29 results for Baltimore County Legal Executive Assistant in Baltimore, MD

Legal Assistant We are looking for a dedicated Legal Assistant to join our Trust & Estates Litigation team in Baltimore, Maryland. This role is ideal for someone with a background in legal support, particularly in trusts and estates, who thrives in a fast-paced environment. The successful candidate will play a key role in ensuring efficient administrative and legal operations, while maintaining a high level of professionalism and confidentiality. Responsibilities: • Provide administrative support to attorneys, including managing calendars, scheduling meetings, and handling correspondence. • Draft, review, and format legal documents, contracts, agreements, and other relevant materials. • Organize and maintain case files, client records, and legal documentation to ensure accessibility and accuracy. • Coordinate the execution and filing of legal documents, including obtaining signatures and notarization. • Monitor and manage deadlines to ensure timely submissions and filings. • Assist in due diligence processes, document reviews, and compliance matters related to trusts and estates. • Prepare and file necessary regulatory and corporate documents in accordance with federal and state requirements. • Uphold strict confidentiality when handling sensitive legal and client information. • Facilitate team meetings by preparing materials, tracking action items, and ensuring follow-ups are completed. • Support attorneys with billing, time entry, and expense reporting tasks to optimize administrative efficiency.

Legal Assistant We are looking for a skilled Legal Assistant to provide comprehensive administrative and legal support to the Real Estate Finance Group. This role involves managing a variety of tasks to ensure the smooth operation of legal practices, including document preparation, communication coordination, and logistical organization. This is a hybrid position and requires in office days. Responsibilities:• Prepare, organize, and proofread legal documents, ensuring accuracy and completeness for closings and related activities.• Coordinate logistics for closing and post-closing processes, ensuring smooth execution.• Draft precise and well-structured correspondence, meeting agendas, presentation materials, and minutes to support internal and external communications.• Manage the calendar, scheduling meetings and appointments efficiently.• Integrate legal files into the firm’s records management system for proper tracking, retention, and destruction.• Facilitate travel arrangements and handle logistics for meetings and events.• Work collaboratively to achieve goals and objectives effectively.• Utilize dashboard reports to assist in tracking progress and outcomes.• Support all phases of transactions, including due diligence, term sheet preparation, financing, and closing

Paralegal We are looking for a detail-oriented Paralegal to join our legal team in Baltimore, Maryland. The ideal candidate will have hands-on experience in managing legal documentation, trial preparation, and supporting attorneys with various case-related tasks. This role offers an opportunity to contribute to meaningful legal work while developing your expertise in a dynamic environment. Responsibilities: • Prepare and issue subpoenas, ensuring compliance with legal standards and deadlines. • Assist in trial preparation, including organizing exhibits, drafting trial documents, and coordinating logistics. • Obtain and review medical records to create concise and accurate medical summaries. • Analyze and investigate claims, identifying critical details to support case strategies. • Maintain detailed records of billable hours and ensure accurate reporting. • Utilize case management software, such as Time Matters, to organize and track case progress. • Collaborate with attorneys to conduct legal research and prepare case files. • Communicate with clients and other parties to gather necessary documentation and information. • Ensure all legal documents are properly formatted, filed, and stored in compliance with regulations.

Worker's Compensation Paralegal About the Firm: Our Baltimore-based law office is dedicated to advocating for injured workers throughout Maryland. We offer a collaborative work environment, a supportive legal team, and a strong reputation in the field of workers' compensation law. We are currently seeking a Workers’ Compensation Paralegal to join our team and support our attorneys in managing a fast-paced caseload. Key Responsibilities:<ul><li>Prepare and file Workers’ Compensation claims and supporting documentation</li><li>Draft legal correspondence, petitions, and discovery responses</li><li>Request and organize medical records, bills, and wage documentation</li><li>Communicate with clients, medical providers, insurers, and the Maryland Workers' Compensation Commission (WCC)</li><li>Maintain and update case files and calendars, including tracking deadlines and hearings</li><li>Assist attorneys in hearing preparation and settlement negotiations</li><li>File documents through the WCC's online portal and manage electronic case management systems</li></ul>

Commercial Litigation Paralegal We are looking for a proactive Paralegal to join our legal team in Baltimore, Maryland. In this role, you will provide essential support to attorneys in managing cases, preparing legal documents, and ensuring smooth trial preparation. This is an excellent opportunity for a motivated individual seeking to contribute to a dynamic and collaborative legal environment. Responsibilities: • Prepare legal documents, pleadings, and filings with precision to support attorneys in court proceedings. • Organize and maintain case files to ensure easy access to critical information and documentation. • Conduct in-depth legal research to strengthen case strategies and arguments. • Manage data entry tasks related to case management and client records, ensuring accuracy and confidentiality. • Communicate effectively with clients, witnesses, and experts to gather information and support case development. • File documents with courts and relevant agencies, ensuring compliance with deadlines and procedural rules. • Coordinate discovery materials and assist in the creation of trial exhibits. • Collaborate with trial teams and provide comprehensive support during trial preparation.

Paralegal We are currently seeking a motivated Paralegal to join our team immediately. The ideal candidate will be organized, detail-oriented, and capable of handling a fast-paced workload. Responsibilities:<ul><li>Draft, review, and manage legal documents</li><li>Assist with case preparation and trial support</li><li>Maintain and organize case files and discovery materials</li><li>Communicate with clients, medical providers, and opposing counsel</li><li>Perform legal research and summarize findings</li></ul>

Legal Administrative Assistant We are looking for a highly organized and detail-oriented Legal Administrative Assistant to join our team in Washington, District of Columbia. This is a Contract to permanent position, offering an excellent opportunity to transition into a long-term role. The ideal candidate will provide essential administrative support to attorneys, assist in managing daily operations, and ensure the smooth execution of legal tasks in a meticulous and efficient environment. Apply today and contact Grace Nowlin at (202) 998-8423 for additional information. Responsibilities:• Coordinate and manage complex travel arrangements, including booking flights, accommodations, and transportation for attorneys.• Maintain and organize attorney calendars, scheduling meetings, and ensuring there are no conflicts.• Process expense reports and reimbursements using Concur software with accuracy and timeliness.• Assist with preparing and organizing binders, documents, and materials for meetings and legal proceedings.• Collaborate with office service coordinators to arrange in-office meetings and greet clients with professionalism.• Perform light legal research and support attorneys across various practice areas, including IP, Litigation, and Anti-Trust.• Utilize document management systems like NetDocs to organize and retrieve files efficiently.• Set up virtual meetings using Microsoft Teams and coordinate with the IT team to resolve any technical issues.• Ensure all tasks and communications are handled with a high level of attention to detail and precision.

Legal Assistant Our client is hiring a Conflicts Analyst to join their team in Washington, D.C. Responsibilities:Conduct research on corporate affiliations of clients and involved parties using Capital IQ, Hoover's/D& B, and other online resources to verify and cross-reference information.Execute routine conflicts of interest searches by identifying and validating party information, determining appropriate search parameters (including Boolean operators), running searches, and analyzing results based on the General Counsel's Office policies and procedures.Ensure all conflicts reports are thorough, accurate, consistent, and compliant with established firm-wide standards and procedures.Provide support to the legal team and conflicts manager by responding to inquiries and assisting with conflict resolution.Maintain and update client and matter data within Intapp, including modifications to client/matter names and the addition of new parties.Enforce high standards of accuracy, quality, and thoroughness in conflicts searches and analyses across all requests.Remain available for urgent and confidential matters as needed, including outside regular business hours.Assist in refining processes, procedures, and technologies to enhance efficiency and customer service.Demonstrate expertise in utilizing and maintaining the conflicts database, ensuring accuracy and completeness of data.Perform additional responsibilities as assigned.

Legal Administrator Robert Half is assisting a highly respected firm in Washington, D.C. in its search for a Full-Time Legal Administrative Assistant. This is a great opportunity for someone who has experience supporting several attorneys, including some who work from different offices in remote locations. Responsibilities:• Deliver comprehensive administrative support to a team of approximately 10 attorneys, including partners, counsel, and associates.• Manage complex scheduling needs, including meetings, appointments, and travel arrangements, ensuring seamless coordination.• Prepare and process expense reports accurately and in a timely manner.• Create and organize legal documents, such as assembling binders, drafting tables of contents, and conducting light research.• Serve as the primary point of contact for on-site visitors, including arranging conference rooms and coordinating catering services.• Collaborate with IT staff to facilitate virtual meetings using platforms like Microsoft Teams and troubleshoot technical issues as needed.• Maintain and update case files and legal records using document management systems.• Assist with special projects and tasks as assigned by attorneys to support case preparation and client needs.

Legal Assistant We are on the lookout for a dedicated Legal Assistant for our operations in Columbia, Maryland. The successful candidate will be involved in a variety of tasks in a law firm setting, including customer interaction, record keeping, and account monitoring. Responsibilities: • Efficiently handle customer credit applications processing. • Manage and maintain precise customer credit records. • Regularly monitor customer accounts and take necessary action when required. • Effectively manage client relationships and communication. • Take charge of calendar management and claim administration tasks. • Conduct billing functions in compliance with standard procedures. • Use Case Management Software for efficient work flow. • Proficiently use CompuLaw and Aderant for legal processes. • Utilize Automated City Register Information System (ACRIS) effectively. • Handle Adobe Acrobat for document management and manipulation.

Paralegal We are extending an opportunity to join our team as a Paralegal in McLEAN, Virginia, United States. You will be a key part of our law firm, supporting our attorneys with administrative and legal tasks. Your role will entail processing business transactions, estate planning, and trust and estate administration, ensuring the smooth operation of the legal team. Responsibilities:• Draft, proofread, and edit legal documents, correspondence, and reports, ensuring accuracy and compliance.• Manage and organize trust and estate files, maintaining up-to-date information.• Handle the drafting of wills, trusts, powers of attorney, and other estate planning documents.• Oversee the probate process, including filing necessary court documents and communicating with executors and beneficiaries.• Assist with business formation tasks, including preparing and filing formation documents.• Support the sale of businesses or mergers by drafting and reviewing contracts and transactional documents.• Coordinate due diligence and closing process for business transactions.• Maintain and update corporate minute books to ensure organized records.• Prepare board of directors and shareholder resolutions, ensuring they align with corporate governance requirements.• Manage corporate filings and ensure compliance with corporate governance requirements.

Paralegal We are looking for an experienced Paralegal to join our team in Arlington, Virginia. In this long-term contract role, you will play a vital part in managing real estate transactions, legal documentation, and insurance coordination. Your expertise will contribute to ensuring compliance and efficiency across various legal and administrative processes. Apply today! By sending an updated to Fana Belcher at [fana.belcher][at]roberthalf[dot][com]. Responsibilities:• Coordinate the closing process for real estate transactions and oversee the associated document management system.• Verify insurance coverage for developed properties and ensure vacant land is accurately registered with the insurance broker.• Monitor and track the terms of non-disclosure agreements.• Maintain records related to Bargain Sale tracking and ensure compliance.• Collaborate with the legal department and field staff to address fee and easement monitoring and management.• Facilitate the payment of real estate taxes and invoices for subsidiary entities.• Manage Certificates of Insurance for contractors and handle requests for new certificates.• Support the legal team with administrative tasks related to real estate and contract management.

Paralegal We are an entrepreneurial Estate Planning and Elder Law firm based in Annapolis, Maryland, seeking a positive-minded and client-focused Paralegal to join our collaborative team. This is an exciting opportunity to grow your career at a firm known for delivering high-quality legal services while genuinely caring about our clients and their families. As an Estate Planning Paralegal, you will be a key player in both client interaction and legal document preparation. The ideal candidate is warm, detail-oriented, and thrives in a team-centered, purpose-driven environment. What You’ll Do:<ul><li>Meet with clients to assist with questions and review documents</li><li>Draft and prepare estate planning documents, probate petitions, and accountings</li><li>Perform data entry using Microsoft Word and internal legal software</li><li>Draft correspondence to clients, courts, financial institutions, and related parties</li><li>Research legal issues and gather asset information as needed</li><li>Maintain accurate case timelines and meet all legal deadlines</li><li>Participate in team meetings and provide input on firm operations and client matters</li><li>Collaborate daily with attorneys and other paralegals</li><li>Bring creativity and attention to detail to each case file</li></ul>

Paralegal We are seeking experienced Paralegals for ongoing temporary and temp-to-perm positions with top law firms and corporate legal departments in the Annapolis area. These roles offer an excellent opportunity to gain hands-on experience, expand your legal expertise, and transition into long-term placements. Practice Areas May Include:<ul><li>Litigation</li><li>Family Law</li><li>Corporate/Transactional</li><li>Real Estate</li><li>Personal Injury</li><li>Trusts & Estates</li><li>Government/Administrative Law</li></ul>Key Responsibilities:<ul><li>Drafting and reviewing legal documents, pleadings, and correspondence</li><li>Organizing case files and managing discovery</li><li>Conducting legal research and summarizing findings</li><li>Filing documents with courts and government agencies (including e-filing)</li><li>Managing calendars, deadlines, and case timelines</li><li>Supporting attorneys during hearings, trials, and closings</li><li>Communicating with clients, courts, and opposing counsel</li></ul>

Legal Assistant We are looking for a motivated and detail-oriented Legal Assistant to join our team in Washington, District of Columbia. In this role, you will play a crucial part in supporting legal operations by managing client communications, preparing essential documentation, and coordinating with medical providers and insurance companies. This position requires strong organizational skills and the ability to handle multiple tasks efficiently in a fast-paced environment. Responsibilities:• Conduct client intake processes to gather necessary information and documentation.• Request and manage medical records, bills, and liens from providers.• File health insurance claims with medical providers and ensure accuracy.• Verify payments and adjustments with medical providers to maintain accurate records.• Follow up on bill reductions and ensure compliance with agreements.• Communicate with insurance companies to track claim statuses and resolve issues.• Maintain regular contact with clients to monitor their medical treatment progress.• Compile and prepare comprehensive demand packages for legal cases.• Assist with claims processing and documentation for various cases.• Open and organize new case files to ensure efficient workflow. For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Legal Assistant We are looking for a meticulous Legal Assistant to join a dynamic law firm in Washington, District of Columbia. In this role, you will provide administrative and organizational support to a team of attorneys, including partners, counsel, and associates. This position requires adaptability and the ability to work across multiple practice areas, such as litigation, antitrust, and intellectual property. Responsibilities: • Assist attorneys with case management tasks, including organizing client files and maintaining accurate records. • Manage attorney calendars, schedule meetings, and coordinate travel arrangements. • Prepare, edit, and format legal documents using tools like Adobe Acrobat and case management software. • Handle billing functions and ensure timely processing of invoices and expense reports. • Conduct research and compile information using systems such as Aderant and Automated City Register Information System (ACRIS). • Act as a liaison between attorneys and clients, ensuring clear and effective communication. • Monitor deadlines and court dates using tools like CompuLaw to ensure compliance. • Support claim administration processes, including tracking and reporting claims. • Collaborate with team members to ensure efficient workflow and adherence to firm guidelines.

Paralegal We are looking for an experienced Paralegal to join a leading law firm based in Chevy Chase, Maryland. This role offers the opportunity to contribute to a dynamic legal team by providing comprehensive support in case management, administrative tasks, and legal documentation. The ideal candidate will have a strong background in legal processes and tools, ensuring efficient and accurate delivery of services. Responsibilities: • Manage case files and legal documentation, ensuring accuracy and compliance with established procedures. • Utilize tools such as Aderant, Adobe Acrobat, and Automated City Register Information System (ACRIS) to maintain and organize case data. • Assist with drafting and briefing legal documents, including claims and correspondence. • Oversee calendar management to coordinate meetings, deadlines, and court dates. • Handle billing functions and monitor claim administration processes. • Communicate effectively with clients, attorneys, and staff to relay case updates and address inquiries. • Collaborate with attorneys to prepare for hearings, trials, and other legal proceedings. • Maintain proficiency in case management software and tools to streamline workflows. • Ensure timely filing and submission of documents to courts and regulatory agencies. • Support team members with administrative tasks to enhance overall efficiency.

Paralegal We are looking for an experienced Paralegal to join a boutique law firm in McLean, Virginia. In this role, you will provide essential support to attorneys by managing a variety of business transaction tasks and ensuring seamless client service. This is an excellent opportunity to work closely with an accomplished legal team on a wide range of corporate and business law matters. Responsibilities: • Prepare and organize documentation related to business entity formation, restructuring, and governance, including LLCs, S-corporations, and partnerships. • Assist attorneys in drafting and reviewing corporate documents such as operating agreements, bylaws, shareholder agreements, and meeting minutes. • Conduct legal research and stay updated on federal and state regulations that may affect clients. • Draft executive and employment agreements in compliance with relevant employment laws. • Maintain corporate records and ensure timely and accurate regulatory filings. • Collaborate with accountants and other advisors on general counsel and tax-related matters. • Provide administrative and transactional support to attorneys handling business law cases. • Monitor and manage deadlines to ensure all legal documentation and filings are completed on time.

Paralegal We are seeking a detail-oriented and highly organized Civil Litigation Paralegal to support a client in the Towson area within in all phases of the litigation process, from pre-trial investigation and discovery to trial preparation and post-trial appeals. The ideal candidate will have a solid understanding of civil procedures, strong communication skills, and the ability to handle multiple priorities in a fast-paced legal environment. Key Responsibilities:<ul><li>Draft and prepare legal documents including pleadings, motions, subpoenas, and discovery responses.</li><li>Assist with all aspects of discovery, including document production, depositions, and interrogatories.</li><li>Conduct legal and factual research using online databases and other resources.</li><li>Organize and maintain case files, ensuring they are updated and accessible.</li><li>Summarize depositions, medical records, and other case-related materials.</li><li>Coordinate and schedule meetings, depositions, court hearings, and other case events.</li><li>Prepare trial notebooks and assist attorneys in preparing for court appearances.</li><li>File legal documents with state and federal courts, both electronically and in person as needed.</li><li>Communicate with clients, witnesses, experts, and court personnel.</li><li>Maintain confidentiality and uphold legal and ethical standards at all times.</li></ul>

Legal Assistant/Contracts Support Our client is an established, privately held Real Estate Developer with a reputation for employee loyalty and tenure. They have an opportunity for a Legal Assistant to support the Assistant Vice President of Contracts by administering contracts as they relate to the acquisition, sale, lease, or joint venture of land, and assisting in preparing land instruments. This role will also involve some general administrative support for the General Counsel. This role is mostly in-office with one remote day per week. Job Duties:<ul><li>Draft, or assist in drafting, contracts for purchase, sale, lease or joint venture of improved or unimproved land, as well as related letters, amendments and supplemental agreements;</li><li>Draft, or assist in drafting, easements, declarations and related land instruments;</li><li>Manage, organize and settle on open contracts by establishing calendar events, preparing contract summaries, ordering due diligence reports, and supplying parties with materials and funds as dictated by the contract; and</li><li>Order and review due diligence materials including title, judgments and surveys on land, entities and individuals.</li></ul> Roles and Responsibilities: <ul><li>Working at the direction of the Assistant Vice President of Contracts;</li><li>Supporting the Acquisition and Development Departments;</li><li>Supporting Joint Venture and Regional Partners;</li><li>Interacting with Finance and Accounting Departments to disburse and track proper funds;</li><li>Notifying all departments of upcoming deadlines; and</li><li>Communicating with outsides parties and directing legal counsel.</li></ul>

Legal Secretary We are looking for a highly organized and detail-oriented Legal Secretary to join our team in Towson, Maryland. This is a long-term contract position where you will play a critical role in supporting attorneys with transactional legal work. The ideal candidate will be adept at managing multiple responsibilities, including document preparation, proofreading, and redlining, while ensuring high-quality results. Responsibilities: • Prepare, proofread, and edit legal documents such as contracts, buy-sell agreements, and leases with great attention to detail. • Perform redlining and track changes across multiple document drafts, incorporating feedback from several contributors. • Manage and maintain legal files, ensuring proper organization and accessibility. • Provide administrative support to attorneys, including answering inquiries and handling correspondence. • Coordinate with team members to ensure the timely completion of transactional documents. • Perform quality control checks to ensure accuracy and compliance with legal standards. • Assist with document formatting and finalization for client delivery. • Collaborate with colleagues to streamline processes and adapt to new tasks as needed. • Operate a multi-line phone system to handle calls professionally and efficiently.

Legal Secretary We are seeking a Legal Secretary to join our team in Vienna, Virginia. The role involves carrying out various secretarial tasks related to firm administrative tasks, processing new client requests, and maintaining accurate client records. This position is an integral part of our team, ensuring efficient and smooth day-to-day operations. Responsibilities:• Process new client/matter requests and maintain accurate client records.• Handle court filings, including e-filing, under the supervision of attorneys.• Perform word processing tasks, including drafting, revising, and finalizing client-related documents such as correspondence, memoranda, bills, timesheets, and project work.• Maintain physical and electronic files.• Calendar deadlines associated with federal and state rules of procedure.• Coordinate travel arrangements and meetings, and properly receive clients/guests as requested.• Answer attorneys’ phones and take messages, ensuring effective communication within the team.• Compose correspondence for client-related matters and handle incoming and outgoing mail.• Ensure the proper distribution, sending, filing, and handling of completed work.• Use various litigation skills, such as calendar management, case management software, civil litigation experience, court filing, and drafting legal documents.

Paralegal We are actively searching for a Paralegal to augment our team in the personal injury law space. This role is based in OWINGS MILLS, Maryland. As a Paralegal, you will be instrumental in managing a pre-litigation personal injury case load, ensuring the accuracy of medical records and legal documents, and handling various other tasks related to personal injury cases. Responsibilities:• Manage a range of pre-litigation personal injury cases• Ensure the correct filing of claims related to personal injury cases• Maintain the accuracy and orderliness of medical records and bills associated with each case• Draft and prepare legal documents and demands with precision and detail• Handle the request of liens, including Medicare & Medicaid• Uphold the firm's standards and procedures in all tasks related to personal injury litigation.

Trusts and Estates Paralegal We are seeking an experienced and detail-oriented Trusts and Estates Paralegal to assist our client in Parkville MD. The ideal candidate will support attorneys in estate planning, probate, and trust administration matters. This position requires strong organizational skills, excellent communication abilities, and a comprehensive understanding of the legal processes involved in estate and trust work. Parttime Monday- Friday 10am-2pm Key Responsibilities:<ul><li>Draft, review, and edit estate planning documents including wills, trusts, powers of attorney, and healthcare directives.</li><li>Assist with probate filings, including petitions, inventories, and accountings in compliance with state and local rules.</li><li>Manage trust and estate administration tasks such as asset collection, valuation, and distribution.</li><li>Prepare and file documents with courts and government agencies, including probate courts and tax authorities.</li><li>Communicate effectively with clients, financial institutions, and beneficiaries regarding estate administration matters.</li><li>Maintain and organize client files, including digital records and case management systems.</li><li>Assist attorneys with research, correspondence, and case preparation as needed.</li><li>Monitor deadlines and ensure compliance with court dates and filing requirements.</li></ul>

Paralegal We are looking for an experienced Paralegal to join our team in Reston, Virginia. This role offers an exciting opportunity to manage and oversee legal and compliance processes related to contracts, corporate filings, and policy development. The ideal candidate will contribute to the organization’s growth by ensuring legal standards are met and supporting strategic business operations. Responsibilities:• Coordinate and oversee the execution of new contracts while maintaining compliance throughout their lifecycle.• Establish and file corporate entities, including drafting bylaws, operating agreements, and board resolutions, while ensuring timely annual filings.• Organize and schedule board meetings, ensuring alignment with company goals and regulatory requirements.• Develop and deliver compliance training programs while introducing best practices to mitigate risk.• Prepare and manage legal agreements such as NDAs, consulting agreements, and land purchase agreements, while maintaining standardized templates.• Collaborate with the legal department to support the development of utility-scale solar projects.• Update and refine company policies and procedures to ensure adherence to industry regulations and evolving legislation. For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

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