35 results for Front Desk Coordinator in Encinitas, CA

Front Desk Coordinator We are looking for an organized and personable Front Desk Coordinator to join our team on a Contract to permanent basis in Lake Forest, California. This role is ideal for someone who thrives in a dynamic environment and enjoys interacting with customers and team members. Your ability to multitask and maintain a detail-oriented approach will be key to your success. Responsibilities: • Greet and assist visitors and clients, ensuring a welcoming and detail-oriented environment. • Manage multi-line phone systems by answering, directing, and taking accurate messages. • Perform administrative tasks such as organizing files, scheduling appointments, and maintaining records. • Handle data entry tasks with precision and attention to detail. • Support the team by preparing documents and correspondence using Microsoft Word, Excel, and Outlook. • Provide concierge-level customer service by addressing inquiries and resolving issues promptly. • Utilize QuickBooks to assist with basic financial or accounting tasks as needed. • Maintain a clean and organized reception area to create a positive first impression. • Coordinate with various departments to ensure smooth office operations. • Uphold confidentiality and a detail-oriented approach in handling sensitive information.

Front Desk Receptionist Robert Half is seeking a highly professional and tech-savvy Front Desk Receptionist for a dynamic client in the tech industry. This is an exciting opportunity to join a fast-paced, innovative environment where you’ll be the first point of contact for employees, clients, and partners while supporting the smooth day-to-day operations of the office. Key Responsibilities:<ul><li>Greet and welcome all visitors, clients, and employees with professionalism and enthusiasm.</li><li>Answer and direct incoming calls, take accurate messages, and maintain a professional, efficient phone presence.</li><li>Maintain the front desk and reception area to create a welcoming and organized atmosphere.</li><li>Manage office supplies inventory, placing orders as needed and ensuring stock levels are maintained.</li><li>Handle incoming and outgoing mail, deliveries, and courier services.</li><li>Coordinate meeting schedules and prepare conference rooms with necessary equipment and materials.</li><li>Provide administrative support to the tech team, including data entry, document preparation, and database management.</li><li>Assist with light troubleshooting of office technology, such as printers, video conferencing tools, and basic software issues.</li><li>Collaborate with team members on ad-hoc projects and tasks to support the company’s operations.</li></ul>

Front Office Coordinator Looking to take your front office career to the next level? This Front Office Coordinator role in Oceanside is truly an outstanding opportunity for someone who thrives on organization, thrives under pressure, and is excited to serve as a linchpin for the company. You’ll be more than just a receptionist—you’ll act as the company’s “ambassador,” ensuring smooth operations, dazzling customer service, and fostering a welcoming yet professional environment. Key Responsibilities:<ul><li>Lead all front office activities, maintaining an immaculate workspace and managing a high-impact client-facing role.</li><li>Manage a multi-line phone system like a pro, responding to inquiries professionally and efficiently.</li><li>Oversee and coordinate meeting room schedules, business correspondence, and calendar management for executives.</li><li>Take ownership of vendor and office supply relationships, ensuring smooth operations for day-to-day needs.</li><li>Serve as the point person for client inquiries and relationship management, demonstrating poise and tact in every interaction.</li><li>Proactively identify ways to enhance office workflows to increase efficiency and improve internal communications.</li><li>Assist HR and Operations teams with events coordination, orientation processes, and ad hoc administrative needs.</li></ul>

Receptionist Robert Half is seeking a professional and customer-focused Receptionist for a client in the property management industry. If you enjoy being the first point of contact in a busy and dynamic environment, delivering top-tier customer service, and keeping things running smoothly, this is the role for you! Key Responsibilities:<ul><li>Serve as the welcoming face of the office by greeting clients, tenants, and vendors in a friendly and professional manner.</li><li>Answer and direct phone calls, take accurate messages, and ensure communication flows seamlessly.</li><li>Manage the office calendar, including scheduling meetings and coordinating conference room usage.</li><li>Assist with tenant inquiries, lease documentation, and other property management-related tasks.</li><li>Handle mail and courier deliveries, including sorting, distributing, and sending correspondence.</li><li>Maintain a clean and organized reception area to create a pleasant first impression.</li><li>Provide administrative support to the property management team, including data entry and document preparation.</li></ul>

Receptionist Are you a personable, outgoing, and resourceful professional ready to be the face of an automotive company committed to quality service? Our client in Vista is looking for a Receptionist to join their dynamic team. You’ll be the first person customers interact with, creating lasting, positive impressions while ensuring the office runs smoothly.This position is ideal for someone who values customer service, enjoys administrative tasks, and can juggle responsibilities in a fast-moving environment. What You’ll Be Doing:<ul><li>Greet Customers: Welcome clients and visitors with professionalism and a friendly attitude, ensuring they feel valued and supported during their experience.</li><li>Answer Calls: Manage phone lines, transferring calls to appropriate parties and answering inquiries about services or appointments.</li><li>Appointment Scheduling: Assist customers with scheduling automotive service appointments, managing appointment logs in scheduling software.</li><li>Administrative Support: Perform data entry, filing, and maintenance of customer records with superb attention to detail.</li><li>Coordination Tasks: Work closely with service advisors and technicians to ensure customers receive timely updates about their vehicles.</li><li>Office Maintenance: Keep reception and waiting areas clean and organized, while ordering and stocking necessary supplies.</li></ul>

Receptionist At Robert Half, we connect talented professionals with top companies to build successful businesses and fulfilling careers. Currently, we have a great opportunity for a Receptionist to work with one of our respected clients. The Receptionist will serve as the face and voice of the organization. This role requires strong communication, organizational, and multitasking abilities. You’ll greet visitors, answer calls, and provide administrative support to ensure the office functions smoothly and professionally. Key Responsibilities<ul><li>Welcome and greet visitors in a friendly and professional manner.</li><li>Answer, screen, and direct phone calls to the appropriate person or department.</li><li>Manage incoming and outgoing mail or packages, including courier services.</li><li>Maintain a tidy reception area and handle meeting room bookings or setups as needed.</li><li>Assist with administrative tasks, such as data entry, filing, and scheduling appointments.</li><li>Respond to email inquiries and provide general information to employees and the public.</li><li>Support other departments with ad hoc tasks or projects as required.</li><li>Uphold and maintain the company’s professional image in all interactions with clients and coworkers.</li></ul>

Administrative Coordinator Our client is seeking a professional and personable Front Desk Coordinator to serve as the welcoming face and voice of the organization. This pivotal role is the first point of contact for clients, guests, and internal team members—making it essential for the candidate to embody a high level of professionalism, warmth, and organizational skill. As a key member of the Administrative Support Team, you’ll help foster a productive and hospitable office environment for all staff, managers, and directors.Key Responsibilities:<ul><li>Provide general administrative assistance to staff, managers, and directors</li><li>Greet and assist clients, vendors, and visitors in a friendly and professional manner</li><li>Answer incoming phone calls and manage the team’s shared Outlook inbox</li><li>Manage notifications for new client and job creation within internal systems</li><li>Handle scanning, filing, and saving of documentation in software tools</li><li>Reserve and manage conference rooms and shared office spaces</li><li>Coordinate parking access cards, validations, and related communications</li><li>Plan, track, and clean up after food orders for meetings and events</li><li>Process mail and packages, including incoming checks and daily deposit logs</li><li>Coordinate with vendors for kitchen and office supplies</li><li>Maintain inventory of office materials and marketing collateral</li><li>Order and manage business cards, stationery, and printer/copier supplies</li><li>File financial statements as needed (varies by location)</li><li>Maintain internal calendars (e.g., birthday lists, shared group schedules)</li><li>Support onboarding of new hires in collaboration with Human Resources</li><li>Track staff availability, take absence calls, and maintain in/out logs</li><li>Oversee facilities requests and follow up to ensure resolution</li><li>Manage office security procedures for departing employees, including access control</li></ul>

Receptionist Shift your career into high gear with this exciting opportunity as a Receptionist for a prestigious automotive company in Carlsbad. This role is perfect for a professional who provides outstanding customer service and thrives in a fast-paced environment. You’ll be the friendly face and voice representing the dealership while ensuring operations run smoothly. Key Responsibilities:<ul><li>Serve as the first point of contact for customers, answering phones and greeting visitors with enthusiasm and professionalism.</li><li>Direct calls and inquiries to the appropriate departments, including sales, service, and finance teams.</li><li>Maintain a welcoming front-desk area, ensuring it is clean, organized, and stocked with necessary materials.</li><li>Assist with basic administrative duties, such as data entry, filing, and managing scheduling requests.</li><li>Provide clerical support for dealership departments, including creating documents, maintaining records, or distributing company communications.</li><li>Handle incoming mail and packages while coordinating outgoing deliveries.</li></ul>

Front Desk Receptionist Are you ready to be the face of a leading hotel in San Diego? We are looking for a Front Desk Receptionist (Guest Service Agent) to help create a welcoming and seamless guest experience. If you excel at providing professional, first-class service and thrive in a fast-paced hospitality environment, this role is for you. Responsibilities:As a Front Desk Receptionist, you’ll:<ul><li>Respond to inquiries with warm professionalism, both in person and over multi-line phone systems.</li><li>Handle guest reservations, check-ins, and check-outs efficiently while adhering to hotel standards.</li><li>Assist guests with all inquiries, including special requests, local attractions, or resolving billing concerns.</li><li>Use basic computer systems for data entry, reservation updates, and reporting.</li><li>Perform cash handling, credit card processing, and other payment transactions.</li><li>Multitask and stay organized while addressing guest needs in a detail-oriented and responsive manner.</li><li>Serve as a resource for other hotel staff and complete duties assigned by the Hotel Manager.</li></ul>

Front Desk Agent Robert Half is hiring a Front Desk Agent for a dynamic hospitality company in Vista, CA. This role requires exceptional customer service and organizational skills to manage front desk operations in a professional setting. If you’re a people person with experience as a receptionist or front desk specialist, this role is a great fit! Key Responsibilities:<ul><li>Greet and assist guests, clients, and vendors, ensuring a welcoming and professional first impression.</li><li>Answer and route incoming phone calls, manage inquiries, and schedule appointments as needed.</li><li>Handle administrative duties such as mail distribution, maintaining front desk supplies, and managing calendars.</li><li>Monitor and maintain a clean, organized reception area in alignment with company standards.</li><li>Communicate effectively with internal departments to facilitate efficient operations.</li><li>Address guest issues or escalate as appropriate to ensure resolution.</li></ul>

Receptionist Join a busy office in Vista as our new Front Desk Receptionist! This is a fantastic opportunity for a professional who thrives in a fast-paced environment and enjoys providing exceptional administrative support. You’ll be the face of the company, ensuring smooth operations while interacting with clients, vendors, and team members daily. Key Responsibilities:<ul><li>Greet visitors and vendors in a professional and welcoming manner, maintaining a polished front-desk presence.</li><li>Answer and manage multi-line phone systems, directing calls to appropriate personnel and ensuring prompt responses.</li><li>Oversee scheduling of appointments and meeting rooms, coordinating calendars for multiple departments.</li><li>Process incoming and outgoing mail while maintaining a secure package-handling system.</li><li>Manage and update administrative files and records as well as maintain office supply inventory.</li><li>Support HR and other departments with onboarding documents, data entry, and occasional event planning.</li><li>Anticipate office needs and proactively identify opportunities to streamline day-to-day operations.</li></ul>

Receptionist We are looking for a detail-oriented Receptionist to join our team on a contract basis in Irvine, California. The ideal candidate will play a key role in managing front desk operations, ensuring seamless communication, and providing excellent customer service. This position requires a proactive individual with strong organizational and interpersonal skills. Responsibilities: • Greet and assist visitors in a courteous and attentive manner. • Answer and manage multi-line phone systems, directing calls to appropriate staff members. • Schedule appointments and maintain accurate calendars. • Handle email correspondence promptly and effectively. • Perform data entry tasks with precision and attention to detail. • Organize and maintain files to ensure easy accessibility. • Utilize Microsoft Word, Excel, and Outlook to complete daily tasks efficiently. • Provide exceptional customer service by addressing inquiries and resolving issues. • Collaborate with team members to support administrative needs.

Receptionist We are looking for a friendly and detail-oriented Receptionist to join our team in Irvine, California. In this long-term contract position, you will play a key role in creating a welcoming environment for visitors while providing essential clerical and administrative support. This is an excellent opportunity to contribute to a dynamic workplace in the retail industry. Responsibilities: • Greet visitors and clients warmly, ensuring a positive first impression. • Answer and direct phone calls efficiently while maintaining a detail-oriented demeanor. • Manage and organize incoming and outgoing mail and deliveries. • Provide general clerical support, including filing, data entry, and document preparation. • Maintain the cleanliness and organization of the reception area. • Schedule appointments and coordinate meeting room bookings as needed. • Assist with administrative tasks to support various departments. • Handle customer inquiries and resolve issues promptly and courteously.

Front Desk Receptionist Robert Half is currently seeking a personable and detail-oriented Front Desk Receptionist for one of our valued clients in San Diego, CA on a temp-to-hire contract. As the Front Desk Receptionist, you will serve as the face of the company, creating positive first impressions while ensuring smooth daily operations at the front desk. The temp-to-hire structure allows you to showcase your capabilities and dedication while working for an organization that values employee development and long-term career growth. Responsibilities:<ul><li>Professionally greet visitors, clients, and employees as they enter the office, ensuring all inquiries are handled promptly.</li><li>Answer and manage a multi-line phone system, routing calls effectively and taking messages as necessary.</li><li>Schedule and manage appointments, including conference room bookings or team meetings.</li><li>Handle incoming and outgoing mail, deliveries, and courier services.</li><li>Help maintain a clean and organized front desk and common areas.</li><li>Support administrative and clerical tasks, including data entry, ordering office supplies, and preparing basic reports.</li><li>Collaborate with team members and provide support to other departments when needed.</li></ul>

Receptionist Robert Half is working with a reputable and professional organization looking to hire a Receptionist to provide exceptional front desk support. As the Receptionist, you'll be the face of the company, welcoming visitors and ensuring smooth day-to-day operations at the front desk. You will play a key role in maintaining the flow of communication and providing excellent service to both clients and internal staff. Responsibilities:<ul><li>Greet and welcome visitors with professionalism and provide them with accurate information or assistance.</li><li>Answer and direct phone calls using a multi-line telephone system.</li><li>Manage incoming and outgoing mail, including courier packages.</li><li>Maintain the front desk area and common areas to ensure they are tidy and presentable.</li><li>Schedule appointments and coordinate meeting spaces as needed.</li><li>Support administrative tasks, including data entry, file management, and other clerical duties.</li><li>Assist other departments with projects and administrative needs, as appropriate.</li><li>Handle sensitive information with confidentiality and discretion.</li></ul>

Administrative Coordinator Do you thrive in structured environments and enjoy supporting essential government operations? Our governmental client in San Diego, CA is hiring an Administrative Coordinator to oversee operational tasks and ensure compliance with organizational standards. Join an impactful team where your contributions directly support public services. Responsibilities:<ul><li>Acting as a key point of contact for internal departments and external stakeholders, maintaining professional communication at all levels.</li><li>Assisting in the preparation and coordination of programs and projects while ensuring compliance with government regulations.</li><li>Managing schedules and calendars for departmental heads, including arranging meetings and events.</li><li>Preparing spreadsheets, reports, and documentation supporting governmental operations.</li><li>Ensuring proper tracking and record-keeping for contracts, permits, and related documentation.</li><li>Coordinating office logistics, including supply ordering, travel arrangements, and document storage.</li><li>Supporting outreach activities, including event coordination and distributing official communications.</li></ul>

Receptionist Are you a professional with exceptional organizational skills and a friendly, welcoming demeanor? Our client in the property management industry is seeking a talented Receptionist to be the face of their office. If you thrive in fast-paced environments and enjoy being the central point of contact, this role is perfect for you! Key Responsibilities:<ul><li>Serve as the first point of contact for tenants, vendors, and visitors by answering phone calls, greeting guests, and managing front desk inquiries.</li><li>Handle incoming and outgoing correspondence, such as mail and deliveries, and ensure timely distribution.</li><li>Coordinate with property managers and other team members to schedule appointments and meetings.</li><li>Maintain an organized and professional office environment, including inventory management of office supplies.</li><li>Manage key administrative tasks such as filing, data entry, and updating tenant records in the property management system.</li><li>Assist with communication between tenants and management regarding property repairs, maintenance, or event notices.</li><li>Provide exceptional customer service to tenants and vendors, addressing questions or concerns with professionalism and care.</li></ul>

Receptionist - Bilingual Spanish Join a thriving medical office in San Marcos as a Bilingual Receptionist where you’ll be the cornerstone of providing exceptional patient care. In this role, you’ll leverage your bilingual proficiency in Spanish and English to ensure seamless communication between patients and staff while managing a variety of front-office tasks. You’ll be part of a patient-focused, supportive team making a real difference in people’s lives. Key Responsibilities:<ul><li>Serve as the first point of contact for patients, greeting visitors with warmth and professionalism.</li><li>Answer and route high-call volume efficiently, scheduling appointments while ensuring accuracy.</li><li>Translate conversations between Spanish-speaking patients and healthcare providers to ensure clear communication.</li><li>Maintain meticulously accurate patient records, including appointment scheduling and insurance verifications.</li><li>Handle correspondence such as email inquiries, appointment confirmations, and follow-up reminders.</li><li>Ensure the reception area is well-organized, welcoming, and compliant with health/safety protocols.</li><li>Work closely with clinical staff to ensure a smooth workflow and a positive patient experience.</li></ul>

Administrative Assistant Our client, a well-established and fast-paced organization, is looking for a dedicated and detail-oriented Administrative Assistant to join their team. This role is a fantastic opportunity for someone who thrives in a versatile, high-energy environment and is passionate about supporting efficient operations. Key Responsibilities<ul><li>Coordinate daily office tasks such as answering phone calls, responding to emails, and handling correspondence with professionalism.</li><li>Create, edit, and organize important documentation, including spreadsheets, presentations, contracts, and other business materials.</li><li> Manage calendars, book meetings, and coordinate travel arrangements while ensuring efficient use of time and resources.</li><li>Accurately input data into systems and generate reports as needed to support management or team decision-making.</li><li>Track office inventory and manage supply orders to keep the workspace fully operational.</li><li>Support various teams or departments with ad hoc projects that range from scheduling events to preparing materials for meetings.</li><li>Serve as a point of contact for internal and external stakeholders when needed, ensuring a high level of customer service.</li></ul>

Administrative Assistant Our client, a respected nonprofit organization dedicated to driving meaningful change in their community, is seeking a highly organized and motivated Administrative Assistant to support their daily operations. This is a fantastic opportunity for a detail-oriented professional to contribute to a mission-driven organization and make a real difference. If you enjoy working in a fast-paced, impactful environment, this role may be the perfect fit for you! Key Responsibilities<ul><li>Provide high-level administrative support, including scheduling meetings, managing calendars, and coordinating travel arrangements for leadership staff.</li><li>Prepare and edit correspondence, reports, presentations, and other professional documents.</li><li>Handle incoming communications such as emails and phone calls, responding promptly or routing to the appropriate team member.</li><li>Organize and maintain filing systems, both electronic and physical, ensuring all records are accurate and up-to-date.</li><li>Assist with the planning and execution of organizational events, including board meetings, charity events, and volunteer activities.</li><li>Support fundraising initiatives by preparing donor correspondence and maintaining donor databases.</li><li>Collaborate with internal teams to ensure the seamless operation of daily office functions.</li><li>Monitor office supplies and coordinate with vendors for replenishment needs.</li><li>Serve as the primary point of contact for general office inquiries.</li><li>Take on additional tasks as required to assist in achieving organizational goals.</li></ul>

Sr. Administrative Assistant Our client, a well-established company in the property management industry, is seeking a Senior Administrative Assistant to join their team. If you excel in a fast-paced, dynamic environment and are passionate about supporting operational efficiency, this role could be the perfect fit for you! Key Responsibilities<ul><li>Provide high-level administrative support to executives and senior property management staff.</li><li>Serve as a key liaison between internal teams, clients, and vendors, ensuring clear and professional communication.</li><li>Coordinate and manage complex scheduling, including meetings, appointments, and travel arrangements.</li><li>Prepare, edit, and organize reports, presentations, and correspondence.</li><li>Oversee document management, including maintaining property records, lease agreements, and other critical files.</li><li>Manage daily office operations, including supply ordering and vendor communication.</li><li>Assist with budgeting and financial tracking, ensuring expenses are aligned with property goals.</li><li>Help onboard new team members and provide training on organizational policies and tools.</li><li>Handle confidential information with discretion and professionalism.</li></ul>

Sr. Administrative Assistant Robert Half is actively searching for a Senior Administrative Assistant to join one of our client organizations. In this advanced administrative role, you will take charge of more complex responsibilities while providing critical support to leadership and departments. This position requires a proactive professional with exceptional organizational skills, keen attention to detail, and the ability to manage confidential information effectively. Key Responsibilities<ul><li>Provide high-level administrative assistance to senior managers, including scheduling appointments, managing calendars, and preparing correspondence.</li><li>Draft, edit, and proofread internal communications, presentations, reports, and other materials.</li><li>Schedule and organize meetings, prepare agendas, take detailed minutes, and ensure necessary follow-up actions are completed.</li><li>Maintain and organize detailed records, databases, and filing systems to ensure the availability of critical information.</li><li>Manage domestic and international travel, including transportation and accommodations, and prepare detailed itineraries.</li><li>Plan and execute company events, meetings, or team-building activities on behalf of leadership.</li><li>Identify inefficiencies and propose solutions to streamline administrative systems and workflows.</li><li>Handle sensitive information with discretion and professionalism.</li></ul>

Administrative Assistant Our client is looking for an Administrative Assistant to provide vital support to our team, contributing to the efficiency and success of our organization. In this role, you will manage administrative tasks, coordinate schedules, and assist with communication across departments, making you an essential part of our workforce. Key Responsibilities:<ul><li>Perform clerical tasks, such as scheduling meetings, managing calendars, preparing correspondence, and coordinating travel arrangements for the team or leadership.</li><li>Manage and maintain physical and digital records, while ensuring proper organization and compliance.</li><li>Act as the first point of contact for visitors or incoming calls, delivering excellent customer service and professional communication.</li><li>Create and distribute meeting agendas, presentations, and reports, ensuring accuracy and attention to detail.</li><li>Collaborate with team members on administrative projects, including data entry and document preparation.</li><li>Assist with tracking and reconciling expenses, as well as processing invoices as needed.</li><li>Organize office functions and maintain supply inventory, working closely with vendors when necessary.</li><li>Identify opportunities for process improvements to increase office efficiency and effectiveness.</li></ul>

Administrative Assistant Robert Half has partnered with a dynamic and growing company seeking a Administrative Assistant to join their team. As the Administrative Assistant, you will play a pivotal role in ensuring the smooth operation of our client's office. You will handle a wide range of administrative tasks while supporting key team members and departments. This position is perfect for someone who is detail-oriented, proactive, and eager to contribute to the success of a collaborative team. Responsibilities:<ul><li>Perform general administrative duties, including managing correspondence, scheduling meetings, and maintaining organized filing systems.</li><li>Prepare reports, presentations, and other documentation using Microsoft Office Suite or equivalent software.</li><li>Serve as the point of contact for internal and external communications, ensuring prompt responses and high professionalism.</li><li>Support team projects by coordinating logistics, tracking deadlines, and managing follow-ups.</li><li>Monitor inventory levels for office supplies and coordinate orders or replenishment as needed.</li><li>Assist in processing expense reports, invoices, and other financial documents.</li><li>Provide backup support to other administrative roles in times of need or high demand.</li></ul>

Administrative Assistant Our client, a prominent leader in the property management industry, is seeking a dedicated and proactive Administrative Assistant to join their team. This role is vital to ensuring the seamless day-to-day operations of the office and delivering high-quality support to the property management team. If you thrive in a dynamic and fast-paced environment, this is a fantastic opportunity for you! Key Responsibilities:<ul><li>Provide administrative support to property managers, including handling correspondence, scheduling meetings, and maintaining calendars.</li><li>Manage and organize documentation related to leases, contracts, and property records.</li><li>Communicate with tenants, vendors, and stakeholders, addressing inquiries and requests promptly and professionally.</li><li>Assist with property inspections and prepare follow-up reports based on findings, as required.</li><li>Coordinate maintenance requests and liaise with vendors for timely resolutions.</li><li>Track and process invoices, payments, and expense reports to ensure accurate financial records.</li><li>Maintain office systems, including filing, record-keeping, and data entry.</li><li>Support special projects or events as assigned by management.</li></ul>

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