 102000.00 - 116000.00 USD / Yearly
    • We are looking for a skilled Project Administrator to provide executive-level support to the Chief Information Officer and her team in Bedford, Massachusetts. This role offers an opportunity to contribute to a variety of IT-related projects, requiring exceptional organizational skills and the ability to prioritize multiple tasks effectively. The ideal candidate will demonstrate professionalism, discretion, and the capability to handle confidential information while collaborating with senior professionals both within and outside the organization.<br><br>Responsibilities:<br>• Support the Chief Information Officer and her team with administrative and executive tasks.<br>• Coordinate and manage project activities for various IT-related initiatives, ensuring they remain on track and within scope.<br>• Assist in maintaining documentation, including coding and organizing files for ongoing projects.<br>• Collaborate with stakeholders to ensure effective communication and timely updates on project progress.<br>• Monitor project deadlines and provide reminders or updates to ensure timely completion.<br>• Handle confidential information with discretion and professionalism.<br>• Work on construction-related projects, providing administrative support and coordination.<br>• Manage multiple requests and tasks simultaneously, ensuring all priorities are addressed.<br>• Identify and resolve issues promptly, ensuring smooth project execution.<br>• Prepare reports and presentations for internal and external stakeholders as needed.
    • 2025-08-11T12:33:44Z
    Legal Assistant
    • Cambridge, MA
    • onsite
    • Permanent
    • 90000.00 - 110000.00 USD / Yearly
    • We are looking for a highly organized Legal Assistant to join a dynamic team in Cambridge, Massachusetts. In this role, you will provide both administrative and substantive support to attorneys and the Risk Management group, ensuring smooth operations and contributing to legal and compliance projects. This position offers the opportunity to work with professionals in a collaborative environment, supporting critical legal functions.<br><br>Responsibilities:<br>• Manage scheduling, travel arrangements, and expense reporting for attorneys and team members.<br>• Assist with drafting, reviewing, and organizing legal documents, including contracts and leases.<br>• Provide support for compliance-related tasks and risk management projects.<br>• Serve as a liaison between attorneys and internal departments to ensure seamless communication.<br>• Maintain accurate records and legal files, ensuring confidentiality and accessibility.<br>• Coordinate and prepare materials for meetings and presentations.<br>• Conduct basic research to support legal and risk management initiatives.<br>• Handle incoming correspondence and prioritize tasks based on urgency.<br>• Monitor deadlines and follow up on pending legal matters.<br>• Assist with onboarding and training new team members when necessary.
    • 2025-07-23T13:04:30Z
    Part-Time Office Administrator
    • Wakefield, MA
    • onsite
    • Permanent
    • - USD / Yearly
    • <p>Robert Half is working with a client in Wakefield seeking a Part-Time Office Administrator to join its team. This role would require around 20 hours/week, and would likely be 4 days per week in Wakefield, and 1 day per week in Boston. A standard work week for the Part-Time Office Administrator would be Monday - Friday, 4 hour work days. This opportunity is direct-hire.</p><p><br></p><p>The Part-Time Office Administrator would be supporting day-to-day administrative tasks for 4 team members. Responsibilities will include filing, data entry, calendar management, and some light bookkeeping. The selected candidate need to be organized and accurate. A high level of proficiency in MS Office is required.</p><p><br></p><p>For the right experience our client is looking to offer around $38-42/hour. Benefits are offered too.</p><p><br></p><p>If interested and qualified apply to this listing ASAP, or email Bill.Nichols@roberthalf! Thanks.</p>
    • 2025-08-02T01:54:25Z
    Proposal Coordinator
    • Boston, MA
    • onsite
    • Temporary
    • 28.00 - 30.00 USD / Hourly
    • <p>Robert Half's client is looking for a Proposal Coordinator to join their team in Boston, Massachusetts. This is a 40 hour per week long-term contract position, and hybrid (onsite 3 days/week). The Proposal Coordinator will will with managing and gathering information required to develop proposals for a variety of clients. This opportunity is ideal for someone with strong organizational skills and a passion for delivering compelling and effective proposal documents. </p><p><br></p><p><strong>Key Responsibilities </strong></p><ul><li>Assemble proposals using pre-existing templates in MS Word and Excel </li><li>Maintain detailed records and organize proposal data </li><li>Facilitate communication between internal teams </li><li>Manage multiple proposals simultaneously in a high-volume, fast-paced environment</li><li>Uphold quality control standards by reviewing and ensuring accuracy </li></ul><p>If interested and available apply today!</p>
    • 2025-07-23T15:09:06Z
    Front Desk Coordinator
    • Everett, MA
    • onsite
    • Contract / Temporary to Hire
    • 19.95 - 23.10 USD / Hourly
    • Day to Day responsibilities: Some responsibilities include but is not limited to the following. We will train the person as needed.<br><br>Front Desk Operations: Greeting visitors, parents, and students, and directing them to the appropriate individuals or locations within the school.<br><br>Answering Phones and Emails: Responding to phone calls and emails, addressing inquiries or directing them to the appropriate staff members.<br><br>Attendance Tracking: Managing student attendance records, noting absences, and communicating with teachers and parents about attendance-related matters. <br><br>Record Keeping: Updating and maintaining student records, attendance logs, and other administrative documents.<br><br>Communication: Disseminating information about school events, announcements, and policies to staff, students, and parents.<br><br>Scheduling and Appointments: Assisting with scheduling appointments, meetings, and events, and ensuring the school calendar is accurate.<br><br>Enrollment and Registration: Helping with the enrollment and registration process, including processing forms and verifying documentation for new students.<br><br>Basic Financial Tasks: Processing payments, managing petty cash, and other basic financial duties.<br><br>Supporting Staff: Providing administrative support to teachers and other staff members, such as photocopying materials or organizing resources.<br><br>Data Entry and Reporting: Inputting data into school management systems and generating basic reports as needed.<br><br>Maintaining Office Order: Keeping the office space organized, well-stocked, and tidy.<br><br>Handling Emergencies: Assisting with emergency procedures, following protocols, and helping to ensure the safety of students and staff during emergencies.<br><br>Confidentiality: Handling sensitive information with discretion and maintaining confidentiality of student and personnel records.
    • 2025-08-12T12:43:57Z
    Part Time HR Coordinator
    • Concord, NH
    • onsite
    • Permanent
    • - USD / Yearly
    • <p>We are looking for a Part-Time Human Resources Coordinator 20-22.5 hours/week to provide essential support for our clients HR operations in Concord, New Hampshire. This role involves handling a variety of HR functions, including recruitment, onboarding, benefits administration, compliance, and employee relations. The ideal candidate will contribute to maintaining a positive workplace culture while ensuring efficient HR processes.</p><p><br></p><p>You do qualify for benefits for this role at 22.5/hrs! Your week can be 3 full days or 5 partial days to make up the 20-22.5hrs/week. </p><p><br></p><p>Responsibilities:</p><p>• Coordinate recruitment activities, including posting job openings, reviewing applications, scheduling interviews, and managing background checks.</p><p>• Facilitate onboarding processes for new hires, including orientation sessions and initial training schedules.</p><p>• Oversee offboarding procedures, such as conducting exit interviews and handling necessary paperwork.</p><p>• Administer employee benefits programs, assist with enrollment, and maintain accurate records of leave balances.</p><p>• Ensure compliance with federal and state labor laws and support periodic policy updates and employee training.</p><p>• Maintain organized and up-to-date employee records, including performance reviews and HR documentation.</p><p>• Address employee inquiries related to benefits, policies, and workplace issues, fostering positive employee relations.</p><p>• Support performance management initiatives and assist supervisors in resolving employee-related concerns.</p><p>• Organize employee engagement activities, such as recognition events and wellness programs, to promote a supportive office culture.</p><p>• Collaborate on HR best practices and contribute to creating a safe and inclusive workplace environment.</p>
    • 2025-07-23T19:44:02Z
    Executive Assistant
    • Boston, MA
    • onsite
    • Temporary
    • 28.50 - 33.00 USD / Hourly
    • We are looking for a highly organized and proactive Executive Assistant to provide essential support to senior leadership within a nonprofit environment. This is a contract position based in Boston, Massachusetts, offering an opportunity to contribute to a mission-driven organization while managing a variety of administrative and operational tasks. The ideal candidate will excel in anticipating needs, maintaining confidentiality, and ensuring efficient day-to-day operations.<br><br>Responsibilities:<br>• Coordinate complex scheduling and effectively manage executive calendars to ensure seamless time management.<br>• Prepare comprehensive materials for board meetings, including detailed agendas and accurate minutes.<br>• Arrange domestic and international travel logistics, ensuring all details are meticulously planned.<br>• Provide logistical support for both internal and external events, ensuring smooth execution.<br>• Act as a key point of contact between the organization and internal or external stakeholders.<br>• Anticipate and address the needs of senior executives by staying several steps ahead in planning and execution.<br>• Maintain professionalism and discretion while handling sensitive and confidential information.
    • 2025-08-12T20:04:25Z
    Accounting Assistant
    • Westford, MA
    • onsite
    • Temporary
    • 22.00 - 30.00 USD / Hourly
    • We are looking for an Accounting Assistant to join our team on a long-term contract basis in Westford, Massachusetts. This role is ideal for someone with strong organizational skills and attention to detail, who thrives in an accounting environment. The position offers an excellent opportunity to contribute to essential financial processes and operations.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions accurately and efficiently.<br>• Perform regular bank reconciliations to ensure financial records align with bank statements.<br>• Utilize QuickBooks to manage and maintain accounting records and generate reports.<br>• Code invoices correctly and ensure timely approval and payment.<br>• Assist in preparing financial documentation and maintaining organized records.<br>• Collaborate with team members to address discrepancies and resolve accounting issues.<br>• Support month-end and year-end financial closing activities.<br>• Ensure compliance with company policies and accounting standards.<br>• Provide administrative support to the accounting department as needed.
    • 2025-08-11T16:59:02Z
    Credit Officer
    • Waltham, MA
    • onsite
    • Permanent
    • - USD / Yearly
    • <p>Our client is a Commercial Bank in the Greater Boston area looking to bring onboard Credit Officers. There are multiple open positions at different levels of seniority. The role is hybrid, 3 days in their office outside of Boston.</p><p><br></p><p>The Credit Officer plays a critical role in managing credit risk and ensuring the quality of the loan portfolio, with great experience in the C& I space. This includes assessing borrowers' capacity to generate sustainable cash flows through comprehensive analyses of financial, managerial, and industry factors. Core responsibilities involve preparing written credit assessments, conducting due diligence, and reviewing financial statements to inform loan decisions and identify potential risks. </p><p><br></p><p>Additionally, the Credit Officer supports other bank functions like risk management, regulatory compliance, and loan reviews while collaborating with lending officers to validate loan ratings and maintain credit quality. </p>
    • 2025-07-11T14:14:08Z
    Executive Assistant
    • Boston, MA
    • onsite
    • Temporary
    • 28.50 - 33.00 USD / Hourly
    • We are looking for a proactive and detail-oriented Executive Assistant to join our team in Boston, Massachusetts. This contract position offers an exciting opportunity to provide essential administrative support to three executives while also managing front desk operations and assisting office staff. The ideal candidate will thrive in a dynamic environment and excel at multitasking.<br><br>Responsibilities:<br>• Serve as the primary point of contact at the front desk, managing visitor registration and ensuring compliance with security protocols.<br>• Oversee mail handling, including sending packages to corporate locations via FedEx.<br>• Maintain kitchen supplies and ensure the office is well-stocked and organized.<br>• Assist team members with IT-related support and troubleshooting when needed.<br>• Coordinate onboarding for new hires, including setting up employee badges.<br>• Handle travel arrangements, expense reporting, and light scheduling for three executives.<br>• Respond to inquiries related to office updates and liaise with corporate real estate and project management teams.<br>• Organize executive meetings and ensure all logistical details are in place.<br>• Provide support to approximately 30 individuals in the office daily, ensuring smooth operations.<br>• Address ad hoc tasks to support the overall functionality of the office.
    • 2025-08-12T14:58:43Z
    Legal Assistant
    • Worcester, MA
    • onsite
    • Permanent
    • - USD / Yearly
    • <p><strong>Robert Half Legal Permanent Placement</strong> is seeking a detail-oriented Legal Assistant to support attorneys in a fast-paced legal environment for our favorite client in their <strong>Worcester</strong> office. This role involves managing administrative tasks, coordinating schedules, and ensuring accurate documentation while maintaining confidentiality and professionalism. Based in Worcester, Massachusetts, this position offers an opportunity to contribute to a dynamic team. <strong>Amazing pay and benefits along with a hybrid work environment - 1 day WFH. </strong></p><p><br></p><p>Responsibilities:</p><p>• Handle administrative duties for attorneys, including managing mail, drafting correspondence, and preparing legal documents for eFiling.</p><p>• Organize and maintain complex attorney calendars using Microsoft Outlook, resolving scheduling conflicts and coordinating travel arrangements.</p><p>• Ensure accurate timekeeping and billing processes by reviewing and revising attorney time entries and working closely with the billing manager.</p><p>• Maintain and manage records, both physical and electronic, by organizing, updating, and securely disposing of files as needed.</p><p>• Monitor client fee agreements to obtain necessary signatures and distribute executed copies to relevant parties.</p><p>• Draft, proofread, and edit a variety of documents, including letters, memos, and reports, ensuring precision and clarity.</p><p>• Prepare and submit expense reports using Chrome River, ensuring compliance with company standards.</p><p>• Coordinate food orders and handle facilities-related tasks as needed to support office operations.</p>
    • 2025-07-09T16:51:06Z
    AP/AR Clerk
    • Fitchburg, MA
    • onsite
    • Permanent
    • 70000.00 - 85000.00 USD / Yearly
    • <p>Are you looking to grow your accounting career in a dynamic, hands-on environment? Our client, a rapidly growing, family-owned business in the Services and Construction sector, is seeking a detail-oriented Accounting Assistant to support their finance operations. This role offers exposure to both accounting and payroll functions within a collaborative and fast-paced team.</p><p><br></p><p>As the Accounting Assistant, you’ll play a key role in accounts payable, including invoice processing, subcontractor payment tracking, and ensuring compliance with public bid requirements and vendor contracts. Using SAGE 300, you’ll assist with invoice entry, payment runs, and maintaining financial documentation.</p><p><br></p><p>In addition to AP responsibilities, you’ll also assist with payroll processing and payroll tax reporting, helping to ensure employees are paid accurately and on time, and that all tax filings are properly handled. This includes gathering timecard data, entering payroll into the system, tracking tax deadlines, and maintaining related records for audit and compliance purposes.</p><p><br></p><p>You’ll interact with project managers, vendors, and employees, providing financial and administrative support while keeping accurate and organized records. General office support tasks like mail handling and answering finance-related inquiries are also part of the role.</p><p><br></p><p>The ideal candidate has experience in construction or project-based accounting, is comfortable working with payroll and vendor contracts, and has strong attention to detail. Prior experience with SAGE 300 and payroll systems is preferred. An Accounting degree is needed for this role.</p><p><br></p><p>For immediate consideration, please call Dan Duggan at (508) 205-2126.</p>
    • 2025-07-23T14:53:47Z
    Tax / Sr. Tax Associate (Family Office Advisor)
    • Boston, MA
    • onsite
    • Permanent
    • 100000.00 - 115000.00 USD / Yearly
    • <p>Our client, a well-established private equity firm, is seeking a Tax Associate or Sr. Tax Associate to sit in their dedicated Family Office in Boston, MA. This role is mostly remote but will require this individual to go into office 2-3 day per month on average. </p><p><br></p><p>Position Summary:</p><p>The Family Office Advisor will be responsible for the day-to-day administration and execution of services provided to an assigned group of clients. This role works closely with Family Office Managers to prepare and deliver recurring quarterly client services while also addressing ad hoc client projects. The Family Office Advisor will develop an intimate knowledge of their assigned clients to provide technical guidance and a high level of client support. Additionally, this role involves coordinating with outside vendors and advisors and assisting with the administration and operations of the family office practice.</p><p><br></p><p>Primary Duties and Responsibilities:</p><ul><li>Prepare quarterly meeting packages for assigned clients, including the preparation of net worth statements, cash flow projections, investment performance reporting, capital commitment schedules, charitable giving schedules, and family gifting schedules.</li><li>Prepare quarterly income tax projections, including the calculation of estimated tax payments and overall tax planning for clients and their family entities.</li><li>Coordinate investment management services with investment advisors by sharing client balance sheets, providing guidance on cash needs, and assisting in the execution of investment transactions.</li><li>Assist in implementing the firm’s securities trading policy by conducting quarterly reviews of the clients’ holdings and transactions and coordinating pre-clearance for all covered securities transactions.</li><li>Collect and maintain client data from various sources, working closely with the Family Office Accounting and Reporting Coordinator to ensure the accuracy of clients’ financial information in the accounting and reporting system.</li><li>Provide cash management services to clients, including preparing cash flow projections, offering guidance on cash flow planning, and coordinating wire transfer requests.</li><li>Evaluate and execute complex income and estate tax planning ideas and financial transactions.</li><li>Assist clients with real estate transactions, including coordination of paperwork and processes associated with obtaining loans and mortgages.</li><li>Advise clients on charitable and family gifting strategies. Assist in the selection of assets for gifting and coordinate asset transfers and associated reporting.</li><li>Review clients’ risk management profiles and coordinate with outside advisors to evaluate appropriate coverage for life insurance and property and casualty insurance needs.</li><li>Collaborate with outside accounting firms, including reviewing complex individual, fiduciary, gift, private foundation, and partnership tax returns.</li><li>Research tax and non-tax issues to identify appropriate solutions.</li><li>Review and summarize business and legal documents, such as partnership agreements, investment subscription documents, wills, and trust agreements.</li><li>Complete investment subscription documents and coordinate capital calls.</li><li>Prepare and update diagrams reflecting the flow of clients’ estate plans, including bequests of assets and calculations of transfer tax liability.</li><li>Implement and continually improve standard operating procedures.</li></ul>
    • 2025-08-05T16:08:56Z
    Legal Assistant
    • Boston, MA
    • onsite
    • Temporary
    • 23.75 - 27.50 USD / Hourly
    • We are looking for a dedicated Legal Assistant to join our team in Boston, Massachusetts. This is a long-term contract position where you will play a crucial role in supporting multiple partners, including three shareholding partners. Your expertise in legal processes and administrative assistance will be essential to ensuring the smooth operation of daily tasks and client matters.<br><br>Responsibilities:<br>• Manage and maintain calendars for multiple partners, ensuring schedules are organized and conflicts are avoided.<br>• Proofread legal documents to ensure accuracy and compliance with relevant standards.<br>• Handle document management tasks, including using NetDocs for efficient organization and retrieval.<br>• Prepare motions and pleadings for civil litigation cases.<br>• Coordinate and schedule events, meetings, and appointments.<br>• Perform e-filing and court filings with precision and timeliness.<br>• Provide administrative assistance to attorneys, ensuring their needs are met effectively.<br>• Utilize tools such as LexisNexis and Clio to support legal research and case management.<br>• Assist attorneys in preparing for hearings and trials.<br>• Communicate professionally with clients, courts, and other stakeholders as needed.
    • 2025-08-12T17:09:19Z
    Executive Assistant
    • Framingham, MA
    • onsite
    • Temporary
    • 20.00 - 25.00 USD / Hourly
    • <p>Robert Half's client in Framingham MA is looking for a detail-oriented Executive Assistant!</p><p><br></p><p>Responsibilities:</p><p>- Heavy calendar management</p><p>- Coordinating follow ups</p><p>- Ability to multi-task</p><p>- Ordering supplies</p><p>- Project management</p><p>- Communication between departments</p><p><br></p><p>Start Date: August 25th</p><p>End Date: Through end of year</p><p>Hours: Part-time | 20 hours per week</p><p><br></p><p>**If interested, APPLY now!</p>
    • 2025-08-12T14:33:42Z
    Senior Payroll Coordinator
    • Southborough, MA
    • onsite
    • Permanent
    • 65000.00 - 85000.00 USD / Yearly
    • <p>We are in search of a Senior Payroll Analyst to join our team based in Southborough , Massachusetts, operating within the Non-Profit sector. In this role, you will be responsible for managing all aspects of payroll, ensuring accuracy and timeliness. You'll also be expected to engage with employees on payroll-related inquiries and assist in the continuous enhancement of our payroll processes.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently processing payroll, ensuring all employees are notified of the timecard deadline each pay period.</p><p>• Preparing a reconciliation of approved hours to Workforce Now.</p><p>• Posting edits, payroll adjustments, and corrections as necessary.</p><p>• Inputting bonuses, retro pay, and shift differential pay into ADP.</p><p>• Assisting with the review of the pre-process register to ensure accuracy of payroll data.</p><p>• Handling the receipt and opening of the payroll package.</p><p>• Mailing payroll checks as required.</p><p>• Responding to employee inquiries and questions regarding pay.</p><p>• Running reports from ADP report writer.</p><p>• Recommending process improvements to enhance the payroll process.</p><p>• Actively participating in supervision and staff meetings.</p><p>• Performing all duties in accordance with the agency’s policies and procedures</p><p><br></p><p>For immediate consideration please call me asap! 508-205-2127 Eric Lebow</p>
    • 2025-08-12T15:48:45Z
    Legal Secretary
    • Boston, MA
    • onsite
    • Permanent
    • 65000.00 - 85000.00 USD / Yearly
    • <p>Our client, a successful mid-sized law firm with offices all over the nation, is seeking a Legal Secretary in their Boston, MA office. </p><p><br></p><p><strong>Location: </strong>Boston, MA</p><p><strong>Role: </strong>Legal Secretary / Assistant</p><p><strong>Salary: </strong>$65,000 - $85,000 (depending on experience)</p><p><strong>Schedule:</strong> In-Office with 1 hour for lunch</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Handling the preparation and processing of outgoing certified mail, subpoenas, and related legal documents.</li><li>Composing and formatting professional correspondence, legal briefs, and documentation.</li><li>Coordinating the scheduling of depositions with relevant stakeholders.</li><li>Facilitating and managing travel arrangements for attorneys and legal team members.</li><li>Recording and overseeing time entry to ensure accurate tracking of billable hours.</li><li>Maintaining and organizing the calendar for meetings, deadlines, hearings, and events.</li><li>Executing electronic filing of motions, pleadings, and other court submissions.</li><li>Maintaining and categorizing discovery materials to ensure accessibility and organization.</li><li>Supporting trial preparation, including assembling materials, briefing witnesses, and logistics planning.</li><li>Managing record processing and ensuring documents are filed and stored appropriately.</li><li>Reviewing and editing billing information for accuracy before submission.</li><li>Administering expense reports and reconciling related documentation.</li><li>Performing general office administration tasks to support daily operations.</li></ul>
    • 2025-07-15T16:59:34Z
    Office Services Associate
    • Boston, MA
    • onsite
    • Temporary
    • 18.05 - 20.90 USD / Hourly
    • Position summary <br> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services and other Williams Lea service lines as needed. <br> <br> Job qualifications <br> - High school diploma or equivalent. <br> - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. <br> - Skilled in the use of mail phone email digital reprographics and mail equipment. <br> - Familiar with general back office procedures to meet and maintain client satisfaction. <br> - Proven customer service skills are required in order to create maintain and enhance customer relationships. <br> - Good written and verbal communication skills including professional telephone and email etiquette. <br> - Attention to detail with good organizational skills. <br> - Must be able to meet deadlines and complete all projects in a timely manner. <br> - Ability to handle sensitive and/or confidential documents and information. <br> - Able to make independent decisions that conform to business needs and policy. <br> - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. <br> - Must work well in a team environment. <br> - Must be able to interact effectively with multi-functional and diverse backgrounds. <br> - Ability to work in a fast-paced environment. <br> - Must be self-motivated with positive can-do attitude. <br> <br> Supervision <br> - Number and titles of direct reports if any: n/a <br> - Received: Lead Office Services Associate Supervisor Manager Director <br> <br> Job relationships <br> - Internal: This position works closely with the Office Services team <br> - External: Clients <br> <br> Job duties <br> * denotes an essential function <br> - *Utilize appropriate logs for all office services work. <br> - *Ensure that job tickets are properly filled out before beginning work. <br> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. <br> - *Follow procedures to run jobs in proper order. <br> - *Communicate with supervisor or client on job or deadline issues. <br> - *Meet contracted deadlines for accepting completing and delivering all work. <br> - *Troubleshoot basic equipment problems. <br> - Be able to lift up to 50 lbs. on a regular basis. <br> - Prioritize workflow. <br> - Performs Quality Assurance on own and work of others. <br> - Load machines with various paper toner supplies. <br> - Answer telephone emails and place service calls when needed. <br> - Interact with clients in person over the phone or electronically. <br> - Adhere to Williams Lea policies in addition to client site policies. <br> - Use equipment and supplies in a cost-efficient manner. <br> <br> Working conditions <br> - Individual shift requirements will vary by site. <br> - Ability to work overtime as needed. <br> - Work is performed in a professional work environm...
    • 2025-08-12T13:04:18Z
    Accounting Director
    • Needham, MA
    • onsite
    • Permanent
    • 140000.00 - 160000.00 USD / Yearly
    • <p>We have partnered with a burgeoning private equity-backed services firm that is currently seeking an energetic and ambitious Assistant Controller with 8+ years of experience in finance and accounting. This role will be reporting directly to the Controller and will be instrumental in supporting their company's continued growth and expansion. They are working on a hybrid office schedule, 3 days in office and this role compensates $140 - 160K + bonus. Please message me on linkedin or email me directly a john.holtman@roberthalf</p><p><br></p><p>Responsibilities:</p><p>1. Participate and assist with the month-end closing process.</p><p>2. Responsible for maintaining the general ledger, ensuring accuracy and timeliness.</p><p>3. Prepare, review, and analyze Profit & Loss statements on a monthly basis.</p><p>4. Carry out financial consolidations across various business units.</p><p>5. Review and manage company contracts, providing accounting insights where necessary.</p><p>6. Interface with external auditors for the annual audit process.</p><p>7. Foster clear communication and strong relationships with internal and external stakeholders.</p><p>8. Play an integral part in financial analysis and forecasting exercises.</p><p><br></p>
    • 2025-08-12T15:29:25Z