8 results for Receptionist in Oak Brook, IL

Receptionist We are offering a long term contract employment opportunity for a Receptionist in Chicago, Illinois. This role is primarily focused on handling front desk operations in a detail oriented setting. Responsibilities • Handle incoming calls efficiently, ensuring all inquiries are addressed or forwarded to the appropriate party. • Welcome visitors, ensuring their needs are met and directing them as necessary. • Oversee and respond to onsite requests in a timely and efficient manner. • Coordinate the booking of conference rooms and hotel offices. • Manage the scheduling of Zoom calls. • Report maintenance needs to the building management. • Scan and record staff attendance sheets. • Input visitor details in the security system. • Monitor general emails and forward to the relevant parties. • Track incoming packages and deliveries, ensuring they reach the appropriate recipients. • Process returned mail and forward to the relevant parties. • Record certificates on attorney excel sheet. • Create and manage the monthly relief reception calendar for backups. • Assist with administrative overflow work as needed. • Coordinate catering orders for client meetings and firm events.

Office Assistant / Receptionist We are looking for a detail-oriented Office Assistant / Receptionist to join our team on a contract basis in Oakbrook, Illinois. In this role, you will serve as the first point of contact for visitors and staff, ensuring a welcoming and organized environment. Your responsibilities will include administrative support, front desk management, and collaboration with various departments to address inquiries and maintain efficiency. Responsibilities: • Welcome visitors, residents, and staff with a friendly and attentive demeanor while managing front desk operations effectively. • Respond to inquiries, provide accurate information, and route concerns to the appropriate team members for resolution. • Perform various administrative tasks, including maintaining office supplies, data entry, filing, and scheduling appointments. • Draft and distribute correspondence, notices, and other communications promptly and accurately. • Ensure the reception area remains clean, organized, and inviting for visitors and staff. • Collaborate with other departments to address and resolve resident concerns in a timely manner. • Answer and manage inbound calls, directing them to the appropriate individuals or departments. • Support clerical duties such as document preparation, record-keeping, and general office organization. • Assist in monitoring inventory levels and placing orders for office supplies as needed. • Maintain an attentive and approachable presence, fostering positive interactions with diverse populations.

Workplace Exp Coordinator We are in the search for a Receptionist/Office Assistant based in Malta, IL. As a key member of our team, you will be the first point of contact for all those entering the facility, providing world-class customer service to our clients, visitors, and employees. This role involves managing various office functions, coordinating with vendors, and ensuring a smooth and efficient operation within the workplace. Responsibilities: • Deliver a world-class customer service experience to employees and guests of the designated building.• Serve as the first point of contact for all those entering the facility, greeting them with a friendly and welcoming demeanor.• Follow security protocols, issue visitor and parking passes, and manage janitorial or maintenance work orders as needed.• Handle inquiries or complaints from employees, guests, and co-workers, providing solutions in a detail-oriented, customer service-driven manner.• Coordinate and execute workplace services including mail, office supply services, and onboarding processes.• Arrange and confirm recreational dining and business activities on behalf of the requestor.• Organize and manage on-site events, including securing event space, set up and tear down of the room, and delivery of supplies.• Coordinate with vendors who supply services or goods to the workplace.• Follow property-specific security and emergency procedures, notifying appropriate parties to ensure the safety of all individuals in the building.• Use existing procedures to solve straightforward problems, with a limited opportunity to exercise discretion.• Demonstrate ability to follow basic work routines and standards in the application of work.• Use Microsoft Office Suite to create presentations and speak to various-sized groups.

Office Manager We are offering a long term contract employment opportunity for an Office Manager in Chicago, Illinois. As an Office Manager, you will be managing key office operations, ensuring efficient workflows, and providing administrative support to our team. You will be instrumental in maintaining a seamless office environment, handling confidential documents, and overseeing the administration of back end productions. Responsibilities:• Manage and oversee office operations• Handle inbound calls and manage email correspondence• Keep track of supply inventory and place orders when necessary• Schedule appointments and manage calendar events• Plan and coordinate office events• Handle receptionist duties, including greeting visitors and answering phone calls• Maintain and manage CRM and Accounting Software Systems, including ADP - Financial Services and Dentrix Dental S• Handle confidential documents with utmost discretion• Provide administrative support to the team as needed.

Administrative Assistant We are offering a contract for a permanent employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry, based in Harwood Heights, Illinois. As an Administrative Assistant, you will be primarily involved in managing office operations, tenant relationships and lease agreements, as well as supporting the maintenance staff and various projects. Responsibilities• Ensure accurate and efficient processing of leases including CAM, real estate tax, and rent escalations.• Facilitate solutions for tenant work orders, maintaining a positive tenant/landlord relationship.• Manage the front desk operations, handling telephone and visitor traffic.• Assist in the management of the main office, including the filing system.• Support the property management office operations, contributing to the smooth running of the office.• Exhibit proficiency in managing contract negotiations.• Show premises to prospective tenants, promoting the property effectively.• Ensure compliance with insurance requirements, maintaining up-to-date records.• Support the creation of proposals, leases, and contract outputs.• Prepare verbal and written reports, communicating effectively with all stakeholders.• Support permanent maintenance staff, coordinating multiple projects effectively.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the Wholesale Distribution industry, based in Chicago, Illinois. As an Administrative Assistant, you will play a crucial role in the onboarding process of new employees, coordinating necessary preparations, and providing support to our executive team. Responsibilities: • Facilitate the onboarding process for new hires, including Regional Sales Managers • Coordinate logistics for onboarding, such as scheduling meetings and arranging meals • Provide administrative support to the executive team, including the CEO, CFO, Head of HR, Head of Marketing, and Head of ECommerce • Anticipate the needs of the team and take initiative in providing solutions • Ensure a smooth introduction to the company culture for new hires • Handle inbound and outbound calls and provide excellent customer service • Maintain accurate and efficient data entry and customer credit records • Manage email correspondence and schedule appointments effectively • Utilize Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word, for various tasks • Manage calendars for the executive team and new hires.

Administrative Assistant - Residential Property Management We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Chicago, Illinois. As an Administrative Assistant, you will play a vital role in supporting property and leasing operations by managing communications, organizing schedules, and maintaining records. This position offers a Monday - Friday contract employment opportunity for the summer of 2025. Responsibilities• Coordinate and schedule property tours for prospective tenants• Manage incoming leads and inquiries efficiently• Maintain and update calendars to ensure smooth scheduling• Collect employment verification documents from applicants• Prepare and distribute memos, emails, reports, and other forms of communication• Support the planning and execution of resident events• Monitor inventory and oversee the procurement of office supplies• Perform data entry tasks to maintain accurate records• Conduct internal audits to ensure compliance and accuracy• Respond to inbound calls and emails with professionalism and clarity

Administrative Assistant - Corporate Media We are providing a long term contract employment opportunity for an Administrative Assistant in Chicago, Illinois, United States. As an Administrative Assistant, your role will be pivotal in managing a variety of tasks related to the organization's YouTube TV Channel. You will be operating in a fast-paced environment, requiring proactive responses and effective multitasking. Responsibilities:• Manage data entry tasks with accuracy and efficiency.• Engage in email correspondence, responding to inquiries and forwarding information as necessary.• Schedule appointments and manage the calendar to ensure smooth operations.• Complete paperwork accurately and in a timely manner.• Conduct background checks and facilitate waivers for necessary parties.• Utilize Google Suite for various administrative tasks.• Use Slack for internal communication and coordination.