<p><strong>Robert Half is seeking a motivated, highly organized Administrative Assistant to support our team in Miami, Florida. This is an excellent opportunity for someone who thrives on keeping operations running smoothly and delivering top-notch internal service.</strong></p><p><br></p><p><strong>Role Overview:</strong></p><p><br></p><p> As an Administrative Assistant, you will be essential to the daily efficiency of our office. You’ll take ownership of key administrative tasks, anticipate needs, and ensure our team can focus on their priorities with confidence.</p><p><strong>Primary Responsibilities:</strong></p><ul><li>Serve as a central point of contact for administrative needs across departments</li><li>Draft, edit, and format correspondence, reports, and presentations with a high degree of accuracy</li><li>Manage calendars, schedule meetings, and coordinate logistics for internal and external appointments</li><li>Process incoming calls, emails, and inquiries professionally and promptly</li><li>Organize and maintain digital and paper filing systems to ensure easy access to critical documents</li><li>Support travel planning, expense reporting, and procurement of office supplies</li><li>Assist with project coordination and other special assignments as needed</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Boca Raton, Florida. This is a Contract to permanent position, offering an excellent opportunity to showcase your organizational skills while supporting daily office operations. The ideal candidate will be proactive, meticulous, and capable of managing multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Answer and direct inbound calls promptly and professionally.<br>• Perform accurate data entry tasks, maintaining organized records.<br>• Manage receptionist duties, including greeting visitors and handling inquiries.<br>• Coordinate schedules, meetings, and appointments as needed.<br>• Prepare and process documentation and correspondence with attention to detail.<br>• Maintain office supplies inventory and place orders as required.<br>• Collaborate with team members to ensure efficient workflow and communication.
We are looking for a highly organized and detail-oriented Administrative Assistant to join a luxury real estate brokerage firm in Boca Raton, Florida. This Contract-to-Permanent position requires a proactive individual who thrives in a fast-paced environment and can effectively manage multiple tasks. The role will primarily support one of the Broker/Owners, with additional responsibilities assisting other Broker/Owners and managing office-wide administrative needs.<br><br>Responsibilities:<br>• Prepare various reports and documents using Microsoft Excel and Word.<br>• Create marketing materials such as brochures and listing data for periodic campaigns.<br>• Organize and maintain client listing files in both physical and electronic formats, adhering to company policies.<br>• Draft standard correspondence and presentation letters for clients.<br>• Manage listing processes including inputting new listings, price changes, extensions, and status updates into company databases.<br>• Coordinate the creation and printing of brochures and advertisements for newspapers and magazines.<br>• Ensure the office remains organized by maintaining supplies, stationery, and addressing equipment issues.<br>• Provide exceptional customer service by answering inbound calls and assisting clients.<br>• Schedule appointments and handle email correspondence efficiently.<br>• Assist with general office tasks, including preparing presentation packages and servicing office equipment issues.
<p><strong>Robert Half is seeking a bilingual (Spanish/English) Administrative Assistant for a growing and dynamic company in Miami. This contract-to-hire position is perfect for someone looking to build a long-term career in a supportive and professional environment.</strong></p><p><strong>If you're highly organized, detail-oriented, and thrive on keeping things running smoothly, we want to hear from you!</strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage daily administrative tasks to support the office and team</li><li>Answer and direct phone calls professionally (multi-line system)</li><li>Greet visitors and ensure a welcoming environment</li><li>Schedule and coordinate meetings, appointments, and calendars</li><li>Maintain filing systems and ensure accurate document management</li><li>Handle incoming and outgoing mail and packages</li><li>Order and manage office supplies and inventory</li><li>Assist with data entry, preparing reports, and other clerical tasks as needed</li><li>Provide general support to management and other staff</li></ul><p><br></p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Plantation, Florida. The ideal candidate will play a vital role in supporting daily operations, managing client interactions, and ensuring seamless scheduling and data entry processes. This position offers an opportunity to contribute to a dynamic environment with over 5,000 clients in the medical malpractice insurance sector.<br><br>Responsibilities:<br>• Respond promptly to inbound calls, providing attentive and helpful customer service.<br>• Manage client scheduling and appointments to ensure efficient time management.<br>• Perform accurate data entry tasks, maintaining up-to-date and organized records.<br>• Assist with email correspondence, handling inquiries and follow-ups effectively.<br>• Support client management efforts by addressing client needs and maintaining strong relationships.<br>• Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to create documents, reports, and presentations.<br>• Schedule and coordinate meetings and appointments as needed.<br>• Handle both inbound and outbound calls to manage client communications efficiently.<br>• Collaborate with the team to ensure smooth day-to-day operations.
<p>We are seeking a proactive and detail-oriented Marketing Assistant for a position Miami, Florida. This entry-level role is perfect for someone eager to gain hands-on experience in a dynamic marketing environment while supporting a variety of projects and initiatives. Fluency in Spanish is required, as you’ll help us communicate effectively with our diverse audience. Candidates must have relevant experience in marketing, or a related field.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support the marketing team in planning and executing campaigns</li><li>Assist with creating and editing marketing materials (flyers, social posts, email drafts, etc.)</li><li>Coordinate marketing events and outreach efforts</li><li>Conduct market research and compile findings</li><li>Maintain and update marketing databases and contact lists</li><li>Help with translating materials and communications between English and Spanish</li><li>Assist with general office and administrative tasks as needed</li></ul>
<p>Robert Half is seeking an experienced, highly organized Executive Assistant to provide critical support to senior leadership in Miami, Florida. This role is ideal for someone who thrives in a fast-paced, high-stakes environment and excels at anticipating needs before they arise.</p><p><strong>Position Overview:</strong></p><p> As an Executive Assistant, you will serve as a trusted partner to our executive team, ensuring seamless daily operations and enabling leaders to focus on strategic priorities. Your exceptional organizational and communication skills will be essential to managing complex schedules, sensitive information, and high-level projects.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate internal and external appointments across time zones</li><li>Arrange detailed travel itineraries, accommodations, and expense reports</li><li>Serve as a primary point of contact, handling calls, emails, and inquiries with professionalism and discretion</li><li>Prepare, edit, and proofread correspondence, presentations, and reports with a high degree of accuracy</li><li>Support planning and execution of meetings, including agendas, materials, minutes, and follow-up actions</li><li>Maintain confidential records and handle sensitive information with absolute integrity</li><li>Assist with project management tasks and special assignments as directed by executives</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Legal Assistant to join our team in Plantation, Florida. This long-term Contract position requires a bilingual individual fluent in English and Spanish who thrives in a fast-paced legal environment. The role involves supporting attorneys and clients with case management, intake coordination, and administrative tasks, ensuring the smooth operation of our legal services.</p><p><br></p><p>Responsibilities:</p><p>• Conduct intake interviews with clients over the hotline and maintain accurate records in a high-volume call log.</p><p>• Prepare case files for pro bono attorneys and manage ongoing cases using the internal Legal Server database.</p><p>• Coordinate case referrals and address any issues that arise between clients and attorneys.</p><p>• Provide administrative support for special projects and backup assistance to the Pro Bono Project.</p><p>• Maintain organized documentation and ensure timely follow-ups with clients and stakeholders.</p><p>• Collaborate with community agencies and attorneys to facilitate seamless case management.</p><p>• Deliver exceptional customer service to clients while handling sensitive legal matters.</p><p>• Utilize office equipment and software, including Microsoft Word, to perform daily tasks efficiently.</p><p>• Communicate effectively in both English and Spanish to meet the needs of diverse clients.</p>
<p><strong>Robert Half is seeking a bilingual (Spanish/English) Entry-Level HR Assistant for a growing company in Miami. This contract-to-hire position is perfect for someone eager to begin their career in Human Resources while gaining hands-on experience in a supportive team environment.</strong></p><p>If you’re organized, people-focused, and excited to learn about HR processes, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support the HR team with daily administrative tasks</li><li>Assist in maintaining employee records and confidential files</li><li>Help coordinate interviews, onboarding, and orientation for new hires</li><li>Answer and route HR-related inquiries from employees</li><li>Assist with benefits enrollment and other HR documentation</li><li>Schedule meetings, interviews, and training sessions</li><li>Help track and update HR databases and spreadsheets</li><li>Support special HR projects as needed</li><li>Ensure compliance with company policies and employment laws</li></ul><p><br></p>
Primary responsibility for supporting the sales function by performing tasks related to sales contracts processing and closing. To include, working with personnel at the community and homebuyers to assist in preparation of closing documents and contracts.<br><br>PRIMARY RESPONSIBILITIES<br>• Run backlog meetings<br>• Update Home Selections for new community start ups<br>• Input sales contracts, addendums, and change orders into computer software for tracking<br>• Verify the accuracy and completeness of all contracts and change orders submitted. Verify approval signature and process deposits<br>• After release, input dates and issues buyer closing letters<br>• Input all options from the customer selections into system<br>• Maintain files for and distribute contracts and change orders<br>• Maintain the problem log for contracts with discrepancies<br>• Assist buyers with mortgage loans and work closely with title company to schedule closing and resolve issues to facilitate closing<br>• Audits closing figures and/or reviews outside title documents<br>• Communicate with and assist buyers regarding all aspects related to the closing of their new home. Answer questions and solve problems for the buyer through communication with other departments<br>• Coordinate with Construction and Sales departments the scheduling of all requirements for a timely walk and close<br>• Set key/closing appointments and ensure that projections for required number of key/closings are consistently met according to the project's established goals<br>• Assists with other division tasks as assigned<br>MANAGEMENT RESPONSIBILITIES<br>• Mentors, trains and supports new and existing closing coordinators providing feedback and coaching to drive consistency in settlement process across the division<br>• Assumes leadership role in proactive process improvement
<p>About Us:</p><p>We are a boutique construction company known for delivering high-quality projects with precision and personalized service. As we continue to grow, we are looking for a highly organized and detail-oriented professional to support our executive team and manage administrative and financial operations—particularly with vendor relations and Sage (or Sage Intacct) accounting systems.</p><p><br></p><p>Key Responsibilities</p><p>Executive & Administrative Support</p><p>Manage executive calendars, including scheduling meetings, calls, and travel arrangements.</p><p><br></p><p>Prepare and edit reports, presentations, and internal/external correspondence.</p><p><br></p><p>Maintain company policies and compliance documentation; support internal process improvements and workflows.</p><p><br></p><p>Accounts Payable & Vendor Management</p><p>Process vendor invoices and ensure timely, accurate payment through Sage or Sage Intacct.</p><p><br></p><p>Establish and maintain vendor profiles and documentation in the Sage platform.</p><p><br></p><p>Collaborate with the Finance department to reconcile accounts, track budgets, and maintain financial accuracy.</p><p><br></p><p>Assist with vendor contract negotiations and pricing agreements to support project cost-efficiency.</p><p><br></p><p>Office & Facility Coordination</p><p>Oversee daily office operations, supply inventory, and facilities management.</p><p><br></p><p>Track and manage office-related expenses and budgets; prepare regular expense reports.</p><p><br></p><p>Handle incoming correspondence (mail, email, packages) and direct appropriately.</p><p><br></p><p>Project & Communication Management</p><p>Serve as the first point of contact for internal office support and vendor inquiries.</p><p><br></p><p>Coordinate between departments to ensure alignment in project-related administrative tasks.</p><p><br></p><p>Maintain organized records of communications, contracts, and documentation related to vendors and facilities.</p><p><br></p><p><br></p>
<p>Robert Half is seeking a reliable, detail-driven Logistics Assistant to support a busy operations team in Miami, Florida. This is an excellent opportunity for someone who thrives in a fast-paced environment and is passionate about keeping things organized behind the scenes.</p><p><strong>Position Overview:</strong></p><p> As a Logistics Assistant, you’ll play a key role in ensuring the smooth coordination of shipments, inventory, and vendor communication. Your strong organizational skills and ability to manage multiple tasks will directly impact the success of our supply chain operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Track incoming and outgoing shipments to ensure timely delivery and resolve any delays or issues</li><li>Maintain accurate records of inventory, shipments, and logistics data</li><li>Communicate with vendors, carriers, and internal departments to confirm schedules and documentation</li><li>Assist with preparing shipping documents such as invoices, packing lists, and bills of lading</li><li>Monitor stock levels and support restocking efforts as needed</li><li>Provide general administrative support to the logistics and warehouse teams</li><li>Help coordinate deliveries and pickups while ensuring all compliance procedures are followed</li></ul><p><br></p>
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in Miami, Florida. This is a Contract-to-permanent position within the non-profit industry, offering an opportunity to grow your skills and contribute to meaningful organizational goals. The ideal candidate will play a key role in supporting various HR functions, including recruitment, scheduling, and administrative tasks.<br><br>Responsibilities:<br>• Coordinate and maintain schedules using Outlook, ensuring seamless appointment and interview planning.<br>• Assist in the recruitment process by reviewing resumes, conducting prescreening, and scheduling interviews.<br>• Manage processes for prospective hires, ensuring compliance with organizational policies.<br>• Support electronic file maintenance and ensure HR records are accurately organized.<br>• Learn and utilize HRIS systems like UltiPro to streamline administrative tasks.<br>• Provide assistance during audits by preparing and organizing required documentation.<br>• Collaborate with team members to meet deadlines while maintaining efficiency and accuracy.<br>• Handle general administrative duties to support the HR department's daily operations.<br>• Adapt to hybrid work settings as needed to meet budgetary requirements.
<p>Robert Half is seeking a dependable, detail-oriented Office Clerk to support daily operations in Miami. This is an excellent opportunity for someone who enjoys keeping things organized, managing multiple tasks, and contributing to a collaborative team environment.</p><p><br></p><p><strong>Position Overview:</strong></p><p> As an Office Clerk, you will play a key role in maintaining smooth office workflows. You’ll handle a variety of administrative tasks, assist colleagues across departments, and help ensure the office operates efficiently and professionally.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general clerical duties such as filing, data entry, photocopying, and scanning documents</li><li>Answer and route incoming calls and emails in a courteous and timely manner</li><li>Sort, distribute, and manage incoming and outgoing mail and packages</li><li>Maintain accurate records and update databases as required</li><li>Assist with inventory of office supplies and place orders when necessary</li><li>Support scheduling and coordination of meetings, appointments, and conference rooms</li><li>Provide administrative support to other departments as assigned</li></ul><p><br></p>
<p>Amazing firm in Miami looking for a detail-oriented Paralegal to join their team. The ideal candidate will play a critical role in supporting attorneys with various legal tasks and ensuring compliance with the Fair Debt Collection Practices Act, the Florida Condominium Act, and related state laws. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. If interested, call Jodi Cohen at 786-698-7145.</p><p><br></p><p>Responsibilities:</p><p>• Process payments from property owners and prepare balance due letters, payoff letters, and estoppels.</p><p>• Draft and issue initial demand letters, notices of intent to foreclose, and lien documents.</p><p>• Assemble and prepare complaint packages for legal proceedings.</p><p>• Create and submit all necessary foreclosure motions and related documentation.</p><p>• Draft stipulations for settlement and motions for summary judgment, including affidavits for indebtedness, costs, and attorney fees.</p><p>• Generate notices of hearing and coordinate with the legal team for timely submissions.</p><p>• Supervise and provide instructions to team assistants on various administrative tasks.</p><p>• Prepare final judgments, notices of sale, and cover letters for judicial review.</p><p>• Organize and compile hearing folders for attorneys to ensure readiness for court appearances.</p>
<p>Robert Half is partnering with a global private equity firm on a confidential search for a Corporate Paralegal/ Assistant to join its growing legal team in its Miami headquarters. This permanent in-office role offers a fast-paced, collaborative culture with strong long-term growth potential - ideal for a bright, curious corporate paralegal seeking exposure to fund formation and private equity work alongside a top Miami legal and finance team. </p><p><strong>Key Responsibilities: </strong></p><p>Draft and coordinate legal entity formation documents and corporate filings </p><p>Maintain and update legal entity databases and governance records </p><p>Collaborate with tax and treasury teams on bank account setup and tax elections </p><p>Manage closing documentation and liaise with external counsel and service providers </p><p>Enhance and maintain legal templates, entity checklists, and SharePoint systems </p><p>Legal assistant duties as needed </p><p> </p><p><strong>Why This Role: </strong></p><p>ase salary up to $115,000 + annual generous bonus Work closely with firm ownership and senior legal, tax, and finance leaders </p><p>Competitive and generous benefits package, </p><p>Apply Confidentially and send resume to <strong>Deb Montero on LinkedIn.</strong></p><p><br></p>
We are looking for a skilled Legal Assistant to join our team in Miami, Florida. This Contract position requires expertise in Bodily Injury cases and hands-on experience with legal documentation, scheduling, and e-filing. The successful candidate will play a critical role in supporting attorneys and ensuring the smooth operation of daily legal processes.<br><br>Responsibilities:<br>• Prepare and file legal documents electronically, ensuring accuracy and adherence to deadlines.<br>• Manage and maintain attorney calendars, including scheduling depositions, court appearances, and client meetings.<br>• Draft a variety of legal documents, including pleadings and correspondence, under attorney supervision.<br>• Coordinate communication with clients, courts, and opposing counsel as needed.<br>• Perform administrative tasks such as organizing files, maintaining records, and ensuring timely follow-ups.<br>• Handle scheduling and calendaring for all case-related activities.<br>• Assist attorneys with civil litigation matters, particularly cases involving Bodily Injury.<br>• Support the legal team with research and preparation for hearings and trials.<br>• Ensure compliance with court filing procedures and deadlines.<br>• Work collaboratively with attorneys and staff to maintain efficiency and accuracy in legal operations.
<p>We are looking for an experienced Academic Leader, specifically in Early Childhood to manage and oversee the educators and educational programs while ensuring compliance with organizational and regulatory standards. This role requires a strong background in education administration, financial reporting, and curriculum management. Based in Miami, Florida, in downtown. The successful candidate will HAVE AN ACTIVE FLORIDA TEACHING CERTIFICATE ( a must). You will also be required to have DCF Director credentials. </p><p><br></p><p>Responsibilities:</p><p>• Manage curriculums and programs, including enrollment, and compliance.</p><p>• Develop and oversee the annual operating budget for benefits-related expenses.</p><p>• Collaborate with families and employees and stay up on changes and communicate internally/externally</p><p>• Prepare detailed reports and audits to ensure accuracy and compliance with financial and regulatory standards.</p><p>• Act as a liaison between the organization, families, and grant managers ensuring seamless benefit program implementation.</p><p>• Support curriculum management and employee training related to benefits and organizational policies.</p><p>• Provide guidance on technical certifications and teaching requirements, particularly in early childhood education.</p><p>• Conduct regular audits to identify discrepancies and implement corrective actions as needed.</p><p>• Stay updated on industry best practices and legislative changes affecting grant administration.</p><p><br></p><p><strong>QUALIFIED CANDIDATES PLEASE APPLY AND REACH OUT TO STEFANIE FURNISS At 786-897-7903 </strong></p>
