19 results for Receptionist in Chaska, MN

Receptionist We are offering an exciting opportunity for a Receptionist in Minneapolis, Minnesota. The chosen individual will play a crucial role in maintaining the smooth operation of our office by performing various administrative tasks. Responsibilities: • Handling incoming calls and other communications.• Ensuring the reception area and office inventory are well-stocked and presentable.• Coordinating and organizing office lunches and other events.• Managing outgoing mail and packages.• Using Microsoft Excel and other software to input, update, and manage data.• Playing a key role in maintaining a positive and welcoming office environment.• Assisting with other administrative tasks as needed.

Receptionist Are you a professional with exceptional organizational and interpersonal skills looking to join a dynamic team? Robert Half is seeking a Receptionist for one of our trusted clients in the Twin Cities area. This fully on-site position offers an opportunity to be the first point of contact for our client’s guests and employees while maintaining smooth front desk operations in a collaborative environment. Key Responsibilities<ul><li>Greet and welcome visitors, ensuring a positive first impression.</li><li>Answer and manage incoming calls, directing them to the appropriate departments.</li><li>Maintain office security by following procedures for guest registration.</li><li>Manage mail distribution, courier services, and package deliveries.</li><li>Provide general administrative support, including scheduling, data entry, and managing calendars.</li><li>Ensure the reception area and common spaces are tidy and organized.</li><li>Support employees and leadership with ad hoc projects as needed.</li></ul>

Front Desk Receptionist Overview: We are seeking a friendly and organized Front Desk Receptionist who is bilingual in Spanish and English to support a busy, client-facing front office. This role is primarily responsible for medical scheduling and ensuring a welcoming, professional environment for all visitors and clients. Key Responsibilities:<ul><li>Greet and assist clients in a courteous, professional manner in both English and Hmong</li><li>Answer phone calls, respond to inquiries, and direct calls as appropriate</li><li>Schedule, confirm, and manage medical appointments for clients</li><li>Maintain up-to-date client records and appointment data using scheduling software</li><li>Communicate appointment changes and follow-ups effectively to both clients and providers</li><li>Provide interpretation and translation support when needed</li><li>Assist with check-in/check-out procedures and ensure completion of necessary forms</li><li>Manage front desk operations including mail, office supplies, and general organization</li><li>Collaborate with internal teams to ensure smooth daily operations and client experience</li></ul>

Front Desk Receptionist Overview:We are seeking a friendly and organized Front Desk Receptionist who is bilingual in Hmong and English to support a busy, client-facing front office. This would be a long-term contract. This role is primarily responsible for medical scheduling and ensuring a welcoming, professional environment for all visitors and clients. Key Responsibilities:<ul><li>Greet and assist clients in a courteous, professional manner in both English and Hmong</li><li>Answer phone calls, respond to inquiries, and direct calls as appropriate</li><li>Schedule, confirm, and manage medical appointments for clients</li><li>Maintain up-to-date client records and appointment data using scheduling software</li><li>Communicate appointment changes and follow-ups effectively to both clients and providers</li><li>Provide interpretation and translation support when needed</li><li>Assist with check-in/check-out procedures and ensure completion of necessary forms</li><li>Manage front desk operations including mail, office supplies, and general organization</li><li>Collaborate with internal teams to ensure smooth daily operations and client experience</li></ul>

Receptionist <ul><li>Provide a professional and friendly first impression, both in person and over the phone.</li><li>Efficiently operate a multi-line phone system and route calls to the appropriate departments.</li><li>Manage calendars, meeting rooms, and event coordination as needed.</li><li>Keep reception area clean, organized, and stocked with necessary supplies.</li><li>Sort and distribute mail, packages, and messages in a timely manner.</li><li>Ensure proper security and access procedures are followed when welcoming guests or vendors.</li><li>Answer questions regarding company services, hours, and other general information.</li><li>Track inventory and request replenishments as necessary to support office operations.</li><li>Support coworkers by coordinating tasks or assisting during busy periods.</li></ul>

Front Desk Coordinator We are looking for a detail-oriented and organized Front Desk Coordinator to join our team on a contract basis in White Bear Lake, Minnesota. In this forward-facing role, you will be the first point of contact for residents, visitors, and staff, ensuring a welcoming and safe environment. This position involves managing a variety of administrative and customer service tasks while interacting with individuals from diverse backgrounds, including those who may be navigating challenging life circumstances. Responsibilities: • Serve as the primary point of contact at the front desk, greeting residents, visitors, and contractors with care and attentiveness. • Oversee the management of front desk operations, including signing guests in and out and monitoring security systems. • Assist with administrative tasks such as preparing welcome packets, managing files, and coordinating office supplies. • Facilitate communication between residents, property management teams, and vendors to ensure smooth operations. • Support the setup and organization of conference rooms and meetings, including preparing materials, refreshments, and equipment. • Handle sensitive situations with empathy and de-escalation techniques to ensure a safe and supportive environment. • Track and distribute necessary items for residents, ensuring their needs are met promptly. • Maintain a high level of organization and time management to handle multiple tasks efficiently. • Provide assistance with creating presentations and satisfaction surveys as needed. • Ensure the front desk area is clean, welcoming, and fully functional.

HR Recruiter We are offering an engaging opportunity located in Eagan, Minnesota. We are in the process of adding an HR Recruiter to our team. The role encompasses a wide range of HR and administrative duties, including facilitating day-to-day operations, handling inquiries, and maintaining accurate records. Responsibilities: • Serve as the initial point of contact for the HR team, addressing employee queries and providing guidance where necessary.• Assist with the transition from the old HRIS system to a new one, providing instructions on application navigation and password resets.• Facilitate daily requirements of contract labor, including tracking attendance, updating information in the system, and handling any behavioral issues or terminations.• Provide administrative support, including changes to the HRIS system, interaction with supervisors and managers, and creation of new personnel files.• Issue login credentials for the ERP system, ensuring cross-department communication and effective system setup.• Manage access to the building, including the distribution and management of fob keys.• Handle ad-hoc projects such as monthly supply orders.• Ensure accurate and up-to-date contract employee schedules, taking into account any changes due to attrition, job titles, pay rate increases, and internal movement.• Maintain accurate customer credit records, process customer credit applications, and manage customer accounts.

Office Manager We are seeking a highly organized and proactive Office Manager to join our growing organization. In this position, you will be responsible for overseeing the daily operations of our office, managing administrative tasks, and ensuring a productive and professional work environment. The Office Manager will play a vital role in supporting staff and executives while ensuring the office runs efficiently and smoothly. Responsibilities:<ol><li>Oversee and manage general office operations, including supply inventory, equipment maintenance, and vendor relationships.</li><li>Provide ongoing support to staff and executives, including scheduling, meeting coordination, and operational tasks.</li><li>Supervise and maintain office procedures, ensuring compliance with company standards.</li><li>Greet and assist visitors, vendors, and clients with a warm and professional demeanor.</li><li>Handle inbound and outbound mail, including courier services and document management.</li><li>Organize and manage office events, meetings, conference calls, and team-building activities.</li><li>Prepare, edit, and manage reports, documents, and spreadsheets.</li><li>Ensure the office environment remains organized, clean, and conducive to productivity.</li><li>Oversee the administrative team, align schedules to ensure front desk is always covered, helping with miscellaneous administrative tasks, and ordering office supplies. </li><li>Support all communications, ensuring social media consultants are proactive in their workload. </li><li>Communicating with property and insurance brokers. Retain Vendor relations. </li></ol>

Summer Students We believe in helping students build practical workplace skills while contributing to meaningful organizational outcomes. Our summer administrative assistant role is perfect for students eager to gain professional experience, strengthen their organizational abilities, and learn what it takes to succeed in a fast-paced work environment. Responsibilities:As a Summer Administrative Assistant, you'll support day-to-day operations and gain hands-on knowledge in an administrative setting.<ul><li>Performing general office tasks, including filing, scanning, and data entry </li><li>Creating and maintaining organizational systems for important documents and workflows.</li><li>Assisting with scheduling meetings, managing calendars, and coordinating events as needed.</li><li>Greeting visitors and providing professional customer service as the first point of contact at the front desk Proofreading and formatting documents for internal and external distribution.</li><li>Collaborating with team members on special projects and providing logistical and administrative support for department initiatives.</li></ul>

Office Assistant We are seeking an Office Assistant to join our team in Chaska, Minnesota. In this role, you will be responsible for the electronic indexing of confidential documents, organizing electronic files, and processing various forms. This role offers a short term contract employment opportunity and is crucial to maintaining the efficient operation of our office environment. Responsibilities: • Indexing and organizing a vast number of electronic files, ensuring data is easily retrievable. • Handling various types of documents such as new permanent paperwork, retirement forms, FMLA forms, and short-term disability forms. • Operating within a shared folder system to manage a large number of PDF files. • Utilizing a specific printer application for file print tasks, ensuring document accuracy. • Entering relevant data such as employee's last name, first name, and employee number before importing the document into the system. • Managing repetitive tasks efficiently, maintaining a high level of accuracy and attention to detail. • Using e-filing systems to archive and retrieve documents as needed. • Performing clerical duties and data entry tasks as required. • Scanning documents and creating electronic copies for record keeping.

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant, located in Bloomington, Minnesota. As an Office Assistant, your role will encompass a variety of administrative tasks. Responsibilities: • Utilize Microsoft Word and Microsoft Excel for various administrative tasks• Coordinate and manage educational and marketing events• Maintain accurate attendance records for all events• Provide administrative assistance to various departments as required• Draw upon your administrative experience to enhance office efficiency• Process customer inquiries and resolve any issues• Monitor and action customer accounts as necessary• Maintain detailed and precise customer records.

Office Assistant We are looking for a detail-oriented and motivated Mailroom Assistant to join our team in Minnesota. In this position, you will play an integral role in supporting daily operations by handling administrative tasks and ensuring the office functions efficiently. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys contributing to a collaborative workplace. Responsibilities:• Perform filing, copying, scanning, and faxing tasks to support multiple departments.• Ensure the office environment is well-maintained and fully operational.• Direct incoming calls to the appropriate personnel or department.• Accurately input and manage data using office software.• Process mail and packages, ensuring timely distribution and documentation.• Operate office equipment and assist with general administrative tasks as needed.• Support printing and packaging projects for internal and external use.• Collaborate with team members to implement procedural improvements.• Handle incoming materials and route them appropriately within the organization.

Office Assistant Are you an organized and detail-oriented professional looking for an engaging role in a dynamic office setting? Robert Half is currently seeking an Office Assistant to support daily operations for a thriving business located in the Twin Cities area in Minnesota. This is a fully on-site role that offers the opportunity to contribute to your team’s success while growing your administrative skills. Responsibilities:<ul><li>Provide administrative support, including managing correspondence, maintaining records, and organizing office supplies.</li><li>Assist with scheduling appointments, meetings, and travel arrangements for staff.</li><li>Greet visitors and maintain a professional and welcoming office environment.</li><li>Perform light data entry and update databases with accurate information.</li><li>Ensure timely and efficient communication among team members and departments.</li><li>Support additional office projects and tasks as requested.</li></ul>

Administrative Coordinator We are looking for a detail-oriented Administrative Coordinator to join our team in Minneapolis, Minnesota. This is a long-term contract position with a focus on supporting administrative functions while fostering strong communication and organizational skills. The ideal candidate will thrive in a structured and organized environment and possess the ability to work both independently and collaboratively, occasionally attending onsite meetings as needed. Responsibilities: • Serve as the primary point of contact for inbound calls, providing attentive and courteous assistance to all inquiries. • Manage and organize administrative processes related to low-income housing applications, ensuring accuracy and compliance. • Maintain effective communication with clients, colleagues, and external partners using tools like Microsoft Teams and Outlook. • Follow up diligently on pending tasks and requests to ensure timely completion and client satisfaction. • Assist in coordinating move-out schedules and other housing-related transitions, keeping all stakeholders informed. • Provide support during onsite training sessions and occasional in-person meetings. • Generate and manage correspondence, including release letters and other official documents. • Uphold a welcoming and attentive demeanor while interacting with clients both in person and remotely. • Utilize Microsoft Office tools to prepare reports, track progress, and manage administrative tasks efficiently. • Contribute to maintaining a well-organized and efficient administrative workflow.

Administrative assistant <ul><li>Provide general administrative support to executives, managers, and staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread documents, reports, and presentations</li><li>Handle incoming calls, emails, and correspondence in a professional manner</li><li>Organize and maintain physical and digital filing systems</li><li>Order office supplies and manage inventory</li><li>Support event planning and internal communications as needed</li><li>Perform data entry and maintain databases or spreadsheets</li></ul>

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Saint Paul, Minnesota. This is a Contract-to-permanent position ideal for someone who thrives in a fast-paced office environment and has a strong ability to multitask. The role involves supporting daily office operations, maintaining administrative systems, and providing excellent service to both internal and external stakeholders. Responsibilities: • Welcome and direct visitors while managing the electronic check-in process and handling approximately 50 incoming calls daily. • Oversee mail and package operations, including sorting and distributing incoming items and preparing outgoing packages and courier deliveries. • Maintain office supplies by monitoring inventory, placing orders, and coordinating business card and stationery requests. • Manage office services by liaising with vendors for janitorial, pest control, copier, vending, and coffee services. • Reserve conference rooms, arrange catering for meetings, and process P-card allocations and bond requests. • Administer the visitor management platform, ensuring accurate updates and maintenance. • Monitor shared email inboxes, scan and index documents, and process permits as needed. • Provide support to the accounting team by sorting mail and organizing documents. • Assist with vendor and customer setups and maintain accurate records for internal systems.

Office Assistant We are looking for a detail-oriented and organized Spanish bilingual Office Assistant to join our team on a contract basis in Columbia Heights, Minnesota. In this role, you will be responsible for providing critical administrative support, ensuring smooth communication, and maintaining accurate records. This position is ideal for someone who thrives in a fast-paced environment and enjoys interacting with families, staff, and community members. Responsibilities:• Track attendance, absences, and tardiness, and accurately input this information into the student information system.• Greet families and visitors, creating a warm and welcoming environment.• Assist with communication efforts, including relaying messages between parents, staff, and other stakeholders.• Manage routine clerical tasks such as filing, sorting mail, and preparing correspondence.• Provide exceptional customer service to families regarding registration, intent-to-return processes, and family engagement events.• Support the enrollment team by addressing inquiries from prospective families and participating in enrollment-related events.• Maintain consistent and punctual attendance to ensure reliable office operations.• Collaborate with colleagues to achieve school and administrative goals.• Handle additional administrative tasks and responsibilities as assigned.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Faribault, Minnesota. In this role, you will provide comprehensive administrative support to leadership, ensuring smooth operations and effective communication across teams. This position is ideal for someone with strong organizational skills and the ability to manage multiple responsibilities in a fast-paced environment. Responsibilities: • Provide administrative support to leadership, including assisting with hiring-related activities and daily operational tasks. • Facilitate effective communication by collaborating with leaders, co-workers, District Managers, and both store and warehouse employees. • Work closely with suppliers, contract haulers, and service providers to maintain strong business relationships. • Prepare and distribute reports to support informed decision-making by management. • Manage and maintain accurate records for truck schedules, tour plans, and order deadlines using applicable systems. • Identify, investigate, and report any irregularities within assigned areas of responsibility. • Conduct training sessions and cross-train team members to ensure knowledge transfer and operational continuity. • Maintain an organized filing system for departmental documents, ensuring compliance with company guidelines for archiving and disposal. • Communicate with internal and external auditors as necessary to provide required information. • Provide general office and administrative support as needed, including responding to ad hoc requests from divisional management.

Residential Administrative Assistant We are seeking an experienced Residential Assistant to join our dynamic team. This role is perfect for professionals with prior experience in residential care, housing services, or community management who are passionate about fostering a safe, inclusive, and supportive living environment for residents. As a Residential Assistant, you will act as a key liaison, managing day-to-day operations and ensuring residents' needs are met. Responsibilities:<ul><li>Serve as the primary contact for residents and address inquiries, concerns, and complaints in a timely and professional manner </li><li>Oversee the upkeep and cleanliness of the residence and coordinate with maintenance staff to resolve issues promptly </li><li>Organize and facilitate community-building events, workshops, and informational activities to promote resident well-being</li><li>Monitor compliance with residence policies and procedures while fostering a respectful and inclusive living atmosphere.</li><li>Conduct regular checks of shared spaces and individual units to ensure safety and functionality.</li><li>Provide administrative support, such as managing records, preparing reports, and scheduling appointments for residents.</li><li>Collaborate with property managers and other departments to streamline operations and address resident needs effectively.</li><li>Mentor junior staff, offering guidance and sharing insights from your industry experience.</li></ul>