15 results for Bookkeeperoffice Manager in Rochester, NY

Full Charge Bookkeeper We are seeking an experienced and highly organized Full Charge Bookkeeper to manage the full cycle of accounting duties for our business. This position is responsible for handling everything from accounts payable and receivable to payroll, general ledger management, bank reconciliations, and financial reporting. The ideal candidate will have strong accounting knowledge, excellent attention to detail, and the ability to work independently.

Bookkeeper We are looking for a dependable and detail-oriented Bookkeeper to join our team. This role is responsible for maintaining accurate financial records, managing daily transactions, and supporting accounting functions such as accounts payable, accounts receivable, bank reconciliations, and basic reporting. The ideal candidate will have solid organizational skills, attention to detail, and a good understanding of bookkeeping practices.

Part-Time Bookkeeper We are looking for a detail-oriented Part-Time Bookkeeper to join our team in Rochester, New York. This position offers an excellent opportunity to manage essential financial tasks and contribute to the smooth operation of our organization. The ideal candidate will possess strong organizational skills and a thorough understanding of bookkeeping principles. Responsibilities:• Perform account reconciliations to ensure accuracy and compliance with financial policies.• Manage accounts payable and accounts receivable processes, including timely posting of transactions.• Conduct bank reconciliations and accurately record cash receipts and deposits.• Prepare vouchers, review checks, and collaborate with payroll services to ensure payroll accuracy.• Generate and distribute monthly financial balance reports.• Assist in the preparation of annual budgets and financial forecasts.• Handle billing and collection of rental fees, ensuring timely payments.• Post receipts and maintain organized financial records.• Support the preparation and submission of claims when required.

Bookkeeper Hannah Savage with Robert Half is looking for a detail-oriented and organized Bookkeeper to join her client's team in Rochester, New York. This role is essential in maintaining accurate financial records, processing transactions, and supporting key accounting functions. The ideal candidate will excel in managing diverse bookkeeping tasks and thrive in a fast-paced services environment. Responsibilities:• Manage payroll processes, ensuring accurate and timely compensation for employees.• Oversee time and billing activities, including reviewing time entries, generating invoices, posting payments, and issuing credits.• Update and maintain accurate client information in financial systems.• Compile and run detailed reports from time and billing software.• Handle accounts payable and accounts receivable tasks efficiently.• Perform general ledger activities, maintaining precise financial records.• Reconcile bank accounts to ensure consistency and accuracy in financial statements.• Support month-end close processes to finalize financial reporting. For immediate, confidential consideration contact Hannah Savage with Robert Half's Rochester, NY branch TODAY!

Accounts Payable Specialist Temp We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Rochester, New York. This position offers an opportunity to contribute to essential accounting functions by processing and verifying invoices efficiently. The role requires expertise in managing accounts payable tasks and working within a corporate office environment. Responsibilities: • Review and verify the accuracy of invoices before processing. • Utilize spreadsheet uploads to handle batches of invoices efficiently. • Ensure timely and accurate entry of accounts payable data into the system. • Collaborate with team members to resolve discrepancies and maintain accurate records. • Support month-end closing activities related to accounts payable. • Leverage Microsoft Excel to manage data and perform necessary calculations. • Work with Oracle software to streamline invoice processing and accounting functions. • Communicate effectively with vendors and internal departments to address payment inquiries. • Maintain compliance with company policies and accounting standards throughout all processes.

Payroll Specialist Hannah Savage with Robert Half has an exciting opportunity for a Payroll Specialist in Rochester, New York. The role is with an organization in the healthcare field and involves overseeing payroll operations across multiple sites and coordinating with HR and accounting departments. This position is central to maintaining smooth financial operations within our team. Responsibilities:• Oversee the processing of high-volume payroll operations across multiple sites• Collaborate closely with other payroll specialists and accounting professionals• Liaise with the HR department as needed to ensure seamless payroll operations• Perform general office administration tasks as required• Utilize skills in ADP Workforce Now, Benefit Functions, Payroll, and Office Administration to enhance job performance• Stay updated on changes in payroll and tax laws to ensure compliance• Resolve any issues or discrepancies related to payroll• Maintain accurate and up-to-date payroll records• Assist in other HR-related tasks as necessary, leveraging knowledge in HR and benefits• Provide excellent customer service in resolving employee inquiries related to payroll For immediate, confidential consideration, contact Hannah Savage with Robert Half's Rochester, NY branch today!

Sr. Accountant We are looking for an experienced Senior Accountant to join our team in Depew, New York. In this role, you will manage a variety of accounting functions, including ledger maintenance, financial reporting, and compliance. This position offers an opportunity to contribute to critical financial processes while supporting organizational performance goals. Responsibilities: • Prepare, maintain, and reconcile general ledger accounts, ensuring accuracy in capital expenditure schedules. • Oversee month-end close processes, including reporting and adherence to company accounting standards. • Analyze key performance indicators and assist with performance reviews, risk management, and follow-up actions. • Participate in budgeting, planning, and forecasting activities in alignment with corporate procedures. • Manage cost center controls and asset tracking to ensure proper financial oversight. • Process payments, including invoices, reimbursements, and internal transfers, while ensuring compliance with policies. • Review and verify transactions such as wire transfers, checks, and card payments to maintain accuracy. • Generate aging reports and business metrics to monitor payment statuses and outstanding invoices. • Assist with ad-hoc financial projects and initiatives to support the accounting team. • Perform administrative tasks, such as ordering office supplies, data entry, and addressing payroll and benefits questions.

Accounts Payable Clerk We are looking for a detail-oriented Accounts Payable Clerk to join our team in Rochester, New York. This Contract-to-permanent position offers an excellent opportunity to contribute to a growing organization in the healthcare sector while gaining exposure to dynamic accounting processes. In this role, you will handle a variety of accounts payable tasks, support compliance efforts, and assist with audits, all while ensuring the smooth operation of financial procedures. Responsibilities: • Manage the administrative and clerical tasks of the Accounts Payable and Finance Department. • Perform daily financial processes accurately and promptly while ensuring compliance with company policies. • Provide excellent customer service to internal business partners, addressing inquiries and resolving issues. • Assist with internal and external audits by preparing and organizing necessary documentation. • Open, sort, and distribute incoming department mail to ensure timely processing. • Organize and maintain records by sorting, logging, photocopying, and filing invoices, checks, and other documents. • Verify and log checks for mailing, including managing special handling requests as needed. • Collaborate on special projects assigned by the Accounting Manager to support departmental goals.

Accounts Receivable Specialist Jenny Bour with Robert Half is working with an exciting manufacturing company that is seeking a detail-oriented Accounts Receivable Specialist to join their finance team. This Accounts Receivable Specialist role is responsible for managing invoicing, accounts receivable processes, credit memos, customer account setup, and monthly closing entries. This AR Specialist role is crucial to the smooth operation of the teams financial processes and requires a high level of accuracy and diligence. If you have experience in accounts receivable and are looking to take the next step in your career, we encourage you to apply! Key Responsibilities:<ul><li>Generate and distribute Accounts Receivable reports daily; process invoice batching and ensure timely invoicing through various customer portals, including government invoicing systems.</li><li>Collaborate with the shipping manager to address invoicing issues related to unshipped products. Work closely with sales administrators to resolve billing discrepancies.</li><li>Review and enter credit memos into the financial system, ensuring accuracy and preventing duplicate entries.</li><li>Process orders, including credit memos and billing-only transactions, using the company’s order entry system.</li><li>Independently manage assigned tasks once fully trained, demonstrating initiative and problem-solving skills.</li><li>Provide assistance to the Credit Analyst as needed.</li><li>Respond to customer requests for invoice copies and maintain accurate records of all invoices.</li><li>Monitor invoice sequencing through a daily control log.</li><li>Set up new customer accounts in the system after the completion and approval of the required process.</li><li>Assist with cash application and sales reporting as necessary</li></ul>

AP/AR Clerk We are seeking a detail-oriented and organized Accounts Payable/Accounts Receivable (AP/AR) Clerk to join our team. This position is responsible for managing daily financial transactions, including processing invoices, payments, and incoming receipts. The ideal candidate will have strong attention to detail, excellent organizational skills, and a good understanding of basic accounting principles.

Accounts Payable Manager We are looking for an experienced Accounts Payable Manager to oversee and manage the accounts payable operations for our organization. This long-term contract position is based in Rochester, New York, and offers the opportunity to lead a fast-paced, dynamic team while ensuring accuracy and efficiency in all AP processes. The role requires a proactive and detail-oriented individual capable of thriving in a challenging, high-energy environment. Responsibilities:• Supervise the work of the accounts payable clerk and ensure the accuracy of all AP-related tasks.• Oversee the end-to-end accounts payable process, from invoice receipt to payment, across multiple entities.• Implement and refine AP processes to align with company standards, improve efficiency, and establish strong internal controls.• Collaborate with the IT department, external consultants, and banking partners to enhance and streamline payment systems.• Partner with the purchasing department to improve purchase order workflows and align them with financial objectives.• Develop and enhance procedures for tracking large project payments, including vendor progress payments and data accessibility for project managers.• Manage cash flow requirements related to accounts payable and provide detailed analytics for corporate reporting.• Perform month-end closing activities, including preparing journal entries and reconciling general ledger accounts.• Act as the primary point of contact for all accounts payable inquiries and initiatives within the organization.

Assistant Controller Dana Rodak at Robert Half has partnered with a successful company to find a motivated and detail-orientated Assistant Controller. This position will support the Controller in the financial oversight of the organization. This role is critical to ensuring timely, accurate financial reporting, maintaining the integrity of the general ledger, and enforcing compliance with accounting standards and internal controls. The Assistant Controller will work collaboratively across departments and provide direct support to the Senior Accountant. This individual must be a proactive self-starter with a strong command of GAAP, outstanding analytical capabilities, and the ability to operate effectively in a dynamic and fast-paced environment. For confidential consideration, please apply or email your resume to Dana Rodak out of the Rochester, NY Robert Half office. Key Responsibilities<ul><li>Prepare and review monthly, quarterly, and annual financial statements in compliance with GAAP</li><li>Manage general ledger operations, ensuring the accuracy and completeness of financial data</li><li>Conduct monthly reviews of cash reconciliations and other key account balances</li><li>Ensure adherence to internal accounting policies, controls, and procedures</li><li>Coordinate and support external audits and annual tax filings</li><li>Assist in designing and implementing financial policies and internal audit procedures</li><li>Collaborate with the Director of FP& A to support budgeting and financial forecasting</li><li>Oversee fixed asset accounting, including additions, disposals, and tax/book depreciation reporting</li><li>Supervise and mentor junior accounting staff to support team development</li><li>Manage multiple projects simultaneously and ensure timely follow-up on outstanding issues</li></ul>

Accounts Payable Clerk We are offering an exciting opportunity for an Accounts Payable Clerk to join our team located in Rochester, New York. As an integral part of our team, your main function will be to manage and process customer applications, maintain accurate records, and address customer inquiries in a timely and detail-oriented manner. Responsibilities: • Ensuring the accurate and efficient processing of customer credit applications • Monitoring and maintaining customer credit records with utmost accuracy • Verifying the pricing and quantities on all invoices, ensuring compliance with purchase orders • Conducting a thorough review and matching invoices with Field Requisitions, noting company limits and proper approvals • Accurately entering all invoices into the Accounting System • Preparing checks for invoices and payables due within the week, and processing necessary documentation for approval and signatures • Maintaining proper files in both paper and electronic formats as per company policy and procedures • Collaborating with project teams and departments to resolve any invoice or payment issues • Handling and tracking W-9 from vendors and issuing 1099’s annually • Applying knowledge of multi-state sales tax to work processes • Preparing and filing monthly, quarterly, and annual sales and use tax returns • Assisting in year-end and sales/use tax audits.

Accounts Payable Specialist We are looking for an experienced Accounts Payable Specialist to join our team in Rochester, New York. In this long-term contract position, you will manage essential financial functions, ensuring accuracy and efficiency in accounts payable processes. This is an excellent opportunity to contribute to a dynamic environment in the education sector. Responsibilities: • Process accounts payable transactions, including invoice verification and payment disbursement, with a high level of accuracy. • Ensure proper account coding and documentation for all financial transactions. • Utilize accounting software systems and ERP tools, such as Workday, to manage and streamline financial operations. • Collaborate with other departments to resolve discrepancies and ensure timely payment processing. • Maintain accurate records of all accounts payable activities, adhering to organizational and regulatory standards. • Assist in reconciling accounts and preparing periodic financial reports. • Monitor and address issues related to accounts receivable (AR) as needed. • Support audits by providing necessary documentation and clarifications. • Continuously evaluate and improve accounts payable processes to enhance efficiency. • Provide guidance and training to team members on financial systems and procedures.

Purchasing Agent We are looking for an experienced Purchasing Agent to join our team in Williamsville, New York. In this long-term contract role, you will oversee the procurement of materials, supplies, and services to meet the organization’s operational needs efficiently. This position is ideal for someone who thrives in a collaborative environment and has a strong background in purchasing and vendor management. Responsibilities: • Coordinate the procurement of materials, supplies, and services to ensure timely availability while adhering to quality and budget standards. • Support the Director in enhancing departmental processes and procedures for improved efficiency. • Monitor vendor performance, negotiate pricing, and assist in soliciting competitive quotes. • Manage contracts, ensuring compliance with organizational standards and requirements. • Facilitate staff meetings and training sessions related to updated purchasing policies and procedures. • Maintain accurate documentation and update software systems pertinent to the Purchasing Department. • Handle credit applications for new vendors and establish relationships with suppliers. • Ensure adherence to organizational policies and procedures in all purchasing activities. • Make critical financial decisions in the absence of the Director. • Perform additional tasks as needed to support the department's objectives.