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21 results for Executive Assistant in Miami, FL

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Robert Half is seeking a highly organized and bilingual Executive Assistant to support a dynamic leadership team at a respected organization in the Miami area. This role is perfect for someone who thrives in a fast-paced environment and enjoys being the go-to person for high-level administrative support. If you're detail-oriented, resourceful, and proactive, we’d love to hear from you.

Key Responsibilities:

Provide dedicated support to senior executives, ensuring smooth day-to-day operations
Manage calendars, schedule meetings, and coordinate logistics across multiple time zones
Make complex travel arrangements, including itineraries, accommodations, and transportation
Draft, edit, and format professional documents, presentations, and reports
Screen emails and calls, prioritize incoming communications, and respond on behalf of executives when appropriate
Maintain organized and confidential filing systems (digital and physical)
Handle sensitive information with a high degree of professionalism and discretion
Assist with budgeting, expense tracking, and invoice processing
Coordinate internal meetings and external engagements, including board and client meetings
Act as a liaison between executives and staff, vendors, or partners
Support the planning and execution of corporate events or team gatherings
Contribute to special projects and assist in problem-solving as new priorities arise
Continuously look for ways to improve processes, workflows, and team efficiency

What We’re Looking For:

Bachelor’s degree or equivalent experience preferred
Bilingual in English and Spanish (required)
3+ years of experience in an executive or senior administrative support role
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Excellent written and verbal communication skills
Highly organized with strong time management and multitasking abilities
Able to remain calm under pressure and adapt quickly to shifting priorities
Strong interpersonal skills; comfortable working with C-level executives and external partners
High level of professionalism, integrity, and discretion

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

21 results for Executive Assistant in Miami, FL

Executive Assistant

Miami, FL
remote
Temporary
- USD / Hourly
Robert Half is seeking a highly organized and bilingual Executive Assistant to support a dynamic leadership team at a respected organization in the Miami area. This role is perfect for someone who thrives in a fast-paced environment and enjoys being the go-to person for high-level administrative support. If you're detail-oriented, resourceful, and proactive, we’d love to hear from you. Key Responsibilities:<ul><li>Provide dedicated support to senior executives, ensuring smooth day-to-day operations</li><li>Manage calendars, schedule meetings, and coordinate logistics across multiple time zones</li><li>Make complex travel arrangements, including itineraries, accommodations, and transportation</li><li>Draft, edit, and format professional documents, presentations, and reports</li><li>Screen emails and calls, prioritize incoming communications, and respond on behalf of executives when appropriate</li><li>Maintain organized and confidential filing systems (digital and physical)</li><li>Handle sensitive information with a high degree of professionalism and discretion</li><li>Assist with budgeting, expense tracking, and invoice processing</li><li>Coordinate internal meetings and external engagements, including board and client meetings</li><li>Act as a liaison between executives and staff, vendors, or partners</li><li>Support the planning and execution of corporate events or team gatherings</li><li>Contribute to special projects and assist in problem-solving as new priorities arise</li><li>Continuously look for ways to improve processes, workflows, and team efficiency</li></ul>
2025-05-15T22:59:52Z

Executive Assistant

Fort Lauderdale, FL
onsite
Contract / Temporary to Hire
22.00 - 24.00 USD / Hourly
We are looking for a detail-oriented and meticulous Executive Assistant to support the Head of School in Fort Lauderdale, Florida. This Contract to permanent position requires someone who can expertly manage administrative tasks, maintain confidentiality, and interact effectively with board members, parents, and other stakeholders. The ideal candidate will have exceptional organizational skills, a refined demeanor, and the ability to adapt to a dynamic work schedule. Responsibilities: • Manage calendars, schedule appointments, and coordinate meetings, including evening board sessions when necessary. • Draft and handle correspondence with precision, ensuring a high level of attention to detail. • Prepare reports, presentations, and documents using tools such as Google Workspace and Excel. • Organize and maintain confidential files and records with utmost discretion. • Serve as the primary point of contact for board members, parents, and external stakeholders, ensuring clear and effective communication. • Coordinate and manage travel arrangements and expense reporting using systems like Concur. • Assist with the planning and execution of projects and special events as needed. • Monitor and prioritize incoming communication, ensuring urgent matters are addressed promptly. • Utilize tools such as CRM systems and timekeeping software to efficiently track tasks and deadlines. • Support conference calls and virtual meetings using platforms like Cisco Webex.
2025-05-23T13:29:03Z

Senior Courtroom Specialist

Fort Lauderdale, FL
onsite
Permanent
48390.00 - 48391.00 USD / Yearly
We are looking for people with strong administrative and operational support experience in the Fort Lauderdale area. This role involves close collaboration with judges, legal professionals, and other staff to ensure proceedings run smoothly and efficiently. The ideal candidate is highly organized, adaptable, and comfortable interacting with diverse individuals in a high-pressure environment. Responsibilities:• Assist with courtroom operations while supporting various professionals daily• Take detailed notes and maintain accurate records of courtroom proceedings.• Deliver information and updates to the courtroom audience as required.• Utilize and train on courtroom systems to ensure seamless workflow.• Coordinate with judges and staff to address extended courtroom sessions when necessary.• Ensure accurate documentation and reporting of legal outcomes.• Support the use of CRM tools and financial systems to track and manage administrative tasks. Ideal candidates will come from an administrative background and have strong organizational skills.
2025-05-13T15:54:03Z

Administrative Assistant

Fort Lauderdale, FL
onsite
Temporary
19.95 - 23.10 USD / Hourly
We are looking for a detail-oriented licensed Administrative Assistant with experience on the commercial side of insurance, to join our team in Fort Lauderdale, Florida, on a contract basis. This role involves providing essential administrative support, managing communications, and ensuring smooth coordination of tasks within the office environment. If you have experience in commercial insurance and thrive in a dynamic setting, we encourage you to apply. Responsibilities:• Handle incoming and outgoing communications via phone and email, ensuring clear and timely responses.• Manage and organize paperwork related to commercial insurance policies and other documentation.• Coordinate with associations and other external stakeholders to facilitate smooth communication.• Schedule and manage appointments, maintaining accurate records of meetings and commitments.• Perform data entry tasks with high accuracy to maintain organized and up-to-date records.• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create reports and manage correspondence.• Provide customer service support by addressing inquiries and resolving issues promptly.• Assist in handling insurance-related tasks, including terminology understanding and policy coordination.• Collaborate with team members to ensure efficient workflow and task completion.
2025-05-29T20:43:45Z

Administrative Assistant / Receptionist

Miami, FL
onsite
Contract / Temporary to Hire
- USD / Hourly
RobertHalf is excited to collaborate with an established growing company to find a qualified Receptionist. This Receptionist role is an excellent opportunity to work alongside a great team with a fantastic company culture. This Receptionist role would be a full-time and temporary-to-hire position in a professional office setting. The position would be starting as soon as possible. It requires the following skills and duties: Act as first point of contract both in person and over the phone, greet clients as they arrive.Must be detail-oriented with strong multi-tasking skills.Familiar with multi-line phone systems and Microsoft Office a must.Ability to take direction well, be comfortable working both alongside a team and independently.Assist in other administrative and clerical duties as necessary, help out with excel spreadsheets and possibly power-point slides. If you are interested in this position, email your resume to Jacqueline.Mejia@RobertHalf AND call Jacqueline @ 786-698-7072
2025-05-25T02:33:43Z

Administrative Assistant

Miami, FL
remote
Temporary
- USD / Hourly
Robert Half is partnering with a reputable organization in search of a Bilingual Administrative Assistant who is detail-oriented, organized, and fluent in both English and Spanish. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys supporting a team to keep operations running smoothly. Key Responsibilities:<ul><li>Provide administrative support to various departments, including scheduling meetings, managing calendars, and preparing documents</li><li>Act as a liaison between English- and Spanish-speaking clients, vendors, and team members</li><li>Answer and direct phone calls, respond to emails, and handle inquiries with professionalism and clarity</li><li>Maintain accurate records and file management systems</li><li>Assist with data entry, reporting, and general office tasks as assigned</li></ul>
2025-05-30T13:43:41Z

Administrative Assistant / Receptionist

Doral, FL
onsite
Contract / Temporary to Hire
- USD / Hourly
Administrative Assistant / ReceptionistRobertHalf is excited to collaborate with an established growing company to find a qualified Receptionist. This Receptionist role is an excellent opportunity to work alongside a great team with a fantastic company culture. This Receptionist role would be a full-time and temporary-to-hire position in a professional office setting. The position would be starting as soon as possible. It requires the following skills and duties: Act as first point of contract both in person and over the phone, greet clients as they arrive.Must be detail-oriented with strong multi-tasking skills.Familiar with multi-line phone systems and Microsoft Office a must.Ability to take direction well, be comfortable working both alongside a team and independently.Assist in other administrative and clerical duties as necessary, help out with excel spreadsheets and possibly power-point slides. If you are interested in this position, email your resume to Jacqueline.Mejia@RobertHalf OR call Jacqueline @ 786-698-7072
2025-05-26T18:24:19Z

Sales Assistant

Aventura, FL
onsite
Permanent
90000.00 - 110000.00 USD / Yearly
We are looking for a dedicated Executive Assistant to provide direct support to one of our Co-Chairman/Owners in Aventura, Florida. This role will involve managing a variety of tasks to ensure seamless communication, organization, and execution of business initiatives. The ideal candidate will be highly organized, proactive, and capable of juggling multiple responsibilities in a fast-paced environment. Responsibilities:• Coordinate with team members to ensure efficient communication and the flow of information, analysis, and documentation.• Oversee communication with internal teams, external partners, and stakeholders, ensuring all interactions are precise and timely.• Conduct thorough research on industry trends, analyze findings, and provide actionable insights for decision-making and implementation.• Assist in the development of financial models for real estate and business ventures.• Manage travel arrangements, including booking logistics and scheduling meetings.• Organize and execute corporate events, including preparation for meetings, conferences, and collaborations with philanthropic organizations.• Maintain and manage the executive’s calendar, scheduling appointments and prioritizing tasks.• Prepare, organize, and store important documents to ensure easy accessibility and security
2025-05-09T00:33:52Z

Administrative Assistant

Fort Lauderdale, FL
onsite
Temporary
18.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Administrative/Data Entry Assistant to join our team on a contract basis in Fort Lauderdale, Florida. In this role, you will play a pivotal part in supporting day-to-day pre-construction operations by managing communication, scheduling, and documentation. This is an excellent opportunity for an organized individual with strong technical and administrative skills to contribute to a dynamic, fast-paced environment in the electrical and construction industry. Responsibilities:• Organize and maintain email correspondence, keeping communication efficient and effective.• Perform accurate data entry tasks to support various administrative functions.• Schedule and coordinate appointments and meetings as needed.• Utilize Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, to create and manage documents and reports.• Provide support in preparing reports and other materials for internal and external use.• Assist in maintaining records and ensuring documentation is up to date and accessible.• Collaborate with team members to ensure smooth operations and effective communication.• Handle additional administrative tasks as assigned to meet organizational needs.• Perform data entry and documentation within Smartsheet.
2025-05-15T12:53:48Z

Business Development Officer

Miami, FL
onsite
Permanent
90000.00 - 100000.00 USD / Yearly
We are looking for a highly organized and proactive Executive Assistant to join our growing team in Miami, Florida. In this role, you will support executive operations, manage administrative tasks, and contribute to the success of a global trading firm. This is a unique opportunity to grow into a leadership role as the company expands. Responsibilities:• Coordinate and manage executive calendars, ensuring seamless scheduling of meetings and events.• Organize and oversee domestic and international travel arrangements for executives, ensuring smooth logistics.• Handle day-to-day administrative tasks, including office management and basic bookkeeping responsibilities.• Collaborate with vendors and manage vendor relationships to ensure efficient operations.• Prepare and deliver detailed presentations to support business development efforts.• Assist in budget planning and capital management processes to align with company goals.• Utilize ERP systems to streamline and manage business operations effectively.• Support leadership during high-demand periods, such as the first and last weeks of the month.• Contribute to the development and execution of strategic business initiatives.• Provide administrative support to the founder and executive team, ensuring smooth daily operations. Compensation includes an attractive guarantee bonus pay out. IF you are interested in hearing more about this role, Please call me 786-393-4588 or email me janet.garcia@roberthalfcom
2025-05-06T18:34:04Z

Administrative Assistant

Hillsboro Beach, FL
onsite
Temporary
18.05 - 20.90 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Hillsboro Beach, Florida. This is a contract position offering flexible part-time hours, ideal for candidates seeking a consistent schedule. The role involves providing administrative support to Town Hall operations, including assisting with human resources and benefits-related tasks. Responsibilities: • Provide administrative support to ensure smooth daily operations at Town Hall. • Assist with human resources tasks, including document preparation and benefits coordination. • Manage schedules and maintain organized records for office activities. • Prepare reports and correspondence using Microsoft Word and Excel. • Handle written and verbal communications with professionalism. • Ensure timely completion of assigned administrative projects. • Support office functions by maintaining supplies and equipment. • Facilitate internal communication between departments and external stakeholders. • Uphold confidentiality and accuracy in all administrative processes.
2025-05-27T20:38:45Z

Conference Coordinator

Miami, FL
onsite
Permanent
70000.00 - 90000.00 USD / Yearly
We are seeking a highly organized, detail-oriented Events Coordinator to join our national law firm. This individual will play a critical role in planning and executing high-level meetings, including board meetings, investor engagements, and client-facing events. The ideal candidate lives within close proximity to the office and brings a background in hospitality, event planning, or executive administration. Experience working in fast-paced, professional services environments is highly valued. Key Responsibilities:Meeting & Event Planning<ul><li>Coordinate and manage logistics for internal board meetings, investor presentations, client receptions, and executive offsites.</li><li>Work closely with attorneys, senior executives, and clients to ensure flawless execution of events.</li><li>Schedule venues, catering, A/V, accommodations, transportation, and event materials.</li><li>Create detailed event timelines, checklists, and run-of-show documents.</li></ul>Vendor & Budget Management<ul><li>Source and liaise with vendors including caterers, hotels, transportation services, and rental companies.</li><li>Negotiate contracts and manage event budgets with a focus on cost-effectiveness and quality.</li><li>Track expenses and ensure compliance with firm policies and protocols.</li></ul>On-Site Event Support<ul><li>Serve as the primary point of contact on-site for events; provide hands-on coordination and problem-solving.</li><li>Manage event setup and breakdown, guest arrival logistics, and last-minute adjustments with poise.</li></ul>Internal Collaboration<ul><li>Partner with the Executive Assistant team, Marketing & Business Development, and Facilities to ensure alignment and seamless event execution.</li><li>Provide post-event reporting, feedback collection, and debriefs to evaluate success and recommend improvements.</li></ul> Qualifications:Required:<ul><li>3+ years of experience in event coordination, executive assistance, or hospitality/event services.</li><li>Strong organizational and time management skills; ability to manage multiple projects with competing priorities.</li><li>Exceptional verbal and written communication skills.</li><li>Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendaring tools.</li><li>Willingness and ability to work on-site; must live within commuting distance to [City, State].</li></ul>Preferred:<ul><li>Experience supporting C-suite or legal professionals in a corporate environment.</li><li>Familiarity with event platforms (e.g., Cvent, Eventbrite) and virtual meeting tools (Zoom, Microsoft Teams).</li><li>Strong client service mindset and attention to detail.</li></ul>Qualified candidates, please apply and reach out to STEFANIE FURNISS at 786-897-7903
2025-05-15T05:04:05Z

Legal Assistant/Legal Administrative Assistant

Coconut Grove, FL
onsite
Temporary
19.95 - 20.00 USD / Hourly
We are looking for a skilled bilingual in English and Spanish Legal Assistant/Legal Administrative Assistant to join our team in Coconut Grove, Florida, on a contract basis. This role is ideal for someone with some knowledge in real estate and office administration who can provide support during a two-week period in June. If you thrive in a fast-paced environment and possess excellent organizational and communication skills, we encourage you to apply. Responsibilities:• Coordinate and manage case-related documents efficiently using case management software.• Maintain accurate calendars to ensure deadlines and appointments are met.• Provide exceptional client service by addressing inquiries and maintaining clear and effective communication.• Assist in drafting legal documents and correspondence with attention to detail.• Support real estate closing processes by preparing and organizing necessary documentation.• Handle phone operations, including managing incoming calls and directing them appropriately.• Collaborate with team members to ensure smooth office operations during the contract period.• Ensure compliance with legal standards and procedures in all administrative tasks.• Manage and prioritize multiple tasks effectively to meet deadlines.• Review and process paperwork related to real estate transactions.
2025-05-15T18:04:54Z

Administrative Assistant for Sales Team (Miami Beach)

Miami, FL
remote
Permanent
55000.00 - 65000.00 USD / Yearly
Administrative Assistant for Sales & Operations Team Location: Miami BeachSchedule: In office ; M-F Salary$55- $60,000; possible stretch to $65,000Benefits YES Position Overview: Company with brands throughout North America adding to their team in Miami Beach. This position provides support to departments in various locations. as the main point of contact in Miami. And works independently communicating daily with the sales team, directors and operations.<ul><li>Assists with order processing B2B via Shopify software of eyeglass wear and safety products</li><li>Performs order entry and fulfillment of samples</li><li>Distributes samples sending them out to the correct parties</li><li>Manages timelines for new product launches handling this project management for initiative deadlines</li><li>Maintains the inventory of samples sent to the Miami office</li><li>Communicates daily via phone, email and video calls with the team working throughout the North Americas</li><li>Produces various sales and inventory reports</li><li>Corresponds with vendors and coordinates any logistics for trade shows</li><li>Handles administration for the office such mail and standard general office duties</li></ul>
2025-05-26T05:39:15Z

Administrative Assistant (with Accounting Support)

Miami, FL
onsite
Contract / Temporary to Hire
- USD / Hourly
Administrative Assistant (with Accounting Support)Job Summary: We are looking for a highly organized Administrative Assistant with a background in accounting to support daily office operations and assist with basic financial tasks. This dual-role position requires excellent multitasking skills and attention to detail to ensure smooth administrative and accounting functions.Key Responsibilities:<ul><li>Provide general administrative support, including answering phones, managing calendars, and preparing documents</li><li>Assist with data entry, invoice processing, and basic bookkeeping</li><li>Maintain and organize financial records and filing systems</li><li>Help reconcile accounts, prepare expense reports, and support month-end closing</li><li>Coordinate communication between departments, vendors, and clients</li><li>Order office supplies and handle general office management tasks</li><li>Support accounting staff with ad hoc tasks and projects as needed</li></ul>
2025-05-19T11:18:42Z

Office Manager

Boca Raton, FL
onsite
Permanent
50000.00 - 60000.00 USD / Yearly
We are looking for an experienced Office Manager to oversee administrative operations and ensure compliance with organizational policies in Boca Raton, Florida. In this role, you will manage a variety of office functions, coordinate events, and handle payroll administration while maintaining high standards of efficiency and professionalism. This position requires strong multitasking abilities and attention to detail to support the company’s wholesale distribution activities. Responsibilities: • Administer payroll processes accurately and on time, ensuring compliance with relevant regulations. • Coordinate and oversee company events, including logistics and vendor management. • Manage day-to-day office operations, ensuring a smooth workflow and addressing any administrative needs. • Serve as an executive assistant by managing schedules, communications, and other support tasks for leadership. • Implement and monitor compliance procedures using specialized software and tools. • Maintain and update records in CRM systems to ensure accurate and organized data management. • Collaborate with teams to assist in complaint handling and ensure resolutions align with company policies. • Conduct audits and reviews to ensure adherence to compliance standards and regulations. • Utilize ADP and other financial systems to streamline payroll and administrative functions. • Provide training and support to staff on compliance and office procedures as needed.
2025-05-08T14:49:04Z

Inside Sales Assistant/Administrator

Miami Beach, FL
onsite
Permanent
50000.00 - 60000.00 USD / Yearly
Opening for an Inside Sales Assistant/Administrator Location: Miami Beach Schedule: In office ; M-F Salary $55-$60,000 Benefits: health, Vacation, Holidays and other Benefits and Perks ! Position Overview: Company with brands throughout North America adding to their team in Miami Beach. This position provides support to departments in various locations. as the main point of contact in Miami. And works independently communicating daily with the sales team, directors and operations.<ul><li>Assists with order processing B2B via Shopify software</li><li>Performs order entry and fulfillment of samples</li><li>Distributes samples sending them out to the correct parties</li><li>Manages timelines for new product launches handling this project management for initiative deadlines</li><li>Maintains the inventory of samples sent to the Miami office</li><li>Communicates daily via phone, email and video calls with the team working throughout the North Americas</li><li>Produces various sales and inventory reports</li><li>Corresponds with vendors and coordinates any logistics for trade shows</li><li>Handles Administration for the office such mail and standard general office duties </li></ul>
2025-05-25T01:39:01Z

Sales Assistant

Miami, FL
remote
Temporary
- USD / Hourly
Are you a proactive, detail-oriented professional with a passion for supporting fast-paced sales teams? Robert Half is seeking an organized and enthusiastic Sales Assistant to join a dynamic and growing organization. This role is ideal for someone who thrives in a collaborative environment, is eager to learn, and is ready to contribute to business development and operational success. This is an exciting opportunity to gain exposure to various aspects of sales operations while working closely with a high-performing team. If you're a self-starter with excellent communication and coordination skills, we’d love to hear from you! Key Responsibilities:<ul><li>Coordinate logistics and materials for trade shows, conventions, and other events; attend as needed</li><li>Provide comprehensive administrative, clerical, and technical support to the sales team</li><li>Manage sales reporting, analyze data, and create polished presentations and reports</li><li>Assist with marketing and promotion of company products and services within the department</li><li>Handle customer inquiries with professionalism and ensure timely follow-up</li><li>Organize and coordinate internal training sessions and learning opportunities for the team</li><li>Oversee order processing and tracking, ensuring efficiency and accuracy across all stages</li><li>Draft, proofread, and format internal and external communications</li><li>Manage travel arrangements and meeting schedules for the sales team</li><li>Support a wide range of administrative tasks to ensure the smooth operation of the department</li></ul>
2025-05-29T22:18:49Z

Human Resources (HR) Assistant

Pompano Beach, FL
onsite
Contract / Temporary to Hire
20.90 - 24.20 USD / Hourly
We are looking for a highly organized Human Resources (HR) Assistant to join our team in Pompano Beach, Florida. This is a contract-to-employment position, offering an excellent opportunity for someone who enjoys administrative work and has a foundational understanding of HR practices. The role involves supporting daily HR operations and contributing to a dynamic, warehouse-based environment. Responsibilities: • Maintain organized and accurate employee records, both digital and physical, ensuring compliance with company policies. • Update and manage HR databases, including tracking employee onboarding, terminations, leave balances, and other status changes. • Assist with payroll preparation by collecting and verifying timesheets, leave requests, and other relevant data. • Support recruitment efforts by posting job openings, reviewing applications, and coordinating interview schedules. • Facilitate onboarding processes, including distributing orientation materials and explaining company policies to new team members. • Coordinate with team members to ensure smooth administrative operations within the HR department. • Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and organized manner. • Collaborate with managers to address operational needs and provide administrative assistance as required. • Ensure compliance with HR regulations and contribute to maintaining a safe and efficient warehouse environment.
2025-05-30T21:48:46Z

Paralegal

Miami, FL
onsite
Permanent
85000.00 - 95000.00 USD / Yearly
Amazing firm in Miami looking for a detail-oriented Paralegal to join their team. The ideal candidate will play a critical role in supporting attorneys with various legal tasks and ensuring compliance with the Fair Debt Collection Practices Act, the Florida Condominium Act, and related state laws. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. If interested, call Jodi Cohen at 786-698-7145. Responsibilities:• Process payments from property owners and prepare balance due letters, payoff letters, and estoppels.• Draft and issue initial demand letters, notices of intent to foreclose, and lien documents.• Assemble and prepare complaint packages for legal proceedings.• Create and submit all necessary foreclosure motions and related documentation.• Draft stipulations for settlement and motions for summary judgment, including affidavits for indebtedness, costs, and attorney fees.• Generate notices of hearing and coordinate with the legal team for timely submissions.• Supervise and provide instructions to team assistants on various administrative tasks.• Prepare final judgments, notices of sale, and cover letters for judicial review.• Organize and compile hearing folders for attorneys to ensure readiness for court appearances.
2025-05-19T14:18:59Z

Office Administrator

Miami, FL
remote
Temporary
- USD / Hourly
Robert Half is seeking an organized and proactive Office Administrator to join a thriving organization in Miami. This role is ideal for someone who excels in managing office operations, coordinating administrative tasks, and supporting day-to-day office needs. If you're a multitasker who enjoys working in a fast-paced environment and has strong organizational skills, we want to hear from you! Key Responsibilities:<ul><li>Oversee daily office operations, ensuring everything runs smoothly and efficiently</li><li>Serve as the main point of contact for office inquiries, both in-person and via phone or email</li><li>Coordinate office supplies, ensuring adequate stock levels and timely orders</li><li>Organize and schedule meetings, conferences, and appointments for staff and executives</li><li>Manage office filing systems (both digital and physical), ensuring that documents are organized and easy to access</li><li>Assist in preparing reports, presentations, and correspondence as needed</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Process expense reports, invoices, and assist with budget tracking</li><li>Provide support for internal and external events, such as meetings, workshops, and team-building activities</li><li>Maintain and update employee records, ensuring compliance with company policies</li><li>Support HR and other departments with administrative functions as needed</li><li>Implement and maintain office policies and procedures to increase office efficiency</li><li>Ensure the office environment remains tidy, welcoming, and conducive to productivity</li></ul>
2025-05-15T22:59:52Z

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21 results for Executive Assistant in Miami, FL

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