68 results for Administrative Assistant in Los Angeles, CA
Administrative Assistant<p>We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Los Angeles, California. This position offers an excellent opportunity to grow both professionally and personally in a boutique real estate office environment. The role is part-time, with flexible scheduling, 3-5 days a week, that may include occasional Saturdays.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support and assistant services to staff, including calendar management and appointment scheduling.</p><p>• Coordinate business meetings, restaurant reservations, and property-related engagements.</p><p>• Maintain and organize physical and digital filing systems to ensure efficient record-keeping.</p><p>• Handle special administrative projects with precision and adherence to deadlines.</p><p>• Communicate effectively with investors, vendors, and clients as needed.</p><p>• Assist outside the office when required, including property visits and attending meetings.</p><p>• Perform general office tasks, adapting to the needs of a small, dynamic team.</p>Administrative Assistant<p>A small and family-owned commercial real estate company located in Beverly Hills is looking for an Office Administrator on a contract to hire basis. As the Office Administrator, you will be responsible for answering the phones (calls are light), taking messages, heavy filing, drafting letters and emails, creating labels, and making sure the office is tidy and running smoothly. You will also be responsible for making outbound calls to tenants, conducting research, managing inventory, data entry into Excel, and supporting the owner with special projects such as scheduling in Outlook. You will also walk daily to the post office to pick up the mail, schedule meetings, book travel, and assist with light accounting work. </p><p><br></p><p>Robert Half is looking for a proactive candidate with strong Microsoft Office Suite skills. Excellent written and verbal communication skills are required! This is an on-site position and hours are 8:30am-5pm and parking is covered. Salary range is 60k-70k. Experience working for a commercial real estate company is a huge plus!</p>Administrative AssistantWe are looking for a detail-oriented Administrative Assistant to support multiple departments within our organization in Azusa, California. In this long-term contract role, you will handle a variety of administrative tasks, ensuring smooth day-to-day operations and maintaining confidentiality. This is a great opportunity for someone with strong organizational skills and a proactive mindset to make a meaningful impact in the non-profit sector.<br><br>Responsibilities:<br>• Manage departmental calendars and coordinate scheduling to ensure efficient time management.<br>• Arrange travel itineraries, including booking flights, accommodations, and transportation.<br>• Provide general clerical support across three departments, including drafting correspondence and maintaining organized files.<br>• Record and distribute meeting notes accurately and promptly.<br>• Monitor and replenish office supplies, including coffee and other essentials.<br>• Prepare and process expense reports, ensuring timely submission and accuracy.<br>• Maintain confidential records and ensure proper handling of sensitive information.<br>• Organize and update electronic and physical filing systems for easy retrieval.<br>• Assist with scanning and digitizing documents as needed to support departmental needs.<br>• Serve as a point of contact for administrative inquiries and provide prompt assistance to staff members.Administrative AssistantWe are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This role is a Contract to permanent position, offering a unique opportunity to contribute to organizational success while advancing your career. The ideal candidate will have a strong background in administrative support and healthcare, with excellent technical skills and a proactive approach to managing tasks.<br><br>Responsibilities:<br>• Provide exceptional customer service by addressing inquiries through inbound and outbound calls.<br>• Perform accurate data entry to maintain and update records efficiently.<br>• Coordinate and schedule appointments, ensuring smooth communication between teams.<br>• Manage email correspondence professionally and respond promptly to client and internal communication.<br>• Utilize advanced Microsoft Excel skills to analyze and organize data effectively.<br>• Support daily operations by using proprietary software and adapting to organizational tools.<br>• Collaborate with healthcare professionals to navigate insurance-related processes.<br>• Prepare documents and presentations using Microsoft Word, Outlook, and PowerPoint.<br>• Assist in resolving customer issues at various stages of the process, ensuring satisfaction.<br>• Attend onsite meetings once a month to maintain alignment with organizational goals.Legal Administrative Assistant<p>We are looking for a detail-oriented Legal Administrative Assistant to support a long-term contract need in Pasadena, California. This position requires strong organizational skills and the ability to handle a variety of clerical and administrative tasks, supporting workers' compensation litigation deadlines and daily operations. The ideal candidate will thrive in an on-site role, collaborating with colleagues to ensure smooth and efficient workflows.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain calendars, ensuring all workers' compensation litigation deadlines are tracked and met promptly.</p><p>• Perform document management tasks, including uploading, downloading, and organizing files within case management systems.</p><p>• Handle incoming and outgoing mail, ensuring timely distribution and processing.</p><p>• Conduct accurate data entry and maintain records in compliance with company standards.</p><p>• Assist with light copy work and preparation of legal documents as needed.</p><p>• Utilize case management software and legal research tools such as LexisNexis to support ongoing cases.</p><p>• Collaborate with team members to ensure efficient billing and administrative functions.</p><p>• Provide clerical assistance for briefing, complaint handling, and other legal documentation tasks.</p><p>• Support the team with Microsoft Office Suite applications to create, edit, and manage documents effectively.</p>Administrative Assistant<p>We are looking for a dedicated Administrative Assistant to work for our non-profit client in the mid-City area. This role involves providing essential support to a residential unit, ensuring smooth administrative operations, and contributing to the coordination of case management services. This is a long-term contract to hire position, ideal for someone who thrives in a fast-paced, collaborative environment and values a trauma-informed, culturally sensitive approach. Candidates with experience in behavioral therapy and non-profit would be an ideal fit. </p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain accurate filing systems, ensuring documents are organized and up to date on a weekly basis.</p><p>• Coordinate and distribute monthly meeting schedules and invitations for parents, guardians, and placement workers in a timely manner.</p><p>• Assist with the preparation of admission, discharge, annual, and aftercare packets, ensuring all documentation is complete and accurate.</p><p>• Audit weekly notes and ensure compliance with program standards using internal systems.</p><p>• Provide clerical support for case coordination services, collaborating with the treatment team to align with client treatment plans.</p><p>• Update and maintain records related to client court hearings and other legal documentation.</p><p>• Offer additional programmatic support to the Unit Director as needed, demonstrating flexibility and initiative.</p><p>• Utilize Microsoft Office tools effectively to create reports, flyers, and other necessary materials for the unit.</p><p>• Greet visitors, handle inbound and outbound communications, and ensure a meticulous and welcoming environment.</p>Administrative AssistantWe are looking for an Administrative Assistant to join a dynamic nutrition and wellness company in Los Angeles, California. This is a Contract to permanent position that combines administrative support, customer service, and operational tasks, offering an excellent opportunity to transition into a long-term role. The ideal candidate will thrive in a fast-paced, team-oriented environment, supporting daily operations while contributing to the company's growth.<br><br>Responsibilities:<br>• Coordinate office schedules and manage calendars using tools such as Microsoft Outlook.<br>• Process and fulfill online product orders, including managing shipping details for items requiring special handling.<br>• Assist with the rollout of a startup supplement company, including data collection and product tracking.<br>• Monitor inventory levels, order supplies, and restock personalized supplement packs.<br>• Provide administrative and operational support to the organization as needed.<br>• Manage basic IT and software tasks, including using platforms like RingCentral, Microsoft Teams, and Zoom.<br>• Respond to inbound and outbound calls, ensuring attentive and timely communication with clients.<br>• Schedule appointments and maintain detailed records of correspondence and interactions.<br>• Assist with light social media engagement and digital communication tasks as required.Administrative Assistant - Student ServicesWe are looking for a highly organized Administrative Assistant to join our Student Services team in Buena Park, California. This Contract position requires an individual who excels at multitasking, maintains professionalism, and possesses strong scheduling and organizational skills. Prior experience in administrative roles and familiarity with education services will be advantageous.<br><br>Responsibilities:<br>• Coordinate calendars and schedules to ensure smooth operations within the Student Services department.<br>• Perform data entry tasks and maintain accurate records using spreadsheet and database tools.<br>• Provide excellent customer service by addressing inquiries and resolving issues promptly.<br>• Support transportation-related logistics, including routing and dispatching tasks.<br>• Assist with time and attendance tracking to ensure compliance and accuracy.<br>• Utilize Microsoft Office Suite to create documents, manage spreadsheets, and prepare reports.<br>• Collaborate with team members to organize and prioritize tasks effectively.<br>• Handle administrative duties with professionalism and attention to detail.<br>• Adapt to changing priorities and support departmental needs as required.Medical Administrative Assistant<p>Are you a highly organized and detail-oriented individual with experience in administrative support and electronic medical record systems? Do you thrive in a fast-paced healthcare environment and enjoy assisting medical teams in making a positive impact on patients? If so, we have the perfect opportunity for you!</p><p><br></p><p><strong>Position Overview</strong></p><p>We’re seeking an <strong>Administrative Assistant</strong> to support a hospital department. The ideal candidate will play a key role in ensuring the smooth operation of the department, handling administrative tasks, coordinating schedules, and managing electronic medical records through <strong>EPIC</strong>, the department's EMR system.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to the medical team, including physicians, nurses, and other staff.</li><li>Manage patient scheduling, appointment coordination, and follow-up tasks.</li><li>Maintain accuracy and confidentiality of patient records in <strong>EPIC</strong>, ensuring timely updates and documentation.</li><li>Coordinate meetings, prepare agendas, and ensure smooth communication within the department.</li><li>Serve as the first point of contact for patients, answering inquiries and directing them appropriately.</li><li>Assist with insurance verifications, billing inquiries, and pre-authorizations in collaboration with other staff.</li><li>Generate reports, compile statistics, and provide administrative support for departmental projects.</li><li>Work collaboratively across the department to support operational goals and provide exceptional care experiences for patients.</li></ul>Law Firm Administrative Assistant<p><strong><u>20 Attorney Law Firm seeks Legal Administrative Assistant $75,000 DOE</u></strong></p><p>The Legal Administrative Assistant will proofread and redline transactional legal documents including corporate agreements, real estate documents, and finance documents. The attorneys will provide substantive legal edits and the Legal Administrative Assistant will implement the changes and proofread for spelling, grammar, and punctuation using Word and track changes. The role is ideal for someone who enjoys polishing legal documents, ensuring consistency, and working closely with attorneys on content refinement.</p><p><br></p><p>NO law firm experience required if you have proofreading experience in a similar industry.</p><p><br></p><p>100% paid benefits + retirement + parking.</p><p><br></p><p>100% Onsite and NO overtime! </p><p><br></p><p><strong>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>Office Assistant<p>A corporate office located in West Hollywood is looking for an Administrative Assistant on a temp to hire basis. You will be responsible for document imaging, processing the mail, answering the phones and providing backup support to the receptionist, and completing special administrative projects. The ideal candidate will need to feel comfortable standing on their feet most of the day and will have a can-do attitude. Hours are 8am-5pm with a 1-hour lunch and two 15-minute breaks. Parking is covered and pay range is $23-$26/hr. Our client offers a relaxed work environment, year end bonuses, free lunch 1 day per week, and room for growth! </p>Office Assistant<p>We are looking for a highly organized and personable Bilingual Office Assistant to join our client's team in Canoga Park, California. This Contract position is an excellent opportunity to contribute to a non-profit organization by providing critical administrative support and ensuring smooth office operations. The ideal candidate will thrive in a dynamic environment and excel at multitasking while maintaining a detail-oriented demeanor.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and provide them with a warm, welcoming experience.</p><p>• Assist clients and staff in completing required paperwork accurately and efficiently.</p><p>• Maintain and organize personnel files to ensure confidentiality and compliance.</p><p>• Answer and route phone calls, emails, and other inquiries to the appropriate departments.</p><p>• Perform general office duties, including data entry, filing, and inventory management.</p><p>• Coordinate schedules and appointments to support the team’s daily operations.</p><p>• Ensure the reception area is tidy, organized, and stocked with necessary supplies.</p><p>• Support other administrative tasks as needed to enhance office functionality.</p>Part Time Remote Executive Assistant<p>Our client, a Founder involved in multiple real estate/investment organizations is looking a highly skilled and dependable Senior Executive Assistant to provide comprehensive support to a senior leader managing a diverse portfolio of businesses. This role requires a proactive and detail-oriented individual with exceptional organizational skills to handle administrative, financial, and communication tasks effectively. We are looking for a career Executive Assistant with at least seven years of C-level support work to assist 10-15 hours a week.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Oversee and manage the executive’s calendar, scheduling meetings and appointments while balancing personal and organizational priorities.</p><p>• Coordinate and send reminders for meetings, ensuring all necessary materials are prepared in advance.</p><p>• Assist with basic bookkeeping tasks such as expense tracking, account reconciliation, and financial reporting for multiple entities.</p><p>• Facilitate wire transfers and process payments across various business and personal accounts with precision.</p><p>• Maintain accurate records of all financial transactions and ensure timely bill payments.</p><p>• Organize and manage digital files, ensuring security and accessibility for important documents.</p><p>• Draft and proofread correspondence, reports, and other documents as needed.</p><p>• Act as a communication liaison, screening and prioritizing calls and messages while escalating urgent matters appropriately.</p><p>• Support special projects and conduct research related to the executive’s businesses.</p><p>• Perform additional administrative tasks to streamline the executive’s workload.</p>Administrative Assistant<p>We are looking for a detail-oriented Administrative Assistant to support the engineering team in Playa Vista, California. In this long-term contract position, you will play a key role in managing administrative tasks, maintaining records, and ensuring smooth operations within the team. The ideal candidate will have a strong commitment to delivering exceptional service.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls and provide attentive assistance to callers.</p><p>• Manage email communications, ensuring timely and accurate responses.</p><p>• Perform data entry tasks, maintaining accuracy and attention to detail.</p><p>• Schedule and coordinate appointments or meetings for the engineering team.</p><p>• Prepare and edit documents using Microsoft Word, Excel, and PowerPoint.</p><p>• Maintain organized records and files for easy access and reference.</p><p>• Support the team with customer service tasks, addressing inquiries or concerns.</p><p>• Assist with inbound and outbound communication to ensure efficient operations.</p><p>• Monitor and ensure the functionality of building engineering systems.</p>Office AssistantWe are looking for a dedicated Office Assistant to join our team on a contract basis in Inglewood, California. This role is ideal for someone passionate about supporting educational institutions and serving low-income communities. You will play a vital role in ensuring smooth daily operations while upholding a commitment to collaboration, compassion, and excellence.<br><br>Responsibilities:<br>• Provide comprehensive front office support, including issuing tardy slips and distributing school communications.<br>• Maintain and organize confidential records, including attendance logs and cumulative student files.<br>• Administer basic first aid to students and coordinate with parents or emergency responders for serious health concerns.<br>• Assist with meal service operations, including counting and serving meals during breakfast and lunch periods.<br>• Facilitate the enrollment and re-enrollment process by ensuring accurate data and effective communication with families.<br>• Supervise students in outdoor or designated campus areas to maintain a safe environment.<br>• Uphold high expectations for student success and demonstrate belief in their potential to excel.<br>• Model ethical behavior and align actions with the school’s mission and vision.<br>• Perform additional tasks as needed to support the school's daily operational needs.Administrative Assistant<p>We are looking for a highly organized and detail-oriented Administrative Assistant to support our executive team in a non-profit environment. This long-term contract position is based in Sylmar, California, and requires a proactive individual capable of handling diverse administrative tasks with minimal supervision. If you're passionate about providing seamless administrative support and thrive in a dynamic setting, this role is an excellent opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Assist the Executive Administrative Assistant in managing workflows for executive team tasks, including calendaring, travel arrangements, and meeting coordination.</p><p>• Organize and prepare meeting agendas, take comprehensive minutes, and ensure timely follow-up on action items.</p><p>• Coordinate travel logistics for executive members, including flights, ground transportation, hotel bookings, and itinerary preparation.</p><p>• Maintain administrative files and implement efficient systems for documentation and retrieval of materials.</p><p>• Process expense reports and mileage reimbursements for executive team members promptly and accurately.</p><p>• Provide high-level administrative support for Vice Presidents, ensuring tasks are completed with minimal supervision.</p><p>• Manage email correspondence, schedule appointments, and handle inbound and outbound calls professionally.</p><p>• Utilize Microsoft Office applications (Excel, Outlook, PowerPoint, Word) to create reports, presentations, and maintain organized records.</p>Executive Assistant<p>Our financial services client are looking for an Executive Assistant to join their team on a contract to hire basis. </p><p>You'll be responsible for assisting with calendar management, scheduling meetings, making travel arrangements, expense reports and creating presentation decks. </p><p>This is an on-site role Mon-Fri 8am-5pm </p>Administrative Assistant<p>We are looking for a detail-oriented Administrative Assistant to join our team in Beverly Hills. This role supports two IT executives, and we are looking for someone who has excellent time management skills. This long-term contract role requires an individual who can effectively manage diverse administrative tasks, support departmental operations, and maintain excellent communication with internal and external stakeholders. The ideal candidate will bring strong organizational skills and the ability to handle sensitive information with discretion. For the right candidate, you are encouraged to apply for the full-time role. This job requires you to be on site Monday through Friday 8-5.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Provide comprehensive administrative support to department heads and boards, including preparing agendas, minutes, and reports.</p><p>• Plan, prioritize, and oversee the work of administrative staff to ensure smooth office operations.</p><p>• Serve as a point of contact for the department, addressing inquiries and escalating issues requiring immediate attention.</p><p>• Organize and maintain documentation, including electronic and physical records, while ensuring accuracy and accessibility.</p><p>• Coordinate departmental events, meetings, and training sessions, including scheduling, travel arrangements, and follow-ups.</p><p>• Assist in the development and monitoring of budgets, process invoices, and manage purchases and petty cash.</p><p>• Prepare and review various communications, such as correspondence, social media posts, and official notices.</p><p>• Train and support staff in office procedures, software systems, and departmental protocols.</p><p>• Develop and implement effective office systems and recommend improvements to enhance efficiency.</p><p>• Build and maintain positive relationships with colleagues, stakeholders, and the public, ensuring a high level of customer service.</p>Office Assistant<p>Looking to add a friendly, positive, team-focused teammate for our growing office.</p><p><strong>Key Responsibilities:</strong></p><p>Responsibilities include but are not limited to the following:</p><p><br></p><p> 1. Provides administrative support to ensure efficient operation of the office:</p><p>a. managing all office services including internet, phone, mail, couriers, conference facilities, meeting rooms, etc.</p><p>b. Ordering all office supplies, managing any office services vendors such as for cleaning, plants maintenance, etc. </p><p>c. Ensuring the office is kept clean and organized; also, well stocked with essential supplies.</p><p>2. Carrying administrative duties such as:</p><p>a. filing, typing, data entry, copying, scanning, etc.</p><p>b. printing business cards, brochures, etc. </p><p>c. Travel bookings for the AMPYR USA team include flights, cars, hotels etc. along with any support required for the trip.</p><p>3. Interfacing with building management for day-to-day requirements such as access pass, parking, fire drills, emergency services, etc. </p><p>4. Assist clients and any other visitors that come into the office</p><p>5. Support planning and executing any business, team events and outings.</p><p>6. Supporting the team by making PowerPoint presentations, data entry, any other kind of documentation.</p><p><br></p><p> </p><p><br></p><p><br></p><p><br></p><p><br></p><p><strong>Qualifications</strong></p><p> </p><p> 1. At least 1 year of relevant experience</p><p>2. High school diploma or equivalent education </p><p>3 Ability to multi-task and manage time to prioritize tasks </p><p>4. Excellent verbal and written communication skills with proper grammar and spelling</p><p>5. Proficiency in Microsoft Office, Outlook, and basic computer software </p><p>6. Ability to work in a fast-paced environment with minimal supervision</p><p>7. Self-sufficient, well organized, exceptional work ethic to meet deadlines</p><p>8. Critical thinking, problem-solving, and determination</p><p>9. Team Player</p><p> </p><p> </p>Administrative AssistantWe are looking for a highly organized and detail-oriented Administrative Assistant to support daily operations in an efficient and effective manner. This is a long-term contract position based in Irvine, California, offering the opportunity to contribute to a dynamic and collaborative environment. The ideal candidate will play a critical role in ensuring smooth administrative processes and exceptional customer service.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, ensuring clear communication and timely resolution of inquiries.<br>• Perform accurate data entry tasks and maintain records to support organizational efficiency.<br>• Coordinate and schedule appointments, meetings, and events to optimize team calendars.<br>• Draft and respond to email correspondence, maintaining a high level of professionalism.<br>• Provide exceptional customer service by addressing client and team member needs promptly.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to prepare reports and presentations.<br>• Assist in maintaining organized filing systems for easy access to important documents.<br>• Support team members with various administrative tasks as needed to enhance productivity.<br>• Monitor office supplies and coordinate with vendors to ensure availability of essential materials.Executive Assistant<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview. </p><p> </p><p>Responsibilities may include:</p><p>• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>• Maintaining comprehensive and accurate records </p><p>• Performing minor accounting duties </p><p>• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>• Answering phone calls in a polite and professional manner</p><p>• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p>Administrative Assistant<p>We are looking for a detail-oriented Administrative Assistant to join our team in Long Beach, California. In this long-term contract position, you will play a vital role in supporting daily operations and ensuring organizational efficiency. This role requires excellent communication, organizational, and multitasking skills to handle a variety of administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize important documents, ensuring deadlines for filing are consistently met.</p><p>• Provide support in tax-related tasks, including data collection, tax calculations, and identifying potential savings or credits.</p><p>• Relay messages effectively to staff and handle routine clerical duties with precision.</p><p>• Coordinate schedules, appointments, and meetings to optimize team workflows.</p><p>• Perform data entry tasks with accuracy and maintain updated records.</p><p>• Respond to inbound calls and emails professionally, providing excellent customer service.</p><p>• Collaborate with team members to ensure smooth execution of administrative processes.</p><p>• Utilize Microsoft Office applications such as Excel, Outlook, PowerPoint, and Word to complete assignments.</p><p>• Maintain an organized filing system to streamline access to important information.</p><p>• Assist with various tasks as needed to support overall team operations.</p><p>Key Responsibilities: • Schedule appointments and maintain calendars for the CPA team (software: Outlook, Zoom and Teams) • Oversee tax return processing within our workflow management and status tracking system (Canopy) • Prepare and organize documents for client meetings and tax filings • Assist with data entry and maintain accurate client records in our accounting software (GoSystem and QuickBooks) • Handle incoming and outgoing correspondence, including emails and mail • Support the team with administrative tasks, such as filing, copying, and scanning documents </p>Executive Assistant<p>An advertising company in Westwood is hiring an Executive Assistant/ Office Manager to support the LA team. As the Executive Assistant, you will provide direct support to the CEO and assist the LA office with operation's needs. This is an onsite, contract-to-hire position.</p><p><br></p><p>ESSENTIAL FUNCTIONS:</p><p>• Gatekeeper to the CEO. Serve as the primary point of contact for internal and external communications on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate courses of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.</p><p>• Provide sophisticated calendar and time management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.</p><p>• Extensive travel management for the CEO and other executives traveling with the CEO. Always anticipating changes and/or updates to travel, events and the calendar.</p><p>• Exceptional Communication skills. Manage interaction between upper management and employees.</p><p>• Harmonize internal and external resources to expedite workflow. Coordinating with internal and external executives on various projects and tasks.</p><p>• Office Management responsibilities. Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization. Manage all aspects of the organization’s office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization within the office.</p><p>• Provide high-level administrative support to executives by meticulously managing their departmental budgets, tracking expenses, ensuring compliance with financial policies, and preparing detailed financial reports, all while collaborating closely with the finance team to maintain accurate financial records and optimize spending.</p><p>• Act as a liaison and provide support to the Board of Directors. Working closely with the General Council on all details. When needed, arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials.</p><p>• Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.</p><p>• Maintain and improve internal processes that support the CEO and the company overall.</p><p>• Some travel throughout the year might be required for this position.</p><p><br></p><p>The ideal candidate will have 5+ years of Executive Assistant support. This is a fully onsite role in Westwood with some overtime required. Pay once full-time is $100k-$120k.</p>Admin Assistant<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>Executive Assistant<p>We are looking for a highly skilled Executive Assistant to join our team in Laguna Beach, California, on a contract basis. The ideal candidate will provide comprehensive support to a senior executive while overseeing office operations. This role offers an excellent opportunity to showcase organizational expertise and adaptability in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to a senior executive, including managing schedules, correspondence, and travel arrangements.</p><p>• Coordinate and oversee daily office operations to ensure seamless functionality.</p><p>• Manage calendars efficiently, scheduling meetings, conference calls, and events.</p><p>• Handle communication tasks such as drafting emails, preparing reports, and maintaining detailed correspondence.</p><p>• Organize and book travel arrangements, including flights, accommodations, and itineraries.</p><p>• Utilize systems such as the Google Suite</p><p>• Maintain and update CRM systems to track important data and workflows.</p><p>• Work independently in the office when required, ensuring all tasks are completed promptly.</p><p>• Collaborate with team members to support ongoing projects and initiatives.</p>