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Coordinator, Advancement & External Engagement

Posting Details

Posting Details

Job # 040830
Department Code 21212-2026
Department School of Management
Job Title Coordinator, Advancement & External Engagement
Location Syracuse, NY
Pay Range $58,500 - $65,000
Pay Determination
Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level S4
FLSA Status Exempt
Hours
Standard University business hours:

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.
Job Type Full-time
Campus Syracuse, NY
Unionized Position Code Not Applicable
Job Description
Reporting to the Director of External Relations, Strategy and Operations for the Whitman School of Management, the Advancement and External Engagement Coordinator provides administrative, operational, and research support to the external engagement team in support of the school’s philanthropic, engagement, and prospect management activities.

This position will manage the day-to-day operations of the office, including but not limited to procurement and reconciliation, donor reports and briefs, administrative tasks, internal projects, scheduling, and special initiatives as determined. This position will be responsible for prospect development and research, including tracking critical information related to potential donors, monitoring sources for connections to the university, producing reports and providing information, and updating prospect specific information in development databases.
Qualifications
  • Bachelor’s degree required.
  • A minimum of two years of demonstrated experience in managing internal operations, administrative tasks, and knowledge of CRM database systems, preferably in a college or university setting.
  • Strong computer skills including proficiency in Microsoft applications, and CRM systems.
  • Valid driver’s license required.
Job Specific Qualifications
  • Team first attitude and the ability to coordinate and collaborate with colleagues.
  • Advanced understanding of CRM systems including Blackbaud and Salesforce as well as Microsoft Suite.
  • Ability to manage multiple projects in a dynamic environment and meet project timelines.
  • Strong verbal and written communication skills, able to articulate the case for support.
  • Attention to detail and ability to follow through.
  • Flexibility and the ability to adapt and work in a rapidly changing environment and manage multiple priorities.
  • Goal driven team player but also capable of working independently.
  • Demonstrated experience working in and fostering a diverse, equitable and inclusive environment.
Responsibilities
  • Manage the day-to-day operations and administrative tasks for the Advancement and External Engagement team, including coordinating scheduling, producing reports and retrievals, collecting and distributing agendas, budget reconciliation, and coordinating internal and external meetings with staff, volunteers and donors.
  • Provide support through the management and coordination of special projects, including but not limited to class act, on campus engagement initiatives, partnerships with career services, Whitman and Giving Day, and event support and planning as needed.
  • Manage, produce and complete donor reports and briefings associated with donor and prospect events or meetings.
  • Lead the research plans of individuals, corporations and foundations through donor management systems, subscription databases, as well as public websites.
  • Analyze data and synthesize results to assess financial capacity, philanthropic tendencies, giving propensity, linkages to campus, and other information to aid in the development processes.
  • Work closely with the Director of External Relations, Strategy and Operations as well as the major gifts team to produce accurate and detailed background reports.
  • Collaborate closely with the Prospect and Research and Data Analytics team in central advancement to identify, update, and maximize processes and procedures to support and impact fundraising activities.
  • Process, draft, and edit documents related to donor and prospect engagement. Secure database reports and request additional reports as needed for donor research.
  • Generate and keep updated plans and opportunities. Ensure the accuracy of data entry and maintenance and updating of records.
  • Oversee the calendar and scheduling for the Assistant Dean of Advancement and External Engagement, including team and individual meetings, board and council preparation, coordination and materials, as well as CRM database management as necessary.
  • Perform related duties as required or deemed appropriate to the accomplishments of the responsibilities and functions related to this position.
Physical Requirements
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
Quick Link https://www.sujobopps.com/postings/104302
Job Posting Date 04/19/2024
Application Deadline
Full Consideration By
Job Category Staff
Message to Applicants

Applicant Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first find out about this position?
    • sujobopps.com (Syracuse University Online Employment website)
    • Syracuse University HR Recruiter
    • Virtual Career Fair (via NYS Department of Labor)
    • SUNY EOC (Equal Opportunity Center)
    • Women’s Opportunity Center
    • Jubilee Homes
    • Syracuse Northeast Community Center
    • Interfaith Works
    • JobPlus
    • Syracuse.com
    • Chronicle of Higher Education
    • HigherEdJobs.com
    • HERC (HERC Higher Ed Recruitment Consortium)
    • InsideHigherEd.com
    • Indeed.com
    • DiverseEducation.com (Diverse Issues in Higher Education website)
    • LinkedIn Job Posting
    • Facebook
    • Job Fair
    • Search Firm
    • Referred by an SU Employee
    • Other
  2. * If "other", please describe how you first found out about this position.

    (Open Ended Question)