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14 results for Bilingual Administrative Assistant in Dallas, TX

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We are looking for a responsible Spanish Speaking Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

Proven experience as an Administrative Assistant, or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
BILINGUAL IN SPANISH/ENGLISH
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

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14 results for Bilingual Administrative Assistant in Dallas, TX

Bilingual Administrative Assistant

Dallas, TX
remote
Temporary
20.00 - 25.00 USD / Hourly
We are looking for a responsible Spanish Speaking Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>
2025-05-23T13:53:41Z

Administrative Assistant

Dallas, TX
remote
Temporary
22.00 - 24.00 USD / Hourly
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>
2025-05-23T13:38:51Z

Office Assistant

Dallas, TX
onsite
Contract / Temporary to Hire
19.30 - 19.30 USD / Hourly
If you’re an organized, detail-oriented multitasker with exceptional communication skills, this direct hire/permanent opportunity is for you! We’re on the hunt for an Administrative Support Specialist in Downtown Dallas to help streamline operations for a dynamic team by managing filing systems, handling clerical tasks, and stepping in as a backup receptionist when needed. If you thrive in fast-paced environments and can handle responsibilities with minimal supervision, then read on! What You'll Be Doing:<ul><li>Organize, manage, and maintain both digital and physical files for various teams, ensuring accuracy and accessibility.</li><li>Scan, retrieve, and input data meticulously into filing systems.</li><li>Oversee digital record-keeping and offsite storage organization.</li><li>Be the primary backup receptionist: handle incoming calls, greet guests warmly, and direct inquiries efficiently.</li><li>Provide admin support for key projects and meetings, including document preparation, room setup, and guest management during events.</li><li>Assist with delivery check-ins and proper storage processes.</li><li>Tackle other related tasks as assigned to keep the office running smoothly.</li></ul>What You Bring to the Table:<ul><li>Integrity & confidentiality: You handle sensitive information with care and professionalism.</li><li>Organization & adaptability: Skilled at managing priorities and meeting deadlines in a fast-moving environment.</li><li>Tech-savviness: Adept at navigating tools like Microsoft Office and document scanning software.</li><li>Communication & teamwork: Confident in balancing independent work with collaborative efforts across multiple departments.</li><li>Attention to detail: You dot every “i” and cross every “t” to ensure accuracy.</li></ul>
2025-05-28T19:38:59Z

Administrative Assistant III

Iriving, TX
onsite
Temporary
20.00 - 25.00 USD / Hourly
Position SummaryJoin this client's Specialty division as a Corporate Account Administrative Assistant and become a pivotal part of a high-performing sales team. In this hybrid role, you will provide critical administrative support to corporate account managers, helping to manage high-volume requests, process contracts, coordinate orders, and ensure customer satisfaction. This is an excellent opportunity for a highly organized, analytical, and communicative professional who thrives in a dynamic, customer-facing environment.Key Responsibilities<ul><li>Maintain strong relationships with both internal teams and external customers, understanding their needs and expectations.</li><li>Process and schedule new opening orders, mass product orders, and recurring monthly/annual billings for digital products.</li><li>Create, update, and maintain pricing contracts using the Contract Management System.</li><li>Manage 3rd party customer catalog portals and update pricing as needed.</li><li>Communicate with executive-level customers on behalf of corporate account managers.</li><li>Assist in resolving customer issues, including invoice discrepancies, product concerns, credit adjustments, and service inquiries.</li><li>Process legal contracts via AdobeSign, including data validation, obtaining approvals, and archiving executed documents.</li><li>Maintain accurate customer master data (e.g., contracts, discounts, contact details) and submit change requests.</li><li>Use the SaaS system to create and manage digital order records.</li><li>Generate and review monthly reports and provide ad hoc reporting as needed.</li><li>Provide back-up support to administrative colleagues when required.</li></ul> What We’re Looking ForA self-starter with excellent problem-solving skills, advanced Excel proficiency, and a proactive approach to work. This role is ideal for someone who:<ul><li>Enjoys multitasking and managing shifting priorities.</li><li>Possesses strong data analysis skills.</li><li>Is a quick learner and logical thinker, open to new challenges every day.</li><li>Communicates effectively with internal and external stakeholders.</li><li>Thrives in a dynamic, fast-paced environment.</li></ul>
2025-05-27T15:09:20Z

Administrative Assistant

Ft Worth, TX
remote
Temporary
24.00 - 28.84 USD / Hourly
We are seeking a detail-oriented and highly organized Administrative Assistant for a reputable company in Fort Worth, TX. This is a contract-to-hire opportunity ideal for someone who thrives in a fast-paced, team-oriented environment and enjoys providing critical support to operations and leadership teams. Key Responsibilities:<ul><li>Provide administrative and clerical support to ensure efficient office operations</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Maintain electronic and paper filing systems</li><li>Answer and direct phone calls in a professional manner</li><li>Support various departments with data entry, documentation, and special projects</li><li>Order office supplies and manage inventory</li><li>Assist with onboarding new employees and maintaining employee records</li></ul>
2025-06-04T15:24:32Z

Administrative Assistant Intermediate

Plano, TX
remote
Temporary
20.00 - 22.00 USD / Hourly
Position: Account and Administration Assistant (Contract Role)Location: 8181 Communications Pkwy Bldg B 1 Plano Texas 75024-0239TYPE: 100% ONSITEHourly Pay Range: $20-$22 per hour Work Schedule:Team operates in 3 shifts across 8 AM–7 PM EST.After the initial 2-week training period, the contractor will be assigned a dedicated shift.Overtime (OT): May be required on an ad hoc basis. Interview ProcessRound 1: Hiring manager (HM).Additional round: Possible in-person interview with another team.Top Skills<ul><li>Experience in scheduling and managing multiple calendars.</li><li>Ability to thrive in a fast-paced environment.</li><li>Former call-center experience desirable.</li><li>Typing speed of 50 WPM (must be vetted).</li><li>Proficient multitasking; ability to switch seamlessly between systems.</li><li>Strong organizational skills.</li><li>What Will Stand Out on a Resume</li></ul>Knowledge of Treasury Services and Products.<ul><li>Experience with scheduling tools and external client communication.</li><li>Proven client-facing experience.</li><li>Self-motivated and self-driven individuals.</li></ul>Disqualifiers<ul><li>No experience in fast-paced environments.</li><li>Inability to meet daily quotas.</li><li>Lack of examples evidencing strong organizational skills.</li><li>Recent graduates without experience.</li></ul>Additional Requirements/Preferences<ul><li>Degree: Not required.</li><li>Language Skills: Speaking Spanish, Portuguese, or French is a plus.</li></ul>
2025-05-29T17:29:18Z

Office Assistant

Carrollton, TX
onsite
Contract / Temporary to Hire
18.00 - 20.00 USD / Hourly
We are looking for a proactive and organized Office Assistant to join our team in Carrollton, Texas. This position is ideal for someone who thrives in a fast-paced environment and enjoys managing a variety of administrative and clerical tasks. The role offers an excellent opportunity to contribute to the smooth operation of our office while supporting key business functions. Responsibilities: • Schedule and coordinate sales appointments with potential clients. • Perform accurate data entry for various business needs. • Manage accounts receivable processes, ensuring timely follow-ups and reconciliations. • Audit contract details and ensure alignment with measurement sheets. • Send contracts to clients for approval and signature, maintaining clear communication throughout the process. • Input contract data into internal systems and ensure proper documentation. • Organize and maintain electronic filing systems for easy access and accuracy. • Reconcile accounts and communicate with vendors or customers to resolve discrepancies. • Monitor and follow up on internet leads to schedule appointments effectively. • Assist the sales team by following up on appointments to support deal closures.
2025-05-30T21:48:46Z

Administrative Asst/Exec. Asst II

Grapevine, TX
onsite
Temporary
19.00 - 20.00 USD / Hourly
We are looking for a skilled Administrative Assistant/Executive Assistant II to join our team in Grapevine, Texas. In this role, you will provide essential support to executives and office operations by managing communications, organizing information, and performing various administrative tasks. This is a long-term contract position, offering the opportunity to contribute to a dynamic and detail-oriented environment. Responsibilities: • Manage and prioritize communication channels, including emails, phone calls, and correspondence, ensuring timely responses. • Conduct research and compile data to support decision-making processes and presentations. • Maintain organized records and handle confidential information with discretion. • Prepare invoices, financial statements, and responses to inquiries as needed. • Coordinate schedules, meetings, and appointments for executives, ensuring smooth calendar management. • Utilize Microsoft Office applications such as Word, Excel, and PowerPoint to create and edit documents. • Perform clerical duties, including photocopying, scanning, and distributing faxes. • Assist with basic bookkeeping tasks and records management. • Support the preparation of reports and presentations for C-suite executives. • Ensure office operations run efficiently by handling general administrative tasks.
2025-05-28T12:34:31Z

Executive Assistant

Dallas, TX
remote
Temporary
30.00 - 35.00 USD / Hourly
A client of ours is looking to hire an Executive Assistant who will be responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The person in this role will manage a variety of special projects for C-Suite team members, some of which may have organizational impact.Specific Responsibilities include: <ul><li>Coordinate and book travel arrangements</li><li>Prepare expense reports utilizing Concur software, reconcile expense reimbursements and facilitate the monthly payment to American Express. </li><li>Manage calendar / calls / follow-up for the executive. Also sending out invitations, gifts, and preparation materials for leasing meetings and conferences.</li><li>Oversee corporate cell phone plan, FedEx account, etc. in conjunction with Accounting Manager.</li><li>In office role. It is important for this position to be in office.</li><li>Help coordinate business lunches for office (not often, quarterly meetings, etc.), special events (conferences / trade shows) support, etc. in conjunction with the Marketing team and receptionist.</li><li>Keep track of subscriptions and membership renewals</li></ul>
2025-05-23T15:04:44Z

Office Assistant

Dallas, TX
onsite
Temporary
19.00 - 21.00 USD / Hourly
We are looking for a reliable and detail-oriented Office Assistant - Supporting Inventory Control Operations at our Dallas, Texas location. In this Long-Term Contract Role, you will play a key part in ensuring accurate inventory management by processing merchandise, maintaining records, and assisting with routine inventory tasks. This is an excellent opportunity for an individual with strong organizational skills and a knack for precision. Responsibilities:• Receive and organize incoming merchandise, ensuring correct inventory levels and proper storage procedures.• Unpack, stock, and arrange items on shelves while maintaining a clean and safe workspace.• Verify product details and promptly report any discrepancies or issues to management.• Conduct regular physical inventory counts and assist in cycle counting processes to ensure accuracy.• Perform data entry tasks to maintain up-to-date inventory records in the system.• Collaborate with team members to address inventory-related challenges and streamline operations.• Assist with clerical duties, including filing and managing inventory-related documentation.
2025-06-02T14:54:15Z

Office Assistant

Dallas, TX
remote
Temporary
20.00 - 22.00 USD / Hourly
A client if ours is looking to hire an Office Clerk to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic administrative duties.An effective office assistant has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.Responsibilities<ul><li>Maintain files and records so they remain updated and easily accessible</li><li>Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)</li><li>Answer the phone to take messages or redirect calls to appropriate colleagues</li><li>Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.</li><li>Assist in office management and organization procedures</li><li>Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages</li><li>Assist in making travel arrangements and booking venues for conferences and events</li><li>Perform other office duties as assigned</li></ul>
2025-05-23T16:09:16Z

Executive Assistant

Dallas, TX
onsite
Contract / Temporary to Hire
28.50 - 30.00 USD / Hourly
We are looking for a detail-oriented and proactive Executive Assistant to provide high-level support to leadership in Dallas, Texas. This Contract to permanent position requires an individual who can efficiently manage schedules, handle light bookkeeping tasks, and assist with various administrative projects. If you are organized, resourceful, and skilled in managing multiple priorities, we encourage you to apply. Responsibilities: • Maintain and update the executive's calendar, ensuring all appointments and deadlines are accurately scheduled. • Coordinate and book travel arrangements, including flights, accommodations, and itineraries. • Assist with financial tasks such as reconciling financial statements and preparing light bookkeeping reports. • Create and manage Excel spreadsheets for tracking financial data and other business needs. • Support the preparation of PowerPoint presentations and other documentation as needed. • Run occasional errands, including visiting external locations to collect or deliver files. • Ensure timely communication and organization to keep the executive's daily operations on track. • Provide general administrative support, including managing correspondence and maintaining records.
2025-06-02T13:34:13Z

Executive Assistant

Dallas, TX
onsite
Temporary
31.25 - 36.00 USD / Hourly
We are looking for an experienced Client Team Support/Executive Assistant to provide high-level administrative support to multiple executives within a detail-oriented services environment. This is a long-term contract position based in Dallas, Texas, ideal for a proactive and detail-oriented individual capable of managing diverse tasks in a fast-paced setting. The role requires exceptional organizational skills, strong communication abilities, and proficiency in various software tools. Responsibilities:• Manage daily schedules, appointments, and meetings for multiple executives, ensuring efficient time management.• Draft and edit communications, reports, and presentations with a high level of accuracy.• Coordinate travel arrangements and prepare detailed itineraries for business trips.• Process expense reports using Chrome River software, with training provided as needed.• Handle inbound calls with professionalism and provide timely responses to inquiries.• Maintain and organize records, files, and documentation to ensure accessibility and compliance.• Assist in creating Excel spreadsheets, including Pivot Tables and VLOOKUPS, for data analysis.• Assist with tax return prep and putting documentation together as needed. • Prepare PowerPoint presentations with advanced features, ensuring high-quality outputs.• Perform data entry tasks and generate reports as required.• Collaborate effectively with the executive team to support organizational goals.
2025-06-05T14:43:58Z

Administrative Coordinator

Fort Worth, TX
remote
Contract / Temporary to Hire
22.00 - 27.00 USD / Hourly
We’re seeking a proactive and organized Move-In Experience Coordinator for a contract to permanent hire opportunity in Fort Worth, TX 76107 to oversee smooth transitions for new residents and help achieve occupancy goals in a welcoming and vibrant community. You’ll work collaboratively across departments to deliver exceptional service and coordinate move-in processes. If you’re detail-oriented, customer-focused, and passionate about creating smooth transitions for new residents, apply now and make a meaningful impact! Key Responsibilities:<ul><li>Serve as the primary contact for prospective residents and coordinate all aspects of their move-in process.</li><li>Conduct community tours and ensure a seamless onboarding experience.</li><li>Organize and support community events.</li></ul>Why You’ll Love This Role:<ul><li>Play a key role in creating a welcoming experience for prospective residents.</li><li>Collaborate with a dynamic team to deliver outstanding results.</li><li>Grow professionally in a supportive and mission-driven environment.</li></ul>
2025-05-23T15:34:06Z

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14 results for Bilingual Administrative Assistant in Dallas, TX

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