26 results for Front Desk Coordinator in Paramus, NJ

Front Desk Coordinator Are you a professional who thrives in customer-facing roles? Do you excel in organization and enjoy being the first point of contact for clients or guests? We are seeking a weekend Front Desk Coordinator to be the welcoming face and voice of our organization. This is a great opportunity to work in a dynamic environment while building your administrative and customer service skills.Key Responsibilities:<ul><li>Greet and assist visitors and clients with professionalism and a positive demeanor.</li><li>Manage incoming phone calls by answering inquiries, directing calls, or taking messages efficiently.</li><li>Schedule appointments, maintain the calendar, and manage conference room bookings if needed.</li><li>Handle administrative tasks such as sorting mail, managing supply inventory, and updating documents.</li><li>Ensure the front desk and reception area is tidy and organized at all times.</li><li>Assist with other coordination tasks as needed to support the team or office operations.</li></ul>

Front Desk Coordinator Are you an organized, friendly, and detail-oriented professional looking to make a meaningful impact in the healthcare industry? We’re seeking a motivated Front Desk Coordinator to join our dynamic team! This role combines administrative expertise with exceptional customer service to ensure patients have a seamless experience from start to finish. Key ResponsibilitiesAs the Front Desk Coordinator, you will be responsible for:<ul><li>Professionally handling multi-line phone systems to answer inquiries, direct calls, and take detailed messages.</li><li>Managing patient scheduling, appointment reminders, and check-ins.</li><li>Greeting patients warmly and ensuring a welcoming atmosphere.</li><li>Verifying insurance information accurately and addressing any discrepancies.</li><li>Processing patient co-pays and reminding patients of outstanding balances.</li><li>Scanning, faxing, and organizing medical and administrative documents.</li></ul>Required Skills & Qualifications<ul><li>Bilingual: Must be fluent in Spanish, Portuguese and Creole to effectively communicate with our diverse patient base.</li><li>Proven experience in customer service, administrative support, or a similar role in a healthcare setting is preferred.</li><li>Familiarity with healthcare scheduling software (e.g., ERP or CRM systems) and Microsoft Office Suite (Microsoft 365).</li><li>Ability to multi-task, prioritize assignments, and maintain professionalism under pressure.</li><li>Strong interpersonal and communication skills with attention to detail.</li></ul>Responsibilities:• Efficiently manage incoming calls via a multi-line telephone system.• Schedule appointments and send reminders to clients.• Welcome visitors, ensuring a detail-oriented and welcoming environment.• Register visitors and patients upon arrival.• Verify insurance coverage and process co-pays.• Monitor any outstanding balances and inform clients accordingly.• Ensure all documents are accurately scanned and faxed as needed.• Keep organized files and records.• Utilize Microsoft Excel, Microsoft Word, and Microsoft Outlook to manage data and communications.• Use Spanish language skills for translation and communication with Spanish-speaking clients.• Apply basic office skills to ensure smooth day-to-day operations.

Receptionist We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Plainview, New York. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and organized front desk experience. This is an excellent opportunity to contribute to the smooth operations of a dynamic workplace within the real estate and property industry. Responsibilities: • Greet visitors and clients with a warm and attentive demeanor, ensuring a positive first impression. • Manage visitor registration processes, issue badges, and notify staff of guest arrivals. • Provide accurate information regarding company services and assist visitors with inquiries. • Maintain a neat and organized reception area at all times. • Handle incoming and outgoing mail and packages, keeping detailed logs. • Schedule and coordinate meeting room bookings and appointments. • Facilitate conference calls and video meeting arrangements as needed. • Relay messages promptly to the appropriate individuals. • Support administrative tasks such as data entry and general office duties.

Receptionist We are looking for a detail-oriented and friendly Receptionist to join our team in Brooklyn, New York. This is a contract position ideal for someone with excellent communication skills and a strong ability to handle daily office operations. As the first point of contact for our company, you will play a crucial role in creating a welcoming and organized environment. Responsibilities: • Greet visitors and direct them to the appropriate personnel or departments. • Manage incoming phone calls by answering promptly and directing them as needed. • Maintain a clean and organized reception area to ensure a neat and orderly appearance. • Handle scheduling and coordinate meeting spaces as required. • Assist with administrative tasks such as filing, data entry, and document preparation. • Monitor and distribute incoming mail and packages to the appropriate recipients. • Support team members with ad hoc tasks to ensure smooth daily operations. • Provide accurate information about the company to callers and visitors.

Receptionist We are offering a long term contract employment opportunity. The role we are looking to fill is that of a Receptionist. As a Receptionist, your main duties will involve managing communications, providing excellent customer service, and maintaining meticulous records. Responsibilities:• Greet and welcome guests as soon as they arrive at the office• Direct visitors to the appropriate person and office• Answer, screen and forward incoming phone calls• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)• Provide basic and accurate information in-person and via phone/email• Receive, sort and distribute daily mail/deliveries• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)• Order front office supplies and keep inventory of stock• Update calendars and schedule meetings for Director • Arrange travel and accommodations, and prepare vouchers• Keep updated records of office expenses and costs• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing• Support HR staff working on special projects

IT Service Desk Administrator / Coordinator We are seeking a Service Administrator to support our Help Desk operations by managing service-related administrative tasks, ensuring timely ticket resolution, and maintaining clear communication between teams and customers. This role requires a detail-oriented and highly organized professional who excels in written and verbal communication. The ideal candidate will be instrumental in coordinating service activities, processing RMAs, and providing outstanding support to both internal teams and external customers.

Receptionist We are looking for a detail-oriented and meticulous Receptionist to join our team on a contract basis in the Parsippany, New Jersey area. This role is pivotal in ensuring smooth day-to-day operations by managing front desk activities and providing administrative support. The ideal candidate will have excellent interpersonal skills, a proactive approach to multitasking, and a strong ability to handle confidential information. Responsibilities:• Greet and assist internal employees and occasional visitors with a welcoming and courteous demeanor.• Manage incoming mail and packages, ensuring timely sorting and distribution.• Maintain office supplies, arrange facilities, and organize shared spaces such as the kitchen.• Provide administrative support to various departments, handling small tasks efficiently while managing multiple priorities.• Collaborate with the IT team for equipment coordination and related tasks.• Answer and direct inbound calls in a courteous and efficient manner.• Perform data entry, filing, and scanning tasks to ensure accurate record-keeping.• Utilize Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams, to complete tasks effectively.

Office Coordinator We are seeking an Office Coordinator to join our client's team in North Brunswick, New Jersey. In this role, you will be a key component of our team, providing administrative support, coordinating projects, and maintaining customer relationships. Your role will be crucial in ensuring the smooth running of our office and the satisfaction of our clients. Responsibilities:• Administer crucial client support, ensuring client satisfaction and maintaining relationships• Coordinate and oversee projects, ensuring all documentation is accurate and up-to-date• Assist in coordinating sales and marketing efforts, contributing to the growth of the business• Manage 'air traffic control' of office operations, ensuring smooth and efficient processes• Provide administrative support including invoicing and job costing• Utilize CRM software for business operations and client management• Use Excel for various tasks requiring intermediate to advanced skills• Monitor and ensure efficient handling of 4-8 service tickets per day• Assist in the modernization and restructure of office processes• Contribute to the team-oriented, family-focused office culture

Project Coordinator / Jr Project Manager The Project Coordinator plays a pivotal role in supporting the execution of critical milestones throughout a project lifecycle. This includes overseeing key deliverables, coordinating between departments, and ensuring project goals are met with precision in terms of time, cost, and scope. The role also involves direct involvement in billing, labor coordination, documentation, and project closeout processes, ensuring smooth transitions from project initiation to completion.

Front Desk/Members Experience Attendant Are you ready to take your career in customer service to the next level? We’re hiring a Front Desk Coordinator to join our team in Darien, Connecticut. In this role, you will be the face of our organization, helping create exceptional experiences for members and guests while being instrumental in managing day-to-day front desk operations with precision and positivity. If you’re someone who thrives in a service-oriented role and has a knack for organization, we want to hear from you!What You'll Be Doing:<ul><li>Engage with members professionally to deliver outstanding customer service and improve their overall experience.</li><li>Efficiently manage incoming calls, providing prompt and accurate responses or directing inquiries as needed.</li><li>Oversee golf time reservations using designated booking systems to ensure smooth scheduling.</li><li>Coordinate appointments for the golf simulator and provide relevant assistance.</li><li>Process payments seamlessly using our paycenter application, ensuring accuracy and reliability.</li><li>Handle food and beverage menu printing with a keen eye for detail.</li><li>Collaborate on the creation of promotional flyers, ensuring they reflect the organization’s style and standards.</li><li>Perform essential data entry tasks and maintain accurate records to support operations.</li></ul>What We're Looking For:You love interacting with people and have a sharp eye for detail. You’re tech-savvy and comfortable multitasking, whether handling bookings or creating flyers. Excellent organizational skills, professionalism, and the ability to maintain a positive demeanor under pressure are key to thriving in this role.Why Join Us?This is more than just a job—it’s a permanent opportunity to be part of a dynamic team in Darien, CT. You’ll have the chance to make a meaningful impact, work with great people, and develop your skills in customer relations and operations management—all in a supportive and collaborative environment.

Administrative Coordinator We are seeking an Administrative Coordinator for a short-term contract employment opportunity in the non-profit industry. As an Administrative Coordinator, you will be focusing on supporting the department that handles high-value donations, ensuring timely communication with donors, and carrying out various administrative tasks. Responsibilities:• Facilitate effective and prompt communication with clients to ensure their queries and concerns are addressed• Utilize the provided template to prepare and create proposals• Undertake proofreading tasks to ensure accuracy and consistency in all documents and communications• Provide necessary assistance to the direct response unit as and when required• Maintain a flexible approach to manage multiple tasks and switch roles as per the requirement• Utilize the Microsoft Office Suite for various administrative tasks• Work with CRM tools for customer management and tracking• Ensure a high level of accuracy and attention to detail in all tasks performed.

Event Planner Intermediate We are offering a permanent employment opportunity for an Event Planner Intermediate in Brooklyn, New York. This role primarily involves planning and coordinating events of various sizes and complexities, from intimate gatherings of 10 to grand events of 500 attendees. As part of our team, you'll have the chance to collaborate with different levels of management and provide strategic insights on event development. Responsibilities: • Develop comprehensive project plans and budgets for each event. • Oversee all aspects of event management, including site selection, vendor negotiation, logistics coordination, and risk control. • Collaborate with internal partners such as Food Services, Audio Visual, Security, and Facilities. • Provide excellent customer service, addressing client inquiries and resolving issues promptly. • Manage the reception desk functions including answering calls, handling emails, and escorting clients. • Support high-level executive meetings by maintaining professionalism, organization, and effective communication. • Utilize Event Management System (EMS) for detailed reservations, incoming request review, and report presentation. • Handle correspondence between the planning team and reservation holders, ensuring an outstanding customer experience. • Understand and apply business guidelines for space allocation, managing space issues and escalating unresolved issues as necessary. • Ensure clients are updated in a timely manner regarding the status of their requests and available options.

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator. This role is within the Pharmaceutical industry and provides the option to work remotely with occasional on-site visits. As an Administrative Coordinator, you'll be involved in an array of tasks ranging from budget management to vendor coordination, all while supporting our Biostatistics and Data Management Department. Responsibilities • Coordinate the initiation, management, and archiving of legal and financial documents, including vendor contracts, purchase orders, and non-disclosure agreements.• Oversee the monthly invoicing process, ensuring accuracy and timeliness.• Collaborate with other departments and provide administrative support to study teams.• Assist in the management of department electronic mailboxes and other resources.• Support the delivery of services to the BioMetric’s Department by liaising with IT, Finance, Contracting, and Legal Departments.• Participate in vendor assessment, selection, and evaluation processes.• Manage and revise data for decision-making tools within and outside of the department.• Ensure prompt resolution of support queries, taking corrective actions as necessary.• Review and revise process documentation, including SOPs and Work Instructions.• Assist in the collection of signatures for various documents and oversee the approval of contracts, work orders, and amendments.• Ensure the BOG Request system is effectively managed, with tickets assigned and resolved in a timely manner.

Administrative Coordinator We are offering a short term contract employment opportunity for an Administrative Coordinator in the Education - University industry. This role involves extensive interaction with students and coordination with various departments within the university. The work arrangement will be a combination of remote and on-site work. Responsibilities:• Engage in face-to-face interactions with students, providing necessary assistance and support.• Handle student intakes, ensuring all relevant information is accurately recorded.• Manage a case load of students, tracking their progress and providing timely updates.• Collaborate with other departments, facilitating effective communication and information exchange.• Utilize the database to maintain and update student records.• Adapt to a hybrid work schedule, with certain days allocated for remote work and others for on-site work.• Comply with health and safety measures, including mask mandates and vaccination protocols.• Manage start dates and schedules, ensuring smooth operations and minimal disruptions.• Provide support in a business casual, college campus environment.• Utilize skills in Zoom and computer literacy to effectively perform tasks and communicate with team members.

Receptionist *WEEKENDS - SATURDAY AND SUNDAY ONLY* We are looking for an organized and personable Receptionist to join our team on a contract basis in Redding, Connecticut. In this role, you will be the first point of contact for visitors and callers, ensuring a detail-oriented and welcoming environment. This is an excellent opportunity to showcase your skills in customer service and administrative support. Responsibilities:• Greet visitors warmly and direct them to the appropriate personnel or department.• Answer and manage a multi-line phone system, ensuring calls are routed efficiently.• Provide excellent customer service to all clients, guests, and team members.• Maintain a clean and organized reception area to create a welcoming atmosphere.• Handle incoming and outgoing mail, packages, and deliveries promptly.• Assist with scheduling appointments and managing meeting room bookings.• Perform general administrative tasks, such as data entry and filing, as needed.• Communicate effectively with team members to support daily office operations.

Administrative Assistant We are looking for an organized and proactive Administrative Assistant to join our team. This is a long-term contract position where you will play a vital role in ensuring the smooth operation of daily office activities. The ideal candidate will have strong multitasking abilities and a commitment to delivering excellent support across various administrative functions. Responsibilities:• Serve as the first point of contact by welcoming visitors and managing front desk duties.• Coordinate office operations, ensuring supplies are ordered and replenished as needed.• Restock and maintain the organization of shared spaces, including the kitchen.• Handle the mailing and processing of invoices with accuracy and timeliness.• Provide administrative support to the accounting team, including assisting with invoice management.• Perform general administrative tasks, such as data entry and scheduling.• Respond to inquiries via email and phone, maintaining a meticulous and helpful demeanor.• Use Microsoft Office tools to create and edit documents, presentations, and spreadsheets

Office Services Associate We are offering a short-term contract employment opportunity for an Office Services Associate in New York. This role is critical in ensuring the smooth operation of our office and requires a candidate well-versed in office functions, operations, and procedures. The Office Services Associate will perform key tasks including processing repro requests, managing mail deliveries and related tasks, and providing support for various office services. Responsibilities: • Oversee the processing and handling of repro requests, ensuring tasks are completed accurately and timely • Manage mail delivery, including mail rounds and other related tasks • Provide support for various office services, including but not limited to hospitality, facilities, audio/visual, and reception tasks • Utilize Microsoft Outlook for scheduling and communication purposes • Set up meeting rooms as required, ensuring all necessary materials and equipment are in place • Handle sensitive and confidential documents and information with discretion • Troubleshoot issues with office machinery, such as multifunction machines like Cannon or Xerox • Maintain logs and records as necessary for office functions and operations • Provide exceptional customer service, maintaining and enhancing customer relationships • Work effectively in a fast-paced, team-oriented environment, interacting effectively with diverse backgrounds.

Office Services Associate We are offering a short term contract employment opportunity in the industry for an Office Services Associate in New York. This role involves providing back office services, handling customer inquiries, and managing customer records in a detail-oriented office setting. Responsibilities: • Manage reprographics copy and mail services in both physical and digital environments • Support services in hospitality facilities, audio/visual reception, and other service lines as needed • Handle sensitive and/or confidential documents and information with utmost discretion • Make independent decisions that adhere to business needs and policy • Maintain and enhance customer relationships through proven customer service skills • Exhibit good written and verbal communication skills, including detail-oriented telephone and email etiquette • Show attention to detail and good organizational skills to meet deadlines and complete all projects in a timely manner • Work well in a team environment and interact effectively with multi-functional and diverse backgrounds • Troubleshoot problems with the understanding of when to escalate a problem to a supervisory level • Display a self-motivated, positive attitude in a fast-paced environment.

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant. The Administrative Assistant will play a critical role in ensuring the efficient day-to-day operations of the office. This position is ideal for a proactive individual who thrives in a fast-paced environment and enjoys handling a variety of tasks. The role involves supporting management and staff through administrative duties, office coordination, and effective communication. Key Responsibilities:<ul><li>General Administrative Support: Assist with day-to-day office operations, including managing schedules, preparing reports, and handling correspondence.</li><li>Calendar Management: Schedule appointments, meetings, and events, ensuring accurate coordination between team members.</li><li>Document Preparation: Create, edit, and distribute documents, such as memos, presentations, and spreadsheets using Microsoft 365 tools </li><li>Data Management: Maintain and update databases and CRM systems with accurate and up-to-date information </li><li>Office Organization: Maintain a clean, organized, and well-stocked office environment, including tracking inventory and ordering supplies as needed.</li><li>Collaborative Team Effort: Work closely with team members in professional industries like business services, education, healthcare, and technology to achieve shared goals </li></ul>

Office Assistant Office AssistantDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. Work Model - fully onsite, in-office role Robert Half has partnered with a valued client in the construction industry in their search of an Office Assistant to join their office staff. Reporting to the CFO, the Office Assistant will handle assist with a variety of accounting and administrative responsibilities as needed throughout the office. Ideal candidates will have current office/invoicing experience and be proficient with various computer software programs. Responsibilities: · Office administrative functions - supply ordering, scheduling appointments, documentation· Assist with billing and invoicing· Assist with payroll· Assist with preparing documents and scanning for signatures, etc. · Other responsibilities as needed Our client has a very strong health insurance package, 401k match, and paid time off for all employees. They have a great leadership team and strong tenure within the Accounting Department for you to be able to learn and grow from! For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com.

Office Assistant We are seeking an Office Assistant to join our team based in Linden, New Jersey. The role involves processing invoices, managing orders, and responding to client emails within the industry. This position offers a contract employment opportunity. Responsibilities:• Accurately and efficiently process invoices using Quickbooks• Manage order entries in our accounting software systems• Expedite approximately 10 orders on a daily basis• Respond promptly and professionally to client emails• Support the team with various accounting tasks as required• Prepare necessary documents for external accountants• Use ADP - Financial Services for certain financial operations• Work on Banner Ads and other computer programs as part of the role• Handle clerical duties related to billing functions• Answer inbound calls as part of customer relationship management (CRM) duties.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Administrative Assistant We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Northvale, New Jersey. This is a Contract-to-continuing position, offering the opportunity to grow within our organization. The ideal candidate will provide essential administrative support while ensuring smooth daily operations. Responsibilities: • Set up and configure workstations, including network adjustments, to support IT needs. • Coordinate travel arrangements and manage scheduling, including maintaining calendars. • Ensure timely responses to inbound calls and emails, providing excellent customer service. • Perform accurate data entry and maintain organized records. • Schedule appointments and manage meeting logistics effectively. • Handle general correspondence through email and phone communication. • Contribute to the preparation of presentations and reports using Microsoft Office tools. • Maintain punctuality and reliability to support the overall workflow.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to support operations within a fast-paced real estate and property environment. This role is a Contract position based in Morris Plains, New Jersey, and requires excellent organizational and communication skills to ensure smooth administrative processes. The ideal candidate will play a vital role in maintaining compliance, preparing reports, and coordinating schedules. Responsibilities: • Manage routine communications related to operational activities, ensuring accuracy and timeliness. • Collaborate with the Director to conduct weekly assessments and assist in decision-making for operational improvements. • Prepare attendance summaries and rosters for meetings, maintaining precise records. • Execute operational plans to meet customer satisfaction goals and adhere to state compliance standards. • Organize and distribute materials, updating information packets and communications as needed under direction. • Assist management with documentation for location, curriculum, and licensing renewals. • Develop and analyze monthly reports for management and assist the Director with mandatory state reporting requirements. • Coordinate schedules, including meeting cancellations, additions, and rescheduling for trainers. • Facilitate training and onboarding processes, including system-specific training for Zoom and EasyTestMaker. • Perform additional administrative duties as assigned to support the organization.

Administrative Assistant We are looking for a detail-oriented and organized Administrative Assistant to join our team in Roslyn, New York. This is a Contract to permanent position, offering an excellent opportunity to grow within a well-established commercial property management company. The ideal candidate will possess strong communication skills, a proactive attitude, and the ability to handle multiple tasks efficiently while maintaining a high level of competence. Responsibilities:• Serve as the primary point of contact for tenants and vendors, ensuring all inquiries are handled promptly and with care.• Manage inbound and outbound calls, providing exceptional customer service and resolving issues effectively.• Coordinate and schedule appointments, meetings, and other events as needed.• Perform data entry tasks with accuracy, maintaining up-to-date records and documentation.• Handle email correspondence, ensuring timely and clear communication with internal and external stakeholders.• Collaborate with team members to support daily office operations and maintain a positive work environment.• Utilize Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) to create and manage documents, spreadsheets, and presentations.• Liaise with tenants and vendors to address concerns, ensuring a calm and thoughtful approach in all interactions.• Assist in maintaining a high standard of service aligned with the company’s established reputation.• Support the property management team with administrative tasks and additional responsibilities as assigned.

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