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46 results for Receptionist in New York, NY

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We are looking for a detail-oriented Receptionist to join our team on a Contract basis in New York, New York. This role requires someone with excellent communication skills and the ability to manage multiple tasks efficiently in a fast-paced environment. If you are organized, adaptable, and enjoy being the first point of contact, we encourage you to apply.

Responsibilities:
• Manage incoming calls using a multi-line phone system, ensuring accurate call transfers and prompt responses.
• Welcome and assist visitors, clients, and staff with courtesy and professionalism.
• Handle sensitive and confidential documents while maintaining discretion and security.
• Sort and distribute incoming mail and deliveries to the appropriate departments.
• Communicate effectively with managers and clients regarding deadlines or job-related concerns.
• Perform administrative duties, including scheduling appointments and maintaining office records.
• Operate and manage a switchboard system to support efficient communication within the organization.
• Assist with special projects or tasks as assigned by management.
• Ensure the reception area remains organized and presentable at all times.

• At least one year of experience in office services, preferably in legal, banking, or large corporate environments.
• Prior experience as a receptionist, switchboard operator, or administrative assistant is preferred.
• Strong verbal and written communication skills.
• Proficiency in handling multi-line phone systems and managing call transfers.
• Ability to manage confidential information with discretion.
• Skilled in sorting and organizing mail and deliveries.
• Excellent organizational and multitasking abilities.

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

46 results for Receptionist in New York, NY

Receptionist

New York, NY
remote
Temporary
19.00 - 20.00 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team on a Contract basis in New York, New York. This role requires someone with excellent communication skills and the ability to manage multiple tasks efficiently in a fast-paced environment. If you are organized, adaptable, and enjoy being the first point of contact, we encourage you to apply. Responsibilities: • Manage incoming calls using a multi-line phone system, ensuring accurate call transfers and prompt responses. • Welcome and assist visitors, clients, and staff with courtesy and professionalism. • Handle sensitive and confidential documents while maintaining discretion and security. • Sort and distribute incoming mail and deliveries to the appropriate departments. • Communicate effectively with managers and clients regarding deadlines or job-related concerns. • Perform administrative duties, including scheduling appointments and maintaining office records. • Operate and manage a switchboard system to support efficient communication within the organization. • Assist with special projects or tasks as assigned by management. • Ensure the reception area remains organized and presentable at all times.
2025-06-13T20:59:08Z

Receptionist

Woodcliff Lake, NJ
onsite
Contract / Temporary to Hire
17.41 - 20.16 USD / Hourly
We are looking for a detail-oriented and friendly Receptionist to join our team in Woodcliff Lake, New Jersey. This Contract to permanent position requires an individual who excels in customer service and possesses exceptional organizational skills. As the first point of contact, you will play a key role in ensuring smooth daily operations while providing outstanding support to both staff and visitors. Responsibilities: • Greet visitors warmly and courteously, ensuring a positive first impression. • Answer and manage a multi-line phone system, directing calls to the appropriate departments. • Maintain and organize files and records to ensure easy access and retrieval. • Handle email correspondence promptly and efficiently, addressing inquiries and forwarding messages as needed. • Schedule appointments and coordinate meeting arrangements for staff and clients. • Perform data entry tasks with accuracy, updating and maintaining relevant databases. • Utilize Microsoft Word, Excel, and Outlook to complete administrative tasks and documentation. • Assist with general receptionist duties, including managing the front desk and providing support to team members. • Ensure the reception area remains tidy and presentable at all times. • Provide excellent customer service to visitors and staff, addressing needs and resolving issues effectively.
2025-06-06T15:24:06Z

Receptionist

Edison, NJ
onsite
Temporary
19.00 - 22.00 USD / Hourly
Our client is seeking a detail-oriented and proactive Executive Admin/Receptionist to take on a dynamic, multi-functional role within their organization. This individual will oversee front office operations while simultaneously handling key administrative responsibilities. The ideal candidate will ensure smooth day-to-day business operations, maintaining detail oriented and efficient interactions with both clients and employees. Key Responsibilities: Facility Readiness: Conduct daily walk-throughs to ensure cleanliness, operational readiness, and the replenishment of supplies across the facility (Source: "US Demand for Skilled Talent Q1 2025"). Manage inventory and refilling of office and breakroom supplies, including maintaining tea/coffee stations (Source: Robert Half placement data). Coordinate printing needs, office shipping services, and order administrative supplies as required (Source: Robert Half placement data). Provide logistical support for client visits and assist with ad hoc administrative tasks. Reception Duties: Professionally manage the reception area, welcoming clients, guests, and employees. Adhere to security protocols, including ID badge management and access tracking. Handle mailroom operations and shipping requirements with carriers such as FedEx and UPS (Source: Robert Half placement data). Manage conference room reservations, ensuring readiness and cleanliness for scheduled meetings (Source: Robert Half placement data). Executive Admin Duties: Procure and manage supplies for pantries, copiers, and general office use. Ensure cleanliness and maintenance of office equipment, coordinating with building management as needed. Maintain seating occupancy data and contribute to recommendations for space optimization. Assist in vendor relationship management, including tracking budgets and preparing reports (Source: Robert Half placement data). Organize daily, monthly, and billing reports. Tackle additional administrative tasks and projects as assigned by the Office Admin/Supervisor (Source: "US Demand for Skilled Talent Q1 2025"). Qualifications: Associate degree preferred. permanent, office-based role (Monday to Friday). 4–7 years of experience in administrative and reception roles for medium-sized facilities (100–200 associates preferred) (Source: "US Demand for Skilled Talent Q1 2025"). Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management protocols (Source: Robert Half placement data). Outstanding English communication skills (written and verbal). Demonstrated ability to manage tasks collaboratively and independently in a multicultural work environment. Problem-solving, organizational, and decision-making skills with an adaptive and proactive mindset. Availability to respond to onsite emergencies and flexibility to work outside regular hours when required. Core Competencies: Multiline phone system management. Expertise in email correspondence and accurate data entry. Excellent customer service skills, maintaining a detail oriented and welcoming presence.
2025-06-11T19:38:46Z

Receptionist

Stamford, CT
onsite
Temporary
16.50 - 16.50 USD / Hourly
We are looking for a friendly and detail-oriented Receptionist to join our team in Stamford, Connecticut. In this role, you will be the first point of contact for visitors and play a key role in maintaining smooth daily operations. This is a long-term contract position ideal for someone with excellent customer service skills and a proactive attitude. Responsibilities: • Greet and assist visitors, ensuring a welcoming and organized environment. • Answer and direct phone calls promptly and efficiently. • Manage incoming and outgoing mail and deliveries. • Maintain the reception area, ensuring it is clean and tidy at all times. • Coordinate scheduling and appointments as needed. • Provide administrative support to various departments within the company. • Handle inquiries and provide accurate information about the organization. • Monitor and manage office supplies, placing orders when necessary.
2025-06-06T20:04:13Z

Receptionist

Rye, NY
onsite
Temporary
17.00 - 18.00 USD / Hourly
We are looking for an organized and detail-oriented Receptionist to join our team on a contract basis in Rye, New York. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient experience. Your ability to assist guests and maintain smooth front desk operations will be essential to the success of our team. Responsibilities: • Greet and assist visitors, ensuring they feel welcomed and directed to the appropriate person or department. • Handle incoming calls with care and efficiency, transferring them to the appropriate staff or providing necessary information. • Maintain the reception area in a tidy and organized manner to uphold a positive image. • Manage scheduling and appointments, coordinating with staff to ensure smooth operations. • Provide support with administrative tasks such as data entry, filing, and correspondence. • Assist guests by answering inquiries and addressing specific needs promptly. • Monitor and distribute incoming mail and packages to the appropriate recipients. • Ensure compliance with company procedures and guidelines at all times. • Collaborate with team members to support daily office operations effectively.
2025-06-12T13:09:01Z

Receptionist Intermediate (3-6 years)

Brooklyn, NY
onsite
Temporary
21.00 - 23.00 USD / Hourly
We are looking for an experienced receptionist with 3-6 years of expertise to join our team in Brooklyn, New York. In this long-term contract position, you will be the first point of contact for visitors and clients, ensuring smooth operations and providing excellent customer service. This role demands strong organizational skills and the ability to manage multiple tasks in a detail-oriented and welcoming environment. Responsibilities: • Greet visitors and clients in a detail-oriented and courteous manner, ensuring a positive first impression. • Answer and manage multi-line phone systems, directing calls and taking detailed messages as needed. • Coordinate meeting room reservations, including catering and audio-visual setup, to support seamless events. • Maintain accurate records through data entry and ensure the organized management of office supplies and inventory. • Collaborate with external partners and vendors to facilitate service delivery and operational needs. • Monitor and uphold security protocols by managing visitor access and ensuring compliance with facility guidelines. • Provide support for daily operations, including scheduling, correspondence, and other administrative tasks. • Handle incoming and outgoing mail and deliveries, ensuring timely distribution and organization. • Assist in reviewing and improving processes to enhance overall efficiency and service quality. • Act as a liaison between departments to ensure effective communication and coordination.
2025-06-05T13:54:25Z

Receptionist

Bloomingdale, NJ
onsite
Contract / Temporary to Hire
19.95 - 23.10 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team in Bloomingdale, New Jersey. This is a Contract to permanent position that requires a proactive individual with excellent communication and administrative skills. The ideal candidate will create a welcoming environment while efficiently managing various office tasks to support daily operations. Responsibilities: • Greet visitors and provide a positive first impression by addressing inquiries and directing them to the appropriate person or department. • Answer and manage multi-line phone systems, ensuring calls are routed accurately and messages are taken as needed. • Handle email correspondence promptly and professionally, maintaining clear communication with internal and external contacts. • Organize and maintain office files, ensuring all documents are easily accessible and up-to-date. • Coordinate the ordering and approval of office supplies, ensuring necessary items are always available. • Arrange meals for meetings and ensure all related details are handled efficiently. • Schedule appointments and maintain calendars for team members as required. • Perform light lifting tasks, up to 10 pounds, to manage office supplies or setup needs. • Collaborate with colleagues to ensure smooth day-to-day office operations. • Maintain a pleasant and detail-oriented demeanor while interacting with clients, staff, and vendors.
2025-05-29T18:08:59Z

Receptionist

Nazareth, PA
onsite
Contract / Temporary to Hire
18.00 - 20.00 USD / Hourly
Are you a friendly and organized professional with a passion for delivering exceptional customer service? Robert Half is seeking a dedicated Receptionist to be the first point of contact for a local and reputable organization. Join a collaborative environment where your contributions help create a welcoming and productive workplace! Key Responsibilities:<ul><li>Greet and welcome clients, guests, and team members with a professional and enthusiastic attitude.</li><li>Answer and direct phone calls promptly while handling inquiries or forwarding them to the appropriate departments.</li><li>Manage the reception area, maintain a clean and organized workspace, and ensure a positive first impression.</li><li>Assist with scheduling appointments, booking meeting rooms, and managing calendars as needed.</li><li>Receive and distribute mail, deliveries, and other correspondence with accuracy.</li><li>Provide general administrative support, such as data entry and assisting with projects or reports.</li><li>Uphold confidentiality and professionalism in all interactions.</li></ul>
2025-06-04T00:28:55Z

Receptionist

New York, CO
remote
Temporary
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in New York City. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and efficient experience. This position requires exceptional communication skills and the ability to manage multiple administrative tasks in a fast-paced environment. Responsibilities:• Greet clients and visitors, ensuring a detail-oriented and friendly experience.• Assist guests in locating and being escorted to designated conference rooms.• Coordinate meeting schedules using the Condeco system and communicate relevant details.• Manage catering requests and orders for scheduled meetings.• Collaborate with administrative and executive staff to ensure smooth operations.• Assign conference rooms to hospitality staff and oversee room availability.• Handle sensitive or confidential documents with discretion.• Perform ad hoc administrative tasks as needed to support daily operations.• Communicate effectively with management and clients regarding deadlines or job-related concerns.• Sort and distribute incoming mail and deliveries to the appropriate recipients.
2025-06-03T18:59:20Z

Receptionist

Whippany, NJ
onsite
Contract / Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented and friendly Receptionist to join our team in Whippany, New Jersey. This Contract to permanent position is ideal for someone who thrives in a dynamic office environment and enjoys being the first point of contact for clients and visitors. You will play an essential role in managing daily office operations and ensuring smooth communication across the organization. Responsibilities: • Answer and manage incoming calls on a switchboard with 10-30 lines, ensuring prompt and courteous communication. • Greet and assist visitors with professionalism, directing them to the appropriate contacts or departments. • Perform data entry tasks with accuracy, maintaining up-to-date records and documentation. • Organize and manage bulk mailings, ensuring timely distribution of materials. • File documents systematically for easy retrieval and maintain an organized filing system. • Direct incoming calls to the appropriate team members or departments efficiently. • Support general office operations and assist with administrative tasks as needed.
2025-05-22T16:49:10Z

Receptionist

New York, NY
onsite
Temporary
19.95 - 23.10 USD / Hourly
We are looking for a skilled Receptionist to join our team in New York, New York. In this long-term contract position, you will be the first point of contact for visitors and callers, ensuring smooth communication and organization within the office. This role requires exceptional communication skills, attention to detail, and proficiency in administrative tasks. Responsibilities: • Manage and operate a multi-line phone system to direct calls efficiently. • Greet visitors and clients professionally, providing a welcoming and helpful environment. • Schedule appointments and maintain an organized calendar for team members. • Handle email correspondence promptly and with accuracy. • Perform data entry tasks to update and maintain records. • Organize and manage filing systems to ensure easy access to information. • Utilize Microsoft Word, Excel, and Outlook for documentation and communication purposes. • Collaborate with team members to ensure smooth day-to-day operations. • Provide excellent customer service by addressing inquiries and resolving issues effectively.
2025-05-20T18:29:09Z

Receptionist 2

New York, NY
remote
Temporary
18.00 - 20.00 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in New York, New York. In this role, you will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth day-to-day operations. This position requires excellent communication skills and the ability to manage multiple tasks efficiently. Responsibilities: • Welcome and direct visitors to the appropriate personnel or departments, ensuring a positive first impression and demonstrating strong interpersonal skills. • Manage incoming and outgoing packages by coordinating with couriers and maintaining accurate records. • Keep detailed logs of visitors and calls, issue security badges, and perform basic clerical tasks as needed. • Oversee the scheduling and maintenance of boardroom facilities and equipment. • Provide general administrative support, including typing, filing, photocopying, binding documents, and preparing mailers.
2025-05-27T13:29:10Z

Front Desk Medical Receptionist

Newtown, CT
onsite
Permanent
50000.00 - 52000.00 USD / Yearly
We are looking for a dedicated Front Desk Medical Receptionist to join a thriving medical spa in Newtown, Connecticut. This role involves providing exceptional customer service to clients while managing various administrative tasks to support the office's operations. If you're passionate about wellness and enjoy working in a dynamic, client-focused environment, this opportunity is perfect for you. Responsibilities: • Respond promptly to client inquiries about services, ensuring all questions are addressed professionally. • Follow up with potential clients generated through the website or digital marketing campaigns. • Schedule appointments and coordinate with medical staff, including doctors, physician assistants, and nurses, to ensure seamless service delivery. • Maintain and update the office calendar, ensuring accurate scheduling of services and staff availability. • Handle administrative tasks such as faxing, coding, and taking detailed notes as needed. • Manage inbound calls using a multi-line phone system, directing calls appropriately and taking accurate messages. • Process payments and manage cash transactions while maintaining accurate financial records. • Provide courteous and efficient assistance to walk-in clients and ensure a welcoming reception area. • Utilize CRM tools to organize client information and track leads effectively.
2025-05-30T19:58:50Z

Medical Receptionist

Hackettstown, NJ
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are looking for a dedicated Medical Receptionist to join our team in Sparta, New Jersey. This long-term contract position offers an excellent opportunity to contribute to healthcare services by supporting patients and ensuring their needs are met efficiently. The ideal candidate will possess strong organizational skills and a commitment to delivering exceptional service in a fast-paced environment. Responsibilities:• Welcome patients warmly and assist them with any inquiries to ensure a positive experience.• Enter patient demographic and insurance details accurately into the system.• Collect co-payments and outstanding balances during patient visits.• Verify insurance eligibility and obtain referrals when necessary.• Schedule appointments efficiently while managing patient flow.• Provide support across multiple locations within the regional area when needed.• Participate in weekend rotations as required.• Utilize Electronic Health Record (EHR) software to maintain accurate records and streamline processes.
2025-06-04T20:33:44Z

Front Desk Coordinator

Riverside, CT
onsite
Contract / Temporary to Hire
17.00 - 18.00 USD / Hourly
We are looking for a Front Desk Coordinator to join our team. This is a Contract to permanent position, ideal for someone passionate about delivering exceptional guest experiences in a high-end hospitality environment. The role involves ensuring seamless interactions with guests, from their arrival to departure, while maintaining a detail-oriented and welcoming demeanor. Responsibilities:• Provide exceptional hospitality by managing all guest interactions with care and attention to detail.• Oversee the entire guest experience, including accurate reservations, welcoming arrivals, offering local recommendations, and ensuring a smooth departure.• Inform guests about on-site amenities, escort them to their rooms, and explain relevant details in a tech-forward environment.• Address and resolve guest complaints promptly, ensuring satisfaction.• Communicate effectively with guests to understand their needs and personalize their experience.• Anticipate and enhance guest expectations through proactive service.• Support management with personalized amenities, gifts, and notes for guests.• Build brand awareness through local networking efforts to strengthen the organization's positive image.• Act as a concierge in a luxury hotel setting, offering tailored recommendations and assistance.• Assist long-term guests in acclimating to the local area and suggest activities to enrich their stay.
2025-06-13T18:34:35Z

Front Desk Coordinator

Syosset, NY
onsite
Contract / Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a Front Desk Coordinator to join our team in Syosset, New York. In this Contract-to-ongoing position, you will play a key role in creating a welcoming environment for clients and visitors while ensuring smooth day-to-day operations. This role requires strong organizational skills, attention to detail, and a commitment to exceptional customer service. Responsibilities:• Welcome clients, visitors, and employees with professionalism and ensure they feel valued.• Keep the reception area clean, organized, and presentable at all times.• Manage the company’s primary email inbox, directing inquiries to the appropriate team members.• Coordinate and schedule client appointments, maintaining accurate meeting room calendars.• Provide administrative support by handling tasks such as scanning, copying, mailing, and filing.• Monitor office supply levels and place orders to ensure uninterrupted operations.• Sort and distribute incoming mail, packages, and courier deliveries efficiently.• Assemble tax return folders and prepare client packets during peak seasons.
2025-06-09T20:08:58Z

Front Desk Coordinator

New York, NY
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are on the lookout for an Front Desk Coordinator to join our team in the Real Estate & Property industry, located in New York. This role provides an opportunity for short-term contract employment, where you will handle various administrative tasks, maintain customer records, and process customer applications. Responsibilities: • Efficiently manage administrative tasks for smooth office operations• Use basic computer skills to handle customer applications• Record and maintain accurate customer information• Monitor customer accounts and take necessary actions• Resolve customer inquiries promptly and professionally• Assist in processing customer credit applications• Manage customer credit records with accuracy• Ensure efficient communication within the team and with customers• Coordinate scheduling and manage calendars• Support team members with various tasks as needed
2025-05-20T18:29:09Z

Front Desk Coordinator

Newark, NJ
onsite
Temporary
19.95 - 21.00 USD / Hourly
We are looking for a skilled Front Desk Coordinator to join our team in Newark, New Jersey. In this long-term contract role, you will be the first point of contact for visitors, ensuring their needs are met with professionalism and efficiency. This position is ideal for someone who thrives in a dynamic environment and is passionate about delivering exceptional service. Typical office environment with exposure to moderate noise levels. At times, high volume walk in traffic or phone calls. Responsibilities:• Welcome and assist visitors, providing information and directing them to the appropriate staff members as needed.• Handle inquiries from the public regarding program details and services with clarity and professionalism.• Retrieve and review data from the system of record to address visitor needs effectively.• Document visitor interactions in the system of record, including names, purpose of visit, referrals, and any required actions.• Maintain a well-organized and safe waiting area, monitoring traffic flow and addressing any issues promptly.• Prepare and update weekly reports, including visitor statistics and reasons for visits.• Notify the Managing Director immediately about any complaints or concerns related to discrimination or legal matters.• Foster teamwork and treat colleagues with respect, promoting a positive work environment.• Ensure compliance with the quality management system requirements as they apply to this role.• Perform additional duties as assigned to support the team and organization.
2025-06-05T14:09:08Z

Front Desk Coordinator

New York, NY
onsite
Temporary
19.95 - 22.00 USD / Hourly
• Lead all aspects of Reception, Front of House and Concierge functions, and all associated duties. • Provide a friendly and welcoming experience to all employees, visitors and guests entering the office. • Lead the guest experience on both arrival to and departure from the office. • Meet and greet any clients, customers, and visitors to the offices in a friendly and professional manner. • Offer concierge-style services to all guests, supporting with queries and assisting as required. • Take ownership of the reception area, maintaining high standards and always positively representing the business. • Partner with the Security team to promote a positive and welcoming atmosphere on entry into the building. • Monitor T2’s main telephone line and direct calls to the appropriate party. • Ensure the reception desk and phones are always supported, through effective organization and collaborating with colleagues. • Assist with on-site events, continuing an exemplary guest experience as required. • Provide support with workplace ticketing requests via ServiceNow, responding to relevant queries and acting as a quick-response contact for the workplace team. • Support with courier deliveries, engaging with employees and the broader workplace team on the booking process and ensuring outgoing items are dispatched as requested. • Handle incoming mail, working with workplace support to arrange pick up of deliveries • Monitor and schedule conference rooms, private offices and guest flex desk as needed • Produce and maintain local information guides as a source of knowledge for employees and guests, establishing relationships to support recommendations for restaurants, hotels, taxis/airport transfers, parking etc. • Support additional projects as needed
2025-06-09T15:44:54Z

Administrative Assistant

New York, NY
onsite
Temporary
20.90 - 24.20 USD / Hourly
We are offering a role in the telecom industry based in New York, New York for an Administrative Assistant with a focus on data administration and event coordination. This position will be responsible for overseeing data entry, tracking donor activities, assisting in event planning, and maintaining the company website among other duties. The successful candidate will also be involved in direct mail initiatives and development operations. This role is a contract position with no mention of duration. Responsibilities: • Oversee all data entry and donation processing, creating coding systems for consistent donor tracking. • Develop metrics systems to measure performance and create dashboards to track development performance. • Assist in budget planning using donor reports and data analysis. • Prepare and mail acknowledgment letters to donors and maintain reports to assist department decision-making. • Learn and utilize the donor database to track information about special event donors and oversee acknowledgment letters and recognition programs for these events. • Collaborate with other departments to ensure timely invoicing, payment of invoices, and financial reconciliations. • Oversee email design and maintenance for effective communication and fundraising with diverse communities. • Liaise with Finance to ensure systematic recording & reconciliation and develop a clear understanding of how development can best work with Finance to ensure accurate reporting. • Assist with donor prospecting for team members and assemble media kits for meetings with stakeholders and donors. • Assist with planning and executing special events and projects, maintaining RSVP lists, running event check-in, and budget recap of revenue for events. • Assist with updating the website and engage and support volunteers when needed. Skills: • Receptionist Duties • Customer Service • Data Entry
2025-05-27T13:29:10Z

Medical Front Desk Specialist

Ewing, NJ
onsite
Contract / Temporary to Hire
20.00 - 20.00 USD / Hourly
We are looking for a Medical Front Desk Specialist to join our healthcare team in Ewing, New Jersey. In this Contract-to-Permanent position, you will play a vital role in ensuring the smooth operation of front desk activities, providing exceptional service to patients and staff alike. This role is ideal for someone with strong administrative skills and a background in healthcare systems. Responsibilities:• Welcome patients and visitors with professionalism, ensuring a positive first impression.• Manage inbound calls, addressing inquiries and scheduling appointments efficiently.• Maintain patient records accurately using electronic health record (EHR) systems.• Process billing and insurance documentation with attention to detail.• Assist in coordinating patient check-ins and check-outs to streamline office workflow.• Update charts and graphs to reflect patient data and treatment progress.• Collaborate with healthcare staff to ensure seamless communication and operations.• Utilize software such as Allscripts, Cerner, Dentrix, and Eaglesoft to support administrative tasks.• Handle sensitive patient information in compliance with healthcare regulations.• Monitor office supplies and coordinate replenishment as needed.
2025-06-05T13:49:18Z

Administrative Assistant

Oceanside, NY
onsite
Contract / Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for an Administrative Assistant to join our team on a Contract-to-Ongoing basis. In this role, you will support daily office operations and ensure smooth administrative processes for a small and dynamic company in the construction industry. The ideal candidate will be adaptable, proactive, and skilled in handling a variety of tasks to maintain efficient workflow. Responsibilities:• Answer and direct incoming calls while taking accurate messages as needed.• Manage reception duties, including monitoring the door buzzer and greeting visitors.• Handle mail and packages by receiving, signing for, and distributing them promptly.• Order and maintain office supplies, as well as project-related materials.• Assist with basic marketing tasks, such as creating signage and logo-related materials.• Provide support in preparing documents using Microsoft Word, Excel, and PowerPoint.• Collaborate with team members to ensure efficient communication and task management.• Maintain a conscientious demeanor while interacting with diverse personalities within the company.• Assist in maintaining an organized and clean office environment.
2025-06-06T13:44:10Z

Administrative Assistant

Feasterville, PA
onsite
Contract / Temporary to Hire
- USD / Hourly
Are you familiar with construction/architectural plans (not an expert, but familiar with how to read these plans)? This is a main requirement! If you have this experience, then: We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry, specifically experience reading architectural or construction plans. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally. Key Responsibilities: Administrative Support:<ul><li>Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies.</li><li>Handle incoming and outgoing mail, email, and phone calls professionally and efficiently.</li></ul>Reception Duties:<ul><li>Serve as the first point of contact for visitors, clients, and vendors.</li><li>Answer and route calls appropriately, greet visitors warmly, and provide accurate information.</li></ul>Construction Industry Coordination:<ul><li>Manage and update project documentation according to construction schedules and deadlines.</li><li>Assist with the preparation of bids, proposals, and contracts specific to construction projects.</li><li>Liaise with project managers, subcontractors, and other team members to ensure streamlined communication.</li></ul>Scheduling and Meetings:<ul><li>Coordinate appointments and meetings for upper management.</li><li>Prepare meeting agendas and take detailed minutes when required.</li></ul>Data Entry and Reporting:<ul><li>Maintain accurate records and assist with data entry related to ongoing or completed construction projects.</li><li>Prepare reports or summaries relevant to construction operations.</li></ul>
2025-06-09T19:14:22Z

Office Manager

New York, NY
onsite
Temporary
19.79 - 22.91 USD / Hourly
We are looking for an experienced Office Manager to oversee administrative operations and front office management in our New York, NY location. This is a contract position that requires a proactive individual to coordinate day-to-day office functions, manage facility needs, and ensure smooth administrative support. The role involves interacting with clients, maintaining office supplies, and handling various administrative tasks to support the organization effectively. Responsibilities: • Greet clients and visitors at the front desk and coordinate arrangements for client visits, including travel, accommodations, and meeting logistics. • Manage incoming and outgoing mail, including FedEx and other package deliveries, ensuring timely distribution. • Oversee conference room bookings and ensure meeting spaces are clean, organized, and ready for use. • Maintain inventory for office supplies, pantries, and equipment, placing orders as needed and ensuring timely replenishment. • Liaise with building management to address maintenance issues and uphold cleanliness and functionality of the office. • Organize in-house and external events in compliance with company policies and guidelines. • Handle administrative tasks such as billing, report preparation, and maintaining seat occupancy data. • Ensure proper functioning of security and access control systems, including monitoring and data analysis. • Oversee procurement processes, ensuring adherence to company purchasing policies and timely acquisition of required items. • Participate in audit preparations and ensure compliance with organizational policies and procedures.
2025-05-20T18:29:09Z

Training Specialist

New York, NY
onsite
Temporary
33.25 - 35.00 USD / Hourly
We are looking for a Training Specialist to join our team in New York, New York. This long-term contract position focuses on coordinating front desk operations while developing and delivering effective training programs. The ideal candidate will have strong communication skills, a proactive approach to problem-solving, and experience managing training materials and sessions. Responsibilities: • Coordinate front desk operations to ensure smooth daily workflows. • Develop and deliver comprehensive training programs tailored to team needs. • Create, maintain, and update training materials, including guides and presentations. • Monitor and report on the effectiveness of training sessions and employee progress. • Collaborate with stakeholders to gather feedback and refine training methods. • Troubleshoot and resolve issues related to training tools, materials, or delivery. • Manage documentation and reporting for all training activities, ensuring accuracy and accessibility. • Utilize Microsoft Office 365 and SharePoint to organize and share training resources. • Support project management tasks, including timeline planning and materials handling. • Provide guidance on best practices for service desk and front desk operations.
2025-05-19T23:48:57Z

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46 results for Receptionist in New York, NY

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