36 results for Receptionist in New York, NY

Receptionist We are looking for a dedicated and organized Receptionist to join our team in Midland Park, New Jersey. In this Contract to permanent position, you will play a key role in ensuring smooth daily operations by managing front-desk activities and supporting administrative tasks. This is an excellent opportunity to work in a dynamic service-oriented environment. Responsibilities: • Greet visitors and clients warmly, ensuring a detail-oriented and friendly first impression. • Answer and direct inbound calls promptly, addressing inquiries or redirecting to the appropriate department. • Organize and maintain filing systems to ensure records are easily accessible and up-to-date. • Handle data entry tasks with accuracy and attention to detail, maintaining the integrity of information. • Coordinate scheduling activities, including appointments and meetings, to optimize time management. • Provide exceptional customer service by addressing client needs and resolving issues effectively. • Assist with general administrative tasks to support the team’s daily operations. • Ensure the reception area is tidy and presentable at all times. • Communicate effectively with team members to facilitate seamless workflow.

Receptionist We are looking for a detail-oriented Receptionist to join our team on a short-term contract basis in New York, New York. The ideal candidate will serve as the first point of contact for visitors and clients, providing excellent customer service while managing front desk operations. This role also involves supporting daily office activities and maintaining a welcoming environment. Responsibilities:• Welcome guests and visitors warmly, ensuring a positive first impression.• Manage incoming calls using a multi-line phone system, directing them appropriately.• Assist with badge distribution and access-related inquiries.• Handle daily mail collection, sorting, and distribution.• Oversee the preparation and cleaning of the coffee machine and small kitchen appliances.• Maintain organized office files and records for easy retrieval.• Schedule appointments and coordinate meeting room bookings as needed.• Respond to email inquiries and provide accurate information promptly.• Support office staff with general administrative tasks as required.

Department Assistant Receptionist We are looking for a dedicated and detail-oriented Department Assistant Receptionist to join our team in New Hyde Park, New York. In the Department Assistant Receptionist role, you will play a crucial part in ensuring smooth day-to-day operations by managing scheduling, handling communications, and supporting administrative tasks. The Department Assistant Receptionist position offers an excellent opportunity to work in a dynamic environment and develop your skills. Responsibilities:• Greet visitors and patients in a courteous and friendly manner, ensuring a positive first impression.• Manage incoming calls by answering inquiries, directing calls, and taking messages as needed.• Schedule and coordinate appointments efficiently, using electronic medical records (EMR) systems when required.• Provide administrative support, including distributing faxes, managing referrals, and maintaining accurate records.• Collaborate with team members to ensure seamless communication and workflow.• Assist in training new staff on standard operating procedures and office tools.• Utilize Epic software for scheduling and medical records, with training provided if not already familiar.• Handle sensitive information with confidentiality and care.• Address patient concerns or direct them to the appropriate department when necessary.• Support additional receptionist duties as required to maintain office efficiency.

Administrative Office Receptionist Support We are looking for a skilled Administrative Office Receptionist Support individual to join our team on a contract basis. Based in New York, New York, this role is essential in ensuring smooth office operations by managing communications, organizing schedules, and providing exceptional support to staff and visitors. If you have a strong attention to detail, excellent communication skills, and thrive in a dynamic environment, we encourage you to apply. Responsibilities: • Greet and assist visitors, ensuring a welcoming and organized office environment. • Answer inbound calls promptly, providing accurate information or directing inquiries to the appropriate department. • Manage email correspondence, responding to messages and organizing communications efficiently. • Schedule and coordinate meetings, including preparing agendas and reserving conference spaces. • Order and maintain office supplies, ensuring stock levels meet the needs of the team. • Perform data entry tasks with high accuracy to maintain up-to-date records and databases. • Assist with general administrative duties such as filing, photocopying, and document preparation. • Collaborate with team members to support daily operations and address any ad hoc tasks as needed.

Medical Receptionist We are looking for a personable and detail-oriented Medical Receptionist to join our team in New Rochelle, New York. In this long-term contract role, you will be the first point of contact for patients, ensuring a welcoming and efficient experience. This position also involves administrative tasks to support the smooth operation of the medical office. Responsibilities: • Welcome patients warmly and assist with check-in processes, ensuring accurate collection of personal and insurance information. • Verify and update insurance details, addressing any discrepancies to ensure smooth billing processes. • Handle cash payments securely and maintain accurate financial records. • Manage patient data by entering and updating information into medical software systems. • Assist with clerical duties such as filing, organizing, and categorizing medical charts and documents. • Respond to phone calls and inquiries, scheduling appointments and providing information as needed. • Collaborate with the team to maintain an organized and efficient office environment. • Ensure compliance with privacy and confidentiality standards when handling patient information.

Front Desk Coordinator Are you a professional who thrives in customer-facing roles? Do you excel in organization and enjoy being the first point of contact for clients or guests? We are seeking a weekend Front Desk Coordinator to be the welcoming face and voice of our organization. This is a great opportunity to work in a dynamic environment while building your administrative and customer service skills.Key Responsibilities:<ul><li>Greet and assist visitors and clients with professionalism and a positive demeanor.</li><li>Manage incoming phone calls by answering inquiries, directing calls, or taking messages efficiently.</li><li>Schedule appointments, maintain the calendar, and manage conference room bookings if needed.</li><li>Handle administrative tasks such as sorting mail, managing supply inventory, and updating documents.</li><li>Ensure the front desk and reception area is tidy and organized at all times.</li><li>Assist with other coordination tasks as needed to support the team or office operations.</li></ul>

Front Desk Coordinator We are looking for a highly organized and personable Front Desk Coordinator to join our team in Somerset, New Jersey. You will play a key role in ensuring the seamless operation of the front desk while providing essential administrative support. This is an excellent opportunity for a detail-oriented individual with strong communication skills to thrive in a dynamic environment. Responsibilities:• Greet and assist visitors, ensuring a welcoming and efficient front desk experience.• Manage the check-in process, including issuing visitor badges and maintaining accurate records.• Coordinate incoming mail distribution and handle daily fax reports efficiently.• Schedule and manage conference room bookings to support team meetings and events.• Liaise with vendors and facilities teams to address maintenance and operational needs.• Provide travel support • Maintain and update administrative records to ensure accuracy and organization.• Support general office operations by handling ad hoc tasks and projects as needed.

Front Desk Coordinator Are you an organized, friendly, and detail-oriented professional looking to make a meaningful impact in the healthcare industry? We’re seeking a motivated Front Desk Coordinator to join our dynamic team! This role combines administrative expertise with exceptional customer service to ensure patients have a seamless experience from start to finish. Key ResponsibilitiesAs the Front Desk Coordinator, you will be responsible for:<ul><li>Professionally handling multi-line phone systems to answer inquiries, direct calls, and take detailed messages.</li><li>Managing patient scheduling, appointment reminders, and check-ins.</li><li>Greeting patients warmly and ensuring a welcoming atmosphere.</li><li>Verifying insurance information accurately and addressing any discrepancies.</li><li>Processing patient co-pays and reminding patients of outstanding balances.</li><li>Scanning, faxing, and organizing medical and administrative documents.</li></ul>Required Skills & Qualifications<ul><li>Bilingual: Must be fluent in Spanish, Portuguese and Creole to effectively communicate with our diverse patient base.</li><li>Proven experience in customer service, administrative support, or a similar role in a healthcare setting is preferred.</li><li>Familiarity with healthcare scheduling software (e.g., ERP or CRM systems) and Microsoft Office Suite (Microsoft 365).</li><li>Ability to multi-task, prioritize assignments, and maintain professionalism under pressure.</li><li>Strong interpersonal and communication skills with attention to detail.</li></ul>Responsibilities:• Efficiently manage incoming calls via a multi-line telephone system.• Schedule appointments and send reminders to clients.• Welcome visitors, ensuring a detail-oriented and welcoming environment.• Register visitors and patients upon arrival.• Verify insurance coverage and process co-pays.• Monitor any outstanding balances and inform clients accordingly.• Ensure all documents are accurately scanned and faxed as needed.• Keep organized files and records.• Utilize Microsoft Excel, Microsoft Word, and Microsoft Outlook to manage data and communications.• Use Spanish language skills for translation and communication with Spanish-speaking clients.• Apply basic office skills to ensure smooth day-to-day operations.

Front Desk Coordinator We are working to support a contract to hire opportunity with a client in the private architecture + interior design studio space for a front desk coordinator / office assistant. • Greet clients, vendors, and guests with professionalism and a welcoming demeanor• Manage incoming phone calls and direct them appropriately• Handle outgoing calls and follow-ups for the principal• Assist with Drafting proposals and with client or business-related project documents• Assign and track job numbers for new projects• Arrange travel plans for company-related trips• Schedule and coordinate Lunch & Learn presentations and company events• Order and manage office supply inventory• Maintain and update the monthly project list• Coordinate drivers’ daily stops for maximum efficiency• Oversee petty cash and perform monthly reconciliations• Support billing processes and administrative tasks for the Controller• Make and manage dinner reservations for business meetings or events• Assist the marketing team with client and company portfolios• Help prepare onboarding materials for new employees• Maintain up-to-date contact information in Outlook contacts and MailChimp• Manage renewal of architectural licenses for Principal (Mark)• Submit monthly meter reads for the Cannon plotter• Assist with general building maintenance and related tasks

Administrative Assistant Are you familiar with construction/architectural plans (not an expert, but familiar with how to read these plans)? This is a main requirement! If you have this experience, then: We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry, specifically experience reading architectural or construction plans. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally. Key Responsibilities: Administrative Support:<ul><li>Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies.</li><li>Handle incoming and outgoing mail, email, and phone calls professionally and efficiently.</li></ul>Reception Duties:<ul><li>Serve as the first point of contact for visitors, clients, and vendors.</li><li>Answer and route calls appropriately, greet visitors warmly, and provide accurate information.</li></ul>Construction Industry Coordination:<ul><li>Manage and update project documentation according to construction schedules and deadlines.</li><li>Assist with the preparation of bids, proposals, and contracts specific to construction projects.</li><li>Liaise with project managers, subcontractors, and other team members to ensure streamlined communication.</li></ul>Scheduling and Meetings:<ul><li>Coordinate appointments and meetings for upper management.</li><li>Prepare meeting agendas and take detailed minutes when required.</li></ul>Data Entry and Reporting:<ul><li>Maintain accurate records and assist with data entry related to ongoing or completed construction projects.</li><li>Prepare reports or summaries relevant to construction operations.</li></ul>

Office Services Associate We are offering a short term contract employment opportunity in the industry for an Office Services Associate in New York. This role involves providing back office services, handling customer inquiries, and managing customer records in a detail-oriented office setting. Responsibilities: • Manage reprographics copy and mail services in both physical and digital environments • Support services in hospitality facilities, audio/visual reception, and other service lines as needed • Handle sensitive and/or confidential documents and information with utmost discretion • Make independent decisions that adhere to business needs and policy • Maintain and enhance customer relationships through proven customer service skills • Exhibit good written and verbal communication skills, including detail-oriented telephone and email etiquette • Show attention to detail and good organizational skills to meet deadlines and complete all projects in a timely manner • Work well in a team environment and interact effectively with multi-functional and diverse backgrounds • Troubleshoot problems with the understanding of when to escalate a problem to a supervisory level • Display a self-motivated, positive attitude in a fast-paced environment.

Office Services Associate We are offering a short-term contract employment opportunity for an Office Services Associate in New York. This role is critical in ensuring the smooth operation of our office and requires a candidate well-versed in office functions, operations, and procedures. The Office Services Associate will perform key tasks including processing repro requests, managing mail deliveries and related tasks, and providing support for various office services. Responsibilities: • Oversee the processing and handling of repro requests, ensuring tasks are completed accurately and timely • Manage mail delivery, including mail rounds and other related tasks • Provide support for various office services, including but not limited to hospitality, facilities, audio/visual, and reception tasks • Utilize Microsoft Outlook for scheduling and communication purposes • Set up meeting rooms as required, ensuring all necessary materials and equipment are in place • Handle sensitive and confidential documents and information with discretion • Troubleshoot issues with office machinery, such as multifunction machines like Cannon or Xerox • Maintain logs and records as necessary for office functions and operations • Provide exceptional customer service, maintaining and enhancing customer relationships • Work effectively in a fast-paced, team-oriented environment, interacting effectively with diverse backgrounds.

Office Services Associate We are looking for a detail-oriented Office Services Associate to join our team in New York, New York. This is a long-term contract position that requires strong organizational skills and the ability to deliver exceptional customer service. The ideal candidate will play a key role in managing reception, hospitality, and facility-related tasks while ensuring a seamless office experience for both employees and visitors. Responsibilities: • Manage reception duties, including greeting visitors, answering inbound calls, and providing a welcoming front-of-house presence. • Set up and break down conference rooms to accommodate meetings and events, ensuring all equipment and materials are properly arranged. • Coordinate hospitality services, including food setup and cleanup for events and meetings. • Schedule conference rooms and hoteling offices to optimize space usage and meet client needs. • Provide coverage for other reception staff during absences or scheduling conflicts. • Support after-hours hospitality events, including overtime when required. • Maintain the cleanliness and organization of meeting spaces and common areas. • Assist with general office services such as reprographics, mail handling, and digital document management. • Ensure a high level of customer service in interactions with clients and team members. • Collaborate with management to elevate the office experience and meet evolving standards.

General Office Clerk We are looking for a motivated and detail-oriented General Office Clerk to join our team in Liberty Corner, New Jersey. This is a long-term contract position offering an opportunity to work in a dynamic environment with a focus on operational and administrative tasks. The ideal candidate will play a key role in supporting account managers and ensuring the smooth execution of daily office functions. Responsibilities: • Perform data entry tasks, including setting up client profiles, entering information, and attaching relevant documents received through DocuSign. • Investigate returned mail to identify and update correct addresses. • Manage overflow work within the operations department, ensuring timely and accurate completion of tasks. • Assist with scheduling receptionist duties on a rotational basis. • Organize and maintain files, both physical and digital, for efficient access and retrieval. • Utilize Microsoft Word and Excel to create, edit, and manage documents and spreadsheets. • Collaborate with account managers to support their workload and operational needs. • Take detailed notes on processes and procedures, proactively asking questions to clarify tasks. • Scan and digitize documents for record-keeping. • Maintain excellent customer service while handling inquiries and correspondence.

Controller We are currently seeking a Controller for our team based in the East Windsor, New Jersey area. In this role, you will be managing financial operations and HR-related tasks. You will be accountable for managing the general ledger, handling inventory, financial reporting, and maintaining accurate employee data. This role is also responsible for being the primary point of contact for IT support, which is outsourced to a third party. Responsibilities:Financial Management<ul><li>Lead with confidence as you oversee all accounting operations, including crafting Financial Statements, managing the General Ledger, and preparing journal entries.</li><li>Spearhead budget creation, forecasting, and account analysis to drive smarter financial decisions.</li><li>Deliver impactful monthly financial management reports to keep the team informed and aligned.</li><li>Take charge of recording daily raw material consumption from BOM data on production reports.</li><li>Maximize the potential of Microsoft Navision Dynamics Business Central 365 by leveraging it as the cornerstone of our ERP systems.</li><li>Manage banking operations seamlessly, including monitoring cash balances, initiating wire transfers, reconciling accounts, processing deposits through BOA CashPro, and ensuring financial accuracy.</li><li>Handle online customer credit card payments with precision and care.</li><li>Collaborate with external auditors at year-end, ensuring compliance with tax filings and supporting a smooth audit process.</li><li>Provide strong leadership by supervising Accounts Payable/Receptionist Associate and Accounts Receivable/Billing Associate positions.</li><li>Proactively manage state filings and other regulatory requirements as needed.</li><li>Partner with the General Manager and CEO as a trusted advisor on all financial and HR matters.</li></ul>Human Resources<ul><li>Manage payroll operations seamlessly, ensuring timely and accurate preparation of weekly and semi-monthly ADP payrolls.</li><li>Oversee the administration of employee benefits, including health insurance, retirement plans, and life insurance, ensuring prompt payment of monthly premiums.</li><li>Serve as a supportive and approachable resource for employee relations and issue resolution.</li><li>Maintain accurate personnel records while ensuring compliance with HR policies and procedures.</li><li>Track employee attendance to promote consistency and accountability.</li></ul>Information Technology<ul><li>Partner with third-party IT vendors to manage software and hardware operations effectively.</li><li>Step up to troubleshoot occasional IT hardware issues, ensuring minimal disruptions to day-to-day activities.</li></ul>

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team near Teaneck, New Jersey. In this long-term contract position, you will play a key role in ensuring the smooth operation of daily administrative tasks, from managing documentation to coordinating shipments. If you excel at organization and thrive in a fast-paced environment, this role is perfect for you. Responsibilities:• Manage the front desk, including accepting mail and packages.• Scan and organize documents for efficient digital filing.• Create and label folders to maintain an orderly filing system.• Update and maintain shipment schedules in a timely manner.• Track and manage Excel spreadsheets to ensure data accuracy.• Follow up on sample shipments and provide updates to customers.• Prepare purchase contracts with attention to detail.• Generate delivery applications to support operational needs.• Handle physical filing tasks to keep records accessible and organized.

Patient Service Coordinator Job Title: Patient Service CoordinatorLocation: Northeast Philadelphia, PAJob Type: Temporary-to-Hire (Contractual with potential for permanent placement based on performance and business needs)Schedule: Monday – Friday, 7:30 AM – 4:00 PM (100% onsite) About the Role:A respected medical center in Northeast Philadelphia is seeking a Patient Service Coordinator (& Front Desk) to join its administrative support team. This is a temporary-to-hire opportunity that could lead to a permanent position depending on performance and departmental needs. As a key member of the front office team, you will be the first point of contact for patients—providing outstanding service, ensuring smooth communication, and coordinating necessary information related to patient visits. Responsibilities:<ul><li>Coordinate and manage patient scheduling, including appointment input, adjustments, and follow-ups for no-shows or cancellations.</li><li>Assist with patient transportation based on eligibility.</li><li>Complete patient registration and admissions, collecting and verifying clinical, demographic, and financial information.</li><li>Ensure HIPAA compliance and obtain all required patient signatures and documentation.</li><li>Verify insurance eligibility and perform pre-certifications for non-Medicare patients.</li><li>Maintain and organize patient medical and financial records; support billing processes.</li><li>Perform post-procedure tasks including documentation, chart review, and report distribution.</li><li>Handle general clerical tasks such as greeting visitors, managing supplies, and preparing daily schedules.</li><li>Adhere to company policies, procedures, and regulatory guidelines.</li><li>Perform other duties as assigned.</li></ul>

Executive Assistant We are seeking an Executive Assistant to join our team. Located in New Rochelle, New York, this role offers a unique chance to participate in a range of tasks within the industry. This position is a contract to permanent employment opportunity, offering administrative support to our executive team. Responsibilities: • Manage the organization's calendar, directories, and schedule of activities and events, while disseminating information to staff, volunteers, members, and families. • Offer general and program information via telephone, directing callers to the appropriate staff or recording messages. • Oversee the preparation of outgoing mail and direct incoming mail. • Aid in the preparation of donor and grant presentations, board reports, and other executive tasks. • Handle meeting logistics, from scheduling to preparing the meeting agenda and recording minutes. • Keep an efficient inventory of office supplies and be responsible for reordering when necessary. • Carry out administrative tasks such as reviewing and coding invoices. • Use Microsoft Suite, particularly Excel, to manage and organize data, with a focus on basic formula usage. • Greet all parents, members, and visitors, offering a warm and detail-oriented reception. • Offer support to the CEO, CFO, and CPO in various administrative, clerical, and executive tasks.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in New York, New York. In this role, you will support daily office operations by managing documentation, organizing files, and maintaining effective communication. This position is ideal for someone who thrives in a structured environment and enjoys working with a variety of administrative tasks. Responsibilities: • Record and manage incoming messages to ensure timely responses. • Collect, sort, and audit daily paperwork to maintain accurate records. • Organize and file documents systematically for easy retrieval. • Maintain the storage room by ensuring it is tidy and well-stocked. • Perform data entry tasks with precision and attention to detail. • Schedule and manage appointments to support team productivity. • Handle email correspondence and follow up on inquiries as needed. • Utilize Microsoft Excel to create and update spreadsheets. • Provide excellent customer service through inbound and outbound calls. • Assist with additional administrative tasks as assigned.

Administrative Assistant We are seeking a dedicated and reliable On-site Event Support Coordinator to assist in the seamless execution of events for approximately 2 months in downtown Jersey City. Responsibilities:<ul><li>Direct participants to their rooms, provide information, and respond to inquiries.</li><li>Help manage the flow of participants, distribute materials, and handle immediate issues or concerns.</li><li>Assist instructors and speakers with their needs:</li><li>Greet speakers and direct them to be mic’ed up</li><li>Confirm all materials are prepared for the day (slide decks formatted/provided to appropriate team) </li><li>Make announcements as needed</li><li>Room is set up as required</li><li>Assist with mic running during Q& A sessions</li><li>Ensure catering has arrived. Monitor to ensure appropriate groups are accessing. Raise any issues to event manager.</li><li>Maintain cleanliness and order in the event venue, and help enforce event rules and regulations. Escalate any safety concerns immediately.</li><li>Provide excellent customer service to guests and handle any special requests or duties as assigned by the event manager.</li><li>Assist with real time updates to participants and agenda changes in the event management software. </li></ul>

Office Assistant We are looking for a detail-oriented Office Assistant to join our team in Rutherford, New Jersey. In this Contract position, you will play a vital role in ensuring smooth day-to-day operations by handling various administrative and clerical tasks. This role is ideal for someone who thrives in an organized environment and enjoys supporting multiple functions. Responsibilities: • Organize and maintain physical and electronic filing systems to ensure easy access to documents. • Scan and digitize documents to support efficient record-keeping processes. • Sort and distribute incoming mail while managing outgoing correspondence. • Perform general clerical duties such as data entry, copying, and document preparation. • Assist in maintaining office supplies and inventory to ensure operational needs are met. • Support other administrative functions and team members as needed to ensure workflow efficiency. • Ensure all tasks are completed accurately and within specified deadlines.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Hackensack, New Jersey. In this role, you will play a key part in ensuring the smooth operation of daily office activities while supporting various administrative and clerical tasks. This is an excellent opportunity to contribute to an organized and efficient work environment. Responsibilities: • Provide comprehensive administrative and clerical support to ensure efficient office operations. • Assist in managing and organizing daily office workflows and schedules. • Handle document preparation, filing, and management with a high level of accuracy. • Coordinate communications, including email correspondence and phone calls, to facilitate seamless project progress. • Perform data entry tasks and maintain accurate records in digital and physical formats. • Utilize Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook for various administrative tasks. • Respond to inbound and outbound calls professionally and direct inquiries appropriately. • Support the preparation of reports, presentations, and other business documents as needed. • Collaborate with team members to ensure deadlines are met and priorities are addressed.

Trade Floor Support REQUIREMENTS: • Bachelor’s degree in Finance or related Technology major preferred • Financial Services and / or application support experience preferred • At least 5 years of Fidessa and Equity markets and /or Equity product knowledge preferred • Ability to work in a fast paced, energetic, and entrepreneurial work environment • Exhibits strong teamwork skills • High degree of integrity and confidentiality • Excellent oral and written communication skills • Ability to effectively prioritize and handle multiple tasks under tight deadline • Strong work ethic and demonstrated commitment to excellence • High attention to detail and strong organizational skills • Proactive; self- motivated and goal oriented Role & Responsibilities: Front Office Support • The role is joining an active team in providing immediate hands-on support for Equity Principal Trading and Cash desks. • Owns the enablement of customer /sales enablement on the dealer to customer markets • Candidate will troubleshoot trade flow in Fidessa and provide functional support to the desk. • Role includes documenting all issues and working to escalate as needed. • Must be able to own all issues from report to completion. Resource is expected to do broker/dealer onboarding by conducting FIX testing/certification with counterparties as needed. • Ability to navigate high touch traders in EQ trading floor to support Cash Equities/Swaps/Derivatives traders • Know all Fidessa modules related to Equities business • Nice to have algorithmic trading experience with some vendor products exposure • Project management experience would be beneficial so the resource can assist on Equity projects

Administrative Coordinator We are seeking a detail-oriented and organized Part-Time Administrative Assistant to join our team. The ideal candidate will play a critical support role, ensuring the day-to-day operations of the office run smoothly. This is an excellent opportunity for someone who excels in administrative tasks, has strong multitasking abilities, and is looking for a flexible, part-time schedule. Key Responsibilities:<ul><li>Administrative Support: Perform general office duties, such as answering phones, responding to emails, managing correspondence, and maintaining organized filing systems (Source: Robert Half Demand for Skilled Talent Q1 2025).</li><li>Scheduling & Calendar Management: Assist in organizing appointments, meetings, and events, including creating agendas and ensuring smooth coordination.</li><li>Data Entry & Reporting: Accurately enter and update data in spreadsheets, databases, or company software, and assist with preparing presentations or reports as needed (Source: Robert Half Salary Guide).</li><li>Customer Service: Act as the first point of contact for visitors and callers, providing professional and friendly support to internal and external stakeholders.</li><li>Document Management: Prepare, proofread, and format business documents and correspondence while ensuring confidentiality and accuracy (Source: Robert Half Insights on Administrative Roles).</li><li>Office Organization: Maintain office supplies, order inventory as needed, and ensure shared spaces remain tidy and functional.</li><li>Project Assistance: Support department projects by managing timelines, coordinating resources, and staying on top of deliverables.</li></ul>

Administrative Assistant We are looking for a detail-oriented and organized Administrative Assistant to join our team in Roslyn, New York. This is a Contract to permanent position, offering an excellent opportunity to grow within a well-established commercial property management company. The ideal candidate will possess strong communication skills, a proactive attitude, and the ability to handle multiple tasks efficiently while maintaining a high level of competence. Responsibilities:• Serve as the primary point of contact for tenants and vendors, ensuring all inquiries are handled promptly and with care.• Manage inbound and outbound calls, providing exceptional customer service and resolving issues effectively.• Coordinate and schedule appointments, meetings, and other events as needed.• Perform data entry tasks with accuracy, maintaining up-to-date records and documentation.• Handle email correspondence, ensuring timely and clear communication with internal and external stakeholders.• Collaborate with team members to support daily office operations and maintain a positive work environment.• Utilize Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) to create and manage documents, spreadsheets, and presentations.• Liaise with tenants and vendors to address concerns, ensuring a calm and thoughtful approach in all interactions.• Assist in maintaining a high standard of service aligned with the company’s established reputation.• Support the property management team with administrative tasks and additional responsibilities as assigned.

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