We are looking for a friendly and detail-oriented Receptionist to join our team in Irvine, California. In this long-term contract position, you will play a key role in creating a welcoming environment for visitors while providing essential clerical and administrative support. This is an excellent opportunity to contribute to a dynamic workplace in the retail industry.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a positive first impression.<br>• Answer and direct phone calls efficiently while maintaining a detail-oriented demeanor.<br>• Manage and organize incoming and outgoing mail and deliveries.<br>• Provide general clerical support, including filing, data entry, and document preparation.<br>• Maintain the cleanliness and organization of the reception area.<br>• Schedule appointments and coordinate meeting room bookings as needed.<br>• Assist with administrative tasks to support various departments.<br>• Handle customer inquiries and resolve issues promptly and courteously.
<p>Robert Half is currently seeking a personable and detail-oriented Front Desk Receptionist for one of our valued clients in San Diego, CA on a temp-to-hire contract. As the Front Desk Receptionist, you will serve as the face of the company, creating positive first impressions while ensuring smooth daily operations at the front desk. The temp-to-hire structure allows you to showcase your capabilities and dedication while working for an organization that values employee development and long-term career growth.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Professionally greet visitors, clients, and employees as they enter the office, ensuring all inquiries are handled promptly.</li><li>Answer and manage a multi-line phone system, routing calls effectively and taking messages as necessary.</li><li>Schedule and manage appointments, including conference room bookings or team meetings.</li><li>Handle incoming and outgoing mail, deliveries, and courier services.</li><li>Help maintain a clean and organized front desk and common areas.</li><li>Support administrative and clerical tasks, including data entry, ordering office supplies, and preparing basic reports.</li><li>Collaborate with team members and provide support to other departments when needed.</li></ul><p><br></p>
<p>ur client, a highly respected construction company located in <strong>Carlsbad, CA</strong>, is looking for a friendly and organized <strong>Front Desk Receptionist</strong> to join their team. This is a fantastic opportunity for someone who thrives in a professional environment and enjoys creating a positive first impression for visitors and clients.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors and clients, ensuring a <strong>professional and welcoming environment</strong> at all times.</li><li>Answer and route incoming calls using a multi-line phone system, providing exceptional customer service.</li><li>Maintain the front desk area, keeping it organized and presentable.</li><li>Handle incoming and outgoing mail, couriers, and deliveries.</li><li>Assist with general administrative tasks such as data entry, scheduling, and correspondence.</li><li>Support various departments with clerical duties and special projects as needed.</li></ul>
<p>Robert Half is working with a reputable and professional organization looking to hire a Receptionist to provide exceptional front desk support. As the Receptionist, you'll be the face of the company, welcoming visitors and ensuring smooth day-to-day operations at the front desk. You will play a key role in maintaining the flow of communication and providing excellent service to both clients and internal staff.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and welcome visitors with professionalism and provide them with accurate information or assistance.</li><li>Answer and direct phone calls using a multi-line telephone system.</li><li>Manage incoming and outgoing mail, including courier packages.</li><li>Maintain the front desk area and common areas to ensure they are tidy and presentable.</li><li>Schedule appointments and coordinate meeting spaces as needed.</li><li>Support administrative tasks, including data entry, file management, and other clerical duties.</li><li>Assist other departments with projects and administrative needs, as appropriate.</li><li>Handle sensitive information with confidentiality and discretion.</li></ul><p><br></p>
<p>Robert Half is seeking a highly professional and tech-savvy Front Desk Receptionist for a dynamic client in the tech industry. This is an exciting opportunity to join a fast-paced, innovative environment where you’ll be the first point of contact for employees, clients, and partners while supporting the smooth day-to-day operations of the office.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome all visitors, clients, and employees with professionalism and enthusiasm.</li><li>Answer and direct incoming calls, take accurate messages, and maintain a professional, efficient phone presence.</li><li>Maintain the front desk and reception area to create a welcoming and organized atmosphere.</li><li>Manage office supplies inventory, placing orders as needed and ensuring stock levels are maintained.</li><li>Handle incoming and outgoing mail, deliveries, and courier services.</li><li>Coordinate meeting schedules and prepare conference rooms with necessary equipment and materials.</li><li>Provide administrative support to the tech team, including data entry, document preparation, and database management.</li><li>Assist with light troubleshooting of office technology, such as printers, video conferencing tools, and basic software issues.</li><li>Collaborate with team members on ad-hoc projects and tasks to support the company’s operations.</li></ul>
<p>Robert Half is seeking a professional and customer-focused Receptionist for a client in the property management industry. If you enjoy being the first point of contact in a busy and dynamic environment, delivering top-tier customer service, and keeping things running smoothly, this is the role for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the welcoming face of the office by greeting clients, tenants, and vendors in a friendly and professional manner.</li><li>Answer and direct phone calls, take accurate messages, and ensure communication flows seamlessly.</li><li>Manage the office calendar, including scheduling meetings and coordinating conference room usage.</li><li>Assist with tenant inquiries, lease documentation, and other property management-related tasks.</li><li>Handle mail and courier deliveries, including sorting, distributing, and sending correspondence.</li><li>Maintain a clean and organized reception area to create a pleasant first impression.</li><li>Provide administrative support to the property management team, including data entry and document preparation.</li></ul><p><br></p>
<p>Are you a personable, outgoing, and resourceful professional ready to be the face of an automotive company committed to quality service? Our client in <strong>Vista</strong> is looking for a <strong>Receptionist</strong> to join their dynamic team. You’ll be the first person customers interact with, creating lasting, positive impressions while ensuring the office runs smoothly.</p><p>This position is ideal for someone who values customer service, enjoys administrative tasks, and can juggle responsibilities in a fast-moving environment.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li><strong>Greet Customers:</strong> Welcome clients and visitors with professionalism and a friendly attitude, ensuring they feel valued and supported during their experience.</li><li><strong>Answer Calls:</strong> Manage phone lines, transferring calls to appropriate parties and answering inquiries about services or appointments.</li><li><strong>Appointment Scheduling:</strong> Assist customers with scheduling automotive service appointments, managing appointment logs in scheduling software.</li><li><strong>Administrative Support:</strong> Perform data entry, filing, and maintenance of customer records with superb attention to detail.</li><li><strong>Coordination Tasks:</strong> Work closely with service advisors and technicians to ensure customers receive timely updates about their vehicles.</li><li><strong>Office Maintenance:</strong> Keep reception and waiting areas clean and organized, while ordering and stocking necessary supplies.</li></ul>
<p>Are you ready to be the face of a leading <strong>hotel in San Diego</strong>? We are looking for a <strong>Front Desk Receptionist</strong> (Guest Service Agent) to help create a welcoming and seamless guest experience. If you excel at providing professional, first-class service and thrive in a fast-paced hospitality environment, this role is for you.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>As a <strong>Front Desk Receptionist</strong>, you’ll:</p><ul><li>Respond to inquiries with <strong>warm professionalism</strong>, both in person and over multi-line phone systems.</li><li>Handle <strong>guest reservations</strong>, check-ins, and check-outs efficiently while adhering to hotel standards.</li><li>Assist guests with all inquiries, including special requests, local attractions, or resolving billing concerns.</li><li>Use basic computer systems for data entry, reservation updates, and reporting.</li><li>Perform cash handling, credit card processing, and other payment transactions.</li><li>Multitask and stay organized while addressing guest needs in a detail-oriented and responsive manner.</li><li>Serve as a resource for other hotel staff and complete duties assigned by the Hotel Manager.</li></ul><p><br></p>
We are looking for an organized and personable Front Desk Coordinator to join our team on a Contract to permanent basis in Lake Forest, California. This role is ideal for someone who thrives in a dynamic environment and enjoys interacting with customers and team members. Your ability to multitask and maintain a detail-oriented approach will be key to your success.<br><br>Responsibilities:<br>• Greet and assist visitors and clients, ensuring a welcoming and detail-oriented environment.<br>• Manage multi-line phone systems by answering, directing, and taking accurate messages.<br>• Perform administrative tasks such as organizing files, scheduling appointments, and maintaining records.<br>• Handle data entry tasks with precision and attention to detail.<br>• Support the team by preparing documents and correspondence using Microsoft Word, Excel, and Outlook.<br>• Provide concierge-level customer service by addressing inquiries and resolving issues promptly.<br>• Utilize QuickBooks to assist with basic financial or accounting tasks as needed.<br>• Maintain a clean and organized reception area to create a positive first impression.<br>• Coordinate with various departments to ensure smooth office operations.<br>• Uphold confidentiality and a detail-oriented approach in handling sensitive information.
<p>Are you a seasoned administrative professional passionate about making a meaningful impact? Our client, a mission-driven organization in the nonprofit industry, is seeking a dedicated and detail-oriented Senior Administrative Assistant to support their operations. This is an incredible opportunity to use your organizational and administrative skills to contribute to a cause you can stand behind.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Provide high-level administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements.</li><li>Draft, edit, and proofread correspondence, reports, presentations, and other documents for internal and external stakeholders.</li><li>Organize, compile, and maintain sensitive documentation and files, both in physical and digital formats, ensuring confidentiality and compliance.</li><li>Act as a liaison between departments, ensuring seamless communication and collaboration across teams.</li><li>Coordinate logistics for board meetings, volunteer meetings, fundraising events, and other organizational activities.</li><li>Assist with budget tracking, expense reports, and financial documentation to ensure operational efficiency.</li><li>Oversee office operations, including supply management, vendor coordination, and technology troubleshooting.</li><li>Support project management by tracking deadlines, milestones, and deliverables for key initiatives.</li><li>Train and mentor junior administrative staff, fostering a collaborative and professional environment.</li><li>Take on special projects as assigned, ensuring all tasks are completed with precision and within deadlines.</li></ul><p><br></p>
<p>Robert Half is seeking a dedicated and detail-oriented Administrative Assistant for a valued client in the nonprofit sector. Are you a proactive multitasker with a passion for mission-driven work? Do you thrive in a fast-paced environment where your organizational skills and ability to communicate effectively make a meaningful impact? If so, we want to connect with you!</p><p><br></p><p><strong>Your Responsibilities Will Include:</strong></p><ul><li>Providing administrative support to leadership and team members, including calendar management, scheduling, and preparing materials for meetings.</li><li>Handling correspondence, including drafting communications, responding to emails, and serving as the point of contact for internal and external stakeholders.</li><li>Managing and organizing sensitive documents, maintaining filing systems (electronic and physical), and ensuring up-to-date records.</li><li>Coordinating events, arranging travel logistics, and assisting with community outreach initiatives.</li><li>Interfacing with donors, stakeholders, and volunteers professionally and effectively.</li><li>Performing data entry and generating reports to support operational needs.</li><li>Contributing to other administrative tasks as assigned to support the nonprofit’s mission</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Coordinator to join our team in San Diego, California, on a long-term contract basis. In this role, you will provide critical support to our Senior Food Program and Nonprofit Services, ensuring smooth operations through accurate documentation, compliance reporting, and logistical coordination. This position is ideal for someone who thrives in a fast-paced nonprofit environment and enjoys working behind the scenes to make a meaningful impact.<br><br>Responsibilities:<br>• Prepare and organize necessary documents for program distributions, including compliance forms, registration materials, and site-specific paperwork.<br>• Collect, scan, and maintain program records such as intake forms and monthly reports to ensure compliance with state regulations.<br>• Compile and format data for state-required reporting on a monthly and quarterly basis.<br>• Manage filing systems and ensure accurate digital storage of program records.<br>• Assist with inventory-related tasks, including tracking supplies, managing distribution orders, and preparing Bills of Materials.<br>• Print, organize, and package large volumes of flyers, handouts, and participant materials for program operations and partner agencies.<br>• Coordinate with other departments to ensure timely delivery of program-related materials.<br>• Track incoming documents from field staff and partners, identifying and addressing any missing or incomplete submissions.<br>• Provide database support by entering and managing data in systems such as Oasis, Primarius, or Excel.<br>• Support preparations for audits, file reviews, and inventory checks as needed.
<p>Our client is seeking a professional and personable <strong>Front Desk Coordinator</strong> to serve as the welcoming face and voice of the organization. This pivotal role is the first point of contact for clients, guests, and internal team members—making it essential for the candidate to embody a high level of professionalism, warmth, and organizational skill. As a key member of the Administrative Support Team, you’ll help foster a productive and hospitable office environment for all staff, managers, and directors.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative assistance to staff, managers, and directors</li><li>Greet and assist clients, vendors, and visitors in a friendly and professional manner</li><li>Answer incoming phone calls and manage the team’s shared Outlook inbox</li><li>Manage notifications for new client and job creation within internal systems</li><li>Handle scanning, filing, and saving of documentation in software tools</li><li>Reserve and manage conference rooms and shared office spaces</li><li>Coordinate parking access cards, validations, and related communications</li><li>Plan, track, and clean up after food orders for meetings and events</li><li>Process mail and packages, including incoming checks and daily deposit logs</li><li>Coordinate with vendors for kitchen and office supplies</li><li>Maintain inventory of office materials and marketing collateral</li><li>Order and manage business cards, stationery, and printer/copier supplies</li><li>File financial statements as needed (varies by location)</li><li>Maintain internal calendars (e.g., birthday lists, shared group schedules)</li><li>Support onboarding of new hires in collaboration with Human Resources</li><li>Track staff availability, take absence calls, and maintain in/out logs</li><li>Oversee facilities requests and follow up to ensure resolution</li><li>Manage office security procedures for departing employees, including access control</li></ul><p><br></p>
<p>Are you highly organized, proactive, and detail-oriented? Robert Half is working with a mid-size organization] seeking an Administrative Assistant! This is your chance to join a dynamic team, contribute to the success of the organization, and build your career in a supportive environment.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Managing schedules, including coordinating meetings, appointments, and events.</li><li>Answering and directing phone calls or emails, and serving as the first point of contact for clients and visitors.</li><li>Preparing reports, presentations, and documents with accuracy and professionalism.</li><li>Managing data entry tasks, maintaining accurate records, and running reports as requested.</li><li>Assisting with travel arrangements, expense reports, and purchase orders.</li><li>Maintaining organized filing systems (physical and digital) for documents and correspondence.</li><li>Supporting various administrative projects and providing ad hoc assistance as needed.</li></ul><p><br></p>
<p>Our client is seeking an organized and dependable Office Assistant to support daily operations in our office. In this role, you will provide administrative and clerical support, ensuring the smooth functioning of office tasks while helping team members stay organized. As an integral part of the team, you will contribute to creating a productive work environment in which everyone can focus on achieving their goals.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform general office duties, such as answering phones, taking messages, responding to emails, and managing office supply inventory.</li><li>Coordinate schedules, book meetings, and update calendars for staff or team leads.</li><li>Organize, file, and retrieve documents (physical and digital) for easy access.</li><li>Prepare reports, presentations, and correspondence under the guidance of team members.</li><li>Greet visitors and clients with a professional and personable attitude.</li><li>Assist with incoming inquiries, providing basic information or routing to appropriate staff for follow-up.</li><li>Maintain a neat and organized workspace, including common areas, supply closets, and the reception desk.</li><li>Ensure equipment (printers, copiers, etc.) is functional and coordinate maintenance or repairs.</li><li>Enter data accurately into records and database systems, ensuring no gaps in critical information.</li><li>Update client or vendor information in administrative systems as needed.</li></ul><p><br></p>
<p>We are seeking a motivated and highly capable <strong>Department Administrative Assistant</strong> to support the leadership team of a cutting-edge <strong>pharmaceutical company in Carlsbad, CA</strong>. This <strong>hybrid role</strong> combines onsite and remote work flexibility and requires someone who is resourceful, reliable, and proactive in a specialized environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist department leaders with day-to-day tasks, including preparing materials and setting up for meetings, quarterly reviews, and annual planning.</li><li>Schedule and coordinate meetings, conference calls, and events, ensuring all logistics, agendas, and materials are ready ahead of time.</li><li>Coordinate shipment and tracking of compounds, ensuring timely delivery and accurate documentation.</li><li>Manage and maintain highly confidential information with professionalism and discretion.</li><li>Handle team contract needs, tracking deadlines, submission statuses, and approvals.</li><li>Proactively anticipate team and leadership needs and coordinate resources to address priorities.</li><li>Organize and maintain both paper and electronic records, ensuring proper retention and security protocols.</li><li>Ensure leadership is informed of key deadlines, conference dates, and submission timeframes.</li><li>Support the creation of publications, presentations, reports, and other materials as required for business or regulatory submissions.</li></ul>
