Indicates whether if this vacancy posting is part of the NY HELPS Program.NY HELPYes

The agency in which the vacancy exists.AgencyMental Health, Office of

The job title for the vacancy.TitleAdministrative Assistant 1 / Trainee (Former Secretary 1), Western New York Children's Psychiatric Center, P25627

The job title for the vacancy.Occupational CategoryClerical, Secretarial, Office Aide

The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit.Salary GradeNS

The collective bargaining unit to which this vacancy is assigned.Bargaining UnitASU - Administrative Services Unit (CSEA)

The minimum and maximum of the salary range for this vacancy.Salary RangeFrom $39215 to $56743 Annually

Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time

This indicates the type of job, typically permanent, temporary, or provisional. 'Provisional' means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent

Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. 'Competitive class' indicates that the applicant must take and pass an appropriate civil service examination. 'Non-competitive class' indicates that the applicant's qualifications will be evaluated without a civil service examination. 'Exempt class' indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. 'Labor class' requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Non-competitive Class

Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0%

This provides information on the expected workweek. Workweek Mon-Fri

The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time.Hours Per Week 37.5

Workday

The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy's shift can start. From 6 AM

The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy's shift can end. To 6 PM

If checked, the agency allows flextime. Flextime allowed? No

If checked, this vacancy includes mandatory overtime. Mandatory overtime? No

If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No

If checked, this agency allows telecommuting for this position. Telecommuting allowed? No

The county in which the vacancy is located. County Erie

The street address where the vacancy is located. Street Address Western New York Children's Psychiatric Center

1010 East and West Road

The city where the vacancy is located. City West Seneca

The state where the vacancy is located (the default is New York). StateNY

The zip code where the vacancy is located. Zip Code14224

The duties that the incumbent of the vacancy will be expected to perform. Duties Description Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply.

As an Administrative Assistant 1 you are the principal administrative support in an office or department performing a wide variety of administrative tasks including:
• Answering phones, providing information to callers, taking messages, and transferring calls as needed
• Managing calendars
• Creating and managing paper and electronic filing systems
• Preparing correspondence
• Maintaining inventory of office supplies
• Arranging for office equipment maintenance and service

The minimum qualifications required for this vacancy. Minimum Qualifications Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (HELPS) program as an Administrative Assistant 1 if you have two years of administrative support experience which includes use of office software, provision of customer service, business writing, and/or office administration.
• Substitution Qualification: Certification (e.g. IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
OR
Candidates within State Service can be considered for a competitive class appointment if they are reachable on the current Administrative Assistant Trainee 1 eligible list.
OR
Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
OR
In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant 1 at Western New York Children's Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met.

The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).

All possible candidates may be required to take a keyboarding test and passing is 30 words per minute with at least 96% accuracy.

Please Note: Any candidate hired as an Administrative Assistant Trainee 1 will participate in a 2-year traineeship. Trainees will be required to take four mandatory core administrative support courses the first year of the traineeship and four elective administrative support courses in the second year of the traineeship in four administrative support competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. At the successful completion of your traineeship, including the eight administrative support courses, trainees would advance to Administrative Assistant 1, Grade 11.

Additional comments regarding the vacancy. Additional Comments All OMH employees receive a generous benefits package including:
• NYS medical, dental, & vision insurance
• Access to tuition assistance programs
• Excellent opportunities for advancement & professional growth
• Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave
• NYS Retirement programs

Background checks will be required.

Additional Comments:
Salary Range listed encompasses the hiring rate of an Administrative Assistant Trainee 1 (NS) through the job rate of an Administrative Assistant 1 (Grade 11).
Administrative Assistant Trainee 1 (NS = Grade 8):
$39,215
Administrative Assistant Trainee 2 (NS = Grade 10): $43,768
Administrative Assistant 1 (Grade 11): $46,306 - 56,743

#LI-DNI

Some positions may require additional credentials or a background check to verify your identity.

The name of the contact person for this vacancy. Name Human Resources

The telephone number to use for questions about this vacancy. Telephone

The fax to use for this vacancy. Fax 716-816-2554

Email address for emailing applications, or to ask questions about this vacancy. Email Address wnycpc-careers@omh.ny.gov

Address

The street address of the contact for this vacancy. Street Western New York Children's Psychiatric Center

1010 East and West Road

The city for the contact for this vacancy. City West Seneca

The state of the contact for this vacancy (the default is New York). State NY

The zip code for the contact for this vacancy. Zip Code 14224

Instructions for potential applicants.Notes on ApplyingIndicate the Title and Location of the position you are applying for. Please complete the Office of Mental Health Employment Application and submit it with your other application materials.

https://omh.ny.gov/omhweb/Employment/docs/employment-application.pdf

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.