33 results for Front Desk Receptionist in San Diego, CA

Front Desk Coordinator Robert Half is partnering with a nonprofit organization that is dedicated to creating positive change in the community through advocacy, education, and outreach. They are searching for a dynamic Front Desk Coordinator to serve as the first point of contact for visitors, donors, and community members. As the Front Desk Coordinator, you play a crucial role in ensuring smooth operations within the office and delivering exceptional customer service. You will greet and assist visitors, manage inbound communications, and provide general administrative support to the team. Key Responsibilities:<ul><li>Greet visitors with warmth and professionalism, ensuring they are directed appropriately and their needs are met.</li><li>Answer and direct incoming calls while providing accurate information about the organization’s programs and services.</li><li>Manage the front desk email inbox and respond promptly to inquiries.</li><li>Assist with scheduling, meeting room coordination, and maintaining shared office calendars.</li><li>Process outgoing and incoming mail and deliveries.</li><li>Maintain the reception area’s cleanliness and ensure it’s welcoming for staff, volunteers, and stakeholders.</li><li>Support administrative tasks such as data entry, document preparation, and filing.</li><li>Help coordinate nonprofit events, including managing registration lists and assisting with set-up.</li><li>Work collaboratively with other departments to ensure seamless communication and support.</li><li>Handle sensitive information with discretion and confidentiality.</li></ul>

Front Desk Receptionist We are looking for a dependable and organized Bilingual Administrative Assistant for a contract to permanent role, someone who is fluent in both English and Spanish and thrives in a fast-paced environment. This role is perfect for someone with excellent communication skills and a passion for helping people — especially someone who can confidently handle high-volume phone calls and appointment scheduling with professionalism and poise.

Receptionist (Bilingual) A medical company in Escondido is seeking a personable and professional Bilingual (Spanish-English) Receptionist to manage front desk operations and provide exceptional customer support to patients. If you enjoy helping others while working in a fast-paced environment, this is the perfect opportunity for you to showcase your bilingual skills and grow your career in healthcare! Responsibilities:<ul><li>Greet and check in patients promptly and professionally while delivering excellent customer service.</li><li>Schedule and confirm appointments, provide reminders, and handle rescheduling requests.</li><li>Answer and direct phone calls in both Spanish and English, ensuring clear and effective communication.</li><li>Process paperwork, maintain an organized front desk, and handle clerical tasks such as data entry and recordkeeping.</li><li>Collaborate with the healthcare team to address patient inquiries and resolve concerns.</li></ul>

Front Desk Coordinator Our client is seeking a Front Desk Coordinator to manage front desk operations, provide administrative support, and ensure smooth communication between visitors, staff, and teams. This role is essential in maintaining a positive and efficient work environment, making it the ideal opportunity for individuals who excel at multitasking and customer service. Key Responsibilities:<ul><li>Welcome clients, guests, and staff with professionalism and ensure their needs are addressed promptly</li><li> Answer phone calls, direct inquiries to the appropriate departments, and manage voicemail systems.</li><li>Manage calendars, appointments, and meetings for staff, ensuring all bookings are accurate and up-to-date.</li><li>Help with administrative tasks such as filing, data entry, and document preparation.</li><li>Maintain front desk supplies and assist in the ordering of office materials as needed.</li><li>Handle visitor or staff concerns while escalating issues to the appropriate department when necessary.</li><li> Act as a key liaison between internal teams and external visitors, ensuring smooth interactions and a welcoming atmosphere.</li></ul>

Receptionist Our client is seeking a Receptionist to manage front desk operations and provide administrative support, ensuring a smooth and efficient environment. If you're the type of person who thrives in a customer-facing role and can juggle responsibilities with a smile, this role is for you! Key Responsibilities:<ul><li>Welcome and direct clients, visitors, and team members, maintaining a professional and friendly demeanor.</li><li>Answer and route calls efficiently, take detailed messages, and manage voicemail systems.</li><li>Assist with office tasks such as filing, data entry, and correspondence.</li><li>Support the scheduling of meetings, conference rooms, and maintaining calendars.</li><li>Distribute incoming mail and coordinate outgoing packages; oversee inventory of front desk and office supplies.</li><li>Address visitor inquiries and staff requests; escalate issues to the appropriate department when needed.</li><li>Ensure the reception area is always tidy, professional, and welcoming.</li></ul>

Receptionist Are you ready to kickstart your career in a professional environment? A company in San Marcos, CA is hiring for an Entry-Level Receptionist to join their team. This is a great opportunity for someone who is detail-oriented, polite, and eager to learn the ins and outs of office administration. Key Responsibilities:<ul><li>Perform front desk operations, including greeting visitors and answering/directing calls.</li><li>Maintain a tidy and organized reception area to ensure a welcoming environment.</li><li>Assist with basic administrative and clerical duties, such as filing, data entry, and mail distribution.</li><li>Schedule appointments and manage the shared office calendar.</li><li>Support various departments with ad hoc tasks as needed.</li></ul>

Receptionist We are offering a short-term contract employment opportunity for a Receptionist in Irvine, California. This role primarily focuses on customer service within a detail-oriented environment. The Receptionist will be stationed at the front desk, serving as the initial point of contact for clients and visitors. Responsibilities: • Greet clients and visitors warmly and with detail-oriented manners upon their arrival • Coordinate and manage the booking of conference rooms and visitor offices • Organize catering and food arrangements for events and lunches • Keep the conference room and visitor offices tidy and prepared for use • Manage inbound calls and effectively transfer them to the appropriate party • Sort and distribute incoming mail and handle deliveries • Maintain an updated phone list and other essential records • Handle sensitive and confidential documents with discretion • Collaborate with the onsite team to ensure a smooth operation • Undertake additional projects or tasks as assigned • Maintain cleanliness and organization of the workspace during downtime.

Receptionist Robert Half is partnering with a well-established property management company that specializes in residential, commercial, and mixed-use properties. Known for creating outstanding resident and tenant experiences, our client is seeking a warm and professional Receptionist to serve as the face of the organization. As the Receptionist, you will play a vital role in ensuring the day-to-day front office operations run smoothly while creating a welcoming experience for guests, tenants, and staff. Your professionalism and ability to manage multiple tasks will contribute to the company’s excellent reputation in the property management industry. Key Responsibilities:<ul><li>Greet visitors, tenants, and vendors with a friendly and professional demeanor while ensuring they are directed appropriately.</li><li>Answer and route incoming phone calls, taking detailed messages when necessary.</li><li>Respond to tenant inquiries in-person, via phone, or email, providing timely and accurate information.</li><li>Maintain a clean, organized, and welcoming reception area.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Update and maintain the company’s contact list and tenant communication records.</li><li>Provide administrative support to the property management team, including data entry, document preparation, and calendar management.</li><li>Assist tenants with basic inquiries regarding property policies, rent payments, and maintenance requests.</li><li>Help coordinate property events, including scheduling and tenant communications.</li><li>Ensure sensitive tenant and property information remains confidential.</li></ul>

Senior Administrative Assistant Our client is a leading player in the construction industry, known for high-quality projects, an unwavering commitment to excellence, and a team-focused culture. They are seeking a Senior Administrative Assistant to support their dynamic and fast-paced office environment. As a Senior Administrative Assistant, you will serve as the cornerstone of operational support, reporting directly to senior leadership and coordinating administrative functions critical to the success of essential projects. Your ability to manage competing priorities, display excellent communication skills, and stay highly organized will contribute to the seamless functioning of the team. Key Responsibilities:<ul><li>Provide direct administrative support to senior-level executives, project managers, and other team members.</li><li>Coordinate and manage schedules, meetings, and appointments, ensuring optimal time management.</li><li>Prepare and edit correspondence, reports, presentations, and other documents as needed.</li><li>Serve as a key liaison between the office, construction teams, and external stakeholders.</li><li>Assist in the preparation and submission of contracts, change orders, RFPs, and other project documentation.</li><li>Maintain and organize project files, records, and databases, ensuring accuracy and confidentiality.</li><li>Manage travel arrangements and expense reports in compliance with company policies.</li><li>Troubleshoot administrative issues and proactively find solutions to streamline office processes.</li><li>Support office-wide initiatives, including events, training sessions, and team communications.</li><li>Adhere to strict deadlines while providing a high degree of attention to detail.</li></ul>

Administrative Assistant Robert Half is partnering with a reputable client in the construction industry to fill the role of Administrative Assistant. The Administrative Assistant will serve as a key team member, providing administrative and operational support to ensure the smooth functioning of the construction office. This role requires excellent communication, organizational, and multitasking skills. The ideal candidate will have experience in administrative roles, preferably in the construction or related industries, and a knack for handling scheduling, documentation, and vendor coordination. Key Responsibilities<ul><li>Assist with daily administrative tasks, including managing schedules, responding to emails, and answering incoming phone calls.</li><li>Prepare, proofread, and distribute construction documents, including contracts, proposals, and project reports.</li><li>Maintain and update project files, vendor records, and compliance documents in both digital and physical formats.</li><li>Support the construction team with scheduling meetings, tracking deadlines, and organizing project timelines.</li><li>Process invoices, purchase orders, and expense reports, ensuring accuracy and timely submission.</li><li>Coordinate with vendors, contractors, and subcontractors to ensure timely delivery of materials and services.</li><li>Oversee office supplies inventory and place orders when necessary.</li><li>Provide support for special projects and events, including team site visits and client meetings.</li></ul>

Senior Administrative Assistant Robert Half is partnering with a reputable nonprofit organization in San Diego, CA to hire a Senior Administrative Assistant. This role is ideal for a highly organized and efficient professional who can support senior leaders, manage complex administrative tasks, and contribute to the organization's mission-driven goals. Responsibilities:<ul><li>Executive-Level Support: Provide direct administrative support to senior leadership, including calendar management, travel arrangements, and meeting coordination</li><li>Document Management: Prepare, proofread, and organize internal and external correspondence, ensuring accuracy and compliance with organizational standards</li><li>Event Coordination: Assist with planning and execution of internal and external events, including scheduling, vendor coordination, and logistical support</li><li>Data Entry and Reporting: Manage data entry and compile reports using Microsoft Office tools, CRM systems, and other organizational platforms</li><li>Office Operations: Support day-to-day office functions, including supply management and tracking expenses for department budgets</li><li>Team Collaboration: Act as a liaison between departments to facilitate communication and ensure alignment with organizational initiatives</li></ul>

Administrative Assistant Are you an administrative powerhouse looking for a chance to shine? A fast-growing company in Escondido is seeking a detail-oriented and solution-driven Administrative Assistant to be the glue that holds their office together. If you thrive in a supportive role and enjoy handling diverse, fast-paced tasks, this opportunity is your chance to make a tangible difference. Bring your organizational know-how and proactive energy to a team that values excellence and innovation. What You'll Be Doing:<ul><li>Partner closely with management by coordinating meetings, preparing reports, and arranging travel plans with seamless efficiency.</li><li>Drive productivity by managing multiple priorities and deadlines while maintaining an organized office environment.</li><li>Oversee daily correspondence to ensure professional communication across internal teams and external stakeholders.</li><li>Track and manage office supplies, vendor relations, and equipment maintenance with a “get-it-done” attitude.</li><li>Assist in event planning, including company outings and team-building activities that foster positivity and growth.</li></ul>

Sr. Administrative Assistant Are you an experienced administrative professional who thrives in a fast-paced environment and enjoys supporting senior leadership? Robert Half is partnering with a prestigious client to find a skilled Senior Administrative Assistant in your area! In this role, you’ll provide high-level administrative support to senior executives or department heads. You’ll be responsible for managing schedules, handling sensitive information, and ensuring smooth communication and coordination across teams. Key Responsibilities:<ul><li>Manage and coordinate complex executive calendars, prioritize meetings, and schedule appointments </li><li>Prepare and edit correspondence, presentations, reports, and meeting agendas </li><li>Arrange and oversee travel logistics, including booking flights, accommodations, and creating detailed itineraries </li><li>Handle confidential information with utmost discretion and ensure the smooth flow of communication for senior leadership </li><li>Serve as the point of contact for internal and external stakeholders, ensuring inquiries are addressed promptly and professionally </li><li>Support event planning, staff meetings, and key business initiatives by coordinating logistics and preparing materials </li><li>Monitor office budgets, handle expense reports, and track team expenditures for leadership review </li><li>Offer mentorship and occasional guidance to junior administrative staff as required.</li></ul>

Office Assistant Looking to launch or elevate your career in office support? A company in San Marcos is hiring an enthusiastic Office Assistant to help with crucial day-to-day operations. This is the perfect role for someone excited to dive into clerical tasks and support a collaborative workplace environment. Key Responsibilities:<ul><li>Answer phones, distribute mail, and greet customers in a professional and welcoming manner.</li><li>Perform data entry for invoices, expense reports, and other company documents with accuracy.</li><li>Support administrative teams by maintaining office supplies inventory and ordering as needed.</li><li>Assist with scheduling appointments, organizing meetings, and preparing agendas.</li><li>Respond to inquiries and provide excellent customer service to internal and external contacts.</li></ul>

Senior Administrative Assistant Robert Half is searching for a highly skilled Senior Administrative Assistant to support one of our clients, a dynamic and professional organization. As a Senior Administrative Assistant, you will be responsible for providing top-level administrative support to executives and high-performing teams. You’ll manage complex schedules, streamline processes, and oversee critical communications. This position demands the ability to work independently, handle sensitive information, and anticipate organizational needs. Key Responsibilities:<ul><li>Manage executive calendars, coordinate meetings, and schedule appointments </li><li>Organize and prepare reports, presentations, and other critical documents for leadership meetings and projects </li><li>Act as a key point of contact for internal and external communications, ensuring timely responses and resolutions </li><li>Plan and manage logistics for executive travel, including itineraries, flight bookings, and accommodations </li><li>Assist with budget tracking, financial reporting, and management of departmental expenditures </li><li>Coordinate and support company-wide events, team meetings, and other organizational initiatives as needed </li><li>Provide mentorship and guidance to junior administrative staff to ensure team effectiveness </li></ul>

Senior Administrative Assistant Robert Half is assisting a reputable organization in its search for a dedicated Senior Administrative Assistant. In this role, you will support executives and teams with high-level administrative services while ensuring day-to-day operations run smoothly. The Senior Administrative Assistant plays a critical role in supporting executive-level staff, managing schedules, coordinating meetings, preparing important documents, and handling confidential information. The position requires someone with a proactive mindset, excellent time management skills, and the ability to act as an effective liaison between departments while maintaining professionalism at all times. Key Responsibilities<ul><li>Manage executive schedules, coordinate meetings, and prepare agendas, reports, and presentations.</li><li>Organize logistics for internal and external business meetings, including catering, travel arrangements, and venue bookings.</li><li>Draft, proofread, and edit corporate documents, including memos, presentations, and contracts.</li><li>Assist executives in managing and tracking deadlines for critical projects.</li><li> Serve as a liaison between executives and internal/external teams, maintaining clear and respectful communication at all levels.</li><li>Maintain and update records in company systems such as CRMs, financial tracking programs, and other databases.</li><li>Prepare and submit expense reports, ensuring adherence to company guidelines.</li><li>Train and mentor entry-level administrative staff when necessary.</li></ul>

Administrative Assistant Are you an organized professional with exceptional administrative skills? A company in Escondido is seeking an Administrative Assistant to provide support to their dynamic leadership team. This role is ideal for someone who thrives on efficiency, communication, and helping others succeed. Job Duties:<ul><li>Handle scheduling, calendar management, and meeting coordination for managers and team leads.</li><li>Assist in preparing presentations, reports, spreadsheets, and other business documents.</li><li>Maintain and organize confidential files and company records to ensure easy accessibility.</li><li>Field and direct phone calls, emails, and inquiries to appropriate departments or personnel.</li><li>Support office operations by overseeing inventory management and vendor relations.</li></ul>

Administrative Assistant Step into San Marcos and join a team that’s redefining organizational excellence! We’re seeking a collaborative and resourceful Administrative Assistant who thrives on connecting the dots and keeping the gears turning. Whether you consider yourself an outstanding multitasker or an office wizard, this role is tailor-made for someone who enjoys supporting dynamic teams with proactive solutions. Key Responsibilities:<ul><li>Serve as the first point of contact, handling phone calls and email inquiries professionally and efficiently.</li><li>Maintain schedules, calendars, and appointments for key executives, ensuring a smooth day-to-day operation.</li><li>Generate polished reports for meetings and prepare documents that support the leadership team.</li><li>Support HR and recruitment teams by coordinating onboarding processes and managing employee files.</li><li>Take on ad-hoc tasks with creativity and a “team-first” mindset, solving problems before they arise!</li></ul>

Administrative Assistant Are you a seasoned administrative professional seeking your next challenge? A company in Valley Center is in need of a highly skilled Administrative Assistant to support executive and operational teams. This role is ideal for someone well-versed in managing complex administrative tasks, working independently, and maintaining a high level of professionalism. Responsibilities:<ul><li>Oversee executive scheduling, calendar management, and correspondence.</li><li>Prepare reports, handle confidential documentation, and assist in project management tasks.</li><li>Coordinate meetings, organize travel arrangements, and prepare agendas and meeting minutes.</li><li>Serve as a liaison between executives, employees, and external stakeholders.</li><li>Maintain office organization and support high-level administrative initiatives to drive efficiency.</li></ul>

Administrative Assistant Are you an organizational whiz with a talent for juggling multiple priorities while maintaining attention to detail? Robert Half has partnered with a top client to find an exceptional Administrative Assistant who thrives in a dynamic, fast-paced environment. Key Responsibilities:<ul><li>Provide day-to-day administrative support to teams or departments by managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare and edit documents, presentations, reports, and correspondence with accuracy and professionalism.</li><li>Organize and maintain both electronic and physical filing systems for easy retrieval of information.</li><li>Handle incoming calls, emails, and inquiries, ensuring excellent communication and resolution for internal and external stakeholders.</li><li>Track and monitor office expenses, process invoices, and support basic bookkeeping functions as needed.</li><li>Assist in the planning and execution of company events, meetings, and projects.</li><li>Order and manage office supplies and equipment inventory to keep the team functioning smoothly.</li></ul>

Administrative Assistant Robert Half is searching for a talented Administrative Assistant to join one of our outstanding clients. As an Administrative Assistant, you’ll play a key role in ensuring smooth daily operations. You’ll support the team by managing administrative tasks, communicating with stakeholders, and maintaining organized processes within the office. This position requires high attention to detail, the ability to prioritize tasks effectively, and strong interpersonal skills. Key Responsibilities:<ul><li>Manage and organize schedules, appointments, and meetings.</li><li>Perform data entry, record keeping, and maintain filing systems.</li><li>Prepare reports, correspondence, and presentations for team use.</li><li>Communicate with internal and external stakeholders on behalf of the team.</li><li>Provide general office support, such as ordering supplies and handling mail.</li><li>Assist with special projects and administrative tasks as needed.</li></ul>

Administrative Assistant Robert Half is looking for a skilled Administrative Assistant to join one of our exceptional clients. As an Administrative Assistant, you will be responsible for ensuring smooth day-to-day operations by providing vital administrative support to the team. Your role will include managing schedules, handling communications, maintaining records, and ensuring processes run efficiently. This is an outstanding role for career-minded individuals passionate about organization and multitasking. Key Responsibilities:<ul><li>Perform calendar and meeting management, scheduling, and coordination for team members</li><li>Manage incoming calls, emails, and correspondence while maintaining professionalism and prioritizing communications</li><li>Complete data entry tasks, including updating and maintaining records in databases and systems</li><li>Create reports, presentations, and memos as requested by supervisors</li><li>Coordinate travel arrangements, including booking flights and accommodations</li><li>Assist with onboarding new employees and maintaining organization-wide compliance documents </li><li>Support office inventory management and procurement needs.</li></ul>

Sr. Administrative Assistant Our client is seeking a Senior Administrative Assistant to provide high-level assistance to executives and teams in a fast-paced environment. This role is ideal for individuals who excel at multitasking, problem-solving, and ensuring smooth day-to-day operations. Key Responsibilities:<ul><li>Executive Support: Manage calendars, coordinate meetings, and organize travel arrangements for senior executives.</li><li>Documentation & Reporting: Prepare presentations, reports, and correspondence while proofreading for accuracy and professionalism.</li><li>Office Operations: Serve as a primary contact for administrative matters, including vendor coordination and office supply management.</li><li>Expense Management: Assist with expense reporting and reconciliations to ensure accurate tracking and compliance.</li><li>Event Planning: Coordinate team events, meetings, and gatherings, ensuring seamless execution of logistics.</li><li>Project Coordination: Support cross-departmental projects by tracking milestones, managing deadlines, and facilitating communication.</li><li>Confidentiality: Handle sensitive information with discretion and professionalism, ensuring trust and compliance.</li></ul>

Sr. Administrative Assistant Robert Half is partnering with a highly regarded nonprofit organization to find a detail-oriented and experienced Senior Administrative Assistant. The Senior Administrative Assistant will act as a vital resource for the executive team and ensure smooth operations across departments. This role goes beyond traditional administrative duties, requiring a proactive, strategic thinker who can anticipate needs, manage complex schedules, and oversee special projects. The ideal candidate has prior experience working in nonprofit environments and demonstrates a passion for serving others in a professional capacity. Key Responsibilities<ul><li>Provide high-level administrative support to executives, including calendar management, meeting preparation, and correspondence.</li><li>Coordinate high-priority events, internal and external meetings, and board meetings, ensuring all logistics are managed efficiently.</li><li>Draft, proofread, and edit documents such as grant proposals, presentations, agendas, and reports.</li><li>Serve as a liaison between departments, ensuring effective communication and timely collaboration.</li><li>Manage special projects, including tracking deadlines and deliverables, and provide regular updates to stakeholders.</li><li>Maintain and organize confidential files, including donor records, budgets, and executive correspondence.</li><li>Assist with onboarding new team members and mentoring junior administrative staff.</li><li>Coordinate travel arrangements and expense reporting for executives and senior staff</li></ul>

Sr. Administrative Assistant Our client is seeking a Senior Administrative Assistant to deliver high-level administrative support to executives and teams while ensuring smooth operations within the organization. This position is ideal for someone who thrives on multitasking, problem-solving, and facilitating communication across various departments. Key Responsibilities:<ul><li>Manage schedules, coordinate meetings, book travel arrangements, and handle correspondence for senior leaders.</li><li> Draft, proofread, and format presentations, reports, and spreadsheets with accuracy and professionalism.</li><li>Oversee office logistics such as maintaining files, organizing resources, and supporting smooth day-to-day activities.</li><li>Manage timelines and tasks for ongoing projects, supporting cross-departmental initiatives and tracking key milestones.</li><li>Organize events, meetings, and workshops, ensuring all logistics are handled efficiently and successfully.</li><li>Process invoices, track expenses, and assist with budget reconciliation in coordination with finance teams.</li><li>Generate, update, and maintain information databases supporting organizational decision-making.</li><li> Handle sensitive information with discretion while adhering to company policies and compliance standards.</li></ul>

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