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9 results for Administrative Assistant in Indianapolis, IN

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We are currently seeking an Administrative Assistant for a well-established finance company based in Carmel, Indiana. This position plays a critical role in ensuring smooth day-to-day operations and providing support across multiple departments.

This position will serve as the first point of contact for the front desk and will be responsible for managing general administrative tasks, coordinating internal communications, handling mail and phones, and supporting company events. The ideal candidate is organized, proactive, and has a strong command of Microsoft Office.

Key Responsibilities:

Greet clients and visitors in a professional and friendly manner
Answer and route incoming phone calls
Manage incoming and outgoing mail and deliveries
Maintain front desk and common areas in a clean and organized manner
Assist with scheduling meetings and preparing materials for departmental use
Provide administrative support to various departments, including document preparation, data entry, and file management
Coordinate and support internal and external company events
Order and maintain office supplies and inventory
Assist with special projects as needed

Proven experience as an administrative assistant, receptionist, or office coordinator

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Excellent verbal and written communication skills

Strong organizational and time-management abilities

Professional demeanor and customer service skills

Ability to handle confidential information with discretion

High school diploma or equivalent required; associate degree or higher preferred

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

9 results for Administrative Assistant in Indianapolis, IN

Administrative Assistant

Carmel, IN
onsite
Temporary
18.00 - 21.00 USD / Hourly
We are currently seeking an Administrative Assistant for a well-established finance company based in Carmel, Indiana. This position plays a critical role in ensuring smooth day-to-day operations and providing support across multiple departments. This position will serve as the first point of contact for the front desk and will be responsible for managing general administrative tasks, coordinating internal communications, handling mail and phones, and supporting company events. The ideal candidate is organized, proactive, and has a strong command of Microsoft Office.Key Responsibilities:<ul><li>Greet clients and visitors in a professional and friendly manner</li><li>Answer and route incoming phone calls</li><li>Manage incoming and outgoing mail and deliveries</li><li>Maintain front desk and common areas in a clean and organized manner</li><li>Assist with scheduling meetings and preparing materials for departmental use</li><li>Provide administrative support to various departments, including document preparation, data entry, and file management</li><li>Coordinate and support internal and external company events</li><li>Order and maintain office supplies and inventory</li><li>Assist with special projects as needed</li></ul>
2025-05-30T13:48:51Z

Administrative Assistant

Indianapolis, IN
onsite
Contract / Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. In this Contract-to-permanent position, you will play a vital role in ensuring smooth day-to-day operations by providing exceptional event planning, administrative and customer service support. This role is based on-site, Monday through Friday, and offers an opportunity to work within the dynamic field of commercial real estate and property management. Responsibilities:• Coordinate and assist with the planning and execution of tenant and association events.• Provide comprehensive administrative support to property management staff, engineering teams, tenants, and on-site facilities such as the fitness center and café.• Respond to tenant inquiries and service requests while managing work order systems and access control procedures.• Maintain and update records, including vendor files, lease agreements, and contract information.• Oversee office operations, including supply inventory, mail handling, and package distribution.• Manage fitness center membership databases and assist with billing processes.• Track and ensure compliance with certificates of insurance (COIs) for tenants and contractors.• Organize and schedule internal meetings, events, and conference room bookings.• Prepare monthly service documentation, process invoices, and assist with accounts payable coding and data entry.• Monitor tenant energy usage and document supplemental unit readings provided by engineers.
2025-06-03T14:04:15Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary
20.90 - 22.00 USD / Hourly
We are looking for an Administrative Assistant to join our team in Castleton, Indiana. This role requires a detail-oriented individual who can manage a variety of administrative and front desk duties while supporting back-office operations during tax season. If you thrive in a fast-paced environment and enjoy working collaboratively, we encourage you to apply. Responsibilities:• Handle daily shipping tasks, including processing FedEx shipments and completing end-of-day reporting.• Coordinate the workflow for client tax preparation, ensuring deadlines are met.• Assist clients with onboarding paperwork and intake forms, providing excellent customer service.• Schedule tax preparer meetings and help clients with tax return printing and signing.• Provide backup support for document processing and scanning tasks.• Prioritize and manage tasks effectively during tax season to ensure smooth operations.
2025-06-12T16:08:57Z

Accounting Administrator

Indianapolis, IN
onsite
Permanent
58000.00 - 65000.00 USD / Yearly
We are currently looking for a highly organized and detail-oriented Office Administrator with a strong background in Accounting and HR to join our client's team. The successful candidate will be the backbone of the organization, assisting with and managing a wide range of administrative tasks to ensure the smooth and efficient operations of their business. This role requires deep knowledge regarding office procedures, as well as experience with accounting software, particularly QuickBooks. Responsibilities:<ol><li>Perform clerical duties such as taking and directing phone calls, drafting correspondence, scheduling appointments, and maintaining filing systems.</li><li>Efficiently manage accounts payable (AP) and accounts receivable (AR).</li><li>Carry out human resource duties including, but not limited to, recruitment, onboarding, maintaining personnel records, and handling employee queries.</li><li>Oversee the upkeep and overall maintenance of the office.</li><li>Monitor office supplies, place orders when necessary, and manage relationships with vendors.</li><li>Implement and maintain procedures and office administrative systems.</li><li>Assist in the preparation of regularly scheduled reports.</li><li>Use QuickBooks for various accounting tasks, including data entry and financial reporting.</li></ol>
2025-05-13T18:28:42Z

Accounting Assistant

Columbus, IN
onsite
Temporary
19.00 - 20.00 USD / Hourly
We are in search of an Accounting Assistant to join our team in COLUMBUS, Indiana. This position offers a short term contract employment opportunity in the financial services industry. As an Accounting Assistant, you will be tasked with handling accounting functions, managing software systems, and ensuring accurate financial records. Responsibilities: • Oversee and manage accounting software systems for efficient work processes. • Handle ADP - Financial Services to ensure smooth financial operations. • Utilize Great Plains (GPAC) for accounting tasks and functions. • Manage Microsoft Office Suites for various accounting tasks and reporting. • Perform accounting functions to ensure financial accuracy and compliance. • Oversee accounts payable (AP) to ensure timely and accurate payments. • Manage accounts receivable (AR) to ensure prompt and accurate receipt of funds. • Handle billing functions to ensure accurate invoicing and payment collection. • Oversee cash activity to ensure proper cash management and record keeping. • Use Microsoft Excel for data management and financial analysis.
2025-06-09T13:49:11Z

Office Manager

Indianapolis, IN
onsite
Contract / Temporary to Hire
25.12 - 29.08 USD / Hourly
We are looking for an organized and detail-oriented Office Manager Assistant to oversee and coordinate front office operations in Indianapolis, Indiana. This Contract-to-Permanent position requires an individual with strong administrative, accounting, and payroll skills to ensure smooth office functionality and compliance. Responsibilities:• Collaborate with the Office Manager to manage and streamline front office operations effectively.• Maintain and track office supplies inventory to ensure availability and efficiency.• Handle payroll management and ensure compliance with relevant payroll tax regulations.• Utilize accounting and payroll software to perform financial tasks accurately.• Manage accounts payable and accounts receivable processes to ensure timely transactions.• Coordinate administrative activities, including business writing and detail-oriented presentations.• Oversee office communication systems, responding to inbound calls and inquiries promptly.• Support marketing initiatives and assist in promoting business activities.• Ensure compliance with labor union requirements and construction management standards.• Develop and implement organizational strategies to enhance office productivity.
2025-06-05T17:23:44Z

Human Resources (HR) Assistant

Columbus, IN
onsite
Temporary
22.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in Columbus, Indiana. This is a contract position where you will play a key role in supporting HR functions, ensuring compliance, onboarding, recruiting, and maintaining efficient processes. The ideal candidate will have a strong background in HR systems, recruitment, and employee onboarding. Responsibilities:• Process and manage employee records, ensuring accuracy and confidentiality in electronic and physical files.• Facilitate orientations and onboarding processes to ensure a smooth transition for employees.• Conduct background checks and verify employment eligibility in compliance with company policies.• Support recruitment activities, including sourcing candidates and scheduling interviews.• Administer employee benefits programs and address related inquiries from staff.• Utilize HR systems such as ADP Workforce Now and HRMS to maintain and update employee data.• Assist in auditing HR processes to ensure compliance with internal and external regulations.• Provide customer service support to employees regarding HR-related matters.• Prepare and manage reports using Microsoft Excel and other tools to track HR metrics.• Coordinate and maintain personnel files, ensuring all documentation is up-to-date. Electronic filing, and document filing
2025-05-14T16:08:46Z

Assistant Controller

Columbus, IN
onsite
Permanent
90000.00 - 100000.00 USD / Yearly
We are looking for an experienced Assistant Controller to oversee and manage financial operations, ensuring compliance with accounting standards and supporting organizational decision-making. This role will focus on delivering accurate financial reports, maintaining internal controls, and driving efficiency in accounting processes. Based in Columbus, Indiana, this position offers the opportunity to collaborate across departments and contribute to the company’s strategic goals. Responsibilities: • Manage daily accounting operations, including accounts payable, accounts receivable, inventory, and banking activities, ensuring timely completion of all tasks. • Oversee monthly close processes by recording journal entries and preparing account reconciliations, with a focus on bank accounts. • Develop and maintain cash flow management tools to support financial planning and operational efficiency. • Coordinate with external auditors and tax advisors to meet compliance requirements and deadlines. • Prepare and submit tax declarations and statutory filings in accordance with regulatory standards. • Implement and monitor internal controls to ensure adherence to accounting policies and procedures. • Lead budgeting and financial planning activities to align with organizational objectives. • Collaborate with cross-functional teams to support business initiatives and improve financial outcomes. • Assist with audits, banking relationships, and insurance-related matters. • Identify opportunities to enhance accounting systems and processes for greater accuracy and efficiency.
2025-05-23T14:23:43Z

Customer Service Representative

Indianapolis, IN
onsite
Contract / Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Customer Service Representative to join our team in Indianapolis, Indiana. This is a Contract to Permanent position where you will play a key role in assisting clients by addressing their questions and concerns in a high-volume call center environment. This on-site role requires excellent communication skills, the ability to multitask, and a consistent work schedule. Responsibilities: • Respond to incoming client calls, providing accurate information and addressing concerns with professionalism. • Record detailed notes during client interactions and input information into forms for attorney and legal assistant follow-up. • Maintain effective communication by typing and documenting while actively engaging with clients during calls. • Set clear expectations with clients regarding next steps and timelines for their inquiries. • Manage occasional in-office interactions with visiting clients and handle daily mail and deliveries efficiently. • Schedule and confirm appointments as needed to ensure smooth workflow. • Collaborate with team members to maintain a supportive and organized work environment. • Utilize Microsoft Excel, Word, and other tools to complete administrative tasks accurately. • Handle email correspondence and follow-ups promptly to address client needs.
2025-06-09T13:49:11Z

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9 results for Administrative Assistant in Indianapolis, IN

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