We are looking for a detail-oriented and proactive Executive Assistant to support senior leadership within a dynamic financial services environment. This is a Contract position based in Chicago, Illinois, offering the opportunity to work closely with top executives while managing key administrative functions. The ideal candidate will excel at multitasking and thrive in a fast-paced setting.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, ensuring seamless scheduling of meetings and appointments.<br>• Oversee travel arrangements, including booking flights, accommodations, and preparing detailed itineraries.<br>• Manage expense reporting processes and ensure timely submission and accuracy.<br>• Provide administrative support to senior executives, including drafting correspondence and handling confidential information.<br>• Assist with organizing and preparing materials for meetings, presentations, and conferences.<br>• Maintain and update records in systems such as Sage 300 and Procore.<br>• Serve as the primary point of contact for communication between the executives and both internal and external stakeholders.<br>• Support team operations by performing various general administrative tasks as needed.<br>• Monitor and manage email communications, responding promptly and appropriately.<br>• Ensure compliance with company policies and procedures in all administrative functions.
<p> </p><p>We are seeking an exceptionally organized, detail-oriented, and highly proactive Executive Assistant to support a CEO and Founder of a medical institute in Chicago. This role goes beyond traditional support—serving as an extension of the CEO, anticipating needs, managing critical projects, and ensuring seamless communication across clinical, research, operational, and family domains. This person will have strengths that complement the Doctor’s visionary leadership style—specifically high conscientiousness, industriousness, and orderliness—and will function as a stabilizing force behind dynamic and high-level medical, scientific, and operational work. This is a hybrid role, pay scale $90k-$120k plus full benefits including medical, dental, vision, healthcare perks, and PTO.</p><p>Recruiter: Connie Stathopoulos</p><p><strong> </strong></p><p><strong> </strong></p><p><strong>Core Responsibilities:</strong></p><p><strong>1. Executive & Operational Support</strong></p><ul><li>Maintain and optimize complex calendar and priorities.</li><li>Track and organize all ongoing personal and institutional protocols </li><li>Serve as the day-to-day point of organization for tasks, reminders, and commitments—helping the CEO stay focused on strategic goals.</li><li>Act as the gatekeeper for all incoming communication, discerning what requires CEO attention and organizing all other tasks for delegated execution.</li></ul><p><strong>2. Liaison & Communication Management</strong></p><ul><li>Serve as a primary communication conduit between the CEO and Senior team members and Advisor board members </li><li>External collaborators, family stakeholders, and partner organizations</li><li>Organize all inbound and outbound communications, ensuring follow-ups are tracked and executed.</li></ul><p><strong>3. Personal, Family & Project Oversight</strong></p><ul><li>Help coordinate real estate and building projects, household projects, personal travel, and private schedule logistics for </li><li>Track contributions from advisors and collaborators, schedule protocol drafting time, and assist in compiling source materials.</li><li>Coordinate domestic and international travel itineraries and event schedules.</li><li>Assist in planning special events, strategic meetings, or conference appearances.</li><li>Create high-quality presentations for internal and external audiences using Canva, PowerPoint, Keynote, or other platforms.</li></ul><p><strong> </strong></p><p><strong> </strong></p><p><br></p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis. This role is based in Chicago, Illinois, and will involve supporting various administrative functions, including document management and scheduling. The ideal candidate will have strong communication skills, familiarity with office tools, and a proactive approach to handling tasks.<br><br>Responsibilities:<br>• Manage and process contracts, including sending documents for signatures through DocuSign and ensuring timely completion.<br>• Activate and update contracts within internal systems efficiently and accurately.<br>• Coordinate and schedule meetings, working closely with executive assistants and other team members.<br>• Proofread and review documents to ensure accuracy and professionalism.<br>• Handle email correspondence and maintain organized records of communications.<br>• Provide general administrative support, including data entry and managing inbound and outbound calls.<br>• Utilize tools such as Microsoft Outlook, Word, Excel, and Adobe to complete daily tasks.<br>• Offer exceptional customer service by responding promptly to inquiries and resolving issues.<br>• Assist with the preparation of presentations and reports using Microsoft PowerPoint.
<p>We are looking for a detail-oriented and proactive Administrative Assistant to join our services team in Deerfield, Illinois. In this role, you will provide essential administrative support to ensure smooth operations and contribute to the overall efficiency of the organization. This is an excellent opportunity for someone with strong organizational skills and a passion for supporting a dynamic team. This position is 100% in-office and pays $50,000-$55,000.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the audit department, including managing schedules and coordinating communications.</p><p>• Prepare and format financial statements, ensuring accuracy and clear presentation.</p><p>• Assist with the preparation and processing of correspondence, such as engagement letters, proposals, and other documents.</p><p>• Organize and assemble tax returns, including scanning and managing tax-related materials.</p><p>• Support the recruitment process by coordinating activities, maintaining social media updates, and assisting with website content.</p><p>• Assist the Office Manager with tasks such as billing, supply management, licensing, and filing.</p><p>• Respond promptly to staff and client inquiries, ensuring timely and effective communication.</p><p>• Contribute to the planning and execution of staff events and activities.</p><p>• Provide general office assistance to address a variety of administrative needs as they arise.</p><p>• Maintain a high level of accuracy and attention to detail in all tasks to support team efficiency.</p>
<p>We are looking for a detail-oriented Sales Assistant to join our team in Aurora, Illinois. In this role, you will provide essential support to the sales department by managing administrative tasks, creating customized sales materials, and assisting with marketing initiatives. This position offers an excellent opportunity to contribute to a dynamic team and grow your expertise in sales operations. The position is on-site- M_F, 8-5 Client offers full benefits including: health, dental, vision, 401k with a match, short-term and long-term disabilities, and PTO. </p><p><br></p><p>Recruiter: Connie Stathopoulos</p><p><strong>Responsibilities</strong></p><p>· Manage paperwork and administrative tasks related to sales, ensuring all documents are prepared, completed, and processed in a timely manner.</p><p>· Create sales templates and customize product specifications, ensuring all product details are accurately documented </p><p>· Track and report sales source data for accurate financial analysis and reporting.</p><p>· Assist with coordinating industry events, including registration, reviewing related marketing materials and organizing promotional materials and presentations.</p><p>· Assist in organizing marketing campaigns, including the distribution of newsletters, flyers, and other promotional materials.</p><p>· Ensure the project calendar is actively monitored, with deadlines, meetings, and milestones properly scheduled and tracked to support timely completion.</p><p>· Assist with managing program by overseeing inventory, processing orders, and coordinating logistics.</p><p>· Maintain regular communication through MS Teams, email, and phone to ensure efficient collaboration, timely updates, and strong team coordination.</p><p>· Take on other duties or tasks as requested to support the teams</p><p><br></p><p><br></p>
<p>Robert Half is looking for a dedicated Admin Assistant to join a great team in Chicago, Illinois. In this role, you will play a key part in supporting attorneys and paralegals by managing daily operations, coordinating schedules, and ensuring seamless handling of legal matters. This position offers the opportunity to work in a dynamic legal environment where attention to detail and organizational skills are essential.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily operations, including scheduling depositions and court proceedings for attorneys and court reporters.</p><p>• Manage the intake of requests, update and maintain calendars, and ensure all deadlines and court matters are accurately tracked.</p><p>• Collaborate with attorneys, paralegals, and court reporters to deliver transcripts and resolve scheduling conflicts.</p><p>• Input and organize information into the filing system to maintain accurate and accessible legal records.</p><p>• Assist with billing functions and ensure timely processing of court-related expenses.</p><p>• Utilize case management software to monitor case progress and maintain detailed documentation.</p><p>• Support claim administration by gathering necessary information and ensuring compliance with legal requirements.</p><p>• Foster positive client relationships by communicating professionally and addressing inquiries promptly.</p><p>• Provide administrative support, including preparing legal documents and coordinating with external parties as needed.</p>
We are looking for a detail-oriented and experienced Legal Secretary to join our team on a contract basis in Chicago, Illinois. In this role, you will provide essential administrative support to legal professionals, ensuring smooth and efficient operations. This position requires strong organizational skills, proficiency in legal processes, and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Prepare, format, and type legal documents accurately, including correspondence and pleadings, based on dictation or other instructions.<br>• Manage e-filing procedures for both federal and state courts, ensuring compliance with submission guidelines.<br>• Assist with administrative tasks, such as maintaining case files and organizing legal records.<br>• Provide support with billing processes, including familiarity with billing software, if applicable.<br>• Collaborate with attorneys and other team members to meet deadlines and address client needs effectively.
<p>Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. As a Legal Assistant, your role will involve preparing and reviewing various legal documents and correspondence, managing estate planning documents, maintaining trust/estate financial records, and acting as a liaison between lawyers and clients.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Prepare, review, and edit a wide range of legal documents and correspondence, ensuring high quality, accuracy, and comprehensiveness.</p><p>• Prepare and review estate planning documents.</p><p>• Maintain trust/estate financial records.</p><p>• Create and maintain a filing system; open and close files in a timely fashion.</p><p>• Process client intake forms.</p><p>• Manage mail, e-mail, faxes, and phone calls in a confidential, organized, and efficient manner.</p><p>• Arrange meetings, coordinate travel arrangements, and schedule appointments.</p><p>• Prepare attorney expense claims and close transactions.</p><p>• Act as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal, and government departments as requested.</p><p>• Perform other related and administrative duties as assigned.</p>
We are looking for a detail-oriented Legal Assistant to support our legal team in Chicago, Illinois. This role is ideal for someone with a strong background in family law or litigation, and experience in drafting legal documents and managing court proceedings. The ideal candidate will have excellent writing skills, a proactive attitude, and the ability to handle a variety of legal tasks with precision.<br><br>Responsibilities:<br>• Draft, review, and edit legal documents, including motions, pleadings, and correspondence.<br>• Conduct legal research and provide summaries to support case preparation.<br>• Manage case files, ensuring all documentation is organized and up-to-date.<br>• Assist attorneys during court proceedings by preparing exhibits, taking notes, and providing administrative support.<br>• Communicate with clients to gather information and provide updates on case progress.<br>• Coordinate with court officials and opposing counsel to schedule hearings and depositions.<br>• Monitor deadlines and ensure compliance with court requirements and filing procedures.<br>• Support attorneys in trial preparation by gathering evidence and preparing case summaries.<br>• Handle administrative tasks such as scheduling meetings and maintaining legal calendars.
We are looking for a highly organized and detail-oriented Legal Assistant to join our team on a long-term contract basis. This role is based in Chicago, Illinois, and offers the opportunity to support legal operations through a variety of administrative and client-focused tasks. If you have strong communication skills and thrive in a fast-paced environment, we encourage you to apply.<br><br>Responsibilities:<br>• Manage and maintain legal calendars, ensuring all deadlines and appointments are accurately tracked.<br>• Handle client communications, addressing inquiries and providing updates with professionalism.<br>• Prepare, review, and submit legal documents through e-filing systems.<br>• Coordinate with attorneys and other team members to ensure seamless workflow and task completion.<br>• Organize and maintain digital and physical legal files for easy access and reference.<br>• Assist with scheduling meetings, hearings, and other legal proceedings.<br>• Conduct basic research to support legal cases and documentation.<br>• Monitor and prioritize incoming correspondence to ensure timely responses.<br>• Maintain confidentiality and ensure compliance with legal and ethical standards.<br>• Provide general administrative support to the legal team as needed.
<p>Robert Half Legal is partnering with an international, AM100 law firm that's hiring a Trust & Estates Legal Assistant with at least 5-8+ years of experience to join their Private Wealth practice group. This Trust & Estates Legal Assistant is responsible for providing support to attorneys in the administration of all aspects of trusts and estates in probate within established administrative procedures. This position is paying between $85-100K+ plus bonus and phenomenal benefits. In addition, this firm offers a highly flexible hybrid WFH schedule and they have a phenomenal firm culture. If you are looking to join one of the top law firms in the world, then this is the opportunity for you!</p><p> </p><p><strong><u>Trust & Estates Legal Assistant Responsibilities:</u></strong></p><ul><li>Prepare, edit, and organize heavily formatted documentation and forms such as wills, codicils, trust agreements and amendments, powers of attorney, designations, limited partnership agreements, limited liability company agreements, transactional documents, planning proposals, etc.</li><li>Prepare and edit correspondence, memoranda, and emails. Proofread written communications.</li><li>Manage and maintain attorneys’ calendars, make travel arrangements, schedule appointments and meetings, arrange for conference rooms, and schedule conference calls, including domestic and international participants</li><li>Open new client matters and request conflicts of interest checks. Draft engagement letters for each new matter. </li><li>Update attorney contacts, and maintain up-to-date listing of client/matter names and numbers for each attorney</li><li>Review and edit invoices, process client billing matters, input attorney's time, and process/submit reimbursement requests for each attorney</li></ul><p> </p><p>For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at <strong><u>justin . rambert @ robert half com</u></strong></p>
<p>We are looking for a skilled Litigation Legal Assistant to join our legal team in Chicago, Illinois. The ideal candidate will play a crucial role in supporting litigation efforts, ensuring compliance with legal procedures, and maintaining organized case files. This position offers an excellent opportunity to work in a dynamic environment and contribute to complex legal matters. The firm offers excellent training, competitive compensation package and friendly team!</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough research and gather relevant case information to support litigation activities.</p><p>• Prepare and organize legal documents, including pleadings, motions, and discovery materials.</p><p>• Manage and maintain case files, ensuring that all records are accurate and up-to-date.</p><p>• Coordinate with attorneys, clients, and court personnel to facilitate case progress.</p><p>• Assist in the preparation for trials, hearings, and depositions by compiling necessary documentation.</p><p>• Monitor deadlines and ensure timely submission of filings to courts and other parties.</p><p>• Review and summarize case details, depositions, and other legal materials for attorney reference.</p><p>• Handle administrative tasks such as scheduling meetings, managing correspondence, and tracking case updates.</p><p><br></p>
We are in the search for a dedicated Legal Assistant to join our team in CHICAGO, Illinois, 60602-4217, United States. In this role, you will be instrumental in managing legal documents, coordinating schedules, and performing various administrative tasks. Your expertise in the Corporate industry will be a valuable asset as you navigate tasks within the legal department.<br><br>Responsibilities:<br>• Handle the drafting and reviewal process of various contracts such as engagement letters, non-disclosure agreements, Independent Contractor agreements, Vendor agreements, and more.<br>• Manage and maintain schedules to ensure optimal coordination, time management, and effectiveness.<br>• Oversee the filing system for documents and emails to ensure organization and easy access.<br>• Take the initiative to identify issues, propose solutions, and implement improvements proactively.<br>• Coordinate travel plans as needed.<br>• Perform routine administrative tasks including mailing, faxing, and copying.<br>• Prepare and submit expense reports in a timely manner.<br>• Undertake any additional tasks as required by the Legal Department.
<p>Our client, a multi-service law firm with 450+ attorneys, is currently seeking a skilled <strong>Litigation Legal Assistant to join their litigation department in Chicago, IL</strong>. This role provides critical administrative and legal support to their attorneys while ensuring the seamless execution of day-to-day operations.</p><p><br></p><p>Responsibilities:</p><ul><li>Perform general administrative tasks, including answering calls, directing inquiries, filing, printing, and editing documents.</li><li>Support document conversion, clean-up, and ensure the creation and revision of complex legal documents in compliance with firm-specific styles and guidelines.</li><li>Prepare and process expense reports and manage invoices with precision and efficiency.</li><li>Conduct data entry, time entry, and transcription utilizing various software tools (digital or analog formats).</li><li>Offer assistance as needed to troubleshoot application-related inquiries via telephone support.</li><li>Stay updated on technology and software revisions within the firm to confidently act as a resource for document preparation; participate in all mandatory training sessions.</li><li>Assist with additional tasks and responsibilities as directed.</li></ul>
<p>We are looking for a detail-oriented Administrative Coordinator to join our team. This position offers an excellent opportunity to contribute to a dynamic workplace by providing critical support in administrative and organizational tasks. The ideal candidate will possess strong communication skills and a proactive approach to managing daily operations.</p><p><br></p><p><strong><u>Softwares - QuoteWerks and QuickBooks experience is required to be considered for this position!</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Respond promptly to inbound calls, providing accurate information and ensuring customer satisfaction.</p><p>• Assist with budget-related processes, including tracking expenses and preparing reports.</p><p>• Coordinate and maintain calendars to schedule meetings, appointments, and events efficiently.</p><p>• Perform accurate data entry tasks to maintain and update records and databases.</p><p>• Serve as a primary point of contact for internal and external communications.</p><p>• Organize and manage documentation to ensure easy accessibility and adherence to company standards.</p><p>• Support the team by handling various administrative tasks and special projects as needed.</p><p>• Monitor and prioritize tasks to ensure deadlines are consistently met.</p>
<p>The Reservations/Meeting coordinator, under the direct supervision of the Supervisor/Manager is responsible for managing all aspects of meeting room reservations, including taking initial inquiries, coordinating with clients to understand their needs, booking appropriate spaces, handling cancellations and changes, ensuring accurate room set-up, and communicating details to relevant departments to guarantee smooth meeting execution; essentially acting as the primary point of contact for meeting room bookings while maintaining detailed records and adhering to established policies. </p><p><br></p><p>* Physically setup conference room set-ups for the day, place requested equipment/supplies (flipcahrts, special room configurations, etc.) in the appropriate rooms. </p><p>* Physically reset the tables and chairs according to the floor layout and requested equipment/supplies collected and placed back in storage. </p><p>* Manage and oversee Special Event set-ups to include adhering to the External Catering Policy. </p><p>* Reserve conference rooms for employees. </p><p>* Reserve special event spaces for employees. </p><p>* Answer questions and inquiries about the different rooms and special event spaces through teams, phone and email. </p><p>* Meet with clients in person and virtually to discuss their event needs. </p><p>* Stores and secures all tables, chairs, and equipment in an organized manner. </p><p>* Monitor monthly numbers of activities (set-ups, calls, emails, etc.) </p><p>* Enter tickets for engineering requirements </p><p>* Problem Solve - There might be times when we must be creative and think outside the box to accommodate requests </p><p>* Create room diagrams using Lucid Chart. </p><p>* Edit and Modify PDF layouts. </p><p>* Maintaining Special Events Calendar (excel) and keeping it accessible on Share Point. Be prepared to lead and share upcoming events during the Weekly Status Meeting. </p><p>* Function as liaison between employees and respective teams (Engineering, A/V, Facilities, Catering). </p><p>* Provide excellent customer service. </p><p>* Other duties assigned by supervisor/manager. </p><p>--------------</p><p><br></p>
<p>Robert Half is looking for a detail-oriented Legal Assistant to join a plaintiff's personal injury law firm in Naperville, Illinois. In this role, you will provide essential support to attorneys by managing their dockets, preparing legal documents, and handling administrative tasks. This position offers an opportunity to engage with clients, witnesses, and other parties in a collaborative and efficient environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage attorneys’ dockets and ensure timely handling of case deadlines.</p><p>• Draft, review, and prepare legal documents with precision and attention to detail.</p><p>• Coordinate the collection and organization of medical records and bills.</p><p>• File court documents electronically and ensure compliance with filing requirements.</p><p>• Communicate effectively with clients, witnesses, and external parties to gather and provide necessary information.</p><p>• Negotiate and resolve liens and subrogation interests to facilitate case settlements.</p><p>• Maintain accurate and up-to-date case records using case management software.</p><p>• Support attorneys with administrative tasks, including billing and calendar management.</p><p>• Utilize tools such as Aderant and Adobe Acrobat for document preparation and tracking.</p><p>• Collaborate with team members to ensure smooth case progressio</p>
<p>Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle a high volume of case files and ensure all documentation is up to date.</p><p>• Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</p><p>• Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</p><p>• Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</p><p>• Compile and prepare special reports for insurance carriers to support claims.</p><p>• Request and manage itemized bills and medical records from healthcare providers.</p><p>• Maintain accurate records and ensure compliance with case management software.</p><p>• Assist in billing functions and calendar management to keep schedules organized and deadlines met.</p><p>• Stay updated on workers' compensation laws and procedures to provide accurate support</p>
<p>Our team is partnering with a highly respected law firm that is seeking a detail-oriented <strong>Legal Assistant</strong> to join their thriving team in <strong>Chicago, IL</strong>. </p><p><br></p><p>Key Responsibilities:</p><ul><li>Draft and oversee engagement letters.</li><li>Provide litigation support to attorneys.</li><li>Prepare and edit legal documents and correspondence, including letters, memos, briefs, pleadings, and reports.</li><li>Handle probate documentation and trust administration.</li><li>E-file approved documents via court portals.</li><li>Assist with administrative and other assigned tasks to ensure seamless legal operations.</li></ul>
We are looking for an experienced Legal Secretary to join our team in Chicago, Illinois. This role requires a detail-oriented individual with a strong background in litigation support, document management, and e-filing in both state and federal courts. The ideal candidate will thrive in a fast-paced legal environment, supporting a team of attorneys across various legal specialties.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to a team of attorneys specializing in construction litigation, bankruptcy, labor and employment, and environmental law.<br>• Prepare, draft, and edit legal documents with a high degree of accuracy.<br>• Manage e-filing processes in state and federal courts, ensuring all deadlines are met.<br>• Organize and maintain case files, ensuring all documentation is current and accessible.<br>• Coordinate schedules and appointments, including court appearances and client meetings.<br>• Communicate effectively with attorneys and other legal professionals to ensure workflow efficiency.<br>• Handle time entry and billing processes for assigned attorneys.<br>• Assist with correspondence and other administrative tasks as needed.<br>• Adapt to the demands of a dynamic legal practice, including supporting attorneys with high expectations.<br>• Utilize strong organizational skills to manage multiple priorities simultaneously.
<p>We are seeking an Accounting Assistant to join our team in Plainfield, Illinois. As a crucial member of our team, you will be responsible for managing a variety of accounting and administrative duties, including invoice processing, front desk reception, account reconciliation, and maintaining inventory.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process credit applications from customers efficiently</p><p>• Ensure the accuracy of customer credit records</p><p>• Manage Accounts Payable and Accounts Receivable</p><p>• Handle data entry tasks, ensuring high levels of accuracy</p><p>• Play a key role in invoice processing and inventory management</p><p>• Use Microsoft Excel, Oracle, QuickBooks, and SAP for various accounting tasks</p><p>• Perform account reconciliation tasks</p><p>• Resolve customer inquiries in a timely and detail-oriented manner</p><p>• Monitor customer accounts and take appropriate action when necessary</p><p>• Assist with billing tasks as needed.</p><p><br></p><p>Benefits: Medical, vision, dental, 401k PTO</p><p>Pay: 52K-65K depending on experience </p>
<p><em>The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Busy season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul><p> </p>
