Title: Compliance and Contracts Officer
Reports to: Operations Manager
FLSA status: Exempt
FTE status: 1.0 FTE
Hours: 8 a.m. – 5 p.m., Monday through Friday
Location: Olympia, WA with opportunity for a hybrid schedule
Salary: $70,000 – 80,000
Who we are
CHOICE is a nonprofit organization dedicated to improving community health in central western Washington. To do this, we facilitate partnerships, collective planning, and collaboration with Tribal nations, local healthcare leaders, and community partners, and provide funding and support for regional health improvement programs and services.
At CHOICE, we value teamwork, integrity, accountability, preparedness, clear communication, innovation, and a healthy work environment. Our values guide our work and serve as the foundation for how we engage, partner, and support the communities across our region.
The opportunity
Join our dynamic and highly collaborative team as the Governance and Compliance Officer, where you'll play a pivotal role in enhancing health access, awareness, and quality of care within our region. Your contributions and expertise will be instrumental in driving the success of our programs and advancing our mission.
We are seeking a highly collaborative and detail-oriented professional to join our team. In this role, you will have the opportunity to strengthen our operational success by supporting alignment across the organization to achieve our strategic goals. Your work will be essential in ensuring compliance with legal and regulatory requirements for our contracts. By monitoring and interpreting applicable laws, maintaining accurate records, and implementing robust internal controls, you will effectively mitigate risks and reinforce our commitment to transparency, accountability, and ethical practices. Your work to support the organization’s Chief Executive Office and Board will be key to achieving our governance excellence.
This is an exciting opportunity to be part of a dedicated team making a real difference in the health and well-being of our communities. Join us and contribute your skills and passion to drive positive change.
Major duties
Grant and compliance
- Support contract managers and leadership in meeting documentation and reporting requirements and deadlines.
- Support leadership in policy, procedure, and system development in accordance with government regulations and organizational needs to ensure quality grant and contract management.
- Maintain registration in the System of Award Management (SAM.gov) to manage federal grant funds.
- Retrieve necessary entity information, such as audit findings and suspension and debarment notices, required by federal grants.
- Oversee development and maintenance of subrecipient/subcontract monitoring policies, procedures, tools, and templates (including but not limited to initial risk assessments, site visits, reviews, audits, and evaluations) to ensure compliance with federal and other applicable regulations, and consistent with sound business practices.
- Oversee development and implementation of internal quality assurance practices and systems.
- Conduct continues quality improvement projects, monitor progress with meeting Key Performance Indicators and support teams as needed for tracking, monitoring, or reporting efforts for internal use.
- Provide staff training to support contract planning, development, implementation, and monitoring processes.
- Provide guidance in interpreting regulations and executing subrecipient/subcontractors’ award terms and conditions.
- Serve as the administrator for contract life management software, providing onboarding and support to contract managers.
- Work with contract managers to ensure that reporting deadlines are met, milestones achieved, and budgets have been reconciled.
- Document processes, recommend improvements, and keep informed of “best practices” in grant management.
- Attend trainings and workshops on grant funding to stay updated on policy changes.
- Provides recommendations for organizational improvements.
- Serve as a subject matter expert on grant funding requirements.
- Coordinate with the Finance team as directed.
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- Qualifications Education: Bachelor’s degree or higher. Comparable education in a similar field will also be considered.
Work experience
- Grant or technical writing, and nonprofit development experience.
- Experience with federal grant regulations.
- Experience in finance and/or accounting, or working closely with finance and accounting teams.
- Experience with contract management software and workflows.
- Experience with data analysis, quality assurance and continuous quality improvement. Competencies Computer skills: Proficient in core productivity software, including Microsoft Office, with a proven ability to learn new applications.
- Customer focus and business orientation: Embrace the organization’s mission, understand the big picture, navigate well in ambiguity, and flexibly adapt to shifting needs.
- Dependability: Demonstrate responsive and responsible behavior in a fast-paced setting.
- Ethics and integrity: Earn the trust, respect, and confidence of co-workers and partners through consistent honesty, forthrightness, and professionalism in all interactions; respect and maintain confidentiality.
Equity-focused: Skilled in implementing strategies that address and dismantle historically oppressive and inequitable policies. Comfortable engaging in conversation around all systems of privilege, and actively learning about the intersection of racial equity and social justice with health care systems.
- Oral and written communication: Ability to write and convey messages clearly. Communication approaches are culturally and linguistically appropriate for targeted and diverse audiences. Models and creates a culture that values listening, curiosity, and candid conversation.
Relationship-driven: Develops, maintains, and strengthens internal and external relationships across staff, stakeholders, and community partners, including with those who have been historically excluded and underserved.
- Strong social-emotional skills: Ability to navigate complex interpersonal dynamics, operate with tact, communicate effectively, and maintain strong working relationships.
- Teamwork: Work effectively, proactively, and collaboratively with program staff, stakeholders, and other state and regional partners.
- Time management: Plan and manage time effectively. Identify and handle competing workload priorities. Make effective decisions and take appropriate action within short timeframes and deadlines.
Benefits
Salary range
$70,000-80,000
Benefits
Paid time off (PTO) with excellent medical, dental, and vision benefits, including employer-funded HSA, and retirement plan with employer match. Equal opportunity
CHOICE provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.
CHOICE expressly prohibits any form of unlawful employee harassment or discrimination based on any of the characteristics mentioned above. Improper interference with the ability of other employees to perform their expected job duties is not tolerated.