<p>We are seeking an Administrative Assistant to join our team in Manassas, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications.</p><p> </p><p> Responsibilities:</p><p>• Undertake the responsibility of maintaining up-to-date and organized records.</p><p>• Manage inbound calls and provide exceptional customer service</p><p> • Perform data entry tasks with accuracy and efficiency</p><p> • Maintain effective email correspondence with customers and team members</p><p> • Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p> • Schedule appointments and manage calendars for team members</p><p> • Provide administrative assistance in various office functions</p><p> • Contribute to administrative management tasks</p><p> • Contact members to communicate their eligibility status </p><p>• Provide ad-hoc administrative assistance as required.</p><p>• Take charge of filing duties to keep all documents properly managed.</p><p><br></p>
<p>Are you an organized, detail-oriented professional who thrives in a fast-paced environment? <strong>Robert Half is partnering with organizations in Baltimore to find skilled Administrative Assistants</strong>. If you have a passion for providing excellent support and ensuring the smooth day-to-day operation of an office, we want to hear from you!</p><p><strong>Responsibilities:</strong></p><ul><li>Manage and prioritize calendars, appointments, and meetings with precision.</li><li>Draft, proofread, and format correspondence, reports, and presentations.</li><li>Handle incoming calls and emails, providing exceptional communication and follow-up.</li><li>Organize and maintain filing systems, both digital and physical, ensuring confidentiality.</li><li>Coordinate travel arrangements, expense reports, and office events.</li><li>Assist with data entry, research, and report generation as needed.</li><li>Collaborate with team members to streamline administrative processes.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant o join a reputable Wealth Management firm in Washington, District of Columbia. In this role, you will play a key part in providing administrative and operational support to a team of Financial Advisors while delivering exceptional service to clients. This position offers an excellent opportunity to contribute to a dynamic team and gain valuable experience in the financial services sector.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate scheduling for client meetings, advisor appointments, and company events using Outlook calendars.</p><p>• Prepare and proofread memos, client reports, and other documents to ensure accuracy and professionalism.</p><p>• Maintain accurate records of client information, contracts, portfolio logs, and industry-specific forms.</p><p>• Track paperwork for pending business, update summaries for advisor review, and manage weekly tallies of outstanding items.</p><p>• Receive and screen incoming calls, prioritize responses, and transfer client inquiries to advisors when necessary.</p><p>• Proactively anticipate the needs of Financial Advisors and address them efficiently.</p><p>• Foster strong relationships with clients through excellent customer service and account maintenance.</p><p>• Assist with event planning and coordination to support company initiatives.</p><p><br></p><p>All interested candidates in the Admin Assistant opportunity and other fulltime opportunities please send your resume to Justin Decker via LinkedIN. </p>
<p>We are offering a short-term contract employment opportunity in McLean, Virginia. We're seeking a highly organized and personable Office Assistant to support our sales team, manage front desk responsibilities, and assist with marketing and social media at our Culver City showroom. This role is ideal for someone who thrives in a dynamic, design-forward environment and enjoys multitasking across customer service, admin, and creative work.</p><p>Responsibilities: </p><ul><li>Answer phones and direct inquiries to the appropriate Sales Rep or department </li><li>Respond to online trade inquiries and assist with trade account setup</li><li> Maintain kitchen and office supply stock; help with cleanliness and general upkeep </li><li>Support inventory tagging, photography, audits, and showroom organization </li><li>Coordinate pickups/drop-offs with shipping companies and maintain documentation </li><li>Run occasional business-related errands Support basic IT troubleshooting and liaise with external tech support </li><li>Help maintain a consistent and elevated brand presence across platforms </li><li>Schedule meetings, appointments, and maintain calendars for team members.</li></ul><p><br></p><p><br></p>
We are accepting applications for the role of an Administrative Assistant in the Real Estate & Property industry, based in Washington, District of Columbia. This role presents an exciting opportunity to support our team by maintaining high levels of organization and detail orientation. <br><br>Responsibilities: <br><br>• Manage inbound calls, providing efficient and detail oriented customer service <br>• Oversee data entry tasks to ensure customer credit records are accurate and up-to-date <br>• Handle email correspondence, responding to inquiries and concerns promptly <br>• Coordinate both inbound and outbound calls, ensuring smooth communication flow <br>• Use Microsoft Excel for various administrative tasks, including data analysis and report generation <br>• Maintain and organize schedules, setting appointments as needed <br>• Operate Microsoft Outlook to manage, send, and receive detail oriented emails <br>• Develop and deliver presentations using Microsoft PowerPoint <br>• Draft, edit, and format documents with Microsoft Word.
<p>We are in search of a Jr. Administrative Assistant to join our team based in Farifax, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. You will be working Monday to Friday onsite. </p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Manage registrations and logistics for trade shows</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handle some purchasing responsibilities</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization.</p><p><br></p>
<p>We are looking for an Administrative Assistant to join our team in Fairfax, Virginia. This is a Contract-to-permanent position within a non-profit organization, offering an opportunity to contribute to impactful work while managing office operations. The ideal candidate will be proactive, detail-oriented, and comfortable working in a small office environment.</p><p><br></p><p>Responsibilities:</p><p>• Support membership operations.</p><p>• Manage vendor relationships, including coordinating services and ensuring compliance with organizational standards.</p><p>• Handle confidential documents with discretion and accuracy.</p><p>• Update and maintain membership records using the organization's database system.</p><p>• Support Office Manager. </p><p>• Utilize Microsoft Office Suite and other software platforms efficiently to support office functions.</p><p>• Assist with financial processes</p><p>• Prepare for and facilitate board meetings, ensuring effective communication with senior staff and executives.</p><p>• Conduct data entry tasks with attention to detail and accuracy.</p><p>• Support membership operations, ensuring seamless interactions and record-keeping.</p>
We are looking for a highly organized and proactive Senior Administrative Assistant to join our team in Washington, District of Columbia. In this Contract-to-permanent position, you will play a vital role in supporting multiple departments and senior leaders, ensuring smooth operations and efficient communication. This role requires excellent scheduling and project management skills, as well as the ability to confidently interact with members and external stakeholders.<br><br>Responsibilities:<br>• Coordinate and manage multiple calendars for senior leaders, ensuring seamless scheduling of meetings and resolving conflicts as needed.<br>• Develop and distribute detailed slide decks and other meeting materials to support departmental goals.<br>• Serve as a key point of contact with members and their assistants, facilitating effective communication and collaboration.<br>• Organize and oversee various projects, including maintaining speaker forms and managing vendor inventory.<br>• Assist in scheduling and hosting conference calls, ensuring all participants have necessary information.<br>• Handle inbound calls efficiently, providing accurate information and routing inquiries appropriately.<br>• Ensure timely updates to schedules, including changes and adjustments, while maintaining accuracy.<br>• Support the preparation and coordination of content for meetings and presentations.<br>• Collaborate with team members to streamline administrative processes and improve efficiency.
<p>As a Junior Administrative Assistant, you'll play a critical role in ensuring smooth operations within our office. You’ll be responsible for supporting daily administrative tasks, fostering positive client interactions, and maintaining organized workflows. This is an ideal opportunity for someone who is detail-oriented, adaptable, and eager to grow within an administrative role.</p><ul><li>Answer and direct phone calls, emails, and other correspondence in a professional and timely manner.</li><li>Schedule meetings, appointments, and maintain calendars for team members.</li><li>Prepare, format, and distribute documents, reports, memos, and presentations as needed.</li><li>Organize and maintain files, records, and office supplies to ensure a well-functioning workplace.</li><li>Greet and assist clients and visitors, ensuring a welcoming and professional experience.</li><li>Perform data entry and database management, maintaining accuracy and confidentiality.</li><li>Assist in organizing company events, meetings, and other team activities.</li></ul><p><br></p>
<p>A well-known university in Baltimore is seeking an Executive Assistant to support the Vice President of Administration and Finance. The position provides day-to-day executive and confidential support to executive leadership and coordinates several administrative and clerical activities for leadership in the Division. </p><p><br></p><p>The position oversees the day-to-day administrative and operational duties of the VP’s Office. Duties could include but are not limited to: managing the calendar, scheduling meetings and responding to requests without prior clearance; making arrangements and coordinating all details for meetings, including room reservations and catering when necessary, assuring that the Vice President is fully prepared; composing, reviewing and tracking correspondence; providing proofreading and editing assistance; responding to routine inquiries as delegated by the Vice President; acting as an intermediary for the Vice President interacting with officials, staff at all levels and with the community; receiving and screening telephone calls and visitors; making all necessary</p><p>travel arrangements and independently performing administrative follow-up and recordkeeping; managing VPAF foundation accounts, preparing paperwork and maintaining records; monitoring departmental budget; independently handling all meeting details for groups/committees hosted by the Vice President; coordinating</p><p>and managing occasional special events; may be responsible for performing duties in payroll and procurement; and performing other duties as assigned.</p>
<p>Robert Half has a new direct-hire opportunity for an Executive Assistant in Baltimore, MD. The Executive Assistant will play a pivotal role in keeping our senior leadership team organized, informed, and on track. This role involves managing schedules, coordinating meetings, handling confidential information, and assisting with a wide range of administrative tasks. The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced environment. If interested, please apply to this posting or contact Cody Marshall from Robert Half to learn more. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to four senior managers, including calendar management, travel arrangements, and meeting coordination.</li><li>Serve as a primary point of contact between the managers and internal/external stakeholders.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Organize and maintain files, records, and documentation with a high degree of confidentiality.</li><li>Coordinate logistics for internal and external meetings, including agendas, materials, venues, and technology needs.</li><li>Track and follow up on key action items and deliverables to ensure timely completion.</li><li>Assist with expense reporting, invoice processing, and budget tracking as needed.</li><li>Help facilitate team communications and collaboration across departments.</li><li>Support project management efforts, as needed, on special initiatives driven by senior leadership.</li></ul><p><br></p>
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
We are looking for a highly skilled and proactive Senior Legal Administrative Assistant to support a senior partner in a dynamic law firm based in Bethesda, Maryland. This position requires exceptional organizational abilities, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You’ll play a pivotal role in ensuring seamless operations by staying ahead of deadlines, coordinating schedules, and providing comprehensive legal and administrative support.<br><br>Responsibilities:<br>• Coordinate and manage the senior partner’s calendar, including scheduling meetings, issuing detailed calendar invites, and ensuring timely follow-ups.<br>• Draft and oversee engagement letters, conflict checks, and new matter openings with minimal supervision.<br>• Organize, label, and maintain legal documents and files within firm databases to ensure quick and accurate retrieval.<br>• Track and manage bar membership renewals, title insurance processes, and other compliance-related tasks.<br>• Prepare presentations, notes, and supporting materials for internal and external engagements.<br>• Facilitate logistics for mediations and arbitrations, including scheduling, drafting agreements, and managing session details.<br>• Draft and circulate procedural instructions, agreements, and follow-up correspondence for mediations and arbitrations.<br>• Set up and monitor escrow accounts, coordinate trust administration tasks, and handle client A/R communications professionally.<br>• Assist with billing processes, including time entry, invoice preparation, and follow-up actions as needed.
We are looking for a highly organized and detail-oriented Executive Assistant to join our team on a contract basis in Washington, District of Columbia. In this role, you will provide vital administrative and operational support to senior leadership, ensuring seamless day-to-day operations. If you thrive in a fast-paced environment and excel at managing multiple priorities, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Manage complex calendars and coordinate meetings, ensuring efficient scheduling and time management.<br>• Prepare and process expense reports accurately and in a timely manner.<br>• Arrange and oversee travel plans, including booking accommodations, transportation, and itineraries.<br>• Draft, review, and manage general correspondence on behalf of executive leadership.<br>• Collaborate with staff to organize and prepare materials for external meetings, including coordinating with the Communications Director on presentations and podcasts.<br>• Maintain and organize SharePoint files for the Executive Office, ensuring easy access and version control.<br>• Provide support for Board of Directors and Executive Committee meetings, including scheduling and documentation.<br>• Coordinate monthly all-staff meetings, ensuring smooth communication and logistics.<br>• Assist with special projects and assignments, delivering high-quality results under tight deadlines.<br>• Conduct research and compile reports or presentations, offering insights and recommendations to leadership.
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Ellicott City, Maryland. This role involves supporting our office operations through accurate data entry, inventory management, and general administrative tasks. If you thrive in a fast-paced environment and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Accurately input and organize data for over 300 classes into an online database.<br>• Conduct inventory counts and maintain detailed records of office supplies and other items.<br>• Provide courteous customer service by addressing inquiries and assisting visitors.<br>• Operate multi-line telephone systems to manage incoming calls efficiently.<br>• Perform filing and document management to ensure records are well-organized and accessible.<br>• Utilize basic office equipment such as printers, scanners, and copiers for various tasks.<br>• Collaborate with team members to support daily office operations and workflow.<br>• Maintain a clean and orderly work environment, ensuring supplies are stocked and readily available.
<p>We are looking for an Executive Assistant who will provide a high-level of administrative support to top executives in an organization. This is contract position based in the Manassas, Virginia and you will work onsite Monday to Friday. Key responsibilities may include:</p><p><br></p><p>· Preparing reports, presentations, and other business documents.</p><p>· Planning meetings, events, or conferences, including logistics, catering, and material preparation.</p><p>· Conducting research and preparing relevant materials for executive briefings.</p><p>· Managing travel arrangements, such as flight bookings, hotel reservations, and itinerary creation.</p><p>· Prepare and review confidential correspondence, reports, and meeting minutes with a high degree of professionalism.</p><p>· Managing calendars, emails, and appointments</p><p>· Act as a trusted point of contact for executives, handling requests and inquiries with discretion.</p>
<p>Exciting biotech in Germantown, MD is hiring an experienced Executive Assistant to the CEO. This Executive Assistant requires exceptional organizational skills, attention to detail, and the ability to manage complex schedules, travel arrangements, and executive communications. The ideal candidate will be proactive, strategic, and capable of contributing to the company’s growth and success. If you're a skilled Executive Assistant with at least 5 years of C-level support experience - consider applying!</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate CEO's calendar, ensuring seamless scheduling of meetings and events.</p><p>• Prepare and organize materials for meetings, including presentations and agendas.</p><p>• Arrange and oversee domestic and international travel logistics, including itineraries, accommodations, and transportation.</p><p>• Support board activities by organizing meetings, preparing documents, and ensuring timely communication.</p><p>• Process and submit expense reports, ensuring accuracy and compliance.</p><p>• Create high-quality presentations using Microsoft PowerPoint and Canva to support executive communications.</p><p>• Draft and edit detailed correspondence and communications on behalf of leadership.</p><p>• Maintain confidentiality while managing sensitive information and documents.</p><p>• Collaborate with internal teams to ensure smooth operations and alignment with organizational goals.</p>
We are looking for a highly organized and proactive Executive Personal Assistant to support a family in Alexandria, Virginia. This role involves managing various personal and meticulous tasks, ensuring seamless operations across multiple areas, and providing exceptional assistance tailored to the family’s needs. The ideal candidate will excel at multitasking, exhibit strong attention to detail, and demonstrate discretion in handling sensitive information.<br><br>Responsibilities:<br>• Oversee and manage family-related projects, ensuring timely completion and adherence to expectations.<br>• Provide basic technical support for the family, including resolving issues with Apple devices and Microsoft Office 365, scheduling IT vendors, and organizing digital records using Dropbox.<br>• Maintain and update the family’s social media accounts across platforms, including posting content and revising personal and precise details as requested.<br>• Coordinate property management tasks for the family’s primary residence and supervise property managers and staff to ensure timely execution of responsibilities.<br>• Research and arrange travel plans, including booking hotels, activities, and transportation, while monitoring changes and communicating updates to the family.<br>• Assist in organizing and planning events such as holiday gatherings, fundraisers, and receptions, and attend these events as required.<br>• Support the family in expanding their philanthropic initiatives and managing activities related to their family foundation.<br>• Schedule and manage appointments, meetings, and calendars, including setting up virtual meetings through Microsoft Teams and Zoom.<br>• Prepare presentations and materials, such as PowerPoint slides and speeches, to support the family’s detailed engagements.<br>• Run errands and perform other tasks aligned with the family’s needs and expectations.
<p>Are you looking for an exceptional career opportunity in a boutique, challenging, and rewarding environment? A prestigious Ultra-High-Net-Worth (UHNW) <strong>family office</strong> is seeking an <strong>Assistant Controller</strong> to join their growing team. This role offers a unique opportunity to work closely with private equity and investment fund financials, elevate your skill set, and enjoy competitive compensation with substantial bonus potential. Email Jim Meade at Robert Half right away for immediate consideration!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in the preparation and management of financial statements for investments within private equity, hedge funds, and other investment vehicles.</li><li>Oversee general ledger activity, monthly closings, and account reconciliations.</li><li>Collaborate with external auditors and tax advisors to ensure compliance with all regulatory requirements and reporting deadlines.</li><li>Provide detailed financial analysis and ad hoc project support to help guide investment and portfolio management decisions.</li><li>Maintain and enhance internal controls to safeguard family office assets and investments.</li><li>Assist with the preparation of tax schedules and coordination of tax filings.</li><li>Research and apply the appropriate accounting principles and standards for investment fund reporting.</li></ul><p><strong>The Ideal Candidate:</strong></p><ul><li><strong>Education:</strong> Bachelor’s degree in Accounting, Finance, or a related field. CPA license is highly preferred.</li><li><strong>Preferred:</strong> 4+ years in public accounting with a tax focus on private equity clients or investment funds.</li><li><strong>Alternatively:</strong> Strong private equity or investment fund accounting experience (fund accounting, financial reporting, and tax compliance).</li><li><strong>Technical Knowledge:</strong> Expertise in investment-related accounting practices and knowledge of tax laws as they relate to private equity or investment fund structures.</li><li><strong>Systems Proficiency:</strong> Proficiency in Microsoft Excel and experience with accounting/reporting systems related to investment management.</li><li><strong>Soft Skills:</strong> Strong analytical ability, excellent organizational skills, and meticulous attention to detail. The candidate must also demonstrate discretion and confidentiality when working within a UHNW family office environment.</li></ul><p><strong>Why Join This Family Office?</strong></p><ul><li><strong>Compensation:</strong> Competitive base salary (up to $120k) plus a <strong>substantial annual performance bonus.</strong></li><li><strong>Growth:</strong> An opportunity to grow your financial acumen in a high-performing family office with exposure to a broad range of investment structures.</li><li><strong>Culture:</strong> Boutique and close-knit environment that values excellence, partnership, and innovation.</li><li><strong>Stability:</strong> Work for a well-established and successful UHNW family with a long-term investment strategy.</li></ul>
<p>Our client is an established, privately held Real Estate Developer with a reputation for employee loyalty and tenure. They have an opportunity for a Legal Assistant to support the Assistant Vice President of Contracts by administering contracts as they relate to the acquisition, sale, lease, or joint venture of land, and assisting in preparing land instruments. This role will also involve some general administrative support for the General Counsel. </p><p><br></p><p>This role is mostly in-office with one remote day per week.</p><p> </p><p><strong>Job Duties:</strong></p><ul><li>Draft, or assist in drafting, contracts for purchase, sale, lease or joint venture of improved or unimproved land, as well as related letters, amendments and supplemental agreements;</li><li>Draft, or assist in drafting, easements, declarations and related land instruments;</li><li>Manage, organize and settle on open contracts by establishing calendar events, preparing contract summaries, ordering due diligence reports, and supplying parties with materials and funds as dictated by the contract; and</li><li>Order and review due diligence materials including title, judgments and surveys on land, entities and individuals.</li></ul><p> </p><p><strong>Roles and Responsibilities: </strong></p><ul><li>Working at the direction of the Assistant Vice President of Contracts;</li><li>Supporting the Acquisition and Development Departments;</li><li>Supporting Joint Venture and Regional Partners;</li><li>Interacting with Finance and Accounting Departments to disburse and track proper funds;</li><li>Notifying all departments of upcoming deadlines; and</li><li>Communicating with outsides parties and directing legal counsel.</li></ul><p> </p>
<p>We are looking for a motivated and detail-oriented Legal Assistant to join our team in Washington, District of Columbia. In this role, you will play a crucial part in supporting legal operations by managing client communications, preparing essential documentation, and coordinating with medical providers and insurance companies. This position requires strong organizational skills and the ability to handle multiple tasks efficiently in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Conduct client intake processes to gather necessary information and documentation.</p><p>• Request and manage medical records, bills, and liens from providers.</p><p>• File health insurance claims with medical providers and ensure accuracy.</p><p>• Verify payments and adjustments with medical providers to maintain accurate records.</p><p>• Follow up on bill reductions and ensure compliance with agreements.</p><p>• Communicate with insurance companies to track claim statuses and resolve issues.</p><p>• Maintain regular contact with clients to monitor their medical treatment progress.</p><p>• Compile and prepare comprehensive demand packages for legal cases.</p><p>• Assist with claims processing and documentation for various cases.</p><p>• Open and organize new case files to ensure efficient workflow.</p><p><br></p><p>For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].</p>
We are looking for a dedicated Legal Assistant to join our Trust & Estates Litigation team in Baltimore, Maryland. This role is ideal for someone with a background in legal support, particularly in trusts and estates, who thrives in a fast-paced environment. The successful candidate will play a key role in ensuring efficient administrative and legal operations, while maintaining a high level of professionalism and confidentiality.<br><br>Responsibilities:<br>• Provide administrative support to attorneys, including managing calendars, scheduling meetings, and handling correspondence.<br>• Draft, review, and format legal documents, contracts, agreements, and other relevant materials.<br>• Organize and maintain case files, client records, and legal documentation to ensure accessibility and accuracy.<br>• Coordinate the execution and filing of legal documents, including obtaining signatures and notarization.<br>• Monitor and manage deadlines to ensure timely submissions and filings.<br>• Assist in due diligence processes, document reviews, and compliance matters related to trusts and estates.<br>• Prepare and file necessary regulatory and corporate documents in accordance with federal and state requirements.<br>• Uphold strict confidentiality when handling sensitive legal and client information.<br>• Facilitate team meetings by preparing materials, tracking action items, and ensuring follow-ups are completed.<br>• Support attorneys with billing, time entry, and expense reporting tasks to optimize administrative efficiency.
<p>Are you currently a Commercial Real Estate Credit Analyst working at a bank looking for a better work/life balance but focusing on commercial real estate? Are you an expert in commercial real estate loans (industrial, hospitality, office, multi-use, apartment complexes)? Do you know how to analyze tax returns and personal financial statements? Can you do a cash flow? If you are saying yes, to all these questions this could be the perfect job for you. This Commercial Credit Analyst is responsible for analyzing a loan applicant’s credit history and approves or denies commercial real estate loan opportunities in the $3MM to $25MM range based on the analysis. Also responsible for servicing and tracking each assigned loan to monitor for risk trends, payment status, documentation, insurance, and credit exceptions. In addition to being responsible for timely and accurate issuance of billing information to members as well as the accurate and timely reporting of loan status to senior management on a monthly basis.</p><p><br></p><ul><li>Monitors the queue for commercial loan applications and follows up with applicants for the purpose of receiving required application materials. Analyzes a loan applicant’s credit worthiness including an applicant’s character, capacity, collateral, capital, and economic conditions and prepares comprehensive credit memoranda; Reviews credit bureau reports and personal credit scores for critical evaluation of potential individual guarantors; Verifies information included on loan application as necessary and makes a recommendation to the loan officer’s to approve or deny a loan.</li><li>Prepares loan presentation sheets, credit memos (both for initial credit evaluation and periodic credit review) and drafts commitment letters for loan officer’s final approval. Reviews legal documents for adherence to approved loan terms and tracks all post-closing exceptions to assure timely receipt and execution of all documents, policies, agreements, escrows or other items required per the loan approval and policy.</li><li>Assigns and recommends risk ratings to each credit at completion of underwriting, during annual credit reviews, and upon identification of material adverse credit conditions that impair or threaten to impair repayment capacity. Risk rating accuracy should be maintained at 95% or better as measured by NCUA, external and internal examination results.</li><li>Critical examination and review of third-party report.</li><li>Construction loan administration support.</li><li>Performs loan assistant duties to include, but not limited to, term sheet and commitment letter drafting, clearing pre-closing checklist exceptions, coordinating all pre-settlement functions with lender’s counsel, closing and funding administration.</li><li>Obtains timely and accurate submission of updated borrower financial information and reports loan exception status to senior management on a monthly basis.</li><li>Other duties as assigned.</li></ul><p><br></p><p>The ideal candidate for this Commercial Real Estate Credit Analyst role will have 3+ years of Commercial Real Estate credit analysis, BS in Finance, Accounting or Management, experience working at a bank on commercial loans $3M+ and knows how to analyze a personal financial statement and tax return. Compensation range is 85K-140K in base salary with full benefits. This role is hybrid and in the office 2-3 days/week. To apply to this Commercial Real Estate Credit Analyst role please do so through this posting or reach out to Caren Bromberg Bach on LinkedIn or call Caren Bach at 301.965.9035.</p>
<p>Our client is hiring a Conflicts Analyst to join their team in Washington, D.C. </p><p><br></p><p>Responsibilities:</p><p>Conduct research on corporate affiliations of clients and involved parties using Capital IQ, Hoover's/D& B, and other online resources to verify and cross-reference information.</p><p>Execute routine conflicts of interest searches by identifying and validating party information, determining appropriate search parameters (including Boolean operators), running searches, and analyzing results based on the General Counsel's Office policies and procedures.</p><p>Ensure all conflicts reports are thorough, accurate, consistent, and compliant with established firm-wide standards and procedures.</p><p>Provide support to the legal team and conflicts manager by responding to inquiries and assisting with conflict resolution.</p><p>Maintain and update client and matter data within Intapp, including modifications to client/matter names and the addition of new parties.</p><p>Enforce high standards of accuracy, quality, and thoroughness in conflicts searches and analyses across all requests.</p><p>Remain available for urgent and confidential matters as needed, including outside regular business hours.</p><p>Assist in refining processes, procedures, and technologies to enhance efficiency and customer service.</p><p>Demonstrate expertise in utilizing and maintaining the conflicts database, ensuring accuracy and completeness of data.</p><p>Perform additional responsibilities as assigned.</p>
We are looking for a skilled Legal Assistant to join a well-established law firm in Washington, District of Columbia. The ideal candidate will bring expertise in legal administrative tasks and demonstrate a strong ability to support attorneys and clients effectively. This role requires attention to detail, organizational skills, and a commitment to delivering high-quality support in a fast-paced legal environment.<br><br>Responsibilities:<br>• Manage and maintain attorneys’ calendars, including scheduling meetings and tracking critical deadlines.<br>• Oversee claim administration processes and ensure documentation is accurate and up-to-date.<br>• Coordinate billing functions, including preparing invoices and tracking client payments.<br>• Build and maintain positive relationships with clients, ensuring their needs are addressed promptly and professionally.<br>• Utilize CompuLaw software to manage legal workflows and deadlines efficiently.<br>• Handle communication tasks such as drafting correspondence and responding to inquiries.<br>• Organize and maintain legal files and records to ensure accessibility and compliance.<br>• Provide administrative support during hearings, depositions, and legal proceedings.<br>• Collaborate with team members to ensure seamless operation of daily legal tasks.<br>• Assist attorneys with preparation of legal documents and other case-related materials.
