10 results for Administrative Assistant in Norton, OH

Administrative Assistant We are offering an exciting opportunity for a direct hire Administrative Assistant based near Westlake, Ohio. You will be responsible for tasks ranging from data entry and document review, to managing standard operating procedures (SOPs) and updating team records. Responsibilities• Oversee the scanning and organization of files for the purpose of system updates.• Keep track of weekly safety meetings and ensure all details are accurately logged in the system.• Update and distribute manuals.• Assist with various routine tasks within the department to ensure smooth operation.• Carry out data entry tasks with accuracy and efficiency.• Review and proofread documents to ensure they are free from errors.• Manage Standard Operating Procedures (SOPs) and ensure they are up-to-date.• Maintain and update team training records regularly to ensure they are current.• Provide direct assistance to teams Director.

Financial Advisor Administrative Assistant We are looking for an organized and detail-oriented Financial Advisor Administrative Assistant to join our team in Cleveland, Ohio. This role involves supporting financial advisors with administrative tasks, ensuring smooth client service operations, and handling sensitive information with professionalism. The ideal candidate will have strong communication skills and a solid understanding of financial processes. Responsibilities:• Assist financial advisors with scheduling, correspondence, and delivering exceptional client service.• Prepare, review, and ensure accuracy of new account documentation.• Address and resolve client service inquiries in a timely and efficient manner.• Utilize operational knowledge to streamline client-service workflows.• Work independently to complete tasks with attention to detail and efficiency.• Organize and provide necessary paperwork for client meetings.• Manage confidential information with discretion and professionalism.• Oversee administrative functions, including inventory management and mail distribution.• Contribute to additional projects or responsibilities as assigned.

Office Assistant We are actively seeking a detail-oriented Office Assistant to become a valuable member of our dynamic team in Richfield, Ohio. This hybrid role offers a unique mix of onsite and remote work opportunities, designed to support seamless office operations and cross-department needs. Ideal candidates will have excellent organizational skills, the ability to multitask, and the drive to ensure that office functions run smoothly.Responsibilities:<ul><li>Inventory Management: Organize and maintain office, shipping, and contractor supplies to ensure operational efficiency and continuity.</li><li>Mail Handling: Sort, distribute, and manage incoming and outgoing mail, including U.S. Mail and parcel shipments (FedEx, etc.), following established security protocols.</li><li>Departmental Support: Process and oversee mail distribution and supply needs for HR, Finance, and Safety & Compliance teams.</li><li>Order Coordination: Fulfill supply requests for contractors and fleet-related departments, including assembling and shipping necessary materials.</li><li>Expense Oversight: Manage toll payments and related chargeback processes for contractors; prepare and monitor chargebacks for services and supplies.</li><li>Administrative Assistance: Provide general administrative support across departments as needed, ensuring smooth communication and consistency.</li><li>Record Management: Assist in maintaining accurate records of inventory, supply usage, and other administrative data.</li><li>Stakeholder Relations: Communicate effectively with internal and external stakeholders to foster positive relationships and ensure alignment of office operations with organizational goals.</li></ul>

Office Assistant We are looking for a diligent and organized Office Assistant to support daily administrative operations in our Cleveland, Ohio office. This is a Contract position ideal for someone with strong multitasking skills and a proactive mindset. The role involves a variety of tasks ranging from clerical duties to managing accounting software systems. Responsibilities: • Provide general administrative support, including answering inbound calls and managing correspondence. • Utilize accounting software systems to assist with billing and financial tasks. • Maintain and update CRM systems to ensure accurate record-keeping. • Handle clerical duties such as scanning, printing, and filing documents. • Assist with setting up meeting rooms and managing cafeteria arrangements. • Coordinate and execute basic office tasks to ensure smooth daily operations. • Monitor and respond to inquiries related to financial services and billing. • Utilize computer programs effectively to complete assigned tasks. • Contribute to the creation and management of banner advertisements as needed. • Support team members with additional administrative tasks as required.

Office Assistant We are seeking a detail-oriented and organized Office Assistant to join our construction team on a contract basis in Norton, Ohio. This part-time, flexible role offers an exciting opportunity to support key administrative functions while collaborating within a professional office atmosphere. If you thrive in structured environments, have excellent communication skills, and take pride in keeping workflows smooth and efficient, we’d love to hear from you.Key Responsibilities:<ul><li>Bid Research & Documentation: Perform research to identify relevant project bids on designated platforms, ensuring comprehensive tracking of opportunities.</li><li>Bid Processing: Forward bid details to the appropriate departments for evaluation and action.</li><li>Communication Management: Handle incoming calls professionally, addressing inquiries or directing them to the proper contact.</li><li>Document Preparation: Use the Microsoft Office Suite to create, edit, and manage business documents as required.</li><li>Recordkeeping: Maintain organized and accurate records of bid-related activities to streamline workflow.</li><li>Team Collaboration: Work cooperatively with team members to foster effective communication and seamless coordination between departments.</li><li>Flexible Scheduling: Adhere to a consistent work schedule while accommodating flexibility within the agreed hours.</li></ul>

Executive Assistant We are seeking a meticulous Executive Assistant to join our clients teamr. As an Executive Assistant, you will be tasked with managing schedules, coordinating meetings, planning events, and arranging travel. You will also serve as the primary contact for partners and will supervise board meetings. Responsibilities: • Organize and coordinate schedules to ensure efficient time management• Arrange both domestic and international travel, including flights, hotels, transportation, and dining• Act as a primary resource for partners, providing support and addressing inquiries• Supervise the planning and execution of various events• Manage the logistics and administration of board meetings• Utilize Microsoft Office and Concur to manage tasks and processes efficiently• Undertake project management duties to ensure tasks are completed promptly.

Logistics Coordinator We are looking for a detail-oriented and proactive Logistics Coordinator to join our team in Avon, Ohio. This Contract-to-Permanent position plays a vital role in managing transportation logistics, overseeing drivers, and ensuring operational efficiency within a fast-paced wholesale distribution environment. The ideal candidate will collaborate closely with team members to optimize processes, resolve issues, and maintain compliance with regulatory standards. Responsibilities: • Supervise company and seasonal drivers, ensuring adherence to company policies and operational standards. • Coordinate daily work assignments, truck routing, and scheduling to maximize efficiency. • Manage inbound and outbound shipments, including third-party services, shuttle operations, and inter-company logistics. • Address and resolve delivery issues, including trailer and loading concerns, in a timely manner. • Ensure fleet maintenance is up to date and maintain compliance with required documentation and records. • Prepare load confirmations for brokers and carriers, ensuring accuracy and timeliness. • Collaborate with the Transportation Manager to optimize transportation strategies and cost efficiency. • Oversee compliance with trip and fuel permits for multi-state operations. • Maintain driver files, including medical certifications and other essential documents. • Act as a backup for the Administrative Assistant and Traffic Manager to ensure seamless operations during their absence.

Marketing Assistant We are looking for a detail-oriented and creative Marketing Assistant to join our team in Lorain, Ohio. This is a Contract-to-permanent position offering an excellent opportunity to contribute to both marketing and administrative functions within our organization. The ideal candidate will possess a strong blend of technical skills and organizational abilities to support various projects and ensure smooth operations. Responsibilities: • Update and maintain marketing materials to ensure they are current and relevant. • Coordinate the ordering and distribution of marketing materials as needed. • Accurately enter and manage orders using QuickBooks software. • Provide administrative support to the team, including scheduling, documentation, and communication tasks. • Assist in the planning and execution of marketing campaigns to enhance brand visibility. • Utilize Adobe Creative Suite to design and edit marketing content. • Monitor and analyze social media metrics, such as Facebook Insights, to optimize digital marketing strategies. • Collaborate with the team to develop and implement advertising and blogging initiatives. • Support the preparation and management of budgets for marketing activities. • Contribute to brand awareness efforts by maintaining consistency across all marketing channels.

Legal Assistant We are seeking a Legal Assistant to join a prominent firm in Cleveland, Ohio. This role involves supporting attorneys in the field of Civil Litigation, offering an opportunity to contribute to a variety of areas within the legal industry. This position can sit on a hybrid basis but does require in-office time. Responsibilities • Provide comprehensive litigation support to 2 to 3 attorneys• Manage scheduling and calendaring requirements for the team• Ensure accurate and efficient processing of e-filing tasks• Maintain a supportive role in a variety of litigation areas• Keep track of and update client records and case details regularly.

Admin Associate We are looking for a dedicated Admin Associate to join our team in Toms River, New Jersey. In this role, you will provide vital administrative support across multiple departments, ensuring smooth day-to-day operations. This is a long-term contract position that requires strong organizational skills and a proactive mindset. Responsibilities: • Schedule and manage conference room bookings to accommodate team meetings and events. • Prepare, review, and organize contracts and other important business documents. • Process invoices and assist with basic accounts payable functions. • Maintain organized filing systems for office supplies, documents, and records. • Collaborate with team managers and maintenance staff to support operational needs. • Handle inbound calls, providing thorough and timely assistance as needed. • Monitor office supplies inventory and coordinate reorders to ensure availability. • Assist in onboarding processes by preparing necessary documentation and resources. • Apply computer skills, including proficiency in Microsoft Word and Excel, to complete administrative tasks efficiently. • Support property management activities, including real estate-related documentation and processes.