18 results for Sr Administrative Assistant in San Diego, CA

Sr. Administrative Assistant Robert Half is actively searching for a Senior Administrative Assistant to join one of our client organizations. In this advanced administrative role, you will take charge of more complex responsibilities while providing critical support to leadership and departments. This position requires a proactive professional with exceptional organizational skills, keen attention to detail, and the ability to manage confidential information effectively. Key Responsibilities<ul><li>Provide high-level administrative assistance to senior managers, including scheduling appointments, managing calendars, and preparing correspondence.</li><li>Draft, edit, and proofread internal communications, presentations, reports, and other materials.</li><li>Schedule and organize meetings, prepare agendas, take detailed minutes, and ensure necessary follow-up actions are completed.</li><li>Maintain and organize detailed records, databases, and filing systems to ensure the availability of critical information.</li><li>Manage domestic and international travel, including transportation and accommodations, and prepare detailed itineraries.</li><li>Plan and execute company events, meetings, or team-building activities on behalf of leadership.</li><li>Identify inefficiencies and propose solutions to streamline administrative systems and workflows.</li><li>Handle sensitive information with discretion and professionalism.</li></ul>

Sr. Administrative Assistant Our client is seeking a Senior Administrative Assistant to provide high-level support to executives and teams within their organization. This is an exciting opportunity for a seasoned professional to use their expertise and organizational prowess to ensure processes run smoothly. If you thrive in a fast-paced environment and are ready to take on a leadership-oriented administrative role, we’d like to hear from you! Key Responsibilities:<ul><li>Manage complex calendars, schedules, and meetings for executives, ensuring efficient time management.</li><li>Prepare and proofread reports, presentations, and communications with attention to detail.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries.</li><li>Serve as a resource and mentor to junior administrative staff, fostering their development.</li><li>Track and process expense reports while upholding compliance with company policies.</li><li>Act as the primary liaison between executives and teams, facilitating communication and ensuring timely follow-ups.</li><li>Manage confidential information with professionalism and discretion.</li><li>Contribute to special projects or initiatives as assigned by leadership.</li></ul>

Sr. Administrative Assistant Are you an experienced and detail-oriented professional seeking a dynamic and rewarding opportunity in administrative support? Our client is looking for a Senior Administrative Assistant to join our team and contribute to our success with your organizational skills, proactive mindset, and ability to manage multiple priorities effectively. As a Senior Administrative Assistant, you will play a critical role in ensuring seamless operations, supporting leadership, and delivering high-quality administrative services. Key Responsibilities:<ul><li>Provide executive-level administrative support, including scheduling meetings, preparing reports, managing calendars, and tracking deadlines.</li><li>Coordinate office operations and ensure business processes run smoothly.</li><li>Draft and edit correspondence, documents, and presentations accurately and professionally.</li><li>Conduct research, compile data, and assist in preparing materials for meetings or projects.</li><li>Manage expense reports, budgets, and accounts payable/receivable as needed.</li><li>Mentor and collaborate with junior administrative staff to optimize team efficiency.</li><li>Handle confidential information with discretion and professionalism.</li><li>Serve as the main point of contact for internal and external inquiries.</li></ul>

Sr. Administrative Assistant Our client, a well-established company in the property management industry, is seeking a Senior Administrative Assistant to join their team. If you excel in a fast-paced, dynamic environment and are passionate about supporting operational efficiency, this role could be the perfect fit for you! Key Responsibilities<ul><li>Provide high-level administrative support to executives and senior property management staff.</li><li>Serve as a key liaison between internal teams, clients, and vendors, ensuring clear and professional communication.</li><li>Coordinate and manage complex scheduling, including meetings, appointments, and travel arrangements.</li><li>Prepare, edit, and organize reports, presentations, and correspondence.</li><li>Oversee document management, including maintaining property records, lease agreements, and other critical files.</li><li>Manage daily office operations, including supply ordering and vendor communication.</li><li>Assist with budgeting and financial tracking, ensuring expenses are aligned with property goals.</li><li>Help onboard new team members and provide training on organizational policies and tools.</li><li>Handle confidential information with discretion and professionalism.</li></ul>

Sr. Administrative Assistant We are looking for a highly organized and detail-oriented Sr. Administrative Assistant to join a dynamic university department in La Jolla, California. This long-term contract opportunity involves managing executive-level administrative tasks, coordinating special events, and acting as a liaison between the department and external stakeholders. The ideal candidate will excel in calendar management, event planning, and communication, contributing to the department’s success. Responsibilities: • Coordinate and oversee all aspects of departmental events, including budgeting, logistics, marketing, and public relations. • Assist in the development and execution of complex projects and special initiatives. • Act as the primary liaison between the department and university offices, industry partners, and recruitment teams. • Provide executive-level administrative support to the Chair, including managing correspondence and scheduling priorities. • Organize and facilitate Faculty and Industry Advisory Board meetings, including preparing agendas and maintaining meeting records. • Schedule appointments, group meetings, and conference calls as required. • Collaborate with department staff to maintain and update the content on the departmental website. • Ensure effective communication with stakeholders to support departmental goals and initiatives. • Utilize CRM tools to track and manage relationships and communications effectively.

Administrative Assistant Robert Half is looking for a motivated and detail-oriented Administrative Assistant to join one of our client teams. As an Administrative Assistant, you will play a critical role in ensuring office operations run smoothly by providing organizational and clerical support to professionals. If you excel at balancing multiple tasks, enjoy connecting with people, and have an eye for detail, this opportunity is for you! Key Responsibilities<ul><li>Manage day-to-day office operations, including organizing schedules, maintaining supplies, and coordinating logistics.</li><li>Prepare, edit, and distribute documents such as reports, presentations, and correspondence.</li><li>Arrange meetings, appointments, and travel, ensuring efficiency and timely follow-up.</li><li>Act as the first point of contact for phone calls, emails, and inquiries, while ensuring prompt and professional responses.</li><li>Maintain accurate and up-to-date filing systems, databases, and records for easy retrieval.</li><li>Assist with the planning and coordination of meetings, events, or client-related activities.</li><li>Track issues or inquiries and escalate them appropriately, ensuring high-quality outcomes.</li></ul>

Administrative Assistant Our client is looking for an Administrative Assistant to provide vital support to our team, contributing to the efficiency and success of our organization. In this role, you will manage administrative tasks, coordinate schedules, and assist with communication across departments, making you an essential part of our workforce. Key Responsibilities:<ul><li>Perform clerical tasks, such as scheduling meetings, managing calendars, preparing correspondence, and coordinating travel arrangements for the team or leadership.</li><li>Manage and maintain physical and digital records, while ensuring proper organization and compliance.</li><li>Act as the first point of contact for visitors or incoming calls, delivering excellent customer service and professional communication.</li><li>Create and distribute meeting agendas, presentations, and reports, ensuring accuracy and attention to detail.</li><li>Collaborate with team members on administrative projects, including data entry and document preparation.</li><li>Assist with tracking and reconciling expenses, as well as processing invoices as needed.</li><li>Organize office functions and maintain supply inventory, working closely with vendors when necessary.</li><li>Identify opportunities for process improvements to increase office efficiency and effectiveness.</li></ul>

Administrative Assistant Our client, a prominent leader in the property management industry, is seeking a dedicated and proactive Administrative Assistant to join their team. This role is vital to ensuring the seamless day-to-day operations of the office and delivering high-quality support to the property management team. If you thrive in a dynamic and fast-paced environment, this is a fantastic opportunity for you! Key Responsibilities:<ul><li>Provide administrative support to property managers, including handling correspondence, scheduling meetings, and maintaining calendars.</li><li>Manage and organize documentation related to leases, contracts, and property records.</li><li>Communicate with tenants, vendors, and stakeholders, addressing inquiries and requests promptly and professionally.</li><li>Assist with property inspections and prepare follow-up reports based on findings, as required.</li><li>Coordinate maintenance requests and liaise with vendors for timely resolutions.</li><li>Track and process invoices, payments, and expense reports to ensure accurate financial records.</li><li>Maintain office systems, including filing, record-keeping, and data entry.</li><li>Support special projects or events as assigned by management.</li></ul>

Administrative Assistant Robert Half is hiring an Administrative Assistant for our client in the financial services industry. This position plays a vital role in ensuring the smooth operation of day-to-day office activities and supporting key stakeholders within the company. The ideal candidate possesses exceptional organizational skills, an ability to handle multiple tasks simultaneously, and a proactive mindset for problem-solving. If you’re looking for a fast-paced role that challenges and rewards, this is your opportunity! Key Responsibilities:<ul><li>Act as the first point of contact for clients and stakeholders, providing prompt and professional communication via phone, email, and in person.</li><li>Coordinate and manage office calendars, schedules, and appointments, ensuring timely preparation for meetings and events.</li><li>Prepare reports, presentations, and correspondence by gathering relevant data from multiple sources, maintaining accuracy and attention to detail.</li><li>Handle confidential information with discretion, safeguarding sensitive documents and maintaining organizational compliance.</li><li>Assist with travel arrangements, including booking flights, accommodations, and logistics for staff members.</li><li>Order and maintain office supplies, ensuring stock levels are sufficient and cost-effective.</li><li>Support team projects by organizing resources, tracking deadlines, and providing administrative assistance as needed.</li><li>Address incoming inquiries, escalating issues to the appropriate departments or managers as necessary.</li></ul>

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This role is a Contract to permanent position, offering a unique opportunity to contribute to organizational success while advancing your career. The ideal candidate will have a strong background in administrative support and healthcare, with excellent technical skills and a proactive approach to managing tasks. Responsibilities: • Provide exceptional customer service by addressing inquiries through inbound and outbound calls. • Perform accurate data entry to maintain and update records efficiently. • Coordinate and schedule appointments, ensuring smooth communication between teams. • Manage email correspondence professionally and respond promptly to client and internal communication. • Utilize advanced Microsoft Excel skills to analyze and organize data effectively. • Support daily operations by using proprietary software and adapting to organizational tools. • Collaborate with healthcare professionals to navigate insurance-related processes. • Prepare documents and presentations using Microsoft Word, Outlook, and PowerPoint. • Assist in resolving customer issues at various stages of the process, ensuring satisfaction. • Attend onsite meetings once a month to maintain alignment with organizational goals.

Executive Assistant Our client is a mission-driven non-profit organization located in San Diego, CA. Their passionate team works collaboratively to make a lasting impact in the communities we serve. We are currently seeking a proactive and detail-oriented Executive Assistant to support their executive leadership team and help drive our mission forward. The Executive Assistant will provide high-level administrative support to the Executive Director and senior leadership team. This role requires exceptional organizational skills, the ability to handle sensitive information with discretion, and a strong commitment to the values of the non-profit sector. Key Responsibilities:<ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives</li><li>Prepare agendas, take minutes, and track follow-up items for board and leadership meetings</li><li>Draft, proofread, and format correspondence, reports, and presentations</li><li>Support event planning and logistics for internal and external functions</li><li>Maintain and organize confidential files and documents</li><li>Liaise with internal staff, board members, donors, and community partners</li><li>Assist with special projects and perform general office duties as needed</li></ul>

Executive Assistant Are you a detail-oriented, proactive, and resourceful professional with a passion for supporting executives and making a tangible impact? Our client, is seeking a talented Executive Assistant to join their team and provide comprehensive administrative support to senior leaders. This is an exciting opportunity to work alongside accomplished executives in a fast-paced environment where your organizational skills, discretion, and ability to think ahead will shine. Key Responsibilities:<ul><li>Manage calendars, schedules, and appointments for executives, ensuring effective time management.</li><li>Coordinate and organize meetings, including setting agendas, preparing materials, and taking meeting minutes.</li><li>Arrange complex domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.</li><li>Act as the main point of contact between executives and internal/external stakeholders, ensuring seamless communication and follow-up.</li><li>Prepare presentations, reports, and documents, ensuring a high level of accuracy and professionalism.</li><li>Handle confidential and sensitive information with discretion.</li><li>Provide general administrative support, including answering calls, responding to emails, and managing correspondence.</li><li>Assist with special projects and cross-team initiatives, ensuring deadlines are met and quality standards are upheld.</li></ul>

Executive Assistant Robert Half is seeking a resourceful and detail-oriented Executive Assistant to support senior leadership at one of our valued client companies. This dynamic role involves managing administrative functions, facilitating communication, and ensuring smooth day-to-day operations. If you thrive in a fast-paced environment and excel at organization, problem-solving, and balancing multiple priorities, you may be the ideal fit for this role! Key Responsibilities<ul><li>Schedule and maintain executive calendars, prioritize appointments, and resolve conflicts to ensure efficient time management and availability.</li><li>Arrange domestic and international travel accommodations, including flights, hotels, transportation, and itineraries.</li><li>Organize meetings, prepare agendas and materials, take detailed minutes, and follow up on action items.</li><li>Serve as the primary point of contact for executive communications, including drafting correspondence, handling phone calls, and filtering inquiries.</li><li>Manage sensitive information and documents with discretion and professionalism.</li><li>Lead the coordination of company events, client meetings, and team-building activities.</li><li>Identify and suggest improvements for workflows and administrative efficiencies.</li></ul>

Administrative Assistant Our client, a respected nonprofit organization dedicated to driving meaningful change in their community, is seeking a highly organized and motivated Administrative Assistant to support their daily operations. This is a fantastic opportunity for a detail-oriented professional to contribute to a mission-driven organization and make a real difference. If you enjoy working in a fast-paced, impactful environment, this role may be the perfect fit for you! Key Responsibilities<ul><li>Provide high-level administrative support, including scheduling meetings, managing calendars, and coordinating travel arrangements for leadership staff.</li><li>Prepare and edit correspondence, reports, presentations, and other professional documents.</li><li>Handle incoming communications such as emails and phone calls, responding promptly or routing to the appropriate team member.</li><li>Organize and maintain filing systems, both electronic and physical, ensuring all records are accurate and up-to-date.</li><li>Assist with the planning and execution of organizational events, including board meetings, charity events, and volunteer activities.</li><li>Support fundraising initiatives by preparing donor correspondence and maintaining donor databases.</li><li>Collaborate with internal teams to ensure the seamless operation of daily office functions.</li><li>Monitor office supplies and coordinate with vendors for replenishment needs.</li><li>Serve as the primary point of contact for general office inquiries.</li><li>Take on additional tasks as required to assist in achieving organizational goals.</li></ul>

Executive Assistant Robert Half is seeking an experienced Executive Assistant for a prestigious client in Solana Beach, CA. This role supports C-suite executives, managing schedules, projects, and high-level correspondence to ensure effective operations. Ideal candidates are polished professionals who thrive in a fast-paced, high-demand environment. Key Responsibilities:<ul><li>Provide high-level administrative support to C-suite executives, including managing their schedules, emails, calls, and daily priorities.</li><li>Prepare and edit correspondence, reports, presentations, and other documentation as needed.</li><li>Handle confidential information with a high degree of discretion and professionalism.</li><li>Coordinate travel arrangements, expense reports, and event logistics for executives.</li><li>Proactively manage upcoming deadlines while anticipating and mitigating potential challenges.</li><li>Serve as a liaison between executives and company stakeholders, clients, and staff.</li><li>Support special projects as directed, ensuring prompt and accurate delivery of objectives.</li></ul>

Administrative Assistant We are looking for a highly organized and detail-oriented Administrative Assistant to support daily operations in an efficient and effective manner. This is a long-term contract position based in Irvine, California, offering the opportunity to contribute to a dynamic and collaborative environment. The ideal candidate will play a critical role in ensuring smooth administrative processes and exceptional customer service. Responsibilities: • Manage inbound and outbound calls, ensuring clear communication and timely resolution of inquiries. • Perform accurate data entry tasks and maintain records to support organizational efficiency. • Coordinate and schedule appointments, meetings, and events to optimize team calendars. • Draft and respond to email correspondence, maintaining a high level of professionalism. • Provide exceptional customer service by addressing client and team member needs promptly. • Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to prepare reports and presentations. • Assist in maintaining organized filing systems for easy access to important documents. • Support team members with various administrative tasks as needed to enhance productivity. • Monitor office supplies and coordinate with vendors to ensure availability of essential materials.

Executive Assistant Are you an organized, proactive professional with exceptional communication skills and a strong ability to multitask? Do you excel at anticipating needs and thrive in a fast-paced environment? Our client, a leading property management company, is seeking a highly motivated and detail-oriented Executive Assistant to join their team. This is an exciting opportunity to play a pivotal role in supporting an executive within the dynamic real estate and property management industry. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, handling correspondence, and maintaining confidentiality.</li><li>Coordinate travel arrangements, prepare itineraries, and ensure smooth logistics for business engagements.</li><li>Assist with the preparation of reports, presentations, and spreadsheets specific to property management operations.</li><li>Act as a liaison between the executive, internal teams, and external stakeholders, fostering clear communication and timely follow-ups.</li><li>Monitor and prioritize incoming emails, phone calls, and requests, ensuring prompt and comprehensive responses.</li><li>Maintain office systems and organize critical documents, records, and files related to real estate transactions and property management projects.</li><li>Support property management tasks such as tracking leases, managing vendor relationships, and coordinating documentation as needed.</li><li>Handle special projects and ad hoc tasks as assigned to support the overall success of the organization.</li></ul>

Front Office Coordinator Looking to take your front office career to the next level? This Front Office Coordinator role in Oceanside is truly an outstanding opportunity for someone who thrives on organization, thrives under pressure, and is excited to serve as a linchpin for the company. You’ll be more than just a receptionist—you’ll act as the company’s “ambassador,” ensuring smooth operations, dazzling customer service, and fostering a welcoming yet professional environment. Key Responsibilities:<ul><li>Lead all front office activities, maintaining an immaculate workspace and managing a high-impact client-facing role.</li><li>Manage a multi-line phone system like a pro, responding to inquiries professionally and efficiently.</li><li>Oversee and coordinate meeting room schedules, business correspondence, and calendar management for executives.</li><li>Take ownership of vendor and office supply relationships, ensuring smooth operations for day-to-day needs.</li><li>Serve as the point person for client inquiries and relationship management, demonstrating poise and tact in every interaction.</li><li>Proactively identify ways to enhance office workflows to increase efficiency and improve internal communications.</li><li>Assist HR and Operations teams with events coordination, orientation processes, and ad hoc administrative needs.</li></ul>