This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/788646500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.
Learn more about this agency04/25/2024 to 05/23/2024
$50,505.05 - $59,687.79 per year
NF 04
1 vacancy in the following location:
No
25% or less - Varies
No
Permanent - Regular
Full-time
Competitive
NA
No
No
68045
788646500
Performs various administrative duties to support Executive Office and agency Operations. Assists with planning, developing, and implementing MCCS initiatives and support. Coordinates across the Installation and with all commands to enable highly effective, responsive, and timely MCCS support.
Assists in the collection of data to assess improvements, accomplishments, projected plans, and development activities. Utilizes established computer programs to prepare electronic spreadsheets, graphs, and similar automated formats for review/presentation purposes. Consolidates responses from MCCS divisions to provide finalized products to MCCS leadership. Executes and leads MCCS submissions to Tasking Management systems. Maintains tracking system to consolidate regional responses in a timely and efficient manner. Coordinates with MCIPAC Headquarters for tasker responses. Assists with the effective coordination with all taskers from Higher Headquarters to include MCIPAC, MCICOM, HQMC MR/MF and all supported commands.
Assists in developing, executing, and maintaining required reports for MCCS Hawaii. Ensures tasks are prioritized in support of the intent provided by the MCCS Director and Deputy Director. Assists with responding to and drafting into appropriate format briefing slides, correspondence, statistical material, reports, special projects, and notes for briefs to commands at all levels.
Prepares correspondence, reports and other materials in final format following proper naval correspondence rules. Creates briefs and other documents or communique as instructed. Creates and develops forms as needed using all types of electronic or paper documents to include electronic signature or digitized formatting. Reviews and processes incoming correspondence such as Letters of Instruction, Standard Operating Procedures, Standard Forms 52, Travel Orders, change funds, etc.
Provides required reports. Gathers and maintains statistical information as required. Coordinates with MCCS divisions for appropriate preparation and submission of administrative products. Monitors time-sensitive and high-profile projects. Helps to develop and improve workflows/processes to ensure appropriate staffing and timely submission in support of information management and decision making. Screens all correspondence and assists divisions and staff in developing correspondence items.
May represent MCCS during inside the Emergency Operations Center (EOC). Prepares Command Update Slides and ensures timely situational reports to all required MCCS personnel. Maintains access rosters for MCCS Headquarters spaces. Coordinates video teleconference support for meetings such as the MCCS Board of Directors and Committee Meetings.
Ascertains nature of call or business of visitors, and on the basis of knowledge of the organization's programs and functions, project assignments, internal procedures and relationships, and current work status, directs callers to appropriate personnel. Provides Customer Service with an emphasis on professionalism and courtesy. Assists internal and external customers and communicates positively in a professional manner. Asks questions to determine, verify and solve problems. Takes action to solve problems quickly. Alerts the higher-level supervisor or proper point of contact for help when problems arise. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
Maintains Operational calendars and schedules appointments and meetings for Executive leadership. Also coordinates logistics for conferences, equipment rentals, government vehicle usage, and trainings as required. Makes travel arrangements for Executive staff; maintains itineraries and prepares travel vouchers upon their return. Serve as purchase card holder for the Executive staff. Reads directives and instructional material pertaining to administrative practices and clerical procedures in order to keep abreast of new, revised, or amended procedures which may have an impact on administrative action documents, e.g., preparation and processing of reports, forms, correspondence, etc.
Performs other duties as assigned.
This is a white-collar position where occasional lifting up to 40 lbs may be required.
EVALUATIONS:
MINIMUM QUALIFICATIONS:
Three years' experience that may be a combination of education and experience, that demonstrates the applicant has acquired the knowledge, skills and abilities related to operations planning and administrative processes. Knowledge of Marine Corps structure, policies and procedures is preferred. Familiarity with MCCS management policies, concepts, practices, and principles in order to support operations and administrative planning and coordination is preferred. Strong working knowledge of Microsoft 365 and Microsoft Office programs with the demonstrated ability to produce high level briefing materials. Must have the ability to learn new technical processes and administrate permission-based applications. Must have the ability to deal courteously, effectively and tactfully with others, even in stressful environments. Demonstrated ability to build and maintain effective working relationships with all levels of military and civilian personnel, both inside and outside the organization. Flexibility in working conditions and hours is required. Must have excellent oral and written communication skills. Must have the ability to obtain and maintain a secret clearance.
GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.
You will be evaluated for this job based on how well you meet the qualifications above.
Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.
Varies - Review "OTHER INFORMATION"
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applications must be submitted online via the MCCS Careers website: www.usmc-mccs.org/careers
Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (EST) on the closing date of the announcement.
Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.
All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/788646500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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