We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Oakland, California. In this role, you will provide essential administrative support, ensuring smooth day-to-day operations and excellent customer service. This position requires strong organizational skills, proficiency in various software tools, and a commitment to maintaining efficiency in a dynamic environment.<br><br>Responsibilities:<br>• Manage incoming and outgoing calls with professionalism, ensuring accurate communication and prompt follow-up.<br>• Respond to customer inquiries via email and phone, delivering exceptional customer service.<br>• Perform data entry tasks with precision, maintaining accurate records and databases.<br>• Coordinate and schedule appointments, ensuring timely organization and communication.<br>• Draft, edit, and format documents using Microsoft Word, Excel, PowerPoint, and Outlook.<br>• Maintain and update schedules, calendars, and other administrative tools.<br>• Assist in organizing and preparing presentations and reports.<br>• Ensure timely correspondence through email and other communication platforms.<br>• Collaborate with team members to streamline administrative processes and improve efficiency.
<p>We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.</p><p><br></p><p>Responsibilities:</p><p>· Answering and directing phone calls to relevant staff.</p><p>· Organizing and scheduling appointments with admin software.</p><p>· Booking meeting rooms and conference facilities.</p><p>· Data entry and maintaining records and files.</p><p>· Liaising with staff, suppliers, and clients.</p><p>· Preparing documents and reports.</p><p>· Assisting with special projects as needed.</p><p><br></p>
<p>We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.</p><p>Responsibilities:</p><p><br></p><p>· Answering and directing phone calls to relevant staff.</p><p>· Organizing and scheduling appointments with admin software.</p><p>· Booking meeting rooms and conference facilities.</p><p>· Data entry and maintaining records and files.</p><p>· Liaising with staff, suppliers, and clients.</p><p>· Preparing documents and reports.</p><p>· Assisting with special projects as needed.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant/Office Services specialist to join our team in San Francisco, California. This role involves providing essential front desk support, managing office operations, and assisting with employee and client needs. The ideal candidate will bring strong organizational skills and a customer-focused attitude to ensure the smooth functioning of our office environment.<br><br>Responsibilities:<br>• Manage visitor office requests and coordinate security access, including issuing building security cards.<br>• Handle mail collection, package deliveries, and liaise with vendors such as FedEx.<br>• Perform administrative tasks such as photocopying, scanning, faxing, and filing.<br>• Welcome clients, arrange meetings, and oversee setup for food, beverages, and audiovisual requirements.<br>• Maintain kitchen and snack areas by ordering and stocking food, beverages, and cleaning supplies.<br>• Oversee office supply inventory and place orders as needed to ensure proper stock levels.<br>• Coordinate courier services and arrange shredding services for sensitive documents.<br>• Assist employees with office maintenance requests, access card issues, and workspace moves or departures.<br>• Set up and clean up catering events for on-site meetings and internal office gatherings.<br>• Support building repair requests and collaborate on internal/external office events.
<p>We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties. </p><p><br></p><p>Responsibilities</p><p>• Manage and filter daily communications with internal and external clients.</p><p>• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.</p><p>• Compose, proofread, and edit correspondence, presentations, and other documents.</p><p>• Coordinate and schedule travel reservations, both domestic and international.</p><p>• Prepare and submit expense reports, and reconcile credit card transactions.</p><p>• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.</p><p>• Arrange and schedule internal and external meetings.</p><p>• Handle confidential information with discretion and diplomacy.</p><p>• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.</p><p>• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.</p>
<p>We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office.</p><p><br></p><p>Responsibilities:</p><p>• Managing specific tasks and responsibilities to support the Office Manager</p><p>• Handling office supplies and inventory, and placing orders when necessary</p><p>• Ensuring efficient filing systems and records management</p><p>• Distributing incoming mail and packages appropriately</p><p>• Coordinating maintenance and repairs for office equipment and suite with building management</p><p>• Scheduling meetings and managing calendars for the team</p><p>• Assisting with accounts receivable, billing, and invoicing tasks</p><p>• Assisting with accounts payable when required</p><p>• Supporting the onboarding and training of new employees</p><p>• Assisting with staff performance reviews and implementation of office policies and procedures</p><p>• Participating in office-wide events and projects</p><p>• Assisting with firm operational expenses alongside the bookkeeper</p><p>• Addressing employee concerns and conflicts effectively.</p>
<p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with scheduling, calendar management, and meeting coordination.</li><li>Prepare and edit correspondence, documents, reports, and presentations.</li><li>Manage office supplies, maintain records, and organize filing systems.</li><li>Support internal and external communications, serving as a key point of contact.</li><li>Coordinate travel arrangements and manage expense reporting for team members.</li></ul><p><br></p>
<p><strong>Job Title:</strong> Temporary Verification Specialist (Part-Time)</p><p><strong>Job Type:</strong> Part-Time, Temporary</p><p><strong>Assignment Dates:</strong> July 14 – September 15</p><p><strong>Location:</strong> Oakland, CA (free parking!)</p><p><strong>Job Summary:</strong></p><p>We are seeking a detail-oriented Temporary Verification Specialist to support the benefits process, a federally mandated initiative to confirm household eligibility for summer food benefits. As a key contributor to this time-sensitive project, you will manage and review family application submissions for accuracy, track progress, and collaborate with school site teams to resolve outstanding verifications. This is a great opportunity for someone with strong organizational skills who enjoys process-driven work.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Navigate the organization’s online form collection system to monitor and manage family submission statuses.</li><li>Review submitted applications for completeness, accuracy, and compliance with program requirements.</li><li>Track family progress toward completion and perform follow-up outreach to address missing or incomplete documents or information.</li><li>Communicate professionally with school site teams to resolve pending verifications and collect additional family data when necessary.</li><li>Accurately document updates and ensure the confidentiality of sensitive family information.</li></ul>
<p>Receptionist. This position provides a comprehensive benefits package. Key responsibilities include answering phone calls, performing data entry tasks, and providing assistance to both our customers and sales team.</p><p>The ideal candidate is personable and friendly in phone interactions and face-to-face with office visitors. An exceptional eye for detail and the ability to remain focused amidst distractions is crucial. We are seeking a spirited individual who thrives when multitasking in a vibrant and energetic environment.</p>
<p><strong>Executive Administrative Assistant – Menlo Park, CA</strong></p><p>We are looking for a highly organized and proactive <strong>Executive Administrative Assistant</strong> to provide dedicated support to senior executives at our Menlo Park, CA office. In this role, you will manage critical administrative tasks, streamline operations, and serve as a trusted partner to the leadership team.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, coordinate meetings, and organize travel arrangements.</li><li>Prepare and edit reports, presentations, and communications with accuracy and confidentiality.</li><li>Assist in handling expense reports, invoices, and budget tracking.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Support special projects and contribute to team efficiency and productivity.</li></ul><p><br></p>
We are looking for an organized and personable Administrative Assistant to join our team on a contract basis in San Mateo, California. This role is integral to ensuring smooth communication and efficient administrative operations within the organization. The position primarily supports the Executive Director/Business Manager while also assisting with general office tasks.<br><br>Responsibilities:<br>• Welcome and assist visitors, including clients and members of the public, in a detail-oriented and friendly manner.<br>• Manage incoming mail by opening, sorting, and preparing payables for accounting processing.<br>• Record receivables using Excel, transferring data accurately to the accounting system.<br>• Provide assistance with various office projects and tasks as assigned.<br>• Maintain clear and effective communication with team members and stakeholders.<br>• Ensure compliance with organizational procedures and policies during daily operations.<br>• Support the Executive Director/Business Manager by managing scheduling, correspondence, and other administrative needs.<br>• Handle receptionist duties, including answering calls and directing inquiries.<br>• Uphold a welcoming and detail-oriented environment for staff and visitors.<br>• Collaborate with team members to streamline administrative processes.
<p>We are looking for a proactive and detail-oriented <strong>Executive Administrative Assistant</strong> to provide high-level administrative support to senior executives at our Mountain View, CA office. The ideal candidate is a self-starter with exceptional organizational and communication skills who thrives in a dynamic, fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, coordinate meetings, and arrange travel logistics for executives.</li><li>Prepare and edit correspondence, presentations, and reports with accuracy and confidentiality.</li><li>Serve as the primary point of contact between executives and internal/external stakeholders.</li><li>Handle expense reporting, invoice processing, and budget tracking.</li><li>Support special projects and collaborate across teams to ensure deadlines and goals are met.</li></ul><p><br></p>
We are looking for an experienced Administrative Assistant to join the City Manager's Office in San Leandro, California, on a contract basis. This part-time role, approximately 20 hours per week, focuses on supporting risk management initiatives and administrative tasks. The initial assignment is for three months, with the potential for extension based on project needs.<br><br>Responsibilities:<br>• Analyze data from various sources, such as incident reports and insurance claims, to identify trends and areas of potential risk.<br>• Conduct risk assessments to evaluate the likelihood and impact of events like infrastructure failures or liability claims.<br>• Assist in developing strategies to mitigate risks, including recommending policy changes or safety procedures.<br>• Prepare detailed reports and presentations to communicate risk assessments and mitigation plans to stakeholders.<br>• Collaborate with city departments to coordinate risk management efforts and ensure effective communication.<br>• Perform research to stay updated on best practices in risk management and explore solutions for specific challenges.<br>• Participate in special projects, such as updating emergency preparedness plans or conducting comprehensive risk evaluations.<br>• Complete administrative tasks related to risk management and other assigned duties.
We are looking for a detail-oriented and organized Office Assistant to join our team on a contract basis in Menlo Park, California. In this role, you will support daily office operations, ensuring tasks are completed efficiently and accurately. This is a fantastic opportunity for someone who thrives in a collaborative environment and excels at multitasking.<br><br>Responsibilities:<br>• Perform general administrative and clerical duties, including filing, data entry, and document management.<br>• Answer and direct inbound phone calls, providing excellent customer service.<br>• Assist with billing and invoicing tasks, ensuring accuracy and timeliness.<br>• Utilize accounting software and other computer programs to support financial and operational processes.<br>• Maintain accurate records and update CRM systems as needed.<br>• Collaborate with team members to ensure office tasks are completed effectively.<br>• Coordinate schedules and appointments to optimize workflow.<br>• Handle incoming and outgoing correspondence, including emails and packages.<br>• Support the preparation of reports and presentations as required.<br>• Ensure the office environment remains organized and efficient.
<p>We are looking for a highly organized and meticulous Administrative Assistant to join our team in Walnut Creek, CA. This is a contract-to-permanent position, offering the opportunity to contribute to a dynamic engineering firm while gaining valuable experience. The role involves providing comprehensive administrative support across various departments, ensuring efficient workflows and maintaining confidentiality at all times.</p><p><br></p><p>Administrative Assistant Responsibilities Include:</p><p>• Deliver administrative support to staff, including project-related tasks and general office duties.</p><p>• Download and input data, generate reports, draft proposals, and complete other administrative tasks as assigned.</p><p>• Maintain and organize company documents, reports, and client data in a systematic manner.</p><p>• Assist with billing processes by utilizing Deltek to pull proposal numbers, convert proposals to projects, and set up project budgets.</p><p>• Coordinate shipping, delivery, and daily mail collection, ensuring timely distribution or scanning to appropriate recipients.</p><p>• Manage office supply inventory, placing orders and ensuring common areas are clean, organized, and well-stocked.</p><p>• Prepare for office meetings by organizing materials and facilitating lunch arrangements as needed.</p><p>• Communicate with property management regarding office concerns and relay updates to staff.</p><p>• Perform data entry tasks with accuracy and efficiency, supporting various operational needs.</p><p>• Provide excellent customer service while adhering to company procedures and maintaining discretion.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p>Robert Half is working with a local bakery in South San Francisco. Our client has been in business for over 35 years proudly serving some of the most delicious baked goods one can find in the bay area. This is a 4 month full time contract Monday through Friday. Have to be able to commute to South San Francisco. Please see the details below and if interested, apply now. Do not wait! We are looking to fill this role immediately. Apply now. </p><p><br></p><p><strong>Job Duties:</strong></p><ul><li>Answering the phone</li><li>Doing data on our proprietary software</li><li>Data entry on basic excel spreadsheets</li><li>Making copies</li><li>Scanning documents</li><li>Sorting invoices</li><li>Picking up documents throughout the bakeries</li></ul>
<p>We are seeking a reliable and detail-oriented <strong>Temporary Administrative Assistant</strong> to support our order entry/customer service office. This is a full-time, on-site temporary role expected to last <strong>4 to 5 months</strong>.</p><p>The position includes a comprehensive training period with the outgoing employee through <strong>July 10</strong>, after which the temp will continue working alongside two experienced team members who will provide ongoing support.</p><p><br></p><ul><li>Answer incoming phone calls and direct appropriately</li><li>Perform data entry using proprietary order management software</li><li>Maintain and update basic Excel spreadsheets</li><li>Scan, copy, and file documents as needed</li><li>Sort and organize invoices</li><li>Pick up and deliver documents between bakery departments</li></ul>
<p>Robert Half's healthcare client in San Ramon is in need of a temporary Administrative Assistant for 2-4 months.</p><p><br></p><p>Administrative Assistant Duties Include:</p><p>-Assist with gathering documentation required for medical staff credentialing, including licenses, certifications, and work history to put together packets to be sent out</p><p>- Track expiration dates for licenses and certifications, issuing reminders and follow-ups as needed to ensure timely renewals.</p><p>-Maintain meticulous records of all credentialing activities in both physical and electronic formats.</p><p>- Prepare agendas, schedule meetings, and other administrative tasks such as scanning and filing</p><p><br></p><p>If you are interested in this healthcare administrative assistant role, submit your resume today!</p>
<p>We are seeking a highly organized and detail-oriented part-time Administrative Assistant to join our team for a 3-month term. </p><p>Responsibilities:</p><ul><li>Assist with maintaining, updating and reviewing financial spreadsheets</li><li>Accept and log donations accurately and promptly</li><li>Assist with year end and system support tasks</li><li>Other administrative tasks as required</li></ul>
<p>Robert Half is partnering with a dynamic law firm in Emeryville, CA, to hire a <strong>Legal/Administrative Assistant</strong> for a temporary assignment. This is an exciting opportunity for a highly organized and detail-oriented professional who is eager to gain legal industry exposure while leveraging their strong administrative skills. If you thrive in fast-paced environments and enjoy supporting high-profile projects, this role could be a great fit for you!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform administrative tasks to assist the firm in preparation for an upcoming mediation.</li><li>Organize and maintain legal files and documentation for easy access and accuracy.</li><li>Conduct data entry to ensure all information is correct and updated in case files.</li><li>Coordinate and assist in creating legal documents and reports.</li><li>Provide additional administrative support as needed to attorneys and staff.</li></ul><p><br></p>
<p>At Robert Half, we specialize in connecting skilled talent with great companies to build successful businesses and rewarding careers. As the world’s largest specialized talent solutions and business consulting firm, we work across industries to meet hiring needs with innovation and strong ethics.</p><p><br></p><p><strong>Position: Executive Assistant</strong></p><p> Are you a highly organized professional with exceptional problem-solving and communication skills? Robert Half is actively recruiting experienced <strong>Executive Assistants</strong> to support our clients across industries. These roles offer a chance to work with top executives and contribute to the efficiency and overall success of dynamic organizations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to executives, including managing schedules, calendars, travel arrangements, and emails.</li><li>Prepare reports, presentations, and correspondence on behalf of leadership teams.</li><li>Act as the primary point of contact between executives and internal/external stakeholders.</li><li>Manage confidential information with professionalism and discretion.</li><li>Coordinate logistics for meetings, events, and special projects.</li><li>Monitor and ensure deadlines are met for projects or tasks assigned by executives.</li></ul>
<p>Our client is seeking a Receptionist for a short term role. If you have excellent communication skills, are highly organized, and enjoy delivering great customer service, we’d love to have you on our team!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors, clients, and employees in a courteous and professional manner.</li><li>Answer and direct phone calls, emails, and other inquiries to the appropriate departments.</li><li>Assist with scheduling meetings, appointments, and maintaining conference room calendars.</li><li>Monitor and manage front desk activities, including mail distribution, package handling, and office supply inventory.</li><li>Provide information about the company, its services, and policies to clients and guests.</li><li>Maintain a clean, organized, and orderly reception area.</li><li>Assist with administrative tasks, including data entry, filing, and document preparation, as needed.</li><li>Collaborate with other departments to ensure smooth daily operations.</li></ul><p><br></p>
<p>Robert Half's Healthcare client is in need of a part time healthcare administrative assistant.</p><p><br></p><p>This role is temporary, 3 days a week 8am-4:30pm in San Ramon, CA.</p><p><br></p><p>Administrative Assistant Duties Include:</p><p>- Provide comprehensive administrative assistance to the department, coordinating schedules, sending out invites, preparing meeting materials and taking meeting minutes</p><p>- Organize and maintain department files, including quality assurance documentation, reports, meeting minutes, and compliance records.</p><p>- Prepare and distribute materials for quality committees, patient safety huddles, and other related meetings.</p><p><br></p><p>If you are interested in this part time temporary healthcare administrative assistant role, submit your resume today!</p>
<p>Our client is seeking a Receptionist for a short term role. If you have excellent communication skills, are highly organized, and enjoy delivering great customer service, we’d love to have you on our team!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors, clients, and employees in a courteous and professional manner.</li><li>Answer and direct phone calls, emails, and other inquiries to the appropriate departments.</li><li>Assist with scheduling meetings, appointments, and maintaining conference room calendars.</li><li>Monitor and manage front desk activities, including mail distribution, package handling, and office supply inventory.</li><li>Provide information about the company, its services, and policies to clients and guests.</li><li>Maintain a clean, organized, and orderly reception area.</li><li>Assist with administrative tasks, including data entry, filing, and document preparation, as needed.</li><li>Collaborate with other departments to ensure smooth daily operations.</li></ul><p><br></p>
<p>A leading nonprofit organization is seeking a highly organized and professional <strong>Temporary Executive Assistant</strong> to support its senior leadership team. This position is ideal for candidates with a strong administrative background, excellent communication skills, and a passion for making a difference in the nonprofit sector.</p><p><br></p><p>As an Executive Assistant, you will play a pivotal role in ensuring the efficiency and productivity of the leadership team by handling a variety of administrative, logistical, and project-based tasks. <strong>This is a full-time, temporary role</strong> expected to last 6 months with the possibility of an extension based on organizational needs.</p>
