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| Job ID: 14523858 |
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| How to Apply: | To see employer contact information, log in or register. |
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| Job Title: | Administrative Assistant, Extension Dean's Office (Temporary) |
| Work Type: | Work Days: Work Vary: Yes , Shift: Other, Hours Per Week: 20, Work Type: Regular |
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| Salary Offered: | Unspecified |
| Benefits: | Unspecified. |
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| Physical Required: | Unspecified |
| Drug Testing Required: | Unspecified |
| Education Required: | High School Diploma/GED |
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| Experience Required: | Unspecified |
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| Required Skills: | Please see the job description for information about required job skills. |
| Preferred Skills: |
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| Job Description: |
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Job ID367184
LocationTwin Cities
Job FamilyLR-Clerical
Full/Part TimePart-Time
Regular/TemporaryTemporary
Job Code1826
Employee ClassAFSCME Unit 6 - Clerical
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About the Job
Working Title: Administrative Assistant, Dean's Office (Temporary)
Job Classification: Principal Ofc & Admin Specialist (1826), AFSCME clerical represented
Salary range:$21.69 - $24.84/hour; based on qualifications
Hours:Temporary appointment through December 2025, part-time, 25 hours a week.Ideal schedule would be afternoons, Monday - Friday, with some flexibility.
Office Location: In-person work, Coffey Hall, St Paul campus
Apply By:March 30, 2025
This position is a temporary part-time position with the ability to increase working hours up to 40 hours a week during high demand for support. This position works in the Extension Dean's office as an administrative support staff providing general administrative support and basic event support to various leadership and the Administrative Associate in the Dean's office. This position reports to the Administrative Associate and Supervisor. This position is an in-person position and must be able to work in the office at Coffey Hall on the St. Paul Campus.
Duties include:
Office support (50%)
Provide general administrative support to the Extension Dean's Office:
Greet people and help direct them accordingly
Answering multi-line phone
Prep forms for payments and reimbursements, and collect the justification statements and documentation to finalize form submissions.
Actively track supplies in kitchen, supply, and printer room, and inform supervisor of restock needs, and maintain areas.
Assist with search processes and scheduling onboarding meetings.
Retrieve and distribute mail.
Prepare and proof general digital and printed documents
Other duties as assigned
Event, Meeting and Conference support (50%)
Provide support to Administrative Associate and the Dean's Office in event/meeting planning including:
Contacting vendors for proposals
Coordinating vendor and speaker payments/honorariums
Assist with ordering catering/food for various events
Assisting with the coordination of event logistics such as signage, transportation, volunteers, and pre-conference logistics
Assist with catering and other food orders
Assist with the creation, preparation, and finalize digital/printed materials
Assist with preparing meeting/event folders, nametags, and gift bags
Assist with registration for various events and programs
Proofread various documents and provide feedback
Other duties as assigned
Qualifications
Required Qualifications:
High school diploma/GED and at least two years of general office experience.
Basic accounting experience such as breaking out various costs, ie..., find tax for lodging and then adds up to the total costs.
Google Suites and Microsoft suites experience
Experience working with a multi-line phone line
Grammar and proofing skills
Customer service experience
Experience completing forms
Experience finalizing documents/forms/slides/graphics
Ability to lift, carry, push, pull, up to 30 pounds.
Must be able to work regularly at a dedicated/assigned Extension office. This is not a remote position.
Ability to work extra hours during high-demand periods and/or events.
Ability to self-organize and keep track of their own projects/tasks between supervisor check-ins, and report out statuses.
This position is not eligible for employment visa sponsorship
Preferred Qualifications:
Knowledge of UMN Extension or the University of Minnesota
Driving would be great, but not necessary.
Experience working on multiple projects at a time
Event logistic coordination experience
University accounting experience
Advance experience with Excel, PowerPoint, Word (i.e.., tables, graphics, mail merges)
Excellent problem-solving skills
Proven ability to document processes and procedures for general use
About the Department
ABOUT EXTENSION
University of Minnesota Extension is a major outreach arm of the University of Minnesota with a mission to serve the public through applied research and education. Our mission is to make a difference by connecting community needs and University resources to address critical issues in Minnesota. Extension strives to attract and retain high-quality, passionate employees, and weave diversity, equity and inclusion into all aspects of Extension's programming and employee engagement. Find further information on the Extension website.
Pay and Benefits
Pay Range: $21.69 - $24.84/hour; depending on education/qualifications/experience
Time Appointment: 62.50% (25 hours/week) Appointment
Position Type: Non-Faculty Labor Represented Staff
Please visit the Office of Human Resources website for more information regarding benefit eligibility.
The University offers a comprehensive benefits package that includes:
Competitive wages, paid holidays, and generous time off
Continuous learning opportunities through professional training
Low-cost medical, dental, and pharmacy plans
Healthcare and dependent care flexible spending accounts
University HSA contributions
Disability and employer-paid life insurance
Employee wellbeing program
Excellent retirement plans with employer contribution
Public Service Loan Forgiveness (PSLF) opportunity
Financial counseling services
Employee Assistance Program with eight sessions of counseling at no cost
How To Apply
Applications must be submitted online. To be considered for this position, please click on the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position. Please attach the following required application materials:
Cover letter
Resume - Your resume must include all your education and experience as it relates to the required qualifications. The initial HR screening process focuses primarily on the resume.
Names and contact information for three professional references will be required during the interview process.
Additional documents may be attached after the application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. See full application instructions.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).
For questions about this position contact:
Stephanie Rosenthal, Administrative Associate & Supervisor, rosen834@umn.edu.
Diversity
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
Refer to ID 82979514 when applying |
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