We are looking for a detail-oriented Administrative Assistant to join our team in Orlando, Florida. This Contract position involves supporting day-to-day operations, managing schedules, and providing essential administrative assistance to ensure efficiency. The ideal candidate will excel in multitasking and demonstrate professionalism in interactions with staff, stakeholders, and high-profile individuals.
Responsibilities:
• Coordinate and manage calendars, resolving scheduling conflicts and ensuring accurate appointment tracking.
• Enter detailed information into Outlook, including travel itineraries and related files.
• Communicate with staff, stakeholders, and high-profile individuals to confirm appointments and provide scheduling updates.
• Arrange travel logistics, such as flights, accommodations, and transportation, using Concur software.
• Provide administrative support by monitoring legislative activities, preparing briefing materials, and organizing meetings and delegation tours.
• Draft and edit correspondence, ensuring clarity and professionalism.
• Establish and maintain effective tickler systems to track tasks and deadlines.
• Maintain inventory levels and order office supplies as needed.
• Assist with special projects, events, and serve as back-up for other administrative functions.
• Perform additional duties as assigned to support operations.
Responsibilities:
• Coordinate and manage calendars, resolving scheduling conflicts and ensuring accurate appointment tracking.
• Enter detailed information into Outlook, including travel itineraries and related files.
• Communicate with staff, stakeholders, and high-profile individuals to confirm appointments and provide scheduling updates.
• Arrange travel logistics, such as flights, accommodations, and transportation, using Concur software.
• Provide administrative support by monitoring legislative activities, preparing briefing materials, and organizing meetings and delegation tours.
• Draft and edit correspondence, ensuring clarity and professionalism.
• Establish and maintain effective tickler systems to track tasks and deadlines.
• Maintain inventory levels and order office supplies as needed.
• Assist with special projects, events, and serve as back-up for other administrative functions.
• Perform additional duties as assigned to support operations.
• Proficiency in Concur is a must-have
• Experience in scheduling appointments and managing calendars.
• Strong customer service skills, including handling inbound and outbound calls.
• Ability to coordinate travel arrangements and use Concur software effectively.
• Excellent written and verbal communication skills for email correspondence and clerical tasks.
• High attention to detail and ability to perform accurate data entry.
• Prior experience in arranging travel and managing administrative duties.
• Ability to multitask and adapt to changing priorities in a fast-paced environment.
TalentMatch®
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- Orlando, FL
- onsite
- Temporary
- 22.00 - 25.00 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to join our team in Orlando, Florida. This Contract position involves supporting day-to-day operations, managing schedules, and providing essential administrative assistance to ensure efficiency. The ideal candidate will excel in multitasking and demonstrate professionalism in interactions with staff, stakeholders, and high-profile individuals.<br><br>Responsibilities:<br>• Coordinate and manage calendars, resolving scheduling conflicts and ensuring accurate appointment tracking.<br>• Enter detailed information into Outlook, including travel itineraries and related files.<br>• Communicate with staff, stakeholders, and high-profile individuals to confirm appointments and provide scheduling updates.<br>• Arrange travel logistics, such as flights, accommodations, and transportation, using Concur software.<br>• Provide administrative support by monitoring legislative activities, preparing briefing materials, and organizing meetings and delegation tours.<br>• Draft and edit correspondence, ensuring clarity and professionalism.<br>• Establish and maintain effective tickler systems to track tasks and deadlines.<br>• Maintain inventory levels and order office supplies as needed.<br>• Assist with special projects, events, and serve as back-up for other administrative functions.<br>• Perform additional duties as assigned to support operations.
- 2025-05-12T15:56:18Z