We are looking for an experienced Accounts Payable Analyst to join our team in Clearwater, Florida. This Contract to Permanent position involves conducting detailed financial work in a multi-fund and multi-account environment, while leveraging Oracle systems for accurate and compliant transactions. The role requires strong analytical skills and the ability to collaborate across departments to ensure seamless invoice processing and disbursement activities.<br><br>Responsibilities:<br>• Review and audit invoices, purchase orders, and accounting records to ensure compliance with company policies and procedures.<br>• Conduct pre-audit evaluations and validate complex invoices against purchase orders, contracts, and funding requirements.<br>• Investigate and resolve invoice discrepancies, providing recommendations to stakeholders for improved processes.<br>• Utilize Oracle systems to manage and troubleshoot payables module functionalities, ensuring operational efficiency.<br>• Collaborate with internal teams and external auditors to support financial reporting and audit processes.<br>• Administer and maintain relational databases for data entry and retrieval, including specialized programming tasks.<br>• Oversee the disbursement of funds in accordance with Florida statutes, rules, and regulations.<br>• Train and guide entry-level staff on accounts payable procedures and system functionalities.<br>• Develop and implement process improvements to enhance team efficiency and effectiveness.<br>• Execute specialty projects and additional tasks as required to support departmental goals.
We are looking for an experienced Accounts Payable Specialist to join our team in Oldsmar, Florida. In this long-term contract role, you will play a key part in ensuring the accuracy and efficiency of our accounts payable operations. This position offers an excellent opportunity to contribute to a dynamic organization while utilizing your expertise in accounting processes.<br><br>Responsibilities:<br>• Accurately code invoices into the accounting system to ensure proper recordkeeping.<br>• Obtain necessary approvals for purchase orders to comply with organizational policies.<br>• Address vendor inquiries promptly and professionally, maintaining strong relationships.<br>• Process vendor payments accurately and in a timely manner.<br>• Reconcile vendor accounts to ensure financial accuracy and resolve discrepancies.<br>• Handle annual processing of 1099 forms in compliance with tax regulations.<br>• Review and process employee expense reports efficiently and in line with company guidelines.<br>• Utilize Sage Intacct and Microsoft Excel to perform daily accounting tasks and reporting.
We are looking for a detail-oriented Accounting Assistant III to join our team in Land O’ Lakes, Florida. In this Contract-to-Permanent position, you will play a crucial role in supporting accounting operations and ensuring compliance with organizational policies and best practices. This is an excellent opportunity to contribute to a dynamic healthcare environment while advancing your accounting expertise.<br><br>Responsibilities:<br>• Support the Business Office Manager and Accounting Assistant II with departmental tasks and responsibilities.<br>• Prepare and maintain complex deposit logs with precision and accuracy.<br>• Execute daily uploads for mass payments and adjustments to ensure timely processing.<br>• Assist in analyzing and completing the weekly Cash Team variance report.<br>• Facilitate the conversion of virtual credit card payments to EFTs for improved efficiency.<br>• Oversee the accurate entry of refunds for funds not belonging to the organization.<br>• Ensure compliance with audits, organizational standards, and internal controls.<br>• Respond promptly to escalated issues and rework assignments related to job responsibilities.<br>• Organize and manage workloads effectively to meet deadlines and departmental goals.<br>• Participate in special projects and complete additional tasks as needed to support the organization.
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Osprey, Florida. This role is essential in maintaining accurate financial records and ensuring timely collection of payments while providing excellent customer service to both internal and external stakeholders. You will have the opportunity to grow within the organization and contribute to a dynamic team in the hospitality industry.</p><p><br></p><p>Responsibilities:</p><p>• Process and post payments and ensure accuracy in billing.</p><p>• Audit receipts and amenities to verify proper coding and adherence to documented procedures.</p><p>• Resolve member inquiries regarding billing and accounts with professionalism and clarity.</p><p>• Monitor sales tax compliance and assign transactions to the appropriate general ledger codes.</p><p>• Collaborate with other departments to address internal and external communication needs.</p><p>• Cross-train on additional accounting functions to provide support during absences.</p><p>• Generate reports and sort data using Excel to assist with financial analysis.</p><p>• Ensure timely responses to all account-related inquiries within a few hours.</p><p>• Contribute to maintaining high standards of customer service in a hospitality-focused environment. </p><p><br></p><p>This is a permanent opportunity that will pay up to $27/hr. depending upon experience. Please apply to Jane Gearhart if interested! </p>
<p>We are looking for a dedicated and detail-oriented Bookkeeper to join our team in St. Petersburg, Florida. In this role, you will handle a variety of accounting and administrative tasks, ensuring the smooth operation of our construction business. This is an excellent opportunity to contribute to a growing construction company.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable (AP) and accounts receivable (AR) processes efficiently.</p><p>• Prepare and submit monthly billing, including AIA billing and lien releases.</p><p>• Oversee payroll processing for a small team, ensuring accuracy and compliance.</p><p>• Reconcile accounts and bank statements to maintain financial accuracy.</p><p>• Draft proposals and assist in tracking project progress, permits, and deadlines.</p><p>• Collaborate with external CPA firms to make necessary accounting adjustments.</p><p>• Handle HR-related tasks such as onboarding, drug screenings, and vacation tracking.</p><p>• Coordinate month-end close activities and prepare financial reports as needed.</p><p>• Maintain clear and effective communication with team members and stakeholders.</p><p><br></p><p>This is a permanent opportunity that will pay up to $60,000 depending upon experience. Please apply to Jane Gearhart if interested. </p>
Our company is currently looking for an experienced Accounts Receivable Clerk. This position will play an integral role in customer service and organizational strength of our company. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multi-task and a friendly demeanor.<br><br>You will receive training from the beginning; overview of job functions, review of our plant and office process & facilities, review of office procedures and watch/do training.<br>On a regular basis your performance will be reviewed and discussed.<br><br>Responsibilities and Duties<br>Account Receivables :<br>• Review daily route paperwork<br>• Modify invoices as documented on route paperwork<br>• Enter cash, credit and check payments<br>• Build daily deposits from received payments<br>• Follow up on outstanding invoices<br><br>Invoicing/Billing :<br>• Create customer invoices based on customer needs<br>• Print daily route invoices<br>Reports :<br>• Create and print daily route cover sheets<br>• Print daily load sheets for each route<br>• Print Customer statements for each route<br>Filing:<br>• File customer invoices<br>• File route cover sheets<br>• Miscellaneous filing as needed<br><br>Phones:<br>• Answer phones<br>• Handle customer questions by taking orders or invoice modifications<br>• Take messages and ensure they are assigned to appropriate person<br><br>SKILLS AND COMPETENCIES:<br>• Excellent people skills<br>• Excellent organizational skills<br>• Excellent written and verbal communication skills<br>• Proven ability to exceed customer expectations<br>• Outgoing personality<br>• Self-motivation<br>• Hard working nature<br>• Positive attitude<br><br>QuickBooks Desktop
<p>We are looking for a dedicated Full Charge Bookkeeper to join our team in Venice, Florida. This position offers an exciting opportunity to work in a vibrant and casual environment with a close-knit team. </p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and accounts receivable processes, including invoicing, payments, and reconciliations.</p><p>• Perform regular bank and credit card reconciliations to ensure financial accuracy.</p><p>• Calculate and manage sales tax filings across multiple entities.</p><p>• Track and update credit card charges using suspense reports within QuickBooks.</p><p>• Maintain loan spreadsheets and ensure timely updates to financial records.</p><p>• Process owner payments and oversee financial aspects of various projects.</p><p>• Generate and analyze reports for affiliated companies using QuickBooks.</p><p>• Conduct annual QuickBooks clean-up and ensure consistent data accuracy.</p><p>• Handle filing and provide basic administrative support as needed.</p><p><br></p><p>This is a permanent opportunity that will pay up to $75,000 depending upon experience. Please apply to Jane Gearhart if interested!</p>
<p>A well-established community association management firm serving Sarasota and Manatee Counties, is seeking a detail-oriented Accounts Receivable (AR) Specialist for a temp-to-hire opportunity. This is a FULLY ONSITE role and only local candidates will be considered. </p><p><br></p><p>This role is focused entirely on accounts receivable duties and requires a strong understanding of owner ledgers, debits, credits, and late fees. The ideal candidate will be comfortable managing collections through the owner portal and by phone (3–10 calls per day), including responding to account inquiries, reviewing aging reports, and addressing outstanding balances.</p><p><br></p><p>The AR Specialist will utilize a remote deposit scanner (RDC) and be responsible for processing electronic and on-site cash payments using the company’s internal scanner system. This role does not involve reconciliations or general ledger (GL) posting. You’ll need to understand how your work affects other departments, take ownership of tasks, and stay detail-focused at all times.</p><p><br></p><p>Day-to-Day Responsibilities Include:</p><p><br></p><p>Reviewing owner ledgers to understand payment activity and late fees</p><p><br></p><p>Handling collections via email and occasional phone calls with owners</p><p><br></p><p>Answering questions about account balances and payments</p><p><br></p><p>Reviewing aging reports</p><p><br></p><p>Using remote scanners (RDC) for payment processing</p><p><br></p><p>Posting cash receipts from electronic and on-site property sources</p><p><br></p><p>Software Used:</p><p><br></p><p>Vantaca</p><p><br></p><p>Microsoft Excel (basic use, with some exporting and limited coding)</p><p><br></p><p>Must-Have Skills and Experience:</p><p><br></p><p>Strong initiative and ability to work independently</p><p><br></p><p>Detail-oriented mindset with a focus on accuracy</p><p><br></p><p>Comfort with collections and owner communication (written and verbal)</p><p><br></p><p>Solid understanding of AR processes, debits, and credits</p><p><br></p><p>Ability to use scanning technology and basic Excel tools</p>
We are looking for an Accounts Receivable Specialist to join our team in Tarpon Springs, Florida, on a Contract-to-Permanent basis. In this role, you will play a key part in ensuring the accuracy and efficiency of financial transactions, billing processes, and collections. Your work will directly contribute to maintaining a smooth accounting cycle and supporting the company’s financial performance.<br><br>Responsibilities:<br>• Prepare and submit owner pay applications accurately and on time.<br>• Collaborate with project managers to gather necessary documentation for billing and payments.<br>• Ensure all active projects are invoiced monthly and recorded in QuickBooks and Procore.<br>• Maintain reconciliation between Procore and QuickBooks accounts receivable records.<br>• Track payment approvals and follow up with clients to ensure timely settlements.<br>• Record payments accurately in accounting systems and initiate collection efforts for overdue accounts.<br>• Monitor and manage aging reports to keep outstanding invoices within acceptable terms.<br>• Contribute to month-end close procedures by ensuring accurate transaction recording.<br>• Maintain consistent communication with clients to resolve billing discrepancies and collect payments.<br>• Ensure compliance with company policies and procedures in all accounts receivable activities.
<p>We are looking for an experienced Accounts Receivable Specialist to join our team in Palm Harbor, Florida. This role involves managing detailed billing processes and ensuring accurate cash applications. The ideal candidate will collaborate closely with managers and demonstrate strong attention to detail in financial reconciliation.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with managers to determine accurate billing amounts and ensure timely submission of invoices.</p><p>• Track payment statuses and follow up to secure approval and processing.</p><p>• Enter payments into organizational forms and reconcile records between software systems.</p><p>• Maintain accurate and up-to-date financial data across multiple systems.</p><p>• Ensure compliance with contract requirements during the billing process.</p><p>• Conduct regular reviews to verify the accuracy of financial entries and reconciliations.</p><p>• Support the team with payment-related inquiries and resolve discrepancies efficiently.</p><p>• Monitor accounts receivable processes to ensure smooth operations and timely reporting.</p>
We are looking for a dedicated Customer Relations & Accounts Receivable Support Analyst to join our team in Land O’ Lakes, Florida. In this Contract-to-permanent role, you will play a pivotal part in ensuring the accuracy of patient accounts while providing exceptional support to patients regarding billing and payment inquiries. This position requires strong analytical skills, attention to detail, and the ability to effectively resolve account-related issues.<br><br>Responsibilities:<br>• Ensure compliance with federal and state regulations related to patient billing, statements, and bad debt processes.<br>• Conduct outbound calls to follow up on patient balances, assist with financial applications, and propose payment solutions, including setting up payment plans.<br>• Respond to incoming patient calls and correspondence, providing support with account resolutions and payment plan arrangements.<br>• Serve as a resource for complex account cases, utilizing advanced problem-solving skills to determine the best course of action.<br>• Analyze patient balance inventories to develop strategies for work assignments and demonstrate proficiency with patient account and vendor software systems.<br>• Identify and report process inefficiencies within patient balance collection activities to management.<br>• Act as a liaison between home office and hospital leadership regarding patient balance disputes and refund issues.<br>• Troubleshoot and resolve issues related to payment processing and credit card transactions, including issuing refunds when necessary.<br>• Reconcile payments and charges across various insurance types, including commercial, Worker’s Comp, Auto, and VA, escalating discrepancies as needed.<br>• Conduct audits to ensure compliance with bad debt approval processes and quality assurance for account work completed by team members.
We are looking for an experienced Payroll Specialist to join our team in Tampa, Florida. In this long-term contract role, you will play a key part in processing payroll for a large workforce, ensuring accuracy and compliance with all applicable regulations. This position is an excellent opportunity for someone with strong payroll expertise and advanced Excel skills, particularly in a higher education setting.<br><br>Responsibilities:<br>• Process biweekly payroll for approximately 16,000 employees, ensuring accuracy and timeliness.<br>• Handle payroll adjustments, including pre-tax deductions, garnishments, and additional pay scenarios such as summer faculty terms.<br>• Perform payroll reconciliations to verify data accuracy and resolve discrepancies.<br>• Utilize advanced Excel functions, such as pivot tables and VLOOKUPs, to analyze payroll data and generate reports.<br>• Ensure compliance with local, state, and federal payroll tax requirements.<br>• Collaborate with HR and accounting teams to address payroll-related inquiries and issues.<br>• Maintain and update payroll records in Oracle HCM and other relevant systems.<br>• Monitor and process time and attendance data to ensure correct compensation.<br>• Stay informed about payroll regulations and best practices to improve processes.<br>• Support audits by providing accurate payroll data and documentation.
