Position Title:Administrative Technician I
Department: Fire
Division:ADMINISTRATION (Fire)
FLSA Status:Non-Exempt
Union Code/Affiliation:Unrepresented
Starting Salary:$36,119 Min.-$44,426 Mid.-$52,734 Max. Salary; Commensurate with training and education
Job Code:01003
Application Deadline:05/30/2024
Number of Positions Available:1
Hours:Monday through Friday, 8 a.m. to 5 p.m.
Special Instructions to Applicants:
Final candidates will be asked to present a resume at the time of the interview.
Job Description(This job description/posting in no way states or implies that these are the only duties to be performed by the employee occupying this position.)
The purpose of this job is to provide administrative support to assigned city departments and divisions. Files paperwork, coordinates schedules, and serves as liaison between workgroup, public, and other city departments. Ensures information is properly disseminated to staff. Performs work that is general in nature or specific to department or workgroup in which the position resides.
Essential Functions:
- Provides customer service in person, via phone, and in writing.
- Attends meetings and participates in trainings.
- Performs data entry, maintains records, and generates documents and reports in compliance with established policies and procedures.
- Receives, screens, and processes documentation.
- Provides varied administrative office support to department and staff.
- Provides financial administrative support for the department.
- Serves as liaison to designated department(s).
- Assists supervisor in ensuring program(s) and processes run smoothly.
- Reviews, updates, and utilizes budget information for various job functions.
- Regular attendance is a necessary and essential function.
- Performs other duties as assigned.
Education and Experience(An equivalent combination of education, training & experience will be considered):
Education and Experience
- High school diploma or equivalent.
- 1 to 3 years experience in administrative support or customer service.
Licenses or Certifications
- Depending on assignment, may require department-specific certification.
- Valid drivers license or reliable transportation to travel to events, meetings, etc.
Knowledge, Skills & Abilities:
Knowledge of:
- Basic business English usage, including the meaning and spelling of words, rules of composition, and grammar.
- General office practices and administrative procedures, records management, and administration techniques and procedures.
- Common business software applications such as Microsoft Office.
Skill in:
- Typing and/or data entry with minimal errors.
- Communicating verbally and in writing to meet the needs of the audience.
- Applying active listening and asking questions for understanding.
- Maintaining detailed and accurate records.
Ability to:
- Handle difficult and stressful situations with professional composure and maintain effective interpersonal relationships.
- Provide high levels of effective customer service.
- Recognize, analyze, and solve a variety of problems.
- Regularly use a computer, software, phone, and related office equipment.
- Focus on tasks.
Supervision Exercised:
- Job has no responsibility for the direction or supervision of others
Individuals needing accommodation to apply may call 573.874.CITY (2489)
TTY: 711 (MO RELAY)
THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE
THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING
The City of Columbia participates in the federalE-Verify work authorization program
